The Community Work Programme (CWP) is a government initiative that provides part-time work opportunities to unemployed and underemployed South Africans, targeting areas with high levels of poverty and unemployment. Participants undertake community-based activities including maintenance and other tasks. The skills audit is intended to assess the skills of participants and site staff, identify gaps, and provide individual learner plans and career paths. The audit must align with the programme's objectives and support the achievement of qualifications leading to permanent job placement or established enterprises. The service provider must cover all 9 provinces, with a minimum of one team member per province.

{"name":null,"email":null,"phone":null,"department":"Y WORK","address":"nance (DCoG) under Programme 5."}

Submit the bid in a sealed envelope marked with the tender reference number and description. The bid must be delivered to the DCoG tender box before the closing date and time. Bids must be submitted in two separate envelopes: one for the technical proposal and one for the financial proposal, clearly marked. The financial proposal must include a detailed cost breakdown aligned to deliverables, inclusive of all costs and 15% VAT, and must be submitted separately from the technical proposal. Bidders must be registered on the Central Supplier Database (CSD) before the bid closing date. Failure to submit the required documents will render the bid non-responsive. Only bids that comply with the administrative and mandatory requirements will be evaluated further.

Bids will be evaluated in two stages: first, administrative and mandatory requirements; second, technical and financial evaluation. Technical proposal and project execution plan will be evaluated on relevant company experience in skills audits, methodology, and alignment with project objectives. The evaluation will include a weighting for the technical proposal (e.g., methodology, milestones, timelines). Bidders must demonstrate experience in conducting skills audit projects completed within the last five (5) years. Preference points will be claimed in terms of the PPPFA, 2000, Section 2(1)(f), using the 80/20 preference point system. Bidders must submit proof to claim preference points for specific goals. The financial proposal will be evaluated for cost reasonableness and completeness. The evaluation will consider the proposed milestones and timelines, with a final report due at Month 11-12. Bidders must demonstrate how listed projects are relevant to the objectives. The evaluation will include a summary of the proposed project plan, including milestones, activities, timelines, and weighting.

Tender COGTA Tender APPOINTMENT OF A SERVICE PROVIDER TO

Ref #: (T) Description: CONDUCT SKILLS AUDIT FOR COMMUNITY WORK

04/2026 programme (cwp) participants and site

Staff over a period of twelve (12) months

Part a – bid details

1. The Department of Cooperative Governance (hereunder referred to as the Department or

DCOG) invites Learning and Development Specialists (e.g. Organisational Development, Human

resource Specialist, Industrial – Organisational, Psychology) to conduct a comprehensive skills

audit for Community Work Programme (CWP) Participants and Site Staff over a period of twelve

(12) months.

2. The Department of Cooperative Governance (DCoG) is mandated to develop and monitor the

implementation of national policy and legislation aimed at transforming and strengthening key

institutions and mechanisms of governance in national, provincial and local government to fulfil

their developmental role; develop, promote and monitor mechanisms, systems and structures to

enable integrated service delivery and implementation within government; and promote

sustainable development by providing support to and exercising oversight of provincial and local

government.

3. The Tenderer’s proposal should effectively and adequately, without ambiguity demonstrate how

it is able to provide its services to CWP Participants and Site Staff. The proposals should

encompass key areas of support and collaboration i.e., innovation, high quality, value-add

solutions and pro-activity of its service models.

Should there be any other requirements or niche services which fall outside of the scope

of this tender, DCoG reserves the right to procure those services by means of a separate

process.

Part b –administrative requirements

1. Bid documents

Only bids that comply with all administrative requirements will be evaluated further onto the

Mandatory Requirement stage. Failure to submit the documents listed below will render your bid

as disqualified.

SCM administrative compliance

Criteria Yes /

No

1.1 Supplier is registered on the National Treasury Central Suppliers Database

(CSD) on or before the bid closing date.

1.2 SBD 1 fully completed, signed and submitted.

1.3 SBD 3.2 fully completed, signed and submitted.

1.4 SBD 4 fully completed and submitted.

2. Verification of information provided

No bids will be considered from:

1. Individuals in the service of the State.
2. Organisations with directors (whether remunerated or not) in the service of the State.

This clause does not apply to bidders that are government departments/entities.

NB: The Department may request the bidder to provide information to engage banks,

credit rating agencies and the relevant institutions to obtain information on credit records,

criminal records, and pending court cases.

Mandatory requirements

Only bids that comply with all administrative requirements will be evaluated further onto the

Mandatory Requirement stage. Failure to submit the documents listed below will render your bid as

disqualified

Mandatory Requirement

Criteria Yes / No

3.1 Reference Letters for Similar Skills Audit Projects: The bidder

must submit at least four (4) compliant reference letters or

completion certificates from previous or current clients

confirming successful completion of skills audit, competency

assessment, workforce planning, human capital development or

similar projects completed within the last five (5) years.

3.2 Curriculum Vitae of Key Personnel: The bidder must submit

comprehensive curriculum vitae for all proposed key personnel,

including the Project Manager, Provincial Team Members, Skills

Assessment Team Members and Information Management/Data

Specialist.

3.3 Company Registration: The bidder must submit valid proof of

company registration, such as a CIPC registration certificate,

enterprise registration document or equivalent legal registration

document applicable to the bidder’s form of business.

3.4 Certified Identification Documents of Directors: The bidder must

submit certified copies of valid South African identity documents

or passports for all company directors, members, trustees or

owners listed on the company registration documents and/or

CSD report. Certifications must be valid and not older than six

(6) months from the bid closing date.

3.5 Technical Proposal, Methodology and Implementation Plan: The

bidder must submit a comprehensive technical proposal

demonstrating its understanding of the assignment and

approach to conducting a national skills audit of CWP

Participants and Site Staff. The proposal must include, at a

minimum, the proposed methodology, assessment tools or

framework, implementation plan, activity schedule, project

milestones, deliverables, quality assurance measures, risk

management approach, stakeholder engagement approach,

governance structure, resource allocation plan and reporting

arrangements.

3.6 Financial Proposal and Cost Breakdown: The bidder must submit a

complete financial proposal in the prescribed pricing format,

including SBD 3.2 and Annexure C. The financial proposal must

include a detailed cost breakdown aligned to the deliverables

and timeframes, must be inclusive of all applicable costs and

VAT, and must be submitted separately from the technical

proposal where required.

3.7 Professional Body Registration or Good Standing: The bidder

must submit valid proof of registration, membership or good

standing with a relevant professional body for key personnel

where such registration is required by law, professional practice

or the proposed role. Acceptable proof may include current

membership certificates or letters of good standing from

recognised bodies such as HPCSA, SABPP, HRIS, PMSA or an

equivalent professional body relevant to the proposed discipline.

3.8 Project Technical Lead Professional Registration: The bidder must

submit valid proof of membership, registration or good standing

with a relevant and recognised professional body for the

proposed Project Technical Lead, where applicable. The

document must clearly indicate the name of the professional

body, membership or registration number, registration status and

validity period.

