Supply and delivery of water for jojo tanks & dispensers – upington mts substation tender (western cape)

maintenance of access roads, No Go fencing, vegetation clearing) N/A 1

E.1e Human Resources (Environmental Officer) N/A 1

E.2 Environmental Requirements Proforma

E.2a Environmental Requirements Proforma: 240-110600836 completed and signed (by the Contractor) 1 1

Section E Score 2 6

Contractor / service

A.9 Performance Evaluation (monitoring, measurement, analysis and evaluation) N/A 1

SECTION A score 7 11

The Contractor / Service Provider shall provide objective evidence of documented information but not limited to: (Yes=1),(No=0) & (N/A) Actual Score

B.8 Environment ambient Air Quality (i.e., Dust Control/ Management) 1 1

Section B Score 9 15

(Yes=1),(No=0) & (N/A) Actual Score

Section C Score 5 5

The Contractor / Service Provider shall provide objective evidence of documented but not limited to: (Yes=1),(No=0) & (N/A) Actual score 20%

Section D Score 1 1

maintenance of access roads, No Go fencing, vegetation clearing) N/A 1

E.1e Human Resources (Environmental Officer) N/A 1

E.2 Environmental Requirements Proforma

E.2a Environmental Requirements Proforma: 240-110600836 completed and signed (by the Contractor) 1 1

Section E Score 2 6

Contractor / service

No specific requirements found

Purpose: Toabove,assessandwhetherthat suchthedocumentationabove-mentionedcompliesContractorwith theand/orspecifiedServicerequirements.Provider submitted the required environmental documentation as specified in the enquiry referenced

SHEQ Policy: 32-727

Reference Documentation: Environmental Requirement for Contractors/Suppliers Standard 240-180100134

Environmental Authorisation – where applicable

EM Requirements Deliverables to be evaluated indicator (Yes=1), (No=0) & (N/A) Weights

SECTION A: Environmental Management System Requirements

Ref- Environmental Requirements for Contractors and/or Suppliers (240-180100134)

The Contractor / Service Provider shall provide objective evidence of documented information but not limited to: (Yes=1),(No=0) & (N/A) Actual Score

A.1 EMS Manual or a document that defines and describes the EMS and its scope N/A 1

A.2 Environmental Policy Signed and Authorized by Company Owner/CEO/MD: 1 1

A.3 Project environmental objectives and planning to achieve them 1 1

A.4 Project Roles, Responsibilities and Authorities

(Environmental Rep/Environmental officer/SHEQ Rep,Environmental management organogram within the Company) 1 1

A.5 Organisation Interested Parties - Needs and expectations 1 1 20%

A.6 Environmental Communication 1 1

A.7 Nonconformity and Corrective action 1 1

A.8 Environmental Emergency Preparedness and Response 1 1

A.9 Performance Evaluation (monitoring, measurement, analysis and evaluation) N/A 1

A.10 Internal Audit and Internal Audit Programme N/A 1

A.11 Management Review N/A 1

SECTION A score 7 11

SECTION B: Environmental Management Programme and Environmental Authorisation

Ref-Tender & Contract Scope of Work and Environmental Requirements for Contractors and/or Suppliers (240-180100134)

The Contractor / Service Provider shall provide objective evidence of documented information but not limited to: (Yes=1),(No=0) & (N/A) Actual Score

Environmental Management Programme (EMPr) or Method Statements in line with the Scope of Work. Items below are minimum requirements:

B.1 Handling of Hazardous Chemical Substances (including contaminated waste or materials) 1 1

B.2 Vegetation Management N/A 1

B.3 Site establishment N/A 1

B.4 Water Management (Consumption, Uses, Water Source, Storm Water, Testing,construction and drinking water) 1 1

B.5 Access Control and Routes 1 1

B.6 Landowner Liaison N/A 1

B.7 Environmental Noise Control (Management controls) N/A 1 20%

B.8 Environment ambient Air Quality (i.e., Dust Control/ Management) 1 1

B.9 Rehabilitation N/A 1

B.10 Wildlife Interaction 1 1

B.12 Resources, Competence and Awareness (Proof of training and skills of persons performing significant activities,Training matrix) N/A 1

B.13 Environmental Incident Reporting (i.e., oil spills, fire, biodiversity) 1 1

B.14 Complaints/Grievance management 1 1

B.15 Environmental Compliance Obligations 1 1

B.16 Environmental Human Resources (CV and competences of person based on site full time who will be responsible for environmental monitoring, reporting and incident

management)

A qualified person (National Diploma or a degree e.g., Environmental Sciences/Management or Nature Conservation or relevant Natural Sciences) having the

responsibility for monitoring environmental planning and activities and their relationship within the management structure according to the project EMPr/EMP

and/or EA requirement. For low-risk projects an environmental representative with two weeks environmental training will be sufficient to be an environmental

representative. 1 1

Section B Score 9 15

SECTION C: Waste Management Plan

Ref-Tender & Ref: National Environmental Management: Waste Act (Act No. ) and Transmission Industry Waste Management Plan

(Yes=1),(No=0) & (N/A) Actual Score

Waste Management Plan/Method statement in line with the Scope of Work. 20%

C.1 Possible Waste types and/or streams to be generated 1 1

C.2 Applicable waste management legislation 1 1

C.3 Waste segregation and minimisation 1 1

C.4 Waste handling and disposal on site 1 1

C.5 Waste reporting template 1 1

Section C Score 5 5

SECTION D: Aspect and Impact Register

Ref-Tender Enquiry or Project Scope as per Invitation for Tender & Environmental Requirements for Contractors and/or Suppliers (240-180100134)

The Contractor / Service Provider shall provide objective evidence of documented but not limited to: (Yes=1),(No=0) & (N/A) Actual score 20%

D.1 Environmental Aspect and Impact Register (Project Specific/SOW) (including ratings of aspects and impacts ). 1 1

Section D Score 1 1

SECTION E: Employer defined additional requirements & miscellaneous

Ref-Tender & Contract Scope of Work, EMPr, EA and Environmental Requirements for Contractors and/or Suppliers (240-180100134)

The Contractor / Service Provider shall provide objective evidence of documented but not limited to: (Yes=1),(No=0) & (N/A) Actual score

E.1 Environmental Bill of Quantity (with items relevant to environmental aspects as per scope of work)

E.1a Waste Management activities N/A 1 10%

E.1b Pollution Control measures( e.g. dust suppression, building of bund walls, building of wash bays and workshops) N/A 1

E.1c Water Management 1 1

E.1d Land Management (e.g., Rehabilitation costs, Erosion control/ berms, maintenance of access roads, No Go fencing, vegetation clearing) N/A 1

E.1e Human Resources (Environmental Officer) N/A 1

E.2 Environmental Requirements Proforma

E.2a Environmental Requirements Proforma: 240-110600836 completed and signed (by the Contractor) 1 1

Section E Score 2 6

Contractor / service provider total score = 100% (section a ) + ( b ) + ( c ) + ( d ) + ( e ) as a percentage

Contractor / service provider final score percentage(%) 17 0.27 51.8

A.9 Performance Evaluation (monitoring, measurement, analysis and evaluation) N/A 1

SECTION A score 7 11

The Contractor / Service Provider shall provide objective evidence of documented information but not limited to: (Yes=1),(No=0) & (N/A) Actual Score

