Professional civil & structural engineering services for sidindi traditional council – eastern cape tender

SCM enquiries:

• Contact: Ms. Babalwa Mshede
• Telephone: 083 281 1298
• Email: [email protected]

Technical enquiries:

• Contact: Mrs. Siviwe Gade
• Telephone: 083 281 0977
• Email: [email protected]

Fraud and tender abuse hotline: 0800 701 701

Submission address (bid box):

Department of Public Works & Infrastructure

No. 1 Creamery Road

Old CPA Building

Kings Park

Komani, 5320

Invoices to be submitted to office G07 at the same address or emailed to [email protected].

Submission method: sealed envelope deposited in the departmental bid box.

Bid box address: Department of Public Works & Infrastructure, No. 1 Creamery Road, Old CPA Building, Kings Park, Komani, 5320.

Closing date: 04 November 2026 at 11:00.

Bids must be endorsed with the bid number, description, and closing date.

Late, telegraphic, telephonic, facsimile, or emailed bids will not be accepted.

Bids must be submitted on official forms, not retyped.

Original plus copies: submit the original and all required copies, signed where required.

Returnable documents (complete and sign all):

• SBD 1 (Invitation to Bid): bidder details and offer cover page.
• SBD 4 (Declaration of Interest): disclose any state employment or connections; incomplete or unsigned leads to non-responsiveness.
• SBD 6.1 (Preference Points Claim): claim specific goals points; failure to complete means no points for specific goals.
• Compulsory Enterprise Questionnaire: enterprise particulars; JV partners must each complete one.
• Form of Offer and Acceptance: must be fully completed and signed; incomplete or unsigned leads to non-responsiveness.
• Resolution to Sign (where applicable): proof of authority to sign; failure to submit leads to non-responsiveness.
• Record of Addenda (if addenda issued).
• CSD report with valid and correct information.
• Professional registration certificate (ECSA) for at least one director and proposed team.
• Project references: at least 3 for each of Civil and Structural disciplines.
• Details of project team, CVs, qualifications, and proof of registration.
• Completed pricing schedule.

Disqualification risks:

• Late, incomplete, unsigned, or electronically submitted bids.
• Failure to complete and sign SBD 4, Compulsory Enterprise Questionnaire, or Form of Offer.
• Failure to submit proof of authorization to sign (where applicable).
• More than one offer per item, or alternative offers.
• Alterations or additions to tender documents without initialling.

Two-phase evaluation:

Phase One: Compliance and responsiveness to bid rules and conditions. Bidders failing this phase are eliminated.

Phase Two: Evaluation on PPPFA and PPR 2022 using the 80/20 preference point system.

Points allocation:

• Price: 80 points
• Specific goals: 20 points
• Total: 100 points

Price formula (80/20 system, for tenders up to R50 million): Ps = 80(1 - (Pt - Pmin)/Pmin), where Pt is the tender price and Pmin is the lowest acceptable tender.

Minimum qualifying score: not stated.

Specific goals points claimed via SBD 6.1; failure to complete means no points for specific goals.

The tender will be awarded as a whole to the highest point scorer, unless circumstances justify otherwise.

Risk assessment may be performed on the highest-ranked tenderer; the department may negotiate if the offer is not market-related, but bidders cannot increase their offers.

The department reserves the right not to award to the most favourable tenderer if it does not advance designated groups, the risk profile is too high, the bidder has been awarded many projects, or has performed unsatisfactorily.

Scope: Professional civil and structural engineering services for the construction of a new Sidindi Traditional Council for the Department of COGTA.

The contract will be based on the CIDB Professional Services Contract (Third Edition) 2009.

The employer is the Eastern Cape Department of Public Works and Infrastructure.

The employer's agent is Siviwe Gade.

Language of communication: English.

The tenderer must have suitable experience and qualified personnel in providing similar services.

At least one company director must be registered with ECSA as a Professional Engineer or Professional Engineering Technologist (Civil/Structural).

The proposed project team must have qualifications and proof of registration, verified through ECSA.

Bidders must provide at least three contactable references for similar civil and structural engineering work (client name, contract value, contract term, contact person, contact details).

Bidders must submit details of current, past, and pending projects.

The tenderer must maximize sourcing of building material or infrastructure input material from Eastern Cape based suppliers or manufacturers.

The tenderer must have the necessary competencies and resources to carry out the work safely in terms of the Construction Regulations, 2014.

Pricing: Rates and currencies must be in South African Rand.

Pricing schedule must be fully priced; failure to price all trades may increase commercial risk and lead to elimination.

VAT: If the offer is VAT inclusive, the VAT registration number must be indicated. Non-VAT vendors who include VAT must register within 14 days of appointment. VAT vendors must include VAT at 15%.

The amount on the Form of Offer and Acceptance takes precedence over other totals; if no amount is stated, the bid is non-responsive.

The preferred tenderer must submit an approved insurer undertaking to provide a Professional Indemnity Policy within 21 days of appointment.

No bid security, bond, or guarantee requirements are stated.

Payment terms: not stated.

Financial capacity/turnover requirements: not stated.

CSD registration: Bidders must be registered on the Central Supplier Database prior to award; proof of registration should be submitted with the bid.

Tax compliance: Tax matters must be in order prior to award, verified via CSD and SARS tax compliance PIN. Non-compliant bidders are given 7 days to rectify; failure leads to non-responsiveness. Bidders must remain tax compliant throughout the contract.

B-BBEE: Preference points claimed via SBD 6.1 under the 80/20 system. Specific goals points are 20 out of 100. No specific B-BBEE level threshold is stated.

ECSA registration: At least one director must be registered as a Professional Engineer or Professional Engineering Technologist (Civil/Structural); verification is done online.

Legal entity: Bidders must be a legal entity, partnership, or consortia.

Restricted suppliers: Bidders or directors must not be on the Register of Tender Defaulters or the Treasury's restricted suppliers database.

State service prohibition: Persons in the service of the state, or entities with such persons as directors/shareholders, are prohibited from being awarded the tender.

Compensation fund: Bidders must be registered and in good standing with the compensation fund or a licensed compensation insurer.

POPIA: Consent form for Protection of Personal Information must be completed.

Security screening: Bidders intending to render services will be subjected to security screening and vetting prior to award.

Local content: Not stated, but bidders must maximize sourcing from Eastern Cape suppliers.