3.9 Project Manager Professional Registration: The bidder must submit

valid proof of membership, registration or good standing with a

relevant and recognised professional body for the proposed

Project Manager, where applicable. The document must clearly

indicate the name of the professional body, membership or

registration number, registration status and validity period.

3.10 Certified Copies of Qualifications: The bidder must submit certified

copies of relevant qualifications for all proposed key personnel

and team resources. Qualifications must correspond with the

roles proposed in the bid and must meet the minimum

qualification requirements stipulated in the Terms of Reference.

Certifications must be valid and not older than six (6) months

from the bid closing date.

N/B: Only bids that comply with the administrative and mandatory requirements will be evaluated

further.

Objective criteria in terms of section 2(1)(f) of the PPPFA, 2000.

In terms of Section 2(1)(f) of the Preferential Procurement Policy Framework Act, 2000, the DG

reserves the right, on the basis of objective criteria, to limit the number of awards made to a single

bidder across multiple provinces. This condition is invoked to ensure fair distribution of opportunities,

promote equitable participation of capable bidders across the Republic, and to prevent

monopolisation of awards by a single bidder to the exclusion of other qualifying suppliers.

4.1 Submission of Bids Across Provinces

4.1.1 Bidders are required to submit proposals that cover all 9 provinces

Part c – detailed requirements

1. Purpose of the assignment

The Department of Cooperative Governance (DCoG) seeks to appoint a suitably qualified service

provider to undertake a comprehensive national skills audit of Community Work Programme (CWP)

Participants and Site Staff across all programme sites, approximately 175 000 participants and 650

site staff across all the provinces

The assignment aims to identify, assess and document the educational profile, competencies,

occupational experience, skills, qualifications, career aspirations, training needs and employability

potential of all Participants and Site Staff.

The skills audit will provide the Department with a credible evidence base to support strategic

planning, workforce development, training investment decisions and the implementation of

structured exit pathways that facilitate sustainable employment, entrepreneurship and economic

participation beyond the Community Work Programme.

The assignment further seeks to establish an integrated digital skills database that enables ongoing

monitoring of participant progression, training implementation and learner outcomes while

supporting improved programme planning, reporting and performance management.

The outcome of the assignment will be the development of individual learner profiles, career

pathways and Individual Learning Plans (ILPs) that will guide targeted skills development

interventions throughout each participant's remaining period in the programme. For Site Staff, the

learner profiles and development plans will support continuous professional development, career

advancement and the strengthening of institutional capacity within the Community Work Programme

2. Introduction and background

2.1 Community Work Programme Overview

 The Community Work Programme (CWP) is a government employment programme

implemented by the Department of Cooperative Governance (DCoG) under Programme 5.

Established in 2007 by the Presidency, the Programme was introduced as an employment

safety net to address poverty and unemployment by providing regular and predictable work

opportunities for unemployed and underemployed people.

 The Programme supplements existing household livelihoods by providing participants with a

basic level of income security while enabling them to contribute to community development

initiatives. In addition to income support, the Programme seeks to improve participants'

employability through skills development, work experience and opportunities that facilitate

transition into sustainable employment, self-employment or entrepreneurship.

2.2 Strategic Purpose of the Community Work Programme

The Community Work Programme contributes to Government's broader socio-economic

development objectives by:

 providing regular income-generating opportunities for unemployed and vulnerable

households;

 improving community assets, public infrastructure and essential community services;

 supporting local economic development through community-based initiatives;

 promoting active community participation in local development;

 providing participants with work experience, skills development and accredited training

opportunities;

 strengthening employability and facilitating sustainable exit pathways into formal

employment, self-employment and enterprise development; and

 complementing the service delivery efforts of municipalities and other spheres of

government.

2.3 Programme Delivery Model

 The Community Work Programme is implemented through geographically defined

operational areas known as Sites, each designed to accommodate approximately 1,000

participants under normal operating conditions, although lower participation levels may be

approved based on local circumstances and programme requirements.

 Each Site generally falls within a municipal area and may extend across several municipal

wards. Sites are further divided into sub-sites comprising individual wards, villages or

communities to facilitate effective programme coordination and management.

 The Programme is deliberately targeted towards communities experiencing high levels of

poverty and unemployment, particularly where sustainable employment opportunities remain

limited.

 Participants undertake a range of community-based activities that include, but are not limited

to:

o maintenance and repair of public infrastructure;

o environmental conservation and rehabilitation projects;

o community safety initiatives;

o social support services;

o food security projects;

o community development initiatives; and

o support to municipalities and other public institutions in the delivery of community

services.

2.4 Programme Footprint and Administration

 The Community Work Programme currently operates across urban, peri-urban and rural

communities in all nine provinces of South Africa.

 Based on current administrative records, the Programme supports approximately 175

000active Participants and Site Staff across its national footprint.

 Programme implementation is coordinated through a multi-tier management structure

comprising National, Provincial, District and Site-level personnel responsible for planning,

coordination, monitoring and administration.

 Site Staff are responsible for, among other functions:

o coordinating daily programme implementation;

o managing participant attendance and reporting;

o facilitating stakeholder engagement;

o preparing and implementing Site Development Plans (SDPs);

o coordinating Local Steering Committee meetings;

o identifying community priorities;

o identifying participant training needs; and

o supporting monitoring and reporting requirements.

 Training priorities identified at Site level are incorporated into Site Development Plans and

are intended to inform future participant development interventions.

2.5 Institutional Reform and Programme Repurposing

 Since its inception, the Community Work Programme was largely implemented through

appointed Implementing Agents drawn from the Non-Governmental Organisation (NGO) and

Community-Based Organisation (CBO) sectors.

 From the 2024/25 financial year, the Department of Cooperative Governance assumed direct

responsibility for the management and implementation of the Programme. This institutional

reform forms part of a broader programme repurposing initiative aimed at strengthening

governance, improving programme accountability, enhancing operational efficiency and

maximising developmental outcomes.

 A key component of the repurposing process is the repositioning of the Community Work

Programme from primarily providing income support towards becoming a structured pathway

for skills development, employability, entrepreneurship and sustainable economic

participation.

 Central to achieving this objective is the establishment of a credible national skills baseline

through a comprehensive skills audit that will enable the Department to develop evidence-

based Individual Learner Profiles, Individual Learning Plans, career pathways and targeted

training interventions aligned to labour market demand, National and Provincial Government

Economic Priorities and development objectives.

3. Problem statement

The Community Work Programme (CWP) has undergone a significant strategic repurposing to

reposition the Programme from primarily providing income support to unemployed participants

towards a more developmental model that promotes skills development, employability,

entrepreneurship and sustainable exit pathways.

