Supply and delivery of steam traps to matimba power station over a period of five years on as and when required basis

The tender is for the supply and delivery of steam traps to Matimba Power Station over five years on an as-and-when-required basis. The document is a quality requirements form (Form A). Key points:

• Pre-contract award quality requirements are applicable.
• Category 1 is selected (refer to clause 3.5.-105658000).
• Categories 2, 3, and 4 are not selected.
• Main Supplier and Sub-supplier Capability and Capacity Assessment is not applicable.
• Post-contract award obligations are indicated.

Eskom's Quality Representative: Tshepo Matuludi, Senior Advisor Quality Control. Signature date: 2026-05-11.

Returnable Documents: The tenderer must complete and sign Form A (240-68099512 Rev 9) to acknowledge and accept Eskom Supplier Quality Requirements as per specification 240-105658000 and ISO 9001 Standard.

The tenderer must be capable of meeting the 'Category 1' pre-contract award quality assessment as defined in clause 3.5 of Eskom specification 240-105658000. They must have an established quality management system conforming to ISO 9001. The tenderer's quality representative must sign Section E of the form to accept all requirements.

Quality and supply requirements for steam traps to Matimba Power Station over five years on an as-and-when-required basis. Key points:

• Pre-contract award quality requirements are applicable.
• Category 1 (refer to clause 3.5.-105658000) is selected. Categories 2, 3, and 4 are not selected.
• Main Supplier and Sub-supplier Capability and Capacity Assessment is not applicable.
• Post-contract award, Eskom will monitor contract execution and supplier quality performance.
• Eskom retains rights of access, information, preservation, and quality audits.
• Management of nonconformities and special processes are applicable.
• The supplier must comply with ISO 9001 clauses 4 through 10 and its quality principles.

The tenderer's approach must align with ISO 9001 clauses and quality principles. Applicable clauses and principles include:

• Clause 4: Context of the Organisation / Principle 1: Customer focus.
• Clause 5: Leadership / Principle 2: Leadership.
• Clause 6: Planning / Principle 3: Engagement of people.
• Clause 7: Support / Principle 4: Process approach.
• Clause 8: Operation / Principle 5: Improvement.
• Clause 9: Performance Evaluation / Principle 6: Evidence-based decision making.
• Clause 10: Improvement / Principle 7: Relationship Management.

Post-contract award, the following will apply:

• Contract Execution (refer to clause 3.7.-105658000).
• Supplier Quality Performance Monitoring Phase (refer to clause 3.7.-105658000).

No specific compliance requirements (e.g., CSD, tax, B-BBEE, CIDB) are stated in the provided document. The tenderer must comply with Eskom's Supplier Quality Requirements (specification 240-105658000) and ISO 9001 Standard.

Quality management criteria form part of the evaluation. The bidder must acknowledge and accept Eskom's Supplier Quality Requirements and ISO 9001 Standard. Key points:

• Pre-contract award quality requirements are applicable.
• Contract execution and supplier quality performance monitoring will be assessed.
• Quality audits related conditions are applicable.
• The tenderer must indicate the applicability of ISO 9001 clauses and principles.

Returnable Documents: The tenderer must submit the following quality-related documents as part of the submission:

• For the OEM: Valid ISO 9001:2015 certification with defined product/service scope, issued by an approved and authorized certification authority with recognized international accreditation, and a valid expiry date.
• For the supplier (if not the manufacturer): Provide the OEM's ISO 9001:2015 certification.
• Supplier's documented QMS evidence: Organization chart, responsibility matrix, and a procedure for control of externally provided processes/products/services with supporting evidence.
• Draft Contract Quality Plan (CQP) specific to the tender scope.
• Completed and signed Form A.
• Procedure for shipping, transportation, storage, and preservation of components.
• A provisional procurement checklist for quality control inspections.

Primary eligibility is contingent on quality system certification. The Original Equipment Manufacturer (OEM) must be ISO 9001:2015 certified by an accredited body. If the bidder is not the OEM, they must present the OEM's certificate. The bidding supplier must also demonstrate their own operational QMS. Failure to meet these quality prerequisites will likely result in disqualification.

Scope: Supply and delivery of steam traps to Matimba Power Station over five years on an as-and-when-required basis.

