Supply and delivery of car wash support materials and equipment for the city of mbombela (re-advertisement)

Supply and delivery of carwash support materials and equipment to support the township economy programme for the City of Mbombela.

Closing date: 6 November 2026 at 11:00

Bid document available from: 28 October 2026

Briefing session: none (no briefing session will be conducted)

Procurement enquiries

• Contact: Christopher Nkambule
• Telephone: (013) 759 2358

Technical enquiries

• Contact: Dumisani Motshana
• Telephone: (013) 759 9207

Employer

• Contact: City Manager, Mr W.J. Khumalo
• Address: P.O. Box 45, Mbombela, 1200

Website: www.mbombela.gov.za

Bid box location

Mbombela Civic Centre

1 Nel Street

Mbombela

Submission method: sealed envelope placed in the bid box at Mbombela Civic Centre, 1 Nel Street, Mbombela, before 11:00 on the closing date.

• Envelope must be clearly marked with the bid number, bid description, closing date, and bidder's name.
• Bids sent by telegram, fax, or email will not be considered.
• Late bids will not be accepted.
• Bidders must download the bid document from the City's website (www.mbombela.gov.za, Tenders and Notices folder) or e-Tender Portal (www.etenders.gov.za) from 28 October 2026. Downloading is compulsory and free of charge.
• Returnable documents: certified ID copies of directors, tax compliance status, certified B-BBEE certificate or sworn affidavit, municipal rates and taxes statements (or proof of residence from tribal authority or lease agreement with lessor's rates statement)

for both company and directors (including consortium/JV partners), full CSD registration report (summary not considered), and company registration certificate.

• Forging or faking any returnable document will be reported to SAPS and may result in restriction from doing business with public institutions for up to 10 years.

Evaluation split: 80 points for price, 20 points for specific targeted goals, under the Preferential Procurement Policy Framework Act and Preferential Procurement Regulations, 2022.

• Bidders must meet all mandatory compliance requirements as listed; failure to submit any required document may disqualify the bid.

Scope: supply and delivery of carwash support materials and equipment to support the township economy programme within the City of Mbombela's jurisdiction.

• The full specification is provided in the bid document.

No pricing schedule details beyond the 80/20 preference point split. The pricing form is in the bid document.

No specific financial requirements (e.g., bid security, guarantees) stated in the advert.

Mandatory compliance requirements:

• Registration on the Central Supplier Database (CSD) with a full CSD registration report; summary report will not be considered.
• Valid tax compliance status.
• Certified copy of B-BBEE certificate or sworn affidavit for B-BBEE.
• Current municipal rates and taxes statements from the relevant local authority, or proof of residence from a tribal authority, or lease agreement accompanied by the lessor's up-to-date municipal rates and taxes statements (for both the company and company directors, including consortium and JV partners).
• Copy of company registration certificate.
• Certified ID copies of business directors.
• No briefing session will be conducted.
• Fraudulent activities or forged documents are strictly prohibited.

80 points allocated to price and 20 points to specific targeted goals under the Preferential Procurement Policy Framework Act and Regulations, 2022.

The City of Mbombela requires the supply and delivery of car wash support materials and equipment to support the township economy programme. The specific items and quantities are listed in the pricing schedule.

Closing date: 6 November 2026 at 11:00

• Bid document available for download from 28 October 2026 on www.mbombela.gov.za and www.etenders.gov.za (free of charge).
• No briefing session will be conducted.

Procurement enquiries:

• Contact: Christopher Nkambule
• Role: Supply Chain Management
• Email: [email protected]
• Telephone: 013 759 2358

Technical enquiries:

• Contact: Dumisani Motshana
• Role: City Planning and Development (Local Economic Development)
• Email: [email protected]
• Telephone: 013 759 9207

Employer:

• Contact: City Manager, Mr W.J. Khumalo
• Address: P. O. Box 45, Mbombela, 1200

Submission address:

Mbombela Civic Centre, 1 Nel Street, Mbombela, 1200 (tender box next to the main entrance)

Submission method: sealed envelope placed in the tender box at Mbombela Civic Centre, 1 Nel Street, Mbombela, 1200, next to the main entrance, before 11:00 on the closing date.

• Envelope must be clearly marked with the bid number, bid description, closing date, and the bidder's name.
• Bids received by telegram, fax or email will not be considered.
• Late bids will not be accepted for any reason.
• Bids must be submitted on the official forms provided; re-typing is not permitted.
• The bid document must be completed in non-erasable black ink; corrections must be dated and signed by the authorised signatory.
• Erasures, tippex, pencil or erasable ink render the submission non-responsive.
• The bid must be signed by a party with authority to do so; an Authority to Sign (MBD 9 equivalent) is required unless the company has a single director/member/sole proprietor.
• The successful bidder must complete and sign a written contract form (MBD 7 - Contract Form: Rendering of Services).

Returnable documents (all must be completed, signed and submitted):

• MBD 1 (Invitation to Bid): acts as the offer; must be fully completed and signed by the authorised signatory, including supplier information and tax compliance details.
• Pricing schedule (MBD 3.1 - Firm Prices): must be fully priced, extended, totalled and signed.
• MBD 4 (Declaration of Interest): discloses whether any director, shareholder or family member is in the service of the state or connected to the evaluating/adjudicating authority.
• MBD 6.1 (Preference Points Claim Form): used to claim preference points for specific goals under the 80/20 system.
• MBD 8 (Declaration of Bidder's Past Supply Chain Management Practices): declares any past SCM abuse, fraud convictions, terminations or arrear municipal accounts.
• Certificate of Independent Bid Determination: certifies the price was set independently with no collusion.
• Authority to Sign a Bid: resolution or authority confirming the signatory can bind the bidder.
• Certificate of Authority for Joint Ventures (if applicable): required for JV/consortium bidders.
• Tax Compliance Status (TCS) PIN or CSD number.
• Proof of company registration (CIPC certificate).
• Certified ID copies of all business directors.
• Full CSD registration report, not older than 30 days from closing date (summary reports not accepted).
• Valid B-BBEE certificate or sworn affidavit (for EMEs/QSEs).
• Municipal rates and taxes statements for the business premises and for each director (with lease agreements and lessor's rates statements if premises are leased; tribal authority proof of residence where applicable).
• Certified copies of qualifications and IDs for all key personnel whose CVs are submitted (if any).
• Certified copies must not be older than 3 months; copies of certified copies are not accepted.