While the Programme has successfully created work opportunities for thousands of participants

across the country, the skills development component has not achieved its intended outcomes. The

Department currently lacks a credible, comprehensive and standardised national skills profile of

Participants and Site Staff to inform evidence-based planning, targeted training interventions and

participant progression.

As a result, training initiatives have largely been implemented without reliable information on

participants' educational qualifications, occupational experience, competencies, career aspirations,

Recognition of Prior Learning (RPL) opportunities, special needs and employability potential. This

has limited the Department's ability to align training interventions with individual learner needs, labour

market demand and local economic opportunities.

Furthermore, the absence of Individual Learner Profiles and Individual Learning Plans has resulted

in fragmented training interventions that are often not aligned with Site Development Plans,

Provincial Growth and Development Strategies, District Development Model priorities, Sector Skills

Plans or occupations identified in the National List of Occupations in High Demand.

In addition, the Department does not currently maintain a centralised digital repository of participant

skills and learner information capable of supporting integrated planning, learner management,

monitoring, reporting and evaluation throughout a participant's lifecycle within the Programme.

Consequently, the Department is unable to effectively monitor participant progression, measure the

impact of training investments or systematically plan participant exit pathways.

4. Objectives of the assignment

The overall objective of this assignment is to undertake a comprehensive national skills audit of

Community Work Programme (CWP) Participants and Site Staff to establish a credible and verified

national skills baseline that will inform skills development planning, participant career progression,

employability, entrepreneurship and sustainable exit pathways.

5. Detailed scope of work

Overview of the Assignment

The appointed Service Provider will undertake a comprehensive national skills audit of approximately

175 000Community Work Programme Participants and about 650 Site Staff across all nine (9)

provinces.

The assignment will include the verification of participant information, competency assessments,

development of Individual Learner Profiles and Individual Learning Plans, career pathway

development, labour market analysis, establishment of a digital Skills Management Database and

submission of strategic recommendations to support the implementation of the Community Work

Programme Skills Development and Exit Strategy.

Professional Service Providers will be required to undertake the following:

5.1 Develop a segmented database of participants per sector / CWP work groups

4.1.2 Create a comprehensive database of CWP Participants actively involved in CWP site work

per

Workgroup/Sector (i.e., Infrastructure (i.e.: Water and Sanitation, Roads, Storm Water, etc.);

Waste Management; Environmental Health; Social Services, Disaster Management; Public

Amenities; Housing; Agriculture, Community Safety; Early-Childhood Development;

Education; Health; Local Economic Development; etc. (it should be noted that this list is not

exhaustive as CWP workgroups are informed by local community needs).

4.2 Skills Audit and Competency Assessment

4.2.1 Conduct assessments (interviews, questionnaires, practical tests) to identify:

4.2.1.1 Existing skills, qualifications, competencies, work experience, career aspirations

4.2.1.2 Existing Soft skills (e.g., financial management, entrepreneurship; Leadership;

Community development; communications, etc.).

4.2.1.3 Literacy and numeracy levels.

4.3 Individual Learner Profile and Career Pathways

4.3.1 Create electronic profiles containing:

4.3.1.1 Personal details, education, and work history, experience.

4.3.1.2 Skills Audit results and identified competency gaps.

4.3.1.3 Career goals and interests.

4.3.1.4 Recommended training interventions / programmes.

4.3.1.5 Development of Individual Learner Profiles and classification of Participants and Site

Staff by occupational category, workgroup, sector and geographical location.

4.3.1.6 career pathways and recommendations for skills development, employability,

entrepreneurship and professional development.

4.4 Skills and Training Gap Analysis

4.4.1 Assessment of skills gaps and alignment of learning pathways with labour market demand,

national priorities and sectoral skills requirements.

4.4.1.1 Map the skills audit findings, Individual learner plan and career paths to align with:

4.4.1.2 Terms of contract for each Participant (i.e.:60 months/5 years term) to ensure a

qualification resulting in a permanent job placement or an established sustainable

business at the time of exit from CWP.

4.4.1.3 Assessment of accredited programmes with the South African Qualifications Authority

(SAQA), Education and Training Quality Assurance bodies (ETQA) and the Quality

Council for Trades and Occupations (QCTO), and consideration of non-accredited but

Industry-approved and credible training programmes.

4.4.1.4 Consideration be given to the latest Government Gazette by the National Department of

Higher Education and Training: National List of Occupations in High Demand.

4.4.1.5 Consider Local; District; Regional and Provincial labour market demands.

4.5 Electronic Learner Profiles and Plans

4.5.1 Packaging and populating the final product in a electronic format.

4.5.2 Final product to enable regular progress updates and reports to be generated as and when

required.

4.5.3 Final product to support learner management, monitoring and decision-making.

6. Knowledge Transfer and Capacity Building

6.1 Train DCoG designated Officials on the skills audit methodology, development of tools,

database collection,

analysis and administration, as well as reporting mechanism.

7. Deliverables and timeframes

The Service Provider shall deliver the following outputs within the stipulated timeframes. The

timeframes may be refined and agreed upon during the inception phase, subject to the

approval of the Department.

Deliverable Description Timeframes

Inception Report Inception Report detailing the Month 1

methodology, project

implementation

plan, governance structure,

stakeholder

engagement plan, communication

strategy,

quality assurance framework, risk

management plan and project

schedule.

Skills Audit Framework and Submission of standardised Month 2

Assessment Tools assessment instruments,

questionnaires, competency

framework, electronic data

collection tools and quality

assurance protocols for approval by

the Department.

Completed and verified Submission of a completed, verified Month 3 – 4

segmented database of and segmented database of total

participants per sector Participants and site staff per sector

(e.g. water; energy; ECD;

construction; finance, etc) and

demographics.

Skills Audit Database Submission of a verified database Months 5 -7

containing participant and Site Staff

educational profiles, qualifications,

competencies, occupational

experience and skills assessment

results.

Individual Learner Profiles Submission of electronic Individual Months 5 - 7

Learner

Profiles and career pathways for all

Participants and Site Staff

Individual Learning Plans submission of Individual Learning Months 5 - 7

Plans

(ILPs), career pathways and

recommended

training interventions for every

Participant

and Site Staff member.

Final Product Format Packaging and populating the final Months 8 – 9

product in a

electronic format. Handover of the

electronic Skills

Management Database, including

dashboards

Deliverable Description Timeframes

and reporting functionality. (i.e.:

monitoring

and decision-making).

Transfer or capture database into the

existing electronic learner

management system

User Training and Training of designated Month 9 - 10

Knowledge Transfer Departmental

officials, submission of user

manuals,

technical documentation

Final Report and Close-out Submission of the Final Report Month 11 - 12

incorporating the Department's

comments,

together with all source data,

databases,

learner profiles, Individual Learning

Plans,

supporting documentation and

project c

lose-out report.

N.B: Deliverables for months 5 – 7 will be implemented concurrently.

