Provision of garden services for petrosa head office – online tender submission

The document is a guide for new online registration of suppliers and updating existing supplier information for PetroSA. It describes a two-phase registration process: Phase 1 – CSD self-registration; Phase 2 – PetroSA internal registration. No details about the garden services tender itself are provided.

CSD National Support: phone 012 406 9222, email [email protected]. PetroSA support: phone 012 663 8815, email [email protected]. PetroSA general: phone 021 928 4731.

Registration is a two-phase process. Phase 1: register on the Central Supplier Database (CSD) at www.csd.gov.za. Phase 2: complete PetroSA's internal supplier registration via the online portal using the provided login credentials (username, user code, and password 'newuser'), then change the password. Follow the 7-step registration wizard, completing all mandatory fields. Attach required documents (e.g., BEE certificate) using the 'Manage Attachments' function. Indicate any conflict of interest in Step 7. After submission, the Database Administrator will vet and verify the information. Contact PetroSA on 021 928 4731 if your status precludes you from tendering online or your BEE status is not vetted.

Registration on the CSD is a prerequisite. Bidders must also complete PetroSA's internal supplier registration. BEE information is required for local suppliers. A conflict of interest declaration is mandatory.

The document is a supplier registration guide, not a technical specification for garden services. No scope, deliverables, quantities, standards, or service levels are provided.

CSD registration is mandatory. PetroSA internal supplier registration is required. BEE information must be provided for local suppliers. Conflict of interest declaration is required.

Comprehensive gardening services at PetroSA's premises, 151 Frans Conradie Drive, Parow, Cape Town. Services include mowing, trimming, fertilising, weeding, pruning, sweeping, plant replacement, planting seedlings, applying insecticides/herbicides/compost/mulch, irrigation, horticulturist visits, refuse removal, cleaning of field area and fountains, daily cleaning of gate and parking areas, flower box maintenance, landscaping advice, and ad hoc workforce support. The supplier must provide labour (1 supervisor daily, 4 gardening staff daily, 2 general workers ad hoc), all tools and equipment, and safety apparel. PetroSA provides locker room, storage container, water, and electricity free of charge. The scope may be amended by PetroSA in writing; additional services are charged at agreed rates.

Enquiries: Banzi Dlamini, Tender Office, telephone (021) 929-3202, email [email protected]. For eProcurement login support: call centre 012 663 8815, email [email protected].

All tenders and quotations are submitted via PetroSA's eProcurement system. Suppliers must be registered on the CSD and have a MAAA CSD registration number to access the full tender documentation. If not registered, complete the supplier self-registration process. Login credentials: Username: MAAA..., User Code: MAAA..., Password: newuser. For login difficulties, contact the call centre on 012 663 8815 or email [email protected]. The returnable documents are not listed in the extracted document; the full set of tender documentation is accessible via the eProcurement system.

No evaluation criteria are stated in the extracted document. Bidders must be registered on the CSD and have a MAAA CSD registration number to access the full tender documentation. No other eligibility criteria are stated.

Comprehensive gardening services at PetroSA's premises, 151 Frans Conradie Drive, Parow, Cape Town. Services include: mowing lawns and trimming edges weekly (August to April) and fortnightly (May to July); fertilising lawns four times annually; weeding garden beds continuously; trimming shrubs as required; pruning roses, shrubs and trees annually; sweeping and removing leaves from lawns, driveways and parking areas twice weekly; sweeping and removing leaves from the two reception areas daily; removing and replacing old, damaged or unsuitable plants continuously; planting seedlings twice per year; applying insecticides and herbicides as required; applying compost and mulch as required; irrigating grounds as required; a qualified horticulturist visiting fortnightly and recording visits in a register for monthly review; removing cuttings and garden refuse weekly; cleaning the field area on the north-western side of the building monthly; cleaning fountains/water features including the external Main Reception area and the Courtyard at the rear of the building; daily cleaning of the main gate entrance, parking area and area surrounding refuse bins; maintaining flower boxes (indoor and balcony) including watering, fertilising, pest control, plant replacement, cleaning and pruning; providing landscaping advice upon request; and providing ad hoc workforce support upon request. Labour requirements: 1 supervisor on-site daily, 4 gardening staff on-site daily, 2 general workers on an ad hoc basis. All personnel must be suitably qualified, experienced, able to attend to the irrigation system, and able to read and understand safety signage. PetroSA may evaluate, test and interview personnel before commencement and may object to unsuitable personnel, requiring immediate replacement. The supplier must provide all tools, equipment, and safety apparel, and maintain them in good working condition. PetroSA provides free of charge: locker room, container for storage, water, and electricity.

The supplier must provide adequate resources including labour, equipment, and safety equipment/apparel. Labour: 1 supervisor on-site daily, 4 gardening staff on-site daily, 2 general workers on an ad hoc basis. All personnel must be suitably qualified and experienced, able to attend to the irrigation system, and able to read and understand safety signage. The supplier must provide all tools and equipment, determine required quantities, and maintain, clean and repair all equipment. Safety equipment/apparel must be provided and maintained in good working condition.

All personnel must be suitably qualified and possess the necessary experience to perform the services, including sufficient knowledge and expertise to attend to the irrigation system. PetroSA has the right to evaluate, test and interview all personnel prior to commencement and may object to any personnel deemed incompetent, negligent, guilty of misconduct or otherwise unsuitable, requiring immediate replacement.

A qualified horticulturist must visit the premises fortnightly and record all visits in a register, which is made available to the PetroSA representative at monthly meetings for review and sign-off.

Pricing must be a lump sum fixed price per month, with a detailed price breakdown covering all 18 listed service items. Rates must be fully inclusive of all costs and expenses, including protective and safety clothing, mobilisation and demobilisation costs, compliance with applicable laws, the supplier's portion of employee insurance and social security benefits, payroll and income taxes, levies, insurance premiums, all other statutory contributions and benefits, and all personnel-related costs. Additional services (e.g., two general workers on an ad hoc basis) are charged at an additional cost per person per day, to be agreed in writing. No payment is due unless expressly provided for in the agreement.

CSD registration with a MAAA CSD registration number is required to access the full tender documentation. Suppliers without a MAAA number must complete the supplier self-registration process. No other compliance requirements are stated in the extracted document.

All personnel must be suitably qualified and experienced, able to attend to the irrigation system, and able to read and understand safety signage. The supplier must provide appropriate safety equipment and apparel, maintained in good working condition. PetroSA may evaluate, test and interview personnel before commencement and may object to unsuitable personnel, requiring immediate replacement.

Rates must be fully inclusive of all costs and expenses, including protective and safety clothing, mobilisation and demobilisation costs, compliance with applicable laws, the supplier's portion of employee insurance and social security benefits, payroll and income taxes, levies, insurance premiums, all other statutory contributions and benefits, and all personnel-related costs. No payment is due unless expressly provided for in the agreement. Compensation is in accordance with the quoted rates.

PetroSA provides free of charge: locker room, container for storage, water, and electricity. The scope of services may be amended by PetroSA through additions, deletions or revisions, with written notification. The supplier must promptly perform and comply with each change. Additional services arising from changes are charged at the supplier's normal or agreed rates, subject to PetroSA's prior written approval.