Supply, delivery and installation of office furniture for the eastern cape deeds registry in qonce

• Closing Date and Time: 12 August 2026 at 11:00.
• Compulsory Briefing Session: 03 August 2026 at 12:00.
• Briefing Venue: Department of Land Reform and Rural Development, 113 Alexandra Road, Qonce, 5600, 1st Floor Boardroom.
• Bid offer must remain valid for 90 days from the closing date.

• For Bid Technical Enquiries: Contact Mr. Malibongwe Windvoel at Tel: 043 642 2741, Email: [email protected].
• For Bid Administration Enquiries: Contact Mr. Buti Matjila at Tel: 082 385 4570, Email: [email protected].
• Submission Address: Department of Land Reform and Rural Development, 113 Alexandra Road, Qonce, Ground Floor Reception Area, 5600.
• Postal Address for correspondence: Office of the Chief Registrar of Deeds, Directorate: Supply Chain and Facilities Management Services, Private Bag X918, Pretoria, 0001.

• Submit your bid in a sealed envelope clearly marked with: Bidder's name and address, Bid number DLRRD (CRD-05) 2026/27, and closing date 12 August 2026.
• Deposit the bid into the Tender/Bid Box located at: Department of Land Reform and Rural Development, 113 Alexandra Road, Qonce, 5600 (Ground Floor Reception Area).
• Bids must be delivered by 11:00 on 12 August 2026. Late bids will not be accepted.
• You must complete and return all official forms provided (SBDs). Do not re-type them. Failure to include required forms may disqualify your bid.
• Required returnable documents include: Authority to Sign SBDs, SBD 1 (Invitation to Bid), SBD 3.3 (Pricing Schedule), SBD 4 (Declaration of Interest), SBD 6.1 (Preference Points Claim), SBD 6.2 (Local Content Declaration), Annexures C, D & E, Supplier Maintenance (Bank Details) Form, Specification, and General Conditions of Contract (GCC).

Must be tax compliant with SARS; cannot be persons in service of the state or companies with state-employed directors; must meet local content thresholds for designated products; must submit valid B-BBEE status documentation; must attend compulsory briefing session; bids must be submitted in sealed envelopes with required information.

• Scope: Once-off supply, delivery, and installation of office furniture for the Eastern Cape Deeds Registry in Qonce.
• The detailed list of furniture items and quantities is provided in the Pricing Schedule (SBD 3.1). Key items include: Executive L-Shaped Desks, Executive Wall Units, Oval Conference Tables, Heavy-Duty Executive High Back Chairs, Boardroom Tables, Wooden L-Shaped Desks, Genuine Leather Chairs, Visitor Chairs, Filing Cabinets, Plastic Foldable Tables, and Metal Foldable Chairs.
• You must confirm if your offer complies with the specifications in the pricing schedule.

• Use the official SBD 3.1 Pricing Schedule to quote firm prices in ZAR, inclusive of VAT.
• The schedule lists items, quantities, and requires unit and total prices. Key items include: Executive L-Shaped Desk (3), Executive Wall Unit (2), Oval Conference Table (3), Boardroom Table (1), Wooden L-Shaped Desk (39), various chairs, Filing Cabinets (10), Plastic Foldable Tables (2), Metal Foldable Chairs (7).
• Include a separate line item for 'Installation and delivery'.
• You must state if the offer complies with specifications and indicate any deviations.
• The bid must remain valid for 90 days.

• Submit your pricing on the official SBD 3.1 Pricing Schedule form. Do not re-type it.
• Prices must be in South African Rand (ZAR), inclusive of VAT.
• Only firm prices are accepted. Prices subject to exchange rate variations will not be considered.
• Your bid price must include all costs for supply, delivery, and installation.
• The bid offer must be valid for 90 days from the closing date.
• You must indicate the period required to commence the project after acceptance and the estimated man-days for completion.
• You are required to submit a Supplier Maintenance (Bank Details) Form for payment purposes.

• Tax Compliance: You must provide your SARS Tax Compliance Status (TCS) PIN. If not available, provide your Central Supplier Database (CSD) number. Foreign suppliers must complete a questionnaire; if answer is 'No' to all questions, a TCS PIN is not required.
• B-BBEE: Submit a B-BBEE Status Level Verification Certificate or a sworn affidavit (for EMEs & QSEs) to qualify for preference points.
• Local Content: This bid is for designated sectors (office furniture). You must submit SBD 6.2 (Local Content Declaration) and Annexures C, D, E, which must be audited and certified. Minimum local content thresholds are specified per item (e.g., 70% for Executive L-Shaped Desk, 100% for Plastic Foldable Tables).
• Entity Authority: Provide proof of authority to sign (e.g., board resolution for companies, member resolution for close corporations).
• Disclosure: Complete SBD 4 (Declaration of Interest). Persons listed on the Tender Defaulters or Restricted Suppliers register will be disqualified. State employees or their relatives involved in the bidder's enterprise must be disclosed.
• The successful bidder must sign a written contract (SBD7).

• The successful bidder will be required to sign a written contract (SBD7).
• The contract is subject to the General Conditions of Contract (GCC) and any special conditions.
• If specific goals are claimed fraudulently or contract conditions are not met, the organ of state may: disqualify the bidder, recover costs, cancel the contract, restrict the bidder from public sector business for up to 10 years, and forward the matter for criminal prosecution.