B.8 Environment ambient Air Quality (i.e., Dust Control/ Management) 1 1

Section B Score 9 15

(Yes=1),(No=0) & (N/A) Actual Score

Section C Score 5 5

The Contractor / Service Provider shall provide objective evidence of documented but not limited to: (Yes=1),(No=0) & (N/A) Actual score 20%

Section D Score 1 1

No document content found in ZIP archive

………………………………………..[insert name of subsidiary or Eskom Holdings SOC Limited]

Maintenance 1. Low risk (including work

appointment of contractors or suppliers for the commencement

of work

Cell D1: Western Grid, Nama CLN, Upington MTS - Supply and Delivery of Water to Refill Jojo Tanks and Water Dispenser Bottles

Construction Regulations 2014

Effective Date Aug 2021

Appointment Letter

Review Date September 2026

I, (Name & Surname of the appointer) the (Designation of the appointer*) for (Site name) hereby appoint you (Add

Appointee Name & Surname) being the Contractor’s Representative for ( Add full company Name) as Principal Contractor

for (Scope of work

construction work

must be registered with South African Council for the

Project

construction work

must be registered with South African Council for the

Project

NTCSA’s responsibility and commitment is to ensure a safe working environment is in line

with its Safety, Health, Environmental and Quality Policy, along with legislative obligations.

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of 15

Document

OHS SPECIFICATION 240-180000591 Rev 1

Identifier

Supply and Delivery of Water to Refill Jojo

Effective Date January 2025

Tanks and Water Dispenser Bottles

Review Date February 2029

This OHS specification is NTCSA’s minimum requirements which are required to be met for

the specific contract and for the duration of the contract period by contractors and where

required, the delivery organisation.

The contractor is expected to develop an OHS plan which meets these requirements as well

as all the relevant applicable legislation they conform to.

NTCSA in no way assumes the contractor’s legal responsibilities. The contractor is and

remains accountable for the quality and the execution of his/her health and safety

programme for his/her employees and appointed contractor employees.

This OHS specification reflects minimum requirements and should not be construed as all

encompassing.

Note 1: All the requirements listed hereunder are in relation to the contract and do not

supersede or replace any organizational OHS requirements.

Where requirements listed are already in place, then the organisational requirements must be

taken cognisance of and listed in the respective OHS plan. If there are any additional NTCSA

and or legislative requirements listed in the OHS specification, then these must be addressed.

1. Supporting clauses

1.1 Scope

This OHS specification lists the legislative and NTCSA requirements and where applicable,

any requirements pertaining to Local Authorities / Municipal by-laws / Environmental

legislation that must be met by the contractor.

1.1.1 Purpose

This document will provide a standardised approach to the compilation of OHS specifications

throughout NTCSA for contracts and standard and NEC 3 contracts.

1.1.2 Applicability

This OHS specification is applicable to any contracting organisation who intends tendering for

the contract.

1.2 Normative/informative references

Parties using this document shall apply the most recent edition of the documents listed in the

following paragraphs.

1.2.1 Normative

[1] Basic Conditions of Employment Act No .

[2] Occupational Health and Safety Act and Regulations No .

[3] National Environmental Management Act .

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OHS SPECIFICATION 240-180000591 Rev 1

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Effective Date January 2025

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Review Date February 2029

[4] National Road Traffic Act .

[5] 32-37 Eskom Substance Abuse Procedure.

1.2.2 Informative

[6] 32-726 Contractor and Contractor OHS Management

[7] 240-62196227 Eskom Life Saving Rules

[8] Tobacco Products Control Act

[9] SANS 1186 Symbolic Safety Signs

[10] Constitution of the Republic of South Africa No

[11] 32-95 Occupational Health and Safety Incident Management Procedure

[12] Code of Practice Managing Exposure To SARS-COV-2 In The Workplace 2022.

1.3 Definitions

Definition Explanation

Appointed contractor Means a contractor appointed by the principal contractor

Baseline risk assessment (32-520) baseline operational risks refer to the health and safety risks

associated with all standard processes and routine activities in the

business

Business unit (BU) (32-296) means any defined unit within the Eskom environment,

operating as a business under a particular cost-centre number. In the

context of this document and in terms of health and safety, any

reference to a BU includes a defined unit within any Eskom division and

its subsidiaries

Client (OHS Act) Eskom representative (Internal – Asset Owner), also referred

to as the contract administrator/custodian or agent or project manager

(as defined in the contract). He/she is the person responsible for

ensuring that the works or services are executed in terms of the

contract, as well as adherence to legislation pertaining to the contract.

Competent person (OHS Act) means any person having the knowledge, training,

experience, and qualifications, specific to the work or task being

performed, provided that, where appropriate, qualifications and training

are registered in terms of the South African Qualifications Authority Act,

1995 (Act No. )

Contractor (OHS Act) means an employer as defined in section 1 of the Act who

performs contracted work and includes principal contractors

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OHS SPECIFICATION 240-180000591 Rev 1

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Review Date February 2029

Definition Explanation

Construction work Any work in connection with

a. the construction, erection, alteration, renovation, repair, demolition

or dismantling of or addition to a building or any similar structure.

b. the construction, erection, maintenance, demolition or dismantling of

any bridge, dam, canal, road, railway, runway, sewer, or water

reticulation system or the moving of earth, clearing of land, the

making of excavation, piling or any similar civil engineering structure

or type of work.

Consultant means a person providing professional advice

Controlled disclosure controlled disclosure to external parties (either enforced by law or

discretionary)

Coronavirus (COVID-19) Coronaviruses is a large family of viruses that cause illness ranging

from the common cold to more severe diseases like pneumonia, etc.

Virus transmission occurs via coughs or sneezes from infected persons

or touching contaminated surfaces.

Duty of care to the (32-136) anybody who causes or has caused or may cause significant

environment pollution or degradation of the environment must take reasonable

measures to prevent such pollution or degradation from occurring,

continuing, or recurring. If such harm to the environment is authorised

by law or cannot reasonably be avoided or stopped, such person must

minimise and rectify such pollution or degradation of the environment

Employee (OHS Act) means, subject to the provisions of subsection (2), any

person who is employed by or works for an employer and who receives

or is entitled to receive any remuneration or who works under the

direction or supervision of an employer or any other person

Employer (OHS Act) means, subject to the provisions of subsection (2), any

person who employs or provides work for any person and remunerates

that person or expressly or tacitly undertakes to remunerate him/her, but

excludes a TES (ex labour broker) as defined in section 1(1) of the

Labour Relations Act 1956 (Act No. )

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Review Date February 2029

Definition Explanation

Environment (32-94) means:

a. the land, water, and atmosphere of the earth;

b. micro-organisms and plant and animal life; and

c. any part or combination of (a) and (b) and the

interrelationships among and between them, and the

physical, chemical, aesthetic, and cultural properties and

conditions of the foregoing that influence human health and

well-being

Environmental A detailed plan of action prepared to ensure that recommendations for

Management plan enhancing or ensuring positive impacts and limiting or preventing

negative environmental impacts are implemented during the life-cycle of

a project. This Environmental Management Plan should preferable form

part of Eskom’s Environmental Management System

Eskom requirements Eskom requirements flowing from directives, policies, standards,

procedures, specifications, work instructions, guidelines, or manuals

Fall protection plan (OHS Act) means a documented plan of all risks relating to working

from an elevated position, considering the nature of work undertaken,

and setting out the procedures and methods to be applied in order to

eliminate the risk

Hazard (OHS Act) means a source of, or exposure to, danger

Hazard identification (OHS Act) means the identification and documenting of existing or

expected hazards to the health and safety of persons, which are

normally associated with the type of construction work being executed

or to be executed

Health and safety file (OHS Act) means a file or other record in permanent form, containing

the information required in relation to the contract.

