Replacement of the fire water pump stations and booster pump station at ortia — design, supply, installation and commissioning (24 months)

• Non-compulsory briefing session: 26 October 2026 at 10h00, held via Microsoft Teams. Attendance is not compulsory.
• Closing date for enquiries: 02 November 2026 at 16h00.
• Employer's responses to clarification requests: by 04 November 2026 before 16h00.
• Addenda: issued up to ten working days before the closing time.
• Closing date and time: 13 November 2026 at 13h00 (SAST).
• Tender validity: 12 weeks (84 days) from the closing time.
• Contract period: 24 months.

SCM and bidding procedure enquiries

• Contact: Davis Mthethwa
• Role: designated ACSA Supply Chain Management representative
• Email: [email protected]
• Telephone: 011 723 1400

Technical enquiries

• Contact: Davis Mthethwa
• Telephone: 011 723 1400
• Email: [email protected]

All communication during the tender period must be directed to the designated SCM representative only. Bidders may not contact any other ACSA employee about this tender; contact with ACSA business units is permitted only after a recommendation to award has been approved, or where a pre-existing commercial relationship unrelated to this tender exists.

Bid delivery address

Tender Box C

1 Jones Road

ACSA North Wings Offices

International Terminal Building, 3rd Floor

O.R. Tambo International Airport

Kempton Park, Gauteng, 1632

Briefing session access

Microsoft Teams

Join link: https://teams.microsoft.com/meet/3263159060832148?p=bFwR6SyzycFFqH5kCU

Meeting ID: 326 315 906 083 214 8

Passcode: J2W37r8A

Dial-in: +27 21 834 0841

Phone conference ID: 180 494 325#

Submission method

• Hand delivery to Tender Box C only. Telegraphic, telephonic, telex, facsimile and emailed bids are not accepted.
• Deliver during working hours, Monday to Friday, 08h00–16h00.
• Closing: 13 November 2026 at 13h00 (SAST). Bids received after the closing time are returned unopened and are not considered.
• The Tender Deposit Register must be completed and signed by the person depositing the bid; that person must know the tendering entity's name and the depositor's contact details.

Packaging and format

• Printed submission: one original plus one copy.
• Seal the original and the copy as separate packages marked "ORIGINAL" and "COPY".
• Mark the outside of each package with the bidder's name and contact address, the bid reference ORTIA8160/2026/RFP and the tender description.
• Show the bidder's return address on the envelope so ACSA can return a late bid.
• Bids must be submitted on the documentation issued; the official forms may not be re-typed.
• Documentation in any language other than English must be accompanied by an English translation.
• All returnable documents must be completed in full and returned, either electronically where issued electronically or in legible non-erasable ink.
• The original and all copies must be signed where required; all signatories are held liable on behalf of the bidder. Joint venture bidders must identify the lead partner.

Returnable documents

• SBD 1 (Invitation to Bid): bidder, supplier and contact details, signed as the offer cover page.
• Form of Offer and Acceptance (C1.1): completed in full and signed — a mandatory administration criterion.
• Contract document: completed, signed and returned with the bid.
• SARS Tax Compliance Status PIN, or a CSD number where no PIN is available.
• B-BBEE certificate or sworn affidavit; joint ventures must submit a consolidated certificate.
• Proof of CIDB registration at 7ME or higher.
• Proof of authority to sign, such as a company resolution.
• Functionality evidence: signed client reference letters, qualifications, ECSA and SACPCMP registration certificates, detailed CVs for the seven key resources, and a project-specific organogram.

Disqualification risks

• Late submission.
• Any returnable document left incomplete or unsigned.
• Failure to provide a tax compliance PIN or CSD number.
• Not meeting the CIDB 7ME grading requirement.
• A functionality score below 85 out of 100.
• Contacting any ACSA employee other than the designated SCM representative.
• Corrupt or fraudulent conduct, or any attempt to influence the evaluation.
• Alternative bids will not be considered.