8. Skills, knowledge and experience requirements

8.1 Company Experience

The bidder shall demonstrate:

8.1.1 A minimum of five (5) years' proven experience in conducting large-scale organisational or

national skills audits, workforce planning, competency assessments or human capital

development projects.

8.1.2 Proven experience in successfully implementing projects of comparable size, complexity and

geographical spread.

8.1.3 Demonstrated experience in developing electronic skills databases, learner management

systems or similar information management solutions.

8.1.4 Experience within the Public Sector, Local Government, Public Employment Programmes,

Community Development, Skills Development or Human Resource Development environment

will be an added advantage.

8.2 Key Personnel

The bidder shall provide suitably qualified and experienced personnel to undertake the assignment.

8.2.2 Project Manager

The Project Manager shall possess:

 Postgraduate (NQF level 8 or higher) in Project Management specialising in Industrial

Psychology, Human Resource Development, Human Capital Management, Organisational

Development, Education, Social Sciences.

 recognised project management qualification or certification;

 a minimum of five (5) years' experience managing projects of similar scale and complexity;

and

 demonstrated experience in managing multidisciplinary teams across multiple provinces.

8.2.3 Provincial Team

The bidder shall provide a minimum of one team member per Province.

Each Provincial Team members shall possess:

 a relevant tertiary qualification; in Industrial Psychology, Human Resource Development,

Human Capital Management, Organisational Development, Commerce, Education, Social

Sciences or a related discipline;

 a minimum of five (5) years' relevant professional experience; and

 demonstrated experience supervising multidisciplinary field teams.

8.2.4 Skills Assessment Team Member

The bidder shall provide minimum of 1(one) suitably qualified Skills Assessment team member to

undertake the assignment within the prescribed project timeframe.

Each consultant shall possess:

 an appropriate tertiary qualification;

 relevant experience in skills assessment, human resource development, organisational

development, community development, research, workforce planning or related disciplines;

and

 experience conducting structured interviews, competency assessments and electronic data

collection.

The bidder shall demonstrate that sufficient resources have been allocated to complete the

assignment within the

required project period.

8.2.5 Information Management and Data Specialist

The bidder shall provide a suitably qualified Data Management Specialist for data validation,

quality assurance, statistical analysis and reporting.

8.3 Professional Registration

Where registration with a recognised professional body is required by law or professional practice,

valid proof of

current registration shall be submitted for the relevant key personnel.

8.5 Supporting Documentation

Bidders shall submit the following:

 Company profile.

 Company reference letters confirming successful completion of similar assignments.

 Detailed curriculum vitae of all proposed key personnel.

 Certified copies of qualifications of all key personnel.

 Proof of professional registration, where applicable.

 Project organogram showing the proposed team structure.

 Resource allocation plan indicating personnel deployment.

9. Other requirements

9.1 This will be a Performance-based Agreement, i.e., payments shall be directly linked to the

satisfactory meeting of approved performance criteria.

9.2 DCoG and the appointed Professional Service Provider will agree via a Service Level Agreement

to ensure alignment of expectations and continuously engage on scope clarification and

modifications were deemed necessary.

9.3 DCoG will verify the Professional Service Providers’ professional membership and Reference letters

prior to entering into an agreement.

9.4 Selected Professional Service Provider will enter into an agreement with DCoG to ensure

alignment of expectations and continuously engage on scope clarification and modifications were

deemed necessary.

10. Supply of relevant material, stationery and equipment

All material required to deliver this project, including computers, vehicles and any other

equipment, software, etc., necessary to carry out this contract in accordance with the

industry specification, shall be supplied and maintained by the Professional Service

Provider to the satisfaction of DCoG.

11. Roles and responsibilities for dcog and other stakeholder, if any

The Service Provider will be accountable to the Department’s CWP Branch Management for

ensuring that the skills audit process is managed in accordance with the CWP Policy, and

associated documentation as determined by the CWP Branch from time to time. A prospective and

eligible Service Provider is expected, at a minimum level, to perform the following functions:

a) Give progress report to the Department at least once a month

b) Maintain optimal levels of ongoing participation based on agreed contractual targets, with the

Department

c) Manage the project effectively to deliver quality work and outputs in accordance with applicable

standards.

d) Ensure that information relating to individual learner plans are uploaded onto the share point or

other system to be guided by departmental IT by the end of the project.

e) Follow-up on and address queries and complaints that arise from the CWP branch.

f) Ensure that information relating to individuals is protected as required by the POPIA.

12. Communication and reporting

The proposal and project execution plan should indicate how the service provider will engage

multiple stakeholders in the implementation of the skills audit. Stakeholders include but not limited

to:

 Acting Deputy Director-General

 Chief Directors

 Provincial Directors

 Director: Participants Administration

 Other staff members e.g. Senior Project Coordinators

 Local Reference Committees

 CWP Participants and Site Staff.

13. Monitoring and evaluation

The DCoG will establish a Project Steering Committee to manage, monitor and oversee the project.

This committee comprising of the service provider and nominated DCoG team will ensure that:

 Services are rendered timeously.

 Timeframes as far as possible are not extended beyond the prescribed timeline

 Will render a quality assurance function; and

 Will ensure that additional costs are not incurred unnecessarily.

14. Bid documents submission format

Package 1: The following should be submitted –:

 SBDs 1, 4, 3.2 and 6.1.

 National Treasury Central Suppliers Database (CSD) report, not older than 30 days

(www.csd.gov.za).

 Proposal Format – Bidders must include a detailed work-plan/methodology, and the

implementation plan as per proposal in their bid.

(a) Project implementation Plan that indicates the following:

• Clearly defined milestones that are 100% aligned to each of the key objectives and the

expected outputs/ deliverables as outlined in the scope of work.

• Well-defined timelines for each of the activities and deliverables.
• Allocation of Human Resources.

(b) Proposed Governance Arrangements to support project implementation which may include

but not limited to:

• The establishment of a project steering committee.
• The establishment of a project management team inclusive of the service provider and the

DCoG team.

• Provision of secretariat support for the governance structures that will be established.

(c) Skills Transfer Plan developed in line with the Terms of Reference.

(d) Previous and current similar contracts awarded to the bidder and client references.

NB: No pricing information must be included in package 1

Package 2: Pricing information.

 Separate envelope. Price proposals must include 15% VAT and must be fully inclusive

to deliver all goods, services and outputs indicated in the terms of reference.

 SBD 3.2 (Pricing Schedule)

 Proposed cost breakdown on the last page of the ToR (Annexure C)

Part d – functional evaluation – to be evaluated by the bec

Each Bid Evaluation Committee (BEC) member will evaluate acceptable bids based on the proposals

and bid documents submitted. The scoring system to be utilized will be from 0 – 4 as per the

functional evaluation below

The Score obtained for each criterion will be calculated by multiplying the score awarded by a BEC

member by the weight for that criterion. The overall score for a BEC member will be expressed as a

percentage (Total weighted score divided by the maximum possible score, then multiplied by 100).