Health and safety plan (OHS Act) means a document plan that addresses hazards identified

and includes safe work procedures to mitigate, reduce, or control

hazards identified

Health and safety (OHS Act) means a document specification of all health and safety

specification requirements pertaining to associated to a contract, so as to ensure the

health and safety of persons.

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Review Date February 2029

Definition Explanation

Health and safety means comprehensive health and safety requirements for a contract,

requirements project, site, and scope of work. This specification is intended to ensure

the health and safety of persons, both workers and the public, and the

duty of care to the environment. The health and safety requirements

must be specific to each contract, project, site, and scope of work

Lifesaving Rules (240-62196227) a rule that, if not adhered to, has the potential to cause

serious harm to people

Medical Certificate of (OHS Act) means a certificate valid for one year, issued by an

fitness occupational health practitioner, issued in terms of the regulations,

whom shall be registered with the Health Professions Council of South

Africa

Medical surveillance (OHS Act) means a planned programme or periodic examination (which

may include clinical examinations, biological monitoring, or medical

tests) of employees by an occupational health practitioner or, in

prescribed cases, by an occupational medicine practitioner

Method statement (OHS Act) means a written document detailing the key activities to be

performed in order to reduce, as reasonably as practicable, the hazards

identified in any risk assessment

Organisation may be defined as a group of individuals (large of small) that is

cooperating under the direction of executive leadership in

accomplishment of certain common objects

Pre-job meetings (34-227) means a meeting that is held prior to the commencement of

the day’s work and that is attended by all the relevant employees

associated with the work task

Principal contractor (In the text of this document) Means an employer, as defined in section

1 of the OHS Act, who intends to tender for or has signed a contract

with Eskom for services rendered.

Provincial director (OHS Act) means the provincial director as defined in Regulation 1 of

the General Administrative Regulations under the Act

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Review Date February 2029

Definition Explanation

Responsible Manager Is a Manager of a department, section or operating/business unit who

has been appointed as part of the Eskom delegation of authority

process with the aim to assist the applicable 16(2) assigned person in

executing his/her duties in terms of the Occupational Health and Safety

Act

Risk assessment (OHS Act) means a programme to determine any risk associated with

any hazard at a construction site in order to identify the steps needed to

be taken to remove, reduce, or control such hazard.

Site (34-228) means an Eskom department, unit, complex, building, specific

project, work site, or the site where agents, clients, principal contractors,

contractors, suppliers, vendors, and service providers provide a service

to Eskom, directly or indirectly

Service provider any private person or legal entity that provides any service(s) to Eskom

for compensation

Subsidiary (32-94) an enterprise controlled by another (called the parent) through

the ownership of greater than 50% of its voting stock

Supplier (32-1034) means a natural or legal person who renders a service and

may include the following current or potential supplier vendor,

contractor, consultant

Task (34-227) a segment of work that requires a set of specific and distinct

actions for its completion

Toolbox talks (34-227) where the team leader, after conducting pre-task planning,

shares all the tasks at hand and discusses task allocation, the identified

risks, and the control measures with all his/her team members on site

before commencing a specific task and documenting the agreed

strategy. (This shall be done to ensure common understanding of the

tasks, risks, and control measures required.)

The Act (OHS Act) means the Occupational Health and Safety Act No. , as amended, and the Regulations thereto

Visitor any person visiting a workplace with the knowledge of, or under the

supervision of, an employer.

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1.4 Abbreviations

Abbreviation Description

BU Business Unit

CE Chief Executive

COID Act Compensation for Occupational Injuries and Diseases Act

DoL Department of Labour ( Inspection and Enforcement services – Provincial

office)

EP Emergency Preparedness

EAP Employee Assistance Program

ERfW Environmental Regulations for Workplaces

GAR General Administrative Regulations

GSR General Safety Regulations

HCA Hazardous Chemical Agents

LDV Light Delivery Vehicle

SDS Safety Data Sheets

NEMA National Environmental Management Act

OHS Act Occupational Health and Safety Act and Regulations,

SABS South African Bureau Standard

SANS South African National Standard

1.5 Related/Supporting Documents

Eskom OHS Act section 37 (2) agreement (to be completed by the contract responsible

manager).

2.1 Scope of work

Supply and deliver water to refill Jojo Tanks and water dispenser bottles at Upington MTS

Substation for a period of the contract is 36 months on an as and when required basis.

Details:

Water Quality

❖ Ensure drinking water is clean and meet the South African National Standard for Drinking

Water Quality SANS 241.

❖ Provide water quality report for drinking water.

Supply Method

❖ Refill 4 x 10000l and 1x 5000l Jojo tanks depending how many are empty at the time.

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OHS SPECIFICATION 240-180000591 Rev 1

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Effective Date January 2025

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Review Date February 2029

❖ Refill 15 x 19l water dispenser bottles depending how many are empty at the time.

❖ Ensure that delivery tank has a pump and a level indicator.

Delivery Requirements

❖ Deliver water at Eskom Upington MTS Transmission Substation, N14 Road, between

Keimoes and Upington. GPS coordinates

(28.544958,21.138034).

❖ Delivery must be between 08:00 and 16:00 weekdays (as per request).

❖ Prior delivery arrangements must be made with the substation engineering assistant.

2.2 Legal compliance

2.2.1 Section 37(2) (Legal) Agreement

A section 37(2) agreement must be signed between NTCSA and the principal contractor at

the time of awarding the contract. The principal contractor must ensure that a section 37(2)

agreement is compiled between the principal contractor and all their appointed contractors for

the contract.

The original copy of the section 37(2) agreement must be retained by the contractor and a

copy retained by the responsible manager.

A copy all the agreements must form part of the respective contractor’s OHS file.

2.2.2 Hazardous Work by Children (Child Labour)

The constitution of the Republic of South Africa, in the “Bill of Rights” is clear on the rights of

children, especially when it comes to:

1. being protected from exploitative labour practices.
2. not to be required or permitted to perform work or provide services that:

i. are inappropriate for a person of that child’s age; or

ii. place at risk the child’s well-being, education, physical or mental health or spiritual, moral

or social development; and the Basic Conditions of Employment Act, Chapter six

Section 43 “Prohibition of employment of children”.

Before resorting to the use of child labour, due consideration must be given to the rights of the

child in terms of the constitution. Where work is being performed which is not prohibited in

terms of the constitution, then such work must be conducted in terms of the OHS Act

“Regulations on Hazardous Work by Children in South Africa” with emphasis on paragraph 2

Purpose and Interpretation. NTCSA does not condone the use of child labour and therefore

all effort must be exercised, and child labour should not be used.

2.2.3 OHS Act

The principal contractor and appointed contractors shall have an up-to-date copy of the OHS

Act and regulations which will be available to all employees.

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2.2.4 Legislative Compliance

All contractors will comply with all the legislation pertaining to this contract being:

• The Constitution of the Republic of South Africa (particularly Section 24 of the

Bill of Rights).

• Occupational Health and Safety Act 1993 (Act ) and its Regulations.
• Compensation for Occupational Injures and Diseases Act.