Disqualification risks:

• Any mandatory returnable document omitted, unsigned, or not properly completed.
• Submission after the closing time or by email/fax.
• Alterations or additions to the bid document not authorised by the employer.
• Failure to meet municipal rates and taxes requirements (business or directors in arrears for more than 3 months).
• Bidders or directors listed on the Register of Bid Defaulters or who have abused any state institution's SCM system.
• Forged or fraudulent documents; offenders may be reported to SAPS and restricted from doing business with public institutions for up to 10 years.

Preference point system: 80/20 (price 80 points, specific goals 20 points) in terms of the Preferential Procurement Regulations 2022.

• Price points: calculated using the 80/20 formula.
• Specific goals (20 points, claimed via MBD 6.1):
• 100% black-owned enterprise: 5 points.
• At least 30% woman-owned enterprise: 5 points.
• At least 30% youth-owned enterprise: 2.5 points.
• At least 30% people living with disability-owned enterprise: 2.5 points.
• Enterprise located within the City of Mbombela's area of jurisdiction (EME): 5 points.
• The City will use the CSD report to verify specific goal claims.
• Failure to submit proof for specific goals means no points for those goals.
• No minimum qualifying score is stated.
• The City is not bound to accept the lowest or any tender and reserves the right to cancel the process.
• Bidders must meet all mandatory requirements to be considered responsive.

Supply and delivery of car wash support materials and equipment for the City of Mbombela to support the township economy programme. The following items are required (quantity of 20 each):

• Pressure washer equivalent to Bennett Read XTR1800.
• Wet and dry vacuum cleaner equivalent to Karcher.
• Car shampoo vehicle washing liquid (25 L).
• Ultimate wash & shine kit cotton vehicle washing cloth (pack of 6) equivalent to SHIELD.
• 20L wash bucket.
• Brand and model, country of origin, compliance with specification, and delivery period must be stated on the pricing schedule.
• Delivery must occur within 31 calendar days after final appointment and acceptance.

No specific experience requirements are stated.

• For key personnel whose CVs are submitted, certified copies of qualifications and ID documents must be provided.
• Certified copies must not be older than 3 months; copies of certified copies are not accepted.
• Company profile may be submitted but is not mandatory (marked N/A in checklist).

Pricing schedule (MBD 3.1) must be completed in full with firm prices only.

• Items: pressure washer, wet/dry vacuum cleaner, car shampoo (25L), cotton wash cloths (pack of 6), and 20L wash bucket — each quantity 20.
• Prices must be exclusive of VAT per item, with VAT added as a lump sum.
• Total price must be carried to the form of tender.
• All delivery costs must be included in the bid price.

Pricing format: firm prices only (non-firm prices, including those subject to exchange rate variations, will not be considered).

• Prices must be in South African Rand and inclusive of VAT, disbursements and delivery costs.
• VAT must be shown as a lump sum in the tender summary.
• Offer must remain valid for 30 days from the closing date.
• No bid security or retention is specified.
• Penalty for late delivery: 3% of the total contract amount per week or part thereof.

CSD registration: mandatory; full CSD report not older than 30 days from closing date must be submitted (summary report not accepted).

• Tax compliance: valid TCS PIN (or CSD number) is required; foreign suppliers must complete Part B:3 questionnaire unless they meet the exemption conditions.
• Company registration: CIPC certificate required.
• B-BBEE: valid B-BBEE certificate or sworn affidavit (for EMEs/QSEs) must be submitted to claim preference points. JV/consortium or entities with turnover above R50 million (incl. VAT) must submit a consolidated B-BBEE certificate.
• Municipal rates and taxes: statements for the business premises and for all directors (including JV partners) must be submitted, with lease agreements and lessor's rates statements where applicable. Accounts in arrears for more than 3 months disqualify the bid.
• Key personnel: certified copies of qualifications and IDs required for personnel whose CVs are submitted.
• Public liability insurance: only from registered financial service providers; minimum cover to be determined by the Bid Specification Committee (if applicable).
• Financial statements: audited or independently reviewed AFS for three consecutive years required for companies not managed by owners (as per MBD 5 requirements).

No specific health and safety requirements are stated in this tender. General compliance with applicable legislation may apply.

The successful bidder must sign a written contract (MBD 7 - Contract Form: Rendering of Services).

• The bidder must not cede or assign the contract without written consent.
• If the successful bidder fails to execute the service, the municipality may cancel the contract and hold the bidder liable for additional costs of re-tendering.
• Tender validity: 30 days from closing date.
• General Conditions of Contract (GCC) apply, along with any Special Conditions.
• Bidders must be registered on CSD and comply with tax obligations.

Evaluation is based on the 80/20 preference point system: 80 points for price and 20 points for specific goals (black-owned, woman-owned, youth-owned, disability-owned, and EME located within the City's jurisdiction). No functionality stage is specified for this tender.