The overall score obtained by a bidder will be the average of overall scores awarded by BEC

Members (rounded to the nearest whole number). Only Bidders that received the indicated minimum

overall scores will proceed to Part E – Price Evaluation and Award.

Where functional evaluation is conducted in stages, bidders must meet the minimum overall score

for a particular stage to proceed to the next stage and only bidders that met the minimum overall

scores for all stages will proceed to Part E – Price Evaluation

The Bid Evaluation Committee may:

• Evaluate and score bids based on the bid documents and proposals submitted; or

The final evaluation and scoring of bids will be based on the proposals submitted, as well as on

information provided by bidders during bid presentations (if applicable). Presentations can be used

to summarise and clarify bids and may not substantially depart from the proposals submitted.

Evaluation of the proposal and project execution plan

Relevant Company Experience (Skills Audit Projects)

The bidder must demonstrate experience in conducting skills

audit projects completed within the last five (5) years.

The bidder must submit at least 4 reference letter(s) or completion

certificate(s) on the client's official letterhead, signed by an

authorized representative, which clearly indicate:

1.1

• Client name. Weight 7.5
• Project title and description confirming that the project

involved a skills audit or similar project at a national or

multi provincial level

• Start and completion dates.

• Confirmation that the project was successfully completed.

• Name, designation, contact number, and email address of

the client representative for verification purposes.

Evaluation Score

The bidder submitted no compliant reference letter/completion certificate, or the submitted 0

documents do not demonstrate a completed skills audit project within the last five (5)

years, or do not meet the stated requirements.

The bidder submitted one (1) compliant reference letter/completion certificate that meets 1

all the stated requirements.

The bidder submitted two (2) compliant reference letters/completion certificates that meet 2

all the stated requirements.

The bidder submitted three (3) compliant reference letters/completion certificates that meet 3

all the stated requirements.

The bidder submitted four (4) or more compliant reference letters/completion certificates 4

that meet all the stated requirements.

Company Proposal, Methodology and Implementation Plan

The bidder must submit a Company Proposal demonstrating its

approach to delivering the project. The proposal must include the

following:

1.2

• A methodology describing the approach to conducting the Weight 7.5

skills audit.

• An explanation of how the methodology aligns with the

project objectives and scope of work.

• An implementation plan indicating the project activities,

deliverables, timelines, and milestones.

• The proposed project governance structure, including roles

and responsibilities of the project team.

Description Score

The bidder did not submit a company proposal, or the proposal does not include any of the 0

stated requirements.

The bidder submitted a company proposal that includes one (1) of the stated requirements. 1

The bidder submitted a company proposal that includes two (2) of the stated requirements. 2

The bidder submitted a company proposal that includes three (3) of the stated 3

requirements.

The bidder submitted a company proposal that includes all four (4) of the stated 4

requirements.

Project Manager

The bidder must nominate a Project Manager who meets the

following requirements:

• Holds a Post Graduate Qualification in Project Management (

NQF Level 8 or higher) specialising in Industrial Psychology,

Human Resource Development, Human Resource

1.3 Management. Organizational Development. Weight 5

• Has a minimum of five (5) years' experience managing skills

audit or related human capital, organisational development,

workforce planning, or competency assessment projects.

• Be registered and in good standing with a professional body

where such registration is applicable to the consultant

profession (e.g HPCSA for industrial psychologist or SABPP

for Human Resource Professionals or HRIS or Project

Management South Africa- PMSA).

Evaluation Score

The bidder did not nominate a Project Manager or did not submit evidence to verify the 0

stated requirements.

The bidder nominated a Project Manager, but the proposed resource does not meet any of 1

the stated requirements.

The bidder submitted evidence demonstrating that the proposed Project Manager meets 2

one (1) of the stated requirements.

The bidder submitted evidence demonstrating that the proposed Project Manager meets 3

two (2) of the stated requirements.

The bidder submitted evidence demonstrating that the proposed Project Manager meets all 4

three (3) stated requirements.

The bidder must propose a minimum of one (1) Team Member per

province.

Each proposed consultant must meet the following requirements:

• Hold a Diploma (NQF Level 6 or Higher) in Industrial

Psychology, Human Resource Development, human resource

management, organizational development.

• Have a minimum of three (3) years' relevant experience in

1.4 Weight 5

conducting skills audit or related human capital,

organisational development, workforce planning, or

competency assessment projects.

• Minimum of one (1) Team Member per province.
• Be registered and in good standing with a professional body

where such registration is applicable to the consultant

profession (e.g HPCSA for industrial psychologist or SABPP

for Human Resource Professionals or HRIS or Project

Management South Africa- PMSA).

Evaluation Score

The bidder nominated a team member, but the proposed resources do not meet any of the 0

stated requirements.

The bidder submitted evidence demonstrating that the proposed team member meet one 1

(1) of the stated requirements.

The bidder submitted evidence demonstrating that the proposed team member meet two 2

(2) of the stated requirements.

The bidder submitted evidence demonstrating that the proposed team member meet all 3

three (3) stated requirements.

The bidder submitted evidence demonstrating that the proposed team member meet all of 4

the four (4) of the stated requirements.

Minimum qualifying score for Functionality is 70%. Bidders who score 70 points and above

on Functionality evaluation will be eligible for further evaluation on Price and Specific

Goals.

Part e – price evaluation and award– to be evaluated by the bec

a. Only bids that meet all administrative requirements and the minimum functional requirements

will be evaluated in terms of the provisions of the Preferential Procurement Policy Framework

Act and related regulations – see attached bid documents. The evaluation method (80/20) and

preference points allocation applicable to this bid are indicated in the attached SBD 6.1.

 Failure on the part of a tenderer to submit proof or documentation required in terms of this tender

to claim points for specific goals with the tender, will be interpreted to mean that preference

points for specific goals are not claimed.

Number of points claimed (80/20

The Specific goals allocated

Number of points allocated system)

points in terms of this

(80/20 System) To be completed by the

tender

tenderer.

Women Ownership (51% or

more) 5

a) 0% a) = 0

b) 1%-10% b) = 1

c) 11%-25% c) = 2

d) 26% - 50% d) = 3

e) 51%-100% e) = 5

Youth Ownership (51% or

more) 7

a) 0% a) = 0

b) 1%-10% b) = 1

c) 11%-25% c) = 3

d) 26% - 50% d) = 5

e) 51%-100% e) = 7

Disability Ownership (51% or 8

more)

a) 0% a) = 0

b) 1%-10% b) = 2

c) 11%-25% c) = 4

d) 26% - 50% d) = 6

e) 51%-100% e) = 8

b. The below documents must be submitted as POE in order to claim points for specific goals:

 Disability Ownership – Doctor`s Certificate or SAPS Sworn Affidavit

 Ownership (Certificate issued by CIPC)

Part f – special conditions and contract management

Special conditions applicable to this bid

2.1. The Department may, at its sole discretion, cancel this bid.

2.2. The period of thirty days (30 days) referred to in the General Conditions of Contract paragraph

27.2 applies. If the service provider is found to have engaged in fraudulent activities or caused

the Department to incur irregular expenditure, the Department reserves the right to cancel the

bid and any subsequent SLA with immediate effect. Repercussions for the conduct of the

Service Provider referred to above may include blacklisting of the Service Provider thus

preventing them from doing business with government for 10 years.