2.3 NTCSA requirements

All contractors shall, before commencement of the work ensure that all their employees are

familiar with the relevant NTCSA OHS documentation that is applicable to their services.

2.3.1 Appointment of a Contractor

The principal contractor will be appointed by NTCSA on the awarding of the contract and will

be responsible and accountable for all legislative and NTCSA requirements for the duration of

the contract.

2.3.2 Appointment of sub-contractors

The principal contractor may appoint contractors to assist in the contract. All appointments

shall be done in writing and will form part of the OHS plan that is required to be submitted to

NTCSA. Adequate training and instruction must be given to the appointees and the principal

contractor must ensure that all the appointed contractors understand their roles and

responsibilities.

Note: Copies of contractor appointments must be kept in the respective OHS file.

2.3.3 OHS Policy

A OHS policy is a statement of intent and a commitment by the organisation’s CE and senior

management in relation to the relevant OHS roles and responsibilities, the achievement of

their strategic objectives, values of integrity, customer satisfaction, excellence, and innovation.

The principal contractor and all appointed contractors, if already not in place, will be required

to compile an organisational OHS policy in line with their OHS responsibilities. The policy must

be signed by the organisation’s CE or the appointed assistant to the CE OHS Act Section

16(2). The policy must be displayed in a prominent place within the workplace. A copy of the

policy must be filed in all the contract OHS files and as an annexure the OHS Plan.

2.3.4 Coid

The principal contractor and all his/her appointed contractors shall be registered with an

appropriate employment compensation commissioner and have available a valid letter of good

standing (LoGS) from such commissioner. The obligation lies with the contractors to ensure

that the LoGS remains valid throughout the contract period. A copy of the LoGS must be filed

in the entire contract OHS files and as an annexure the OHS Plans.

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2.4 Occupational health, hygiene and rehabilitation,

All contractors are required to develop an Occupational Health, Hygiene and Rehabilitation

program. The program is intended to ensure that the risks to health are identified and

controlled.

2.4.1 Medicals

Note: NTCSA will only accept medical surveillances conducted by an Occupational Health

Practitioner who holds a qualification in occupational health.

1. Principle contractors must ensure that their and their appointed contractors have a

medical surveillance program whereby their employees undergo entry, periodic and

exit medical fitness examinations.

2. For the appropriate medical examinations to be conducted, each employee must have

a person job specification (profile), which must indicate the description of work, list of

hazards and potential occupational exposure limits, physical hazards and required

physical attributes.

3. For employees working on the contract, medical fitness certificates shall be renewed

annually for employees who are not office bound including drivers and once every 3

years for employees that are office bound. This shall be maintained until completion of

the contract.

4. The Principal Contractor must ensure that his / her employees and sub-contractor

employees have undergone pre-entry medical examination before starting work on the

contract, should it be for longer than three (3) days.

5. The principal contractor shall provide a documented process for managing those

employees who are issued with a conditional certificate of fitness.

2.5 Appointments

For the duration of the contract, the principal contractor and all appointed contractors shall

appoint competent employees who will meet the requirements of the OHS Act. Where

appointments are made, contractors shall ensure that the appointees have been suitably

trained and or informed of their responsibilities before getting them to accept such

appointment. The relevant statutory appointments shall be made in accordance with the

requirements of the OHS Act which includes the requirement of a competent person being

appointed in the relevant roles. The statutory appointments should include but not limited to:

Fire Fighter and Evacuation warden, First Aider, 16(2) appointment.

2.6 Roles and responsibilities

All contractors are required to list employee’s roles and responsibilities pertaining to the

contract.

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2.7 Risk assessments

It is a legal requirement in terms of Section 8 (2)(d) of the OHS Act for an employer to carry

out risk assessments to establish what hazards to the health and safety or persons are

attached to any work which is performed, any article or substance which is, handled, stored,

transported. A risk assessment is defined as an identification of the hazards present in an

organisation and an estimate of the extent of the risks involved, considering whatever

precautions are already being taken. It is essentially a three-stage process:

• identification of all hazards;
• evaluation of the risks;
• measures to control the risks.

Risk assessments are required to be maintained. This means that significant changes to a

process or activity, or any new process or activity should be subjected to a risk assessment

and that if new hazards come to light during the work process, then these should also be

subjected to risk assessments. Risk assessments for long term processes should be

periodically reviewed and updated. Method statements or written safe work procedures are

an effective method as information and record of the way jobs / tasks must be performed. Prior

to start of work, risk assessments on every job / task are ideal to allow managers and

employees to assess any inherent risks that could have been overlooked during the initial risk

assessment or any changes that might have occurred in a period of absence. In particular, if

a job / task is extended over a day or halted due to inclement weather.

2.7.1 Risks and Hazards

Hazard Risk Consequences

Manual Handling Unsafe lifting techniques, Back injuries, sprains and

poor body posture, not strains, soft-tissue injuries to

medical fit, struck by wrists, arms, shoulders, neck

falling loads, heavy loads or legs.

Driving on-site and offsite Weather conditions , Motor vehicle Accidents

Mist/Fog/heavy rain causing injuries and/or

fatalities

Road users, pedestrians

and/or stray animals

Road conditions,

potholes, curves, road

construction, road works,

bends, steep heels, rail

crossings

Nighttime driving

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2.8 Incident investigation

All incidents shall be investigated in terms of OHS Act General Administrative Regulations 8

and 9, using Eskom Procedure 32-95 as a reference, and where injuries as contemplated in

sections 24 and 25 have been sustained, be reported to the Department of Labour.

Contractors shall use the standard General Administrative Regulation Annexure 1 “Recording

of an Incident” form for all incident investigation reports. The objective of incident investigation,

not only being a legal requirement, is to establish why and how the incident occurred, but to

find out the real causes of the incident and to decide on precautionary measures that are

required to address the causes to prevent any further recurrences of the same or similar

incidents.

2.9 Emergency management

2.9.1 The art of emergency preparedness and response is to minimise the effects of any

emergency and to restore normal activities as soon as practical. The supplier must

develop their own emergency response in their work premises.

2.9.2 Non-Conformance and Compliance

1. Any non-compliance to any health and safety requirement in this OHS specification is

subject to discipline in terms of the Eskom Procurement and Supply Management

Procedure.

2. Principal contractors are required to implement a non-conformance procedure (if not

already in place) for issuing to contractors for transgressions. The procedure can

include “quality” related non-conformance issues. Similarly, appointed contractors

must implement a non-conformance procedure.

3. The procedure for the issuing and closing off of non-conformance reports shall be

strictly adhered to.

4. Contract management must close out non-conformances issued, in not doing so, will

not ensure that any recommendations made have been carried out and or

implemented.

5. Where non-conformances are issued by NTCSA, then one of the close-out steps of

the procedure will be for the offender to be called on by the contractor responsible

manager to explain the non-conformance issued and what they intend doing to prevent

a recurrence of the non-conformance.

6. Contractor failure to provide adequate PPE to their employees for the tasks being

performed and/or to visitors and failure to enforce the wearing of such PPE will be

viewed as a transgression of the legislative and NTCSA requirements.

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3. Authorization

Nil

4. Revisions

Date Rev. Compiler Remarks

January 2025 1 B C Cupido OHS specification

requirements that must be met

by the contractor/supplier who

have been awarded a contract

for the work to be performed for

Ntcsa.