Key quality and technical deliverables:

• The Original Equipment Manufacturer (OEM) must be certified to ISO 9001:2015.
• The supplier must demonstrate an operational Quality Management System (QMS) with documented roles, responsibilities, and a process for managing external providers.
• A draft Contract Quality Plan (CQP) aligned with ISO 10005 is required, detailing how consistency and quality will be ensured during project implementation.
• Specific procedures for shipping, transportation, storage, and preservation of the components must be provided.
• A provisional procurement checklist must be developed and used for inspections to verify component correctness and compliance with engineering practices and employer requirements.

No specific compliance requirements (e.g., CSD, B-BBEE, tax) are stated in the provided document sections. The focus is on quality management system certification and documentation.

• Steam traps are critical for fluid handling, removing condensate to maintain steam conditions and prevent pipework failure.
• Spares must be available for maintenance, necessitating a contract.
• Scope: Supply (manufacture as specified and deliver) steam traps to Matimba Power Station within agreed lead time.
• Purpose: Detail scope of works and quality requirements.
• Applicability: Applies to the content of this document for Matimba Power Station.
• Effective date is per approver's date and signature.
• Normative references: ISO 9001, Eskom procedure 32-1034, ISO 14001.
• Informative references: Tender Technical Criteria, OHS Act.
• Supply defined as manufacture per international practice/Eskom requirements and delivery.
• Abbreviations: EAF (Energy Availability Factor), RTS (Return to service), ISO (International Organization for Standardization).
• Monitoring: Delivered spares inspected (QC) by maintenance personnel, artisan, and Engineer.
• Related document: Tender Technical Criteria.
• Compliance: Supplier must observe Eskom policies, site regulations, Life Saving rules, and operate per ISO 9001 quality system.
• Detailed item specifications table lists steam trap types, quantities, pressure ratings, materials, connections, certifications (EN 10204 3.1), and manufacturing documents per PER/PED.

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Suppliers must be capable of manufacturing to the provided technical specifications and international/Eskom guidelines. Must possess ISO 9001 certification for their quality management system. Must be able to provide all required manufacturing documentation and material certificates. Must comply with ISO 14001 (Environmental Management) and relevant OHS Act requirements.

• Scope: Supply (manufacture as specified and deliver) steam traps to Matimba Power Station within agreed lead time.
• Purpose: Detail scope of works and quality requirements.
• Applicability: Applies to the content of this document for Matimba Power Station.
• Normative references include ISO 9001, Eskom procurement procedure 32-1034, and ISO 14001.
• Informative references include Tender Technical Criteria and Occupational Health and Safety (OHS) Act.
• Supply defined as manufacture per international practice/Eskom requirements and delivery.
• Monitoring: All delivered spares will be inspected (QC) by maintenance personnel, artisan, and Engineer.
• Compliance: Supplier must observe all Eskom policies, site regulations, and Life Saving rules.
• Quality: Supplier must operate per its own ISO 9001 certified quality management system.
• Detailed item specifications are provided in a table, including types (e.g., mechanical temperature control, ballfloat, thermal, automatic, float), pressure ratings, materials, connections, certifications (EN 10204 3.1), and manufacturing documents per PER/PED.
• Vendors are responsible for ensuring they use correct drawing revision numbers.

• Normative references include ISO 9001 Quality Management Systems, Eskom procedure 32-1034, and ISO 14001 Environment.
• Delivered spares will be inspected (QC) by maintenance personnel, artisan, and Engineer.
• Related document: Tender Technical Criteria.
• Compliance: Supplier must observe Eskom policies, site regulations, Life Saving rules, and operate per its own ISO 9001 certified quality management system.

• Safety, health, and environment: Supplier must observe all Eskom policies, site regulations, and Life Saving rules.
• Quality: Supplier must conduct activities per its own quality management process/system in accordance with ISO 9001 certification.

• Informative references include the Occupational Health and Safety (OHS) Act.
• Compliance requires supplier to observe all Eskom policies, site regulations, and particularly Eskom’s Life Saving rules.

• Normative and informative references apply.
• Monitoring: All delivered spares will be inspected (QC) by maintenance personnel familiar with the component, artisan, and Engineer.

• Quality requirements are detailed in the scope of works.
• Reference is made to ISO 9001 Quality Management Systems.

• This is a template for a Contract Quality Plan (CQP) to assist the supplier in planning to meet Eskom's quality management requirements for the supply and delivery of steam traps to Matimba Power Station over five years on an as-and-when-required basis.