Evaluation stages

1. Stage 1 — responsiveness: compliance with the conditions of tender, complete and signed documents, and no material deviation or qualification.
2. Stage 2 — mandatory administration: completed and signed Form of Offer (C1.1) and CIDB grading of 7ME or higher.
3. Stage 3 — functionality: minimum qualifying score of 85 out of 100. Bids below the threshold are not evaluated further on price and preference.
4. Stage 4 — price and preference: 80/20 preference point system under the Preferential Procurement Regulations 2022.

Functionality (100 points)

• Company experience: 20
• Qualification and experience of key resources: 70
• Bid-specific organogram: 10

Company experience scoring

• Requirements not proven: 0
• One compliant signed client reference letter: 10
• Two or more compliant reference letters: 20
• Only signed reference letters on the client's letterhead are accepted; each must state the completed project scope and provide traceable client contact details for verification.
• Experience must cover installation or maintenance of water pump stations (electric or diesel engine-driven pumps), high-pressure systems, hazardous facilities or foam-system integration.

Key resources (70 points, 10 points each)

• Resident Engineer, Electronic Engineer, Electrical Engineer, Mechanical Engineer, Civil Engineer, Fire systems practitioner, Occupational health and safety agent.
• Requirements not proven: 0.
• Relevant BTech with active PrTechEng (or the applicable SACPCMP registration) plus the required post-registration experience: 5.
• Relevant BSc/BEng or higher with active PrEng plus the required post-registration experience: 10.
• Resident Engineer: SAQA-accredited BTech in Mechanical, Electrical or Civil Engineering or higher, active ECSA registration as PrTechEng or PrEng, active SACPCMP registration as Construction Manager or Construction Project Manager, and three to five years' relevant post-registration experience.
• Electronic Engineer: SAQA-accredited BTech in Electronic or Mechatronics Engineering or higher, active ECSA registration, and at least three years' relevant post-registration experience.
• Electrical, Mechanical and Civil Engineers: SAQA-accredited BTech in the relevant discipline or higher, active ECSA registration, and at least three years' relevant post-registration experience.
• Fire systems practitioner: ECSA registration as a water-based fire systems practitioner or Rational Design, or ECSA registration as a Professional Mechanical Engineer, plus at least three years' relevant post-registration experience in commissioning, installation or design of water-based firefighting systems. Three to five years scores; more than five years scores higher.
• Occupational health and safety agent: SAQA-accredited National Diploma in the built environment or safety management or higher, active SACPCMP registration as a Safety Agent, and at least three years' relevant post-registration construction experience; a degree or higher scores 10 against 5 for a diploma.
• ECSA and SACPCMP registration and status are verified during evaluation; only active status earns points.

Bid-specific organogram (10 points)

• Requirement not met: 0.
• Complete project-specific organogram identifying all seven key resources with clear reporting lines, responsibilities and dedicated resources: 10.

Price and preference (80/20)

• Price: maximum 80 points, scored against the lowest acceptable tender.
• Preference: maximum 20 points for specific goals.
• B-BBEE Level 1: 5; Level 2: 4.5; Level 3: 4; Level 4: 3; Level 5: 2; Level 6: 0.5; Level 7: 0.3; Level 8: 0.1; non-compliant contributor: 0.
• Black youth majority-owned entities: 5; black women majority-owned entities: 5; entities majority owned by people with disabilities: 5.
• A bidder who fails to prove a claimed specific goal scores zero for that goal but is not disqualified.
• Tenders open publicly after the closing date and time.

Scope of work

• Design, supply, installation and commissioning of replacement fire water pump stations and the booster pump station at O.R. Tambo International Airport.
• Contract period: 24 months.
• Contract form: NEC3 Engineering and Construction Contract (ECC) with the applicable special conditions of contract.
• Works information and scope of work are set out in Part C3; site information in Part C4; pricing assumptions in Part C2.1 and pricing/activity schedules in Part C2.2.
• Insurance requirements are in Attachment 2; safety and environmental requirements are in Attachment 3 and must be completed by the successful bidder.
• Occupational Health and Safety Agreement (C1.4) and insurance schedule (C1.5) form part of the contract documents.