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NTCSA’s responsibility and commitment is to ensure a safe working environment is in line

with its Safety, Health, Environmental and Quality Policy, along with legislative obligations.

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This OHS specification is NTCSA’s minimum requirements which are required to be met for

the specific contract and for the duration of the contract period by contractors and where

required, the delivery organisation.

The contractor is expected to develop an OHS plan which meets these requirements as well

as all the relevant applicable legislation they conform to.

NTCSA in no way assumes the contractor’s legal responsibilities. The contractor is and

remains accountable for the quality and the execution of his/her health and safety

programme for his/her employees and appointed contractor employees.

This OHS specification reflects minimum requirements and should not be construed as all

encompassing.

Note 1: All the requirements listed hereunder are in relation to the contract and do not

supersede or replace any organizational OHS requirements.

Where requirements listed are already in place, then the organisational requirements must be

taken cognisance of and listed in the respective OHS plan. If there are any additional NTCSA

and or legislative requirements listed in the OHS specification, then these must be addressed.

1. Supporting clauses

1.1 Scope

This OHS specification lists the legislative and NTCSA requirements and where applicable,

any requirements pertaining to Local Authorities / Municipal by-laws / Environmental

legislation that must be met by the contractor.

1.1.1 Purpose

This document will provide a standardised approach to the compilation of OHS specifications

throughout NTCSA for contracts and standard and NEC 3 contracts.

1.1.2 Applicability

This OHS specification is applicable to any contracting organisation who intends tendering for

the contract.

1.2 Normative/informative references

Parties using this document shall apply the most recent edition of the documents listed in the

following paragraphs.

1.2.1 Normative

[1] Basic Conditions of Employment Act No .

[2] Occupational Health and Safety Act and Regulations No .

[3] National Environmental Management Act .

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[4] National Road Traffic Act .

[5] 32-37 Eskom Substance Abuse Procedure.

1.2.2 Informative

[6] 32-726 Contractor and Contractor OHS Management

[7] 240-62196227 Eskom Life Saving Rules

[8] Tobacco Products Control Act

[9] SANS 1186 Symbolic Safety Signs

[10] Constitution of the Republic of South Africa No

[11] 32-95 Occupational Health and Safety Incident Management Procedure

[12] Code of Practice Managing Exposure To SARS-COV-2 In The Workplace 2022.

1.3 Definitions

Definition Explanation

Appointed contractor Means a contractor appointed by the principal contractor

Baseline risk assessment (32-520) baseline operational risks refer to the health and safety risks

associated with all standard processes and routine activities in the

business

Business unit (BU) (32-296) means any defined unit within the Eskom environment,

operating as a business under a particular cost-centre number. In the

context of this document and in terms of health and safety, any

reference to a BU includes a defined unit within any Eskom division and

its subsidiaries

Client (OHS Act) Eskom representative (Internal – Asset Owner), also referred

to as the contract administrator/custodian or agent or project manager

(as defined in the contract). He/she is the person responsible for

ensuring that the works or services are executed in terms of the

contract, as well as adherence to legislation pertaining to the contract.

Competent person (OHS Act) means any person having the knowledge, training,

experience, and qualifications, specific to the work or task being

performed, provided that, where appropriate, qualifications and training

are registered in terms of the South African Qualifications Authority Act,

1995 (Act No. )

Contractor (OHS Act) means an employer as defined in section 1 of the Act who

performs contracted work and includes principal contractors

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Definition Explanation

Construction work Any work in connection with

a. the construction, erection, alteration, renovation, repair, demolition

or dismantling of or addition to a building or any similar structure.

b. the construction, erection, maintenance, demolition or dismantling of

any bridge, dam, canal, road, railway, runway, sewer, or water

reticulation system or the moving of earth, clearing of land, the

making of excavation, piling or any similar civil engineering structure

or type of work.

Consultant means a person providing professional advice

Controlled disclosure controlled disclosure to external parties (either enforced by law or

discretionary)

Coronavirus (COVID-19) Coronaviruses is a large family of viruses that cause illness ranging

from the common cold to more severe diseases like pneumonia, etc.

Virus transmission occurs via coughs or sneezes from infected persons

or touching contaminated surfaces.

Duty of care to the (32-136) anybody who causes or has caused or may cause significant

environment pollution or degradation of the environment must take reasonable

measures to prevent such pollution or degradation from occurring,

continuing, or recurring. If such harm to the environment is authorised

by law or cannot reasonably be avoided or stopped, such person must

minimise and rectify such pollution or degradation of the environment

Employee (OHS Act) means, subject to the provisions of subsection (2), any

person who is employed by or works for an employer and who receives

or is entitled to receive any remuneration or who works under the

direction or supervision of an employer or any other person

Employer (OHS Act) means, subject to the provisions of subsection (2), any

person who employs or provides work for any person and remunerates

that person or expressly or tacitly undertakes to remunerate him/her, but

excludes a TES (ex labour broker) as defined in section 1(1) of the

Labour Relations Act 1956 (Act No. )

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Definition Explanation

Environment (32-94) means:

a. the land, water, and atmosphere of the earth;

b. micro-organisms and plant and animal life; and

c. any part or combination of (a) and (b) and the

interrelationships among and between them, and the

physical, chemical, aesthetic, and cultural properties and

conditions of the foregoing that influence human health and

well-being

Environmental A detailed plan of action prepared to ensure that recommendations for

Management plan enhancing or ensuring positive impacts and limiting or preventing

negative environmental impacts are implemented during the life-cycle of

a project. This Environmental Management Plan should preferable form

part of Eskom’s Environmental Management System

Eskom requirements Eskom requirements flowing from directives, policies, standards,

procedures, specifications, work instructions, guidelines, or manuals

Fall protection plan (OHS Act) means a documented plan of all risks relating to working

from an elevated position, considering the nature of work undertaken,

and setting out the procedures and methods to be applied in order to

eliminate the risk

Hazard (OHS Act) means a source of, or exposure to, danger

Hazard identification (OHS Act) means the identification and documenting of existing or

expected hazards to the health and safety of persons, which are

normally associated with the type of construction work being executed

or to be executed

Health and safety file (OHS Act) means a file or other record in permanent form, containing

the information required in relation to the contract.

Health and safety plan (OHS Act) means a document plan that addresses hazards identified

and includes safe work procedures to mitigate, reduce, or control

hazards identified

Health and safety (OHS Act) means a document specification of all health and safety

specification requirements pertaining to associated to a contract, so as to ensure the

health and safety of persons.

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Definition Explanation

Health and safety means comprehensive health and safety requirements for a contract,

requirements project, site, and scope of work. This specification is intended to ensure

the health and safety of persons, both workers and the public, and the

duty of care to the environment. The health and safety requirements

must be specific to each contract, project, site, and scope of work

Lifesaving Rules (240-62196227) a rule that, if not adhered to, has the potential to cause

serious harm to people

Medical Certificate of (OHS Act) means a certificate valid for one year, issued by an

fitness occupational health practitioner, issued in terms of the regulations,

whom shall be registered with the Health Professions Council of South

Africa

Medical surveillance (OHS Act) means a planned programme or periodic examination (which

may include clinical examinations, biological monitoring, or medical

tests) of employees by an occupational health practitioner or, in

prescribed cases, by an occupational medicine practitioner

Method statement (OHS Act) means a written document detailing the key activities to be

performed in order to reduce, as reasonably as practicable, the hazards

identified in any risk assessment

Organisation may be defined as a group of individuals (large of small) that is

cooperating under the direction of executive leadership in

accomplishment of certain common objects

Pre-job meetings (34-227) means a meeting that is held prior to the commencement of

the day’s work and that is attended by all the relevant employees

associated with the work task

Principal contractor (In the text of this document) Means an employer, as defined in section

1 of the OHS Act, who intends to tender for or has signed a contract

with Eskom for services rendered.