While explicit financial or B-BBEE thresholds are not stated in the provided text, eligibility is intrinsically tied to the ability to demonstrate a formal Quality Management System. The supplier must show capability to: 1) Comply with the SANS 466/ISO 10005 quality plan standard. 2) Manage the entire supply chain, including sub-suppliers. 3) Produce all required quality documentation and records. 4) Provide traceability for products. 5) Handle customer property and product preservation appropriately. The tender is open to suppliers who can meet these systemic quality assurance demands.

• The tender requires a Contract Quality Plan (CQP) based on SANS 466:2005/ISO 10005:2005.
• The CQP must detail the supplier's quality management system for the supply and delivery of steam traps.
• The plan must include: scope of work, communication channels with Eskom, organizational structure, interfacing documents, lists of suppliers/sub-suppliers, monitoring procedures, and quality control activities.
• Specific documented information (e.g., method statements, inspection reports, certificates) must be submitted to Eskom during the project.

Scope: Supply and delivery of steam traps to Matimba Power Station for the boiler and turbine plant on an as-and-when-required basis over five years.

Purpose: This document defines the mandatory and qualitative technical evaluation criteria and Technical Evaluation Team (TET) responsibilities for selecting a supplier.

Background: Steam traps are critical for removing condensate, maintaining steam temperature, and preventing pipework damage from water hammer. A contract ensures spares are available for maintenance.

Key returnables:

• Technical data sheets for each of the 13 line items. Minimum content: type of steam trap, end connection type and size with applicable standard, pressure and temperature rating, body material.
• General arrangement (GA) drawings for each of the 13 line items. Must include a bill of material (BOM)/parts list with material specification and standards for all parts.

Note: Generic product brochure drawings are only accepted if the relevant specification is explicitly indicated.

1. Must pass all Mandatory Technical Criteria (submission of correct documentation for all 13 line items) to proceed to qualitative evaluation. 2. Must achieve a minimum weighted final score of 75% in the Qualitative Technical Evaluation, which assesses the submitted technical data sheets (50% weight) and GA drawings (50% weight).

Scope: Supply and delivery of steam traps to Matimba Power Station for the boiler and turbine plant, on an as-and-when-required basis over five years.

Key technical deliverables:

• Steam traps are critical for removing condensate, maintaining desired steam temperature, and preventing water hammer that could damage pipework.
• The contract ensures spares are available for maintenance.

Applicable standards and references (use most recent editions):

• ISO 9001 Quality Management Systems.
• Eskom SHEQ Policy (32-727).
• Supplier Quality Management: Specification (240-105658000).
• Eskom Procurement and Supply Management Procedure (32-1034).
• Material Specification and Certification Guideline ISO 14001 (Environment) (240-84513751).
• Procurement Standard of High Pressure and High Temperature Valves in Coal Fired Stations (240-128557196).
• Occupational Health and Safety (OHS) Act.
• OHSAS 18001 (Health and Safety) Standard.

Mandatory submission requirements (detailed in evaluation criteria):

• Technical data sheets for 13 line items, specifying type, end connections, size, standard, pressure/temperature rating, and body material.
• General arrangement drawings for 13 line items, including a bill of materials/parts list with material specifications and standards.

The procurement and contracting methodology is governed by Eskom's commercial and procurement strategies, including the Procurement Standard of High Pressure and High Temperature Valves in Coal Fired Stations (240-128557196).

No specific bidder experience or key personnel qualifications are defined in this evaluation strategy document. The focus is on technical product compliance.

You must comply with the most recent editions of referenced standards, including:

• ISO 9001 Quality Management Systems.
• Eskom SHEQ Policy (32-727).
• Supplier Quality Management: Specification (240-105658000).
• Material Specification and Certification Guideline ISO 14001 (Environment) (240-84513751).

Referenced standards and policies imply compliance requirements, but no specific B-BBEE, tax, or registration mandates are stated in this evaluation strategy document.

You should anticipate alignment with:

• Eskom SHEQ Policy (Safety, Health, Environment, and Quality).
• Occupational Health and Safety (OHS) Act.
• ISO 9001 (Quality Management) and ISO 14001 (Environmental) standards.
• Supplier Quality Management specifications.

Note: This document focuses on technical evaluation criteria. General procurement compliance requirements (e.g., CSD, tax clearance) are likely covered in the main tender documents.

You must comply with:

• Eskom SHEQ Policy (Safety, Health, Environment, and Quality).
• Occupational Health and Safety (OHS) Act.
• OHSAS 18001 (Health and Safety) Standard.