2.3. The Department may, at its discretion, require that each employee of appointed service

providers, each contractor or other participants, sign a code of conduct to promote ethical

behaviour. The Department may, at its sole discretion, prohibit any person found to be in

breach of such code of conduct from further participation or involvement in the project.

2.4. Additional conditions for an applicant who would like to apply as a Consortium / Joint Venture.

It is recognised that applicants may wish to form consortia or joint ventures to respond to this

bid. The following guidelines apply:

 Bidders are prohibited from being part of more than one consortium / joint venture and to

submit an individual bid and a bid as part of a consortium / joint venture.

 One of the members shall be nominated by the others as authorised to be the lead applicant

and this authorisation shall be included in the agreement entered between the consortium

members.

 The lead applicant in the Consortium or Joint Venture must satisfy all the administrative

requirements contained in the ToR and submit all the relevant documents necessary to

meet the minimum requirements of the applications.

 Other members of a consortium or a joint venture must comply with the requirements in line

with Service Provider Funding Policy prescripts for the respective Service Provider

categories.

 The consortium/joint venture submission must be signed-off by each institution/organisation

to be legally binding on all consortium members.

 The lead applicant shall be the only authorised party to make legal statements,

communicate with the department, and receive instructions for and on behalf of all the

members of the consortium.

 The lead applicant shall be held responsible for the delivery of services and meeting

conditions outlined in this bid.

 A copy of the agreement entered into and signed by all members of the consortium or joint

venture shall be submitted with the consortium proposal indicating the respective

responsibilities of each party.

 Indicate how the joint venture/ consortium will be managed in case of a dispute arising

during the programme's implementation period (Provide a contingency plan of managing

any possible conflicts).

Contract management

2.5. The successful bidder will be expected to enter into a service level agreement (SLA) with the

Department of Cooperative Governance. The National Treasury General Conditions of

Contract (GCC) will form part of the SLA to be concluded between DCOG and the successful

bidder.

2.6. The SLA will include project assignments that will address each of the project deliverables.

The SLA may further establish a Project Steering Committee to manage, monitor and oversee

the project such as:

 Ensure that services are rendered timeously;

 render a quality assurance function; and

 ensure that the project remains within the allocated budget.

2.7. The SLA will include a detailed payment schedule. Payments will therefore only be approved

and processed based on the achievement of deliverables as per the implementation plan

and/or project plan and related performed project tasks.

2.8. If the parties (the Department and the appointed service provider) are unable to reach

agreement on the special conditions of contract (SLA) after 14 calendar days of the date on

which the bid award is communicated to the service provider, then the Department reserves

the right to cancel the award to the service provider and to appoint another service provider.

2.9. Bidders should note that:

 All information related to this bid, or information provided to the service provider after the

award of this bid, must be treated as confidential and may not be disclosed in any way to

third parties without the explicit written consent of DCOG.

 All rights, title and ownership of any Intellectual Property developed by or for the Service

Provider or DCOG independently and outside of execution/production of the Deliverables

related to this bid and provided during this project (“Background IP”) shall remain the sole

property of the party providing the Background IP.

 To the extent that the Service Provider utilises any of its Background IP in connection with

the Deliverables, such Background IP shall remain the property of the Service Provider and

DCOG shall acquire no right or interest therein. Service Provider shall grant DCOG a non-

exclusive, royalty-free, non-transferable licence to use such Background IP strictly for

purposes of making beneficial use of the Deliverables into which such Background IP has

been incorporated.

 All Intellectual Property rights in Bespoke Deliverables are or will be vested in and owned

by DCOG unless specifically agreed otherwise in writing. The Service Provider agrees that

it shall not, under any circumstances, question or dispute the rights and ownership of DCOG

in and to the Bespoke Deliverables. DCOG shall grant the Service Provider a non-exclusive,

royalty free, non-transferable licence to use the Bespoke Deliverables to perform its

obligations under this project.

 The Service Provider may not publish or sell, in whole or in part, any Bespoke Deliverables

emanating from this project without the explicit written consent of DCOG.

 The Copyright of any Bespoke Deliverables shall vest in DCOG.

2.10. No amendments to the SLA or any variation, waiver, relaxation or suspension of any of the

provisions thereof shall have any force or effect, unless reduced to writing and signed by both

parties.

Annexure a: bidder experience summary

Contracting party (Company/entity Project title and description Start date End date Budget

name)

Bidders must ensure that their proposals contain details of how the projects listed above are relevant to the objectives.

Bidders must attach reference letters and/or contactable references for projects listed above.

Bidders must not deviate from this table as prescribed above.

Annexure b: project team summary

Role Surname, Name RSA ID Number Highest Current Total Year of Total Year of Experience

Qualification Employer Experience in similar projects

Executive

Manager/ Team

Leader

Team member 1

Team member 2

Team member 3

Team member 4

Attach detailed CV as well as confirmation of availability for each person listed above.

Attach copies of qualifications for each person listed above,

Information obtained from the CSD report will be used to verify the criminal records and credit status of directors/owners of the

supplier, where applicable.

Bidder must not deviate from this table as prescribed above.

Annexure c: cost breakdown information

This detailed cost breakdown is to supplement the completed SBD 3.2 pricing schedule and the Annexure C summary cost breakdown.

The information provided in this Annexure will not replace total bid price but will be used by the Department to understand the

composition of the Bid Price and assess price reasonableness.

Deliverables and time frames

The following table reflects the key project areas and timeframes which should be adhered to for purposes of undertaking the whole project:

Ste Milestones Activities Timeframes Weighting Costs for Costs for Costs for Total

ps/ each step each step each step costs for

Sta (Including (Including (Including each

ges VAT) VAT) VAT) s

tep

(Including

VAT)

1. Inception Report Inception Report Month 1 R

detailing the

methodology, project

implementation plan,

governance structure,

stakeholder

engagement plan,

communication

strategy, quality

assurance framework,

risk management plan

and project schedule.

Ste Milestones Activities Timeframes Weighting Costs for Costs for Costs for Total

ps/ each step each step each step costs for

Sta (Including (Including (Including each

ges VAT) VAT) VAT) s

tep

(Including

VAT)

2. Skills Audit Submission of standardised Month 2 R

Framework and assessment instruments,

Assessment questionnaires, competency

Tools framework, electronic data

collection tools and quality

assurance protocols for

approval by the Department.