Provincial director (OHS Act) means the provincial director as defined in Regulation 1 of

the General Administrative Regulations under the Act

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Definition Explanation

Responsible Manager Is a Manager of a department, section or operating/business unit who

has been appointed as part of the Eskom delegation of authority

process with the aim to assist the applicable 16(2) assigned person in

executing his/her duties in terms of the Occupational Health and Safety

Act

Risk assessment (OHS Act) means a programme to determine any risk associated with

any hazard at a construction site in order to identify the steps needed to

be taken to remove, reduce, or control such hazard.

Site (34-228) means an Eskom department, unit, complex, building, specific

project, work site, or the site where agents, clients, principal contractors,

contractors, suppliers, vendors, and service providers provide a service

to Eskom, directly or indirectly

Service provider any private person or legal entity that provides any service(s) to Eskom

for compensation

Subsidiary (32-94) an enterprise controlled by another (called the parent) through

the ownership of greater than 50% of its voting stock

Supplier (32-1034) means a natural or legal person who renders a service and

may include the following current or potential supplier vendor,

contractor, consultant

Task (34-227) a segment of work that requires a set of specific and distinct

actions for its completion

Toolbox talks (34-227) where the team leader, after conducting pre-task planning,

shares all the tasks at hand and discusses task allocation, the identified

risks, and the control measures with all his/her team members on site

before commencing a specific task and documenting the agreed

strategy. (This shall be done to ensure common understanding of the

tasks, risks, and control measures required.)

The Act (OHS Act) means the Occupational Health and Safety Act No. , as amended, and the Regulations thereto

Visitor any person visiting a workplace with the knowledge of, or under the

supervision of, an employer.

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1.4 Abbreviations

Abbreviation Description

BU Business Unit

CE Chief Executive

COID Act Compensation for Occupational Injuries and Diseases Act

DoL Department of Labour ( Inspection and Enforcement services – Provincial

office)

EP Emergency Preparedness

EAP Employee Assistance Program

ERfW Environmental Regulations for Workplaces

GAR General Administrative Regulations

GSR General Safety Regulations

HCA Hazardous Chemical Agents

LDV Light Delivery Vehicle

SDS Safety Data Sheets

NEMA National Environmental Management Act

OHS Act Occupational Health and Safety Act and Regulations,

SABS South African Bureau Standard

SANS South African National Standard

1.5 Related/Supporting Documents

Eskom OHS Act section 37 (2) agreement (to be completed by the contract responsible

manager).

2.1 Scope of work

Supply and deliver water to refill Jojo Tanks and water dispenser bottles at Upington MTS

Substation for a period of the contract is 36 months on an as and when required basis.

Details:

Water Quality

❖ Ensure drinking water is clean and meet the South African National Standard for Drinking

Water Quality SANS 241.

❖ Provide water quality report for drinking water.

Supply Method

❖ Refill 4 x 10000l and 1x 5000l Jojo tanks depending how many are empty at the time.

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❖ Refill 15 x 19l water dispenser bottles depending how many are empty at the time.

❖ Ensure that delivery tank has a pump and a level indicator.

Delivery Requirements

❖ Deliver water at Eskom Upington MTS Transmission Substation, N14 Road, between

Keimoes and Upington. GPS coordinates

(28.544958,21.138034).

❖ Delivery must be between 08:00 and 16:00 weekdays (as per request).

❖ Prior delivery arrangements must be made with the substation engineering assistant.

2.2 Legal compliance

2.2.1 Section 37(2) (Legal) Agreement

A section 37(2) agreement must be signed between NTCSA and the principal contractor at

the time of awarding the contract. The principal contractor must ensure that a section 37(2)

agreement is compiled between the principal contractor and all their appointed contractors for

the contract.

The original copy of the section 37(2) agreement must be retained by the contractor and a

copy retained by the responsible manager.

A copy all the agreements must form part of the respective contractor’s OHS file.

2.2.2 Hazardous Work by Children (Child Labour)

The constitution of the Republic of South Africa, in the “Bill of Rights” is clear on the rights of

children, especially when it comes to:

1. being protected from exploitative labour practices.
2. not to be required or permitted to perform work or provide services that:

i. are inappropriate for a person of that child’s age; or

ii. place at risk the child’s well-being, education, physical or mental health or spiritual, moral

or social development; and the Basic Conditions of Employment Act, Chapter six

Section 43 “Prohibition of employment of children”.

Before resorting to the use of child labour, due consideration must be given to the rights of the

child in terms of the constitution. Where work is being performed which is not prohibited in

terms of the constitution, then such work must be conducted in terms of the OHS Act

“Regulations on Hazardous Work by Children in South Africa” with emphasis on paragraph 2

Purpose and Interpretation. NTCSA does not condone the use of child labour and therefore

all effort must be exercised, and child labour should not be used.

2.2.3 OHS Act

The principal contractor and appointed contractors shall have an up-to-date copy of the OHS

Act and regulations which will be available to all employees.

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2.2.4 Legislative Compliance

All contractors will comply with all the legislation pertaining to this contract being:

• The Constitution of the Republic of South Africa (particularly Section 24 of the

Bill of Rights).

• Occupational Health and Safety Act 1993 (Act ) and its Regulations.
• Compensation for Occupational Injures and Diseases Act.

2.3 NTCSA requirements

All contractors shall, before commencement of the work ensure that all their employees are

familiar with the relevant NTCSA OHS documentation that is applicable to their services.

2.3.1 Appointment of a Contractor

The principal contractor will be appointed by NTCSA on the awarding of the contract and will

be responsible and accountable for all legislative and NTCSA requirements for the duration of

the contract.

2.3.2 Appointment of sub-contractors

The principal contractor may appoint contractors to assist in the contract. All appointments

shall be done in writing and will form part of the OHS plan that is required to be submitted to

NTCSA. Adequate training and instruction must be given to the appointees and the principal

contractor must ensure that all the appointed contractors understand their roles and

responsibilities.

Note: Copies of contractor appointments must be kept in the respective OHS file.

2.3.3 OHS Policy

A OHS policy is a statement of intent and a commitment by the organisation’s CE and senior

management in relation to the relevant OHS roles and responsibilities, the achievement of

their strategic objectives, values of integrity, customer satisfaction, excellence, and innovation.

The principal contractor and all appointed contractors, if already not in place, will be required

to compile an organisational OHS policy in line with their OHS responsibilities. The policy must

be signed by the organisation’s CE or the appointed assistant to the CE OHS Act Section

16(2). The policy must be displayed in a prominent place within the workplace. A copy of the

policy must be filed in all the contract OHS files and as an annexure the OHS Plan.

2.3.4 Coid

The principal contractor and all his/her appointed contractors shall be registered with an

appropriate employment compensation commissioner and have available a valid letter of good

standing (LoGS) from such commissioner. The obligation lies with the contractors to ensure

that the LoGS remains valid throughout the contract period. A copy of the LoGS must be filed

in the entire contract OHS files and as an annexure the OHS Plans.