Delivery capability

• The bidder must demonstrate previous experience in installation or maintenance of water pump stations (electric or diesel engine-driven pumps), high-pressure systems, hazardous facilities or foam-system integration.
• The bidder must field seven named key resources for the project: Resident Engineer, Electronic Engineer, Electrical Engineer, Mechanical Engineer, Civil Engineer, Fire systems practitioner and Occupational health and safety agent.
• A project-specific organogram must show reporting lines, responsibilities and resources dedicated to the project.

Pricing

• Rates and prices must be fixed, final and binding for the full 24-month contract; no contract price adjustment, CPI escalation or foreign-exchange adjustment applies.
• Prices must include all duties, taxes and levies payable by the successful bidder except VAT, as applicable 14 days before the closing time.
• VAT payable by the employer must be shown separately as an addition to the tendered total.
• Rates and prices must be stated in Rand unless the tender data instructs otherwise.
• Pricing is submitted on the pricing assumptions (C2.1) and pricing/activity schedules (C2.2).
• Where amounts in words and figures differ, the amount in words governs; arithmetical errors and pricing omissions are corrected under the conditions of tender.

Securities, bonds and insurance

• Securities, bonds, guarantees, policies and certificates of insurance required under the contract must be submitted for the employer's acceptance before the contract is formed, if requested.
• Insurance provided by the employer may not cover the full extent required under the contract; bidders should obtain qualified insurance advice.
• Insurance requirements are set out in Attachment 2 and the insurance schedule (C1.5).

Other financial terms

• The employer does not compensate bidders for tender preparation or submission costs, including testing needed to demonstrate compliance.
• Tender offers must remain valid for 12 weeks (84 days) after the closing time; tendered prices stay fixed and are not revised if validity is extended.
• A tender may be withdrawn or substituted only by written notice to the employer's agent before the closing time.

Eligibility

• CIDB contractor grading designation of 7ME or higher is mandatory.
• Joint ventures: every member must be registered with the CIDB; the lead partner must hold an ME class grading not lower than one level below the required designation and hold the required recognition status; the combined grading must meet or exceed the required designation for the ME class of work.
• Bidders, or their principals, must not be restricted from doing business with the employer.
• Bidders must not be insolvent, in receivership, under business rescue, bankrupt or subject to related legal proceedings, and must have the legal capacity to contract.
• Bidders must be free of conflicts of interest and must declare any actual or perceived conflict in their submission.

Tax and registration

• A SARS Tax Compliance Status PIN must be submitted so the employer can verify the taxpayer's profile and status; where no PIN is available but the bidder is registered on the CSD, the CSD number must be provided.
• Consortium, joint venture and subcontractor parties must each submit a separate TCS certificate, PIN or CSD number.
• Failure to provide these particulars may render the bid invalid.

B-bbee

• Preference points require proof: an original or certified valid sworn affidavit, or a B-BBEE certificate from a SANAS-accredited rating agency.
• Joint ventures must submit a consolidated B-BBEE certificate from a SANAS-accredited agency.
• Claims for black youth majority ownership, black women majority ownership or majority ownership by people with disabilities require supporting proof relevant to the claimed goal.
• Failure to prove a claimed specific goal scores zero for that goal; the bid is not disqualified.

Professional registrations

• Key personnel must hold active ECSA and SACPCMP registrations as specified for each role; only active status earns functionality points.

Declarations and authority

• SBD 1 (Invitation to Bid): bidder and supplier details, signed as the offer cover page.
• Form of Offer and Acceptance (C1.1): completed in full and signed.
• Contract document: completed, signed and returned with the bid.
• Proof of authority to sign, such as a company resolution, must be submitted.
• Foreign suppliers must complete the questionnaire on residency, branch, permanent establishment, RSA income and RSA tax liability.