You must comply with environmental standards, including ISO 14001, as referenced in the Material Specification and Certification Guideline.

Mandatory submission requirements:

• Submit a technical data sheet for all 13 line items. If multiple specifications are shown, indicate the applicable one for each line.
• Submit a general arrangement (GA) drawing for all 13 line items. If multiple dimensions/sizes/ratings are shown, indicate the applicable ones for each line.
• Product brochures are not accepted. Data sheets and drawings must be explicit and specific.

This section details the technical evaluation strategy. See the main 'evaluationCriteria' section for the complete point-by-point guidance.

• Tender involves supply and delivery of steam traps to Matimba Power Station over five years on as-and-when-required basis.
• Key annexures attached: Authorisation Form (A), Acknowledgement Form (B), Tenderer’s Particulars (C), Integrity Declaration Form (D), CPA for local/imported goods (E/F), SBD 6.2 for local production (G1-G4), SBD 1 (H), SBD 6.1 Preference Points Claim Form (I), SBD 4 (J).
• Additional documents: E-tendering help manual, scope of work, NEC contract, pricing schedule/BOQ.

• Closing date and time: 14 August 2026 at 10h00.
• Non-compulsory clarification meeting: 30 August 2026 at 14h00 via Microsoft Teams.
• Tender validity period: 180 days from closing date.
• Clarification queries deadline: 7 working days before tender submission deadline.

• Eskom Representative: Mabuse Maila.
• Telephone: 014 763 8816.
• Email: [email protected].
• Fraud/corruption reporting: 0800 11 2722 or [email protected].

• Submit electronically via Eskom E-tendering site: https://etendering.eskom.co.za by the closing date and time.
• Closing date: 14 August 2026 at 10h00. Late submissions will not be accepted.
• Submit tender in PDF format; price list must be in PDF and Excel format.
• File size limit: 50MB per file, total submission limit 900MB. No zip/compressed files.
• Ensure submission status is indicated as complete.
• Mandatory returnables required at closing (disqualifiable if incomplete): Authorisation Form (Annexure A), Acknowledgement Form (Annexure B), Tenderer’s Particulars (Annexure C), Integrity Declaration Form (Annexure D), CPA for local/imported goods (Annexure E/F), SBD 6.2 for local production (Annexure G1-G4), SBD 1 (Annexure H), SBD 4 (Annexure J).
• Non-disqualifiable returnables: If incomplete, you will be given 5 working days to rectify.
• Evaluation returnables: SBD 6.1 Preference Points Claim Form (Annexure I) – if not submitted, you score zero.
• Joint venture requirements: Submit letter of intent/JV agreement, confirmation of single business entity, and details of a single designated bank account.
• Technical returnables: Submit technical data sheet and general arrangement (GA) drawing for all 13 line items. Product brochures not accepted; data sheets and drawings must be explicit and indicate applicable specification for each line.

• Functionality requirements apply. Minimum weighted final score (threshold) is 75%. Failure to meet this leads to disqualification.
• Qualitative evaluation criteria:

• Technical data sheet (50% weight): Scored based on compliance of submitted data sheets for all 13 line items.
• General arrangement (GA) drawing (50% weight): Scored based on compliance of submitted drawings for all 13 line items.

• Price evaluation (90 points): Prices evaluated inclusive of VAT, corrected for arithmetical errors, excluding contingencies, adjusted for variations, and considering unconditional discounts.
• Specific goals (10 points): Scored in accordance with PPPFA. Failure to submit evidence results in 0 points for that goal.
• Ranking: 90/10 system – price score (90) plus specific goals score (10). Suppliers ranked from highest to lowest.
• Quality requirements evaluated separately with specific deliverables and scoring indicators.

• Scope: Supply and delivery of steam traps to Matimba Power Station over five years on as-and-when-required basis.
• Mandatory technical requirements:

• Submit technical data sheet for all 13 line items. Must include type of steam trap, end connections type and size with applicable standard, pressure and temperature rating, and body material.
• Submit general arrangement (GA) drawing for all 13 line items. Must contain bill of material (BOM)/parts list with material specification and respective standards.

• Quality requirements: Manufacturer (OEM) must be certified to ISO 9001:2015. Supplier must provide evidence of QMS in operation, including documented roles/responsibilities and control of externally provided processes.
• Environmental requirements: Submit environmental policy signed by manager, aspect and impact register, and method statement.
• Health and safety requirements: Submit OHS plan, baseline risk assessment, valid Letter of Good Standing (COIDA or equivalent), OHS policy signed by CEO, and demonstrate OHS competency.