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2.4 Occupational health, hygiene and rehabilitation,

All contractors are required to develop an Occupational Health, Hygiene and Rehabilitation

program. The program is intended to ensure that the risks to health are identified and

controlled.

2.4.1 Medicals

Note: NTCSA will only accept medical surveillances conducted by an Occupational Health

Practitioner who holds a qualification in occupational health.

1. Principle contractors must ensure that their and their appointed contractors have a

medical surveillance program whereby their employees undergo entry, periodic and

exit medical fitness examinations.

2. For the appropriate medical examinations to be conducted, each employee must have

a person job specification (profile), which must indicate the description of work, list of

hazards and potential occupational exposure limits, physical hazards and required

physical attributes.

3. For employees working on the contract, medical fitness certificates shall be renewed

annually for employees who are not office bound including drivers and once every 3

years for employees that are office bound. This shall be maintained until completion of

the contract.

4. The Principal Contractor must ensure that his / her employees and sub-contractor

employees have undergone pre-entry medical examination before starting work on the

contract, should it be for longer than three (3) days.

5. The principal contractor shall provide a documented process for managing those

employees who are issued with a conditional certificate of fitness.

2.5 Appointments

For the duration of the contract, the principal contractor and all appointed contractors shall

appoint competent employees who will meet the requirements of the OHS Act. Where

appointments are made, contractors shall ensure that the appointees have been suitably

trained and or informed of their responsibilities before getting them to accept such

appointment. The relevant statutory appointments shall be made in accordance with the

requirements of the OHS Act which includes the requirement of a competent person being

appointed in the relevant roles. The statutory appointments should include but not limited to:

Fire Fighter and Evacuation warden, First Aider, 16(2) appointment.

2.6 Roles and responsibilities

All contractors are required to list employee’s roles and responsibilities pertaining to the

contract.

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2.7 Risk assessments

It is a legal requirement in terms of Section 8 (2)(d) of the OHS Act for an employer to carry

out risk assessments to establish what hazards to the health and safety or persons are

attached to any work which is performed, any article or substance which is, handled, stored,

transported. A risk assessment is defined as an identification of the hazards present in an

organisation and an estimate of the extent of the risks involved, considering whatever

precautions are already being taken. It is essentially a three-stage process:

• identification of all hazards;
• evaluation of the risks;
• measures to control the risks.

Risk assessments are required to be maintained. This means that significant changes to a

process or activity, or any new process or activity should be subjected to a risk assessment

and that if new hazards come to light during the work process, then these should also be

subjected to risk assessments. Risk assessments for long term processes should be

periodically reviewed and updated. Method statements or written safe work procedures are

an effective method as information and record of the way jobs / tasks must be performed. Prior

to start of work, risk assessments on every job / task are ideal to allow managers and

employees to assess any inherent risks that could have been overlooked during the initial risk

assessment or any changes that might have occurred in a period of absence. In particular, if

a job / task is extended over a day or halted due to inclement weather.

2.7.1 Risks and Hazards

Hazard Risk Consequences

Manual Handling Unsafe lifting techniques, Back injuries, sprains and

poor body posture, not strains, soft-tissue injuries to

medical fit, struck by wrists, arms, shoulders, neck

falling loads, heavy loads or legs.

Driving on-site and offsite Weather conditions , Motor vehicle Accidents

Mist/Fog/heavy rain causing injuries and/or

fatalities

Road users, pedestrians

and/or stray animals

Road conditions,

potholes, curves, road

construction, road works,

bends, steep heels, rail

crossings

Nighttime driving

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2.8 Incident investigation

All incidents shall be investigated in terms of OHS Act General Administrative Regulations 8

and 9, using Eskom Procedure 32-95 as a reference, and where injuries as contemplated in

sections 24 and 25 have been sustained, be reported to the Department of Labour.

Contractors shall use the standard General Administrative Regulation Annexure 1 “Recording

of an Incident” form for all incident investigation reports. The objective of incident investigation,

not only being a legal requirement, is to establish why and how the incident occurred, but to

find out the real causes of the incident and to decide on precautionary measures that are

required to address the causes to prevent any further recurrences of the same or similar

incidents.

2.9 Emergency management

2.9.1 The art of emergency preparedness and response is to minimise the effects of any

emergency and to restore normal activities as soon as practical. The supplier must

develop their own emergency response in their work premises.

2.9.2 Non-Conformance and Compliance

1. Any non-compliance to any health and safety requirement in this OHS specification is

subject to discipline in terms of the Eskom Procurement and Supply Management

Procedure.

2. Principal contractors are required to implement a non-conformance procedure (if not

already in place) for issuing to contractors for transgressions. The procedure can

include “quality” related non-conformance issues. Similarly, appointed contractors

must implement a non-conformance procedure.

3. The procedure for the issuing and closing off of non-conformance reports shall be

strictly adhered to.

4. Contract management must close out non-conformances issued, in not doing so, will

not ensure that any recommendations made have been carried out and or

implemented.

5. Where non-conformances are issued by NTCSA, then one of the close-out steps of

the procedure will be for the offender to be called on by the contractor responsible

manager to explain the non-conformance issued and what they intend doing to prevent

a recurrence of the non-conformance.

6. Contractor failure to provide adequate PPE to their employees for the tasks being

performed and/or to visitors and failure to enforce the wearing of such PPE will be

viewed as a transgression of the legislative and NTCSA requirements.

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3. Authorization

Nil

4. Revisions

Date Rev. Compiler Remarks

January 2025 1 B C Cupido OHS specification

requirements that must be met

by the contractor/supplier who

have been awarded a contract

for the work to be performed for

Ntcsa.

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{"name":null,"email":null,"phone":null,"department":"of Labour will be exempted from this requirement. Eskom will also","address":"Working with radioactive materials"}

Corresponding non-negotiable minimum OHS requirements that suppliers have to submit for the purpose of OHS evaluation in order to be registered on the

Or or

• OHS tender evaluation report
• OHS tender evaluation report
• OHS tender evaluation report

………………………………………..[insert name of subsidiary or Eskom Holdings SOC Limited]

Maintenance 1. Low risk (including work

appointment of contractors or suppliers for the commencement

of work

Cell D1: Western Grid, Nama CLN, Upington MTS - Supply and Delivery of Water to Refill Jojo Tanks and Water Dispenser Bottles

Construction Regulations 2014

Effective Date Aug 2021

Appointment Letter

Review Date September 2026

I, (Name & Surname of the appointer) the (Designation of the appointer*) for (Site name) hereby appoint you (Add

Appointee Name & Surname) being the Contractor’s Representative for ( Add full company Name) as Principal Contractor

for (Scope of work

construction work

must be registered with South African Council for the

Project

construction work

must be registered with South African Council for the

Project

NTCSA’s responsibility and commitment is to ensure a safe working environment is in line

with its Safety, Health, Environmental and Quality Policy, along with legislative obligations.

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This OHS specification is NTCSA’s minimum requirements which are required to be met for

the specific contract and for the duration of the contract period by contractors and where

required, the delivery organisation.

The contractor is expected to develop an OHS plan which meets these requirements as well

as all the relevant applicable legislation they conform to.

NTCSA in no way assumes the contractor’s legal responsibilities. The contractor is and

remains accountable for the quality and the execution of his/her health and safety

programme for his/her employees and appointed contractor employees.

This OHS specification reflects minimum requirements and should not be construed as all

encompassing.