3. Completed and Submission of a completed, Month 3 – 4 R

verified verified and segmented

segmented database of total

database of Participants and site staff

participants per per sector (e.g. water;

sector energy; ECD; construction;

finance, etc)

and demographics.

4. Skills Audit Submission of a verified Months 5 - 7 R

Database database containing

participant and Site Staff

educational profiles,

qualifications,

competencies, occupational

The proposal must include a project implementation plan, proposed governance arrangements (including secretariat support for governance structures), and a skills transfer plan. The service provider must conduct skills audits for participants and site staff, develop a verified skills audit database, and submit it within months 5-7. The methodology must include training DCOG officials on the skills audit methodology, development of tools, and quality assurance protocols.

and skills assessment results.

5. Individual Submission of electronic Months 5 - 7 R

Learner Individual Learner Profiles

Profiles and career pathways for

all Participants and Site Staff

Ste Milestones Activities Timeframes Weighting Costs for Costs for Costs for Total

ps/ each step each step each step costs for

Sta (Including (Including (Including each

ges VAT) VAT) VAT) s

tep

(Including

VAT)

6. Individual Submission of Individual Months 5 - 7 R

Learning Learning Plans (ILPs),

Plans career pathways and

recommended training

interventions for every

Participant

and Site Staff member.

7. Electronic Packaging and populating Months 8 - 9 R

Final the final Product in a

Product electronic format. Handover

of the electronic Skills

Management Database,

including dashboards and

reporting functionality. (i.e.:

monitoring and decision-

making).

8. User Training of designated Month 9 - 10 R

Training Departmental officials,

and submission of user

Knowledge manuals, technical

Transfer documentation and

system

administration guides.

9. Final Submission of the Final Report Month 11 - 12 R

Report and incorporating the

Close-Out Department's comments,

report together with all source

Ste Milestones Activities Timeframes Weighting Costs for Costs for Costs for Total

ps/ each step each step each step costs for

Sta (Including (Including (Including each

ges VAT) VAT) VAT) s

tep

(Including

VAT)

data, databases, learner

profiles, Individual

Learning Plans,

supporting

documentation

and project close-out report.

Total R

bid

price

Additional Notes:

Bidders must not deviate from this table as prescribed above.

Failure to cost any of the above services will result in the disqualification of the bidder.

The above-mentioned timeframes are subject to change on appointment of the service provider

Criteria Yes / No

3.1 Reference Letters for Similar Skills Audit Projects: The bidder

must submit at least four (4) compliant reference letters or

completion certificates from previous or current clients

confirming successful completion of skills audit, competency

assessment, workforce planning, human capital development or

similar projects completed within the last five (5) years.

3.2 Curriculum Vitae of Key Personnel: The bidder must submit

comprehensive curriculum vitae for all proposed key personnel,

including the Project Manager, Provincial Team Members, Skills

proposal where required.

3.7 Professional Body Registration or Good Standing: The bidder

must submit valid proof of registration, membership or good

standing with a relevant professional body for key personnel

where such registration is required by law, professional practice

or the proposed role. Acceptable proof may include current

membership certificates or letters of good standing from

recognised bodies such as HPCSA, SABPP, HRIS, PMSA or an

equivalent professional body relevant to the proposed discipline.

3.8 Project Technical Lead Professional Registration: The bidder must

submit valid proof of membership, registration or good standing

with a relevant and recognised professional body for the

proposed Project Technical Lead, where applicable. The

document must clearly indicate the name of the professional

body, membership or registration number, registration status and

validity period.

3.9 Project Manager Professional Registration: The bidder must submit

valid proof of membership, registration or good standing with a

relevant and recognised professional body for the proposed

indicate the name of the professional body, membership or

registration number, registration status and validity period.

3.10 Certified Copies of Qualifications: The bidder must submit certified

copies of relevant qualifications for all proposed key personnel

and team resources. Qualifications must correspond with the

roles proposed in the bid and must meet the minimum

qualification requirements stipulated in the Terms of Reference.

Certifications must be valid and not older than six (6) months

from the bid closing date.

N/B: Only bids that comply with the administrative and mandatory requirements will be evaluated

further.

Objective criteria in terms of section 2(1)(f) of the PPPFA, 2000.

In terms of Section 2(1)(f) of the Preferential Procurement Policy Framework Act, 2000, the DG

reserves the right, on the basis of objective criteria, to limit the number of awards made to a single

bidder across multiple provinces. This condition is invoked to ensure fair distribution of opportunities,

promote equitable participation of capable bidders across the Republic, and to prevent

monopolisation of awards by a single bidder to the exclusion of other qualifying suppliers.

4.1 Submission of Bids Across Provinces

4.1.1 Bidders are required to submit proposals that cover all 9 provinces

Part c – detailed requirements

occupational experience, skills, qualifications, career aspirations, training needs and employability

potential of all Participants and Site Staff.

participants' educational qualifications, occupational experience, competencies, career aspirations,

Recognition of Prior Learning (RPL) opportunities, special needs and employability potential. This

has limited the Department's ability to align training interventions with individual learner needs, labour

market demand and local economic opportunities.

questionnaires, competency

framework, electronic data

collection tools and quality

assurance protocols for approval by

the Department.

Completed and verified Submission of a completed, verified Month 3 – 4

segmented database of and segmented database of total

participants per sector Participants and site staff per sector

(e.g. water; energy; ECD;

construction; finance, etc) and

demographics.

Skills Audit Database Submission of a verified database Months 5 -7

containing participant and Site Staff

educational profiles, qualifications,

competencies, occupational

experience and skills assessment

results.

Individual Learner Profiles Submission of electronic Individual Months 5 - 7

8.1 Company Experience

8.1.1 A minimum of five (5) years' proven experience in conducting large-scale organisational or

national skills audits, workforce planning, competency assessments or human capital

development projects.

8.1.2 Proven experience in successfully implementing projects of comparable size, complexity and

geographical spread.

8.1.3 Demonstrated experience in developing electronic skills databases, learner management

systems or similar information management solutions.

8.1.4 Experience within the Public Sector, Local Government, Public Employment Programmes,

will be an added advantage.

8.2 Key Personnel

 recognised project management qualification or certification;

 a minimum of five (5) years' experience managing projects of similar scale and complexity;

and

 demonstrated experience in managing multidisciplinary teams across multiple provinces.

8.2.3 Provincial Team

Sciences or a related discipline;

 a minimum of five (5) years' relevant professional experience; and

 demonstrated experience supervising multidisciplinary field teams.

8.2.4 Skills Assessment Team Member

The bidder shall provide minimum of 1(one) suitably qualified Skills Assessment team member to

undertake the assignment within the prescribed project timeframe.

 an appropriate tertiary qualification;

 relevant experience in skills assessment, human resource development, organisational

development, community development, research, workforce planning or related disciplines;

and

 experience conducting structured interviews, competency assessments and electronic data

collection.

valid proof of

current registration shall be submitted for the relevant key personnel.