• Quality requirements evaluated with specific deliverables.
• Section A (QMS): OEM must be ISO 9001:2015 certified; certificate must be valid, from accredited body, and scoped to product/service.
• Section B (QMS operation): Supplier must provide documented roles/responsibilities and process for control of externally provided processes (supplier/subcontractor assessment).
• Section C (Contract Quality Plan): Submit provisional CQP for the project.
• Additional requirements: Complete Form A, provide procedures for shipping/transportation/storage/preservation, and submit provisional checklist for procurement quality control.

• Pricing schedule/BOQ attached as part of NEC contract.
• Cataloguing: If required, include line item in pricing schedule; Eskom will pay.
• Price evaluation: Inclusive of VAT, corrected for arithmetical errors, excluding contingencies.
• Skills development obligation: Successful tenderer must skill one candidate for every R30 million cumulative spend; bursary minimum 24 months for learners at University of Technology.

• Payment terms:

• Contracts below R50 million (incl. VAT): Payment within 30 days of receipt of undisputed invoice.
• Contracts above R50 million (incl. VAT): Payment within 60 days of receipt of undisputed invoice.

• Pricing schedule/BOQ is attached as part of NEC contract.
• Cataloguing: If required, include line item for cataloguing in pricing schedule; Eskom will pay for this.
• Performance security: Not applicable.
• Financial analysis: May be conducted; supplier might be requested to submit audited financial statements for previous 18 months (or last year if not available). Start-ups formed within last 12 months are exempt but must furnish statements after first year.

• Mandatory contractual requirement: Proof of valid CSD registration (CSD number/report).
• Tax compliance: Certified copy of tax clearance certificate required from foreign tenderers with footprint in SA (not on CSD) and local tenderers (not providing SARS e-filing PIN). Foreign suppliers with no SA footprint complete SBD1 only.
• B-BBEE: Proof of B-BBEE status level via certificate, sworn affidavit, or as prescribed by B-BBEE Act.
• Local content: If designated materials included, complete SBD 6.2 and annexures G1-G4.
• Health and safety: Submit COIDA certificate of good standing (SA tenderers only), OHS plan, risk assessment, OHS policy, and demonstrate competency.
• Quality: Submit quality requirements as per attached documents.
• Environmental: Submit environmental policy, aspect and impact register, method statement.
• Eligibility criteria: Tenderer must not be under restriction to do business with Eskom/SOC, not on international sanctions list, not submit multiple tenders (except for size limits), JV must have joint and several liability, no conflict of interest, not restricted by National Treasury, not on Tender Defaulters list, and not subcontract 100% of scope.

• OHS requirements: Submit OHS plan addressing project risks, aligned with health and safety specifications.
• Baseline OHS Risk Assessment (BRA) with methodology.
• Valid Letter of Good Standing (COIDA or equivalent).
• OHS policy signed by CEO, complying with OHS Act Section 7.
• OHS competency for incident management.
• Safety returnable: COIDA certificate of good standing (SA tenderers only).

• Environmental policy: Signed by manager, showing commitment to compliance and pollution prevention.
• Aspect and impact register: Identify, assess, and provide controls for impacts per scope of work.
• Method statement: Fully demonstrate scope of work execution.
• Environmental returnable: Attach environmental requirements as per scope.

• Contract conditions: NEC contract applies.
• Payment terms: 30 days for contracts below R50 million (incl. VAT), 60 days for contracts above R50 million (incl. VAT).
• Subcontracting with subsidiaries discouraged; must be declared if used.
• Eligibility: Tenderer must not be on international sanctions list, not submit multiple tenders (except for size limits), JV must have joint and several liability, no conflict of interest, not restricted by National Treasury, not on Tender Defaulters list, and not subcontract 100% of scope.

• Functionality threshold: Minimum 75% weighted final score required to proceed.
• Technical data sheet evaluation (50% weight): Scored based on compliance of all 13 line items.
• GA drawing evaluation (50% weight): Scored based on compliance of all 13 line items.
• Price evaluation: Out of 90 points, inclusive of VAT, corrected for errors, excluding contingencies.
• Specific goals: Out of 10 points per PPPFA.
• Ranking: 90/10 system combining price and specific goals scores.