8.5 Supporting Documentation

 Company profile.

 Company reference letters confirming successful completion of similar assignments.

 Detailed curriculum vitae of all proposed key personnel.

 Certified copies of qualifications of all key personnel.

 Proof of professional registration, where applicable.

 Project organogram showing the proposed team structure.

 Resource allocation plan indicating personnel deployment.

Relevant Company Experience (Skills Audit Projects)

1.3 Management. Organizational Development. Weight 5

• Has a minimum of five (5) years' experience managing skills

audit or related human capital, organisational development,

workforce planning, or competency assessment projects.

• Be registered and in good standing with a professional body

where such registration is applicable to the consultant

profession (e.g HPCSA for industrial psychologist or SABPP

for Human Resource Professionals or HRIS or Project

Management South Africa- PMSA).

management, organizational development.

• Have a minimum of three (3) years' relevant experience in

1.4 Weight 5

conducting skills audit or related human capital,

organisational development, workforce planning, or

competency assessment projects.

• Minimum of one (1) Team Member per province.
• Be registered and in good standing with a professional body

where such registration is applicable to the consultant

profession (e.g HPCSA for industrial psychologist or SABPP

for Human Resource Professionals or HRIS or Project

Management South Africa- PMSA).

participant and Site Staff

educational profiles,

qualifications,

competencies, occupational

experience

and skills assessment results.

5. Individual Submission of electronic Months 5 - 7 R

A detailed cost breakdown must be submitted to supplement the completed SBD 3.2 pricing schedule and the Annexure C summary cost breakdown.

CSD report

CSD report will be used to verify the criminal records and credit status of directors/owners of the

completion certificates from previous or current clients

completion certificate(s) on the client's official letterhead, signed by an

completion certificate, or the submitted 0

completion certificate that meets 1

completion certificates that meet 2

completion certificates that meet 3

completion certificates 4

preference points allocation applicable to this bid are indicated in the attached SBD 6.1.

3.2 Curriculum Vitae of Key Personnel: The bidder must submit

comprehensive curriculum vitae for all proposed key personnel,

3.3 Company Registration: The bidder must submit valid proof of

company registration, such as a CIPC registration certificate,

submit certified copies of valid South African identity documents

owners listed on the company registration documents and/or

CSD report. Certifications must be valid and not older than six

 National Treasury Central Suppliers Database (CSD) report, not older than 30 days

(www.csd.gov.za).

 SBD 3.2 (Pricing Schedule)

standing with a relevant professional body for key personnel

3.10 Certified Copies of Qualifications: The bidder must submit certified

copies of relevant qualifications for all proposed key personnel

B-BBEE Minimum Level: 8

B-BBEE Details: on on Price and Specific

Goals.

Part e – price evaluation and award– to be evaluated by the bec

a. Only bids that meet all administrative requirements and the minimum functional requirements

will be evaluated in terms of the provisions of the Preferential Procurement Policy Framework

Act and related regulations – see attached bid documents. The evaluation method (80/20) and

preference points allocation applicable to this bid are indicated in the attached SBD 6.1.

 Failure on the part of a tenderer to submit proof or documentation required in terms of this tender

to claim points for specific goals with the tender, will be interpreted to mean that preference

points for specific goals are not claimed.

Number of points claimed (80/20

The Specific goals allocated

Number of points allocated system)

points in terms of this

(80/20 System) To be completed by the

tender

tenderer.

Women Ownership (51% or

more) 5

a) 0% a) = 0

b) 1%-10% b) = 1

c) 11%-25% c) = 2

d) 26% - 50% d) = 3

e) 51%-100% e) = 5

Youth Ownership (51% or

more) 7

a) 0% a) = 0

b) 1%-10% b) = 1

c) 11%-25% c) = 3

d) 26% - 50% d) = 5

e) 51%-100% e) = 7

Disability Ownership (51% or 8

more)

a) 0% a) = 0

b) 1%-10% b) = 2

c) 11%-25% c) = 4

d) 26% - 50% d) = 6

e) 51%-100% e) = 8

b. The below documents must be submitted as POE in order to claim points for specific goals:

 Disability Ownership – Doctor`s Certificate or SAPS Sworn Affidavit

 Ownership (Certificate issued by CIPC)

Part f – special conditions and contract management

Special conditions applicable to this bid

2.1. The Department may, at its sole discretion, cancel this bid.

2.2. The period of thirty days (30 days) referred to in the General Conditions of Contract paragraph

27.2 applies. If the service provider i

The National Treasury General Conditions of Contract (GCC) will form part of the SLA between DCOG and the successful service provider. If parties cannot reach agreement on special conditions of contract (SLA) within 14 calendar days of the award date, the bid may be cancelled. Confidentiality: information related to the award must be treated as confidential and not disclosed. Intellectual property: DCOG acquires no rights in the Service Provider's Background IP; the Service Provider grants DCOG a non-exclusive licence to use Bespoke Deliverables. The Service Provider may not publish or sell Bespoke Deliverables without permission.

The Department may, at its sole discretion, cancel this bid. The period of thirty days (30 days) referred to in the General Conditions of Contract applies. If the service provider is found to have engaged in fraudulent activities, it may be blacklisted from doing business with government for 10 years. The Department may require employees of appointed service providers to sign a code of conduct. Additional conditions apply for consortia/joint ventures: the submission must be signed by each institution, the lead applicant is the only authorised party for legal statements and is responsible for delivery of services. A contingency plan for managing the programme's implementation period must be provided.

Bidders must be registered on the Central Supplier Database (CSD) before the bid closing date. Bidders must submit proof of company registration (CIPC certificate) and certified copies of valid South African identity documents of directors/owners. Bidders must submit at least 4 reference letters or completion certificates demonstrating successful completion of similar skills audit projects within the last five (5) years. Bidders must submit comprehensive CVs for all proposed key personnel, including a Project Manager and Provincial Team Members. The Project Manager must meet three (3) stated requirements (e.g., professional registration, qualifications). Bidders must submit valid proof of professional body registration or good standing for key personnel where applicable. Certified copies of qualifications must be submitted, with certifications not older than six (6) months from the bid closing date. Bidders must propose a minimum of one (1) team member per province, covering all 9 provinces. Bidders must submit a technical proposal, methodology, and implementation plan. Bidders must submit a financial proposal with a detailed cost breakdown. Bidders must submit a company profile and reference letters. Bidders must submit a summary of relevant projects (contracting party, project title, description, start/end dates, budget). Bidders must complete and submit the required SBD forms, including SBD 3.2 (Pricing Schedule) and SBD 3.3 (Declaration of Interest). Bidders must submit a declaration that they are not in the service of the State (unless exempt). Bidders must submit a code of conduct agreement if required. Bidders must submit a contingency plan for managing the programme's implementation period. Bidders must submit a signed declaration for consortia/joint ventures, with the lead applicant authorised for legal statements.