Note 1: All the requirements listed hereunder are in relation to the contract and do not

supersede or replace any organizational OHS requirements.

Where requirements listed are already in place, then the organisational requirements must be

taken cognisance of and listed in the respective OHS plan. If there are any additional NTCSA

and or legislative requirements listed in the OHS specification, then these must be addressed.

1. Supporting clauses

1.1 Scope

This OHS specification lists the legislative and NTCSA requirements and where applicable,

any requirements pertaining to Local Authorities / Municipal by-laws / Environmental

legislation that must be met by the contractor.

1.1.1 Purpose

This document will provide a standardised approach to the compilation of OHS specifications

throughout NTCSA for contracts and standard and NEC 3 contracts.

1.1.2 Applicability

This OHS specification is applicable to any contracting organisation who intends tendering for

the contract.

1.2 Normative/informative references

Parties using this document shall apply the most recent edition of the documents listed in the

following paragraphs.

1.2.1 Normative

[1] Basic Conditions of Employment Act No .

[2] Occupational Health and Safety Act and Regulations No .

[3] National Environmental Management Act .

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[4] National Road Traffic Act .

[5] 32-37 Eskom Substance Abuse Procedure.

1.2.2 Informative

[6] 32-726 Contractor and Contractor OHS Management

[7] 240-62196227 Eskom Life Saving Rules

[8] Tobacco Products Control Act

[9] SANS 1186 Symbolic Safety Signs

[10] Constitution of the Republic of South Africa No

[11] 32-95 Occupational Health and Safety Incident Management Procedure

[12] Code of Practice Managing Exposure To SARS-COV-2 In The Workplace 2022.

1.3 Definitions

Definition Explanation

Appointed contractor Means a contractor appointed by the principal contractor

Baseline risk assessment (32-520) baseline operational risks refer to the health and safety risks

associated with all standard processes and routine activities in the

business

Business unit (BU) (32-296) means any defined unit within the Eskom environment,

operating as a business under a particular cost-centre number. In the

context of this document and in terms of health and safety, any

reference to a BU includes a defined unit within any Eskom division and

its subsidiaries

Client (OHS Act) Eskom representative (Internal – Asset Owner), also referred

to as the contract administrator/custodian or agent or project manager

(as defined in the contract). He/she is the person responsible for

ensuring that the works or services are executed in terms of the

contract, as well as adherence to legislation pertaining to the contract.

Competent person (OHS Act) means any person having the knowledge, training,

experience, and qualifications, specific to the work or task being

performed, provided that, where appropriate, qualifications and training

are registered in terms of the South African Qualifications Authority Act,

1995 (Act No. )

Contractor (OHS Act) means an employer as defined in section 1 of the Act who

performs contracted work and includes principal contractors

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Definition Explanation

Construction work Any work in connection with

a. the construction, erection, alteration, renovation, repair, demolition

or dismantling of or addition to a building or any similar structure.

b. the construction, erection, maintenance, demolition or dismantling of

any bridge, dam, canal, road, railway, runway, sewer, or water

reticulation system or the moving of earth, clearing of land, the

making of excavation, piling or any similar civil engineering structure

or type of work.

Consultant means a person providing professional advice

Controlled disclosure controlled disclosure to external parties (either enforced by law or

discretionary)

Coronavirus (COVID-19) Coronaviruses is a large family of viruses that cause illness ranging

from the common cold to more severe diseases like pneumonia, etc.

Virus transmission occurs via coughs or sneezes from infected persons

or touching contaminated surfaces.

Duty of care to the (32-136) anybody who causes or has caused or may cause significant

environment pollution or degradation of the environment must take reasonable

measures to prevent such pollution or degradation from occurring,

continuing, or recurring. If such harm to the environment is authorised

by law or cannot reasonably be avoided or stopped, such person must

minimise and rectify such pollution or degradation of the environment

Employee (OHS Act) means, subject to the provisions of subsection (2), any

person who is employed by or works for an employer and who receives

or is entitled to receive any remuneration or who works under the

direction or supervision of an employer or any other person

Employer (OHS Act) means, subject to the provisions of subsection (2), any

person who employs or provides work for any person and remunerates

that person or expressly or tacitly undertakes to remunerate him/her, but

excludes a TES (ex labour broker) as defined in section 1(1) of the

Labour Relations Act 1956 (Act No. )

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Definition Explanation

Environment (32-94) means:

a. the land, water, and atmosphere of the earth;

b. micro-organisms and plant and animal life; and

c. any part or combination of (a) and (b) and the

interrelationships among and between them, and the

physical, chemical, aesthetic, and cultural properties and

conditions of the foregoing that influence human health and

well-being

Environmental A detailed plan of action prepared to ensure that recommendations for

Management plan enhancing or ensuring positive impacts and limiting or preventing

negative environmental impacts are implemented during the life-cycle of

a project. This Environmental Management Plan should preferable form

part of Eskom’s Environmental Management System

Eskom requirements Eskom requirements flowing from directives, policies, standards,

procedures, specifications, work instructions, guidelines, or manuals

Fall protection plan (OHS Act) means a documented plan of all risks relating to working

from an elevated position, considering the nature of work undertaken,

and setting out the procedures and methods to be applied in order to

eliminate the risk

Hazard (OHS Act) means a source of, or exposure to, danger

Hazard identification (OHS Act) means the identification and documenting of existing or

expected hazards to the health and safety of persons, which are

normally associated with the type of construction work being executed

or to be executed

Health and safety file (OHS Act) means a file or other record in permanent form, containing

the information required in relation to the contract.

Health and safety plan (OHS Act) means a document plan that addresses hazards identified

and includes safe work procedures to mitigate, reduce, or control

hazards identified

Health and safety (OHS Act) means a document specification of all health and safety

specification requirements pertaining to associated to a contract, so as to ensure the

health and safety of persons.

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Definition Explanation

Health and safety means comprehensive health and safety requirements for a contract,

requirements project, site, and scope of work. This specification is intended to ensure

the health and safety of persons, both workers and the public, and the

duty of care to the environment. The health and safety requirements

must be specific to each contract, project, site, and scope of work

Lifesaving Rules (240-62196227) a rule that, if not adhered to, has the potential to cause

serious harm to people

Medical Certificate of (OHS Act) means a certificate valid for one year, issued by an

fitness occupational health practitioner, issued in terms of the regulations,

whom shall be registered with the Health Professions Council of South

Africa

Medical surveillance (OHS Act) means a planned programme or periodic examination (which

may include clinical examinations, biological monitoring, or medical

tests) of employees by an occupational health practitioner or, in

prescribed cases, by an occupational medicine practitioner

Method statement (OHS Act) means a written document detailing the key activities to be

performed in order to reduce, as reasonably as practicable, the hazards

identified in any risk assessment

Organisation may be defined as a group of individuals (large of small) that is

cooperating under the direction of executive leadership in

accomplishment of certain common objects

Pre-job meetings (34-227) means a meeting that is held prior to the commencement of

the day’s work and that is attended by all the relevant employees

associated with the work task

Principal contractor (In the text of this document) Means an employer, as defined in section

1 of the OHS Act, who intends to tender for or has signed a contract

with Eskom for services rendered.

Provincial director (OHS Act) means the provincial director as defined in Regulation 1 of

the General Administrative Regulations under the Act

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Definition Explanation

Responsible Manager Is a Manager of a department, section or operating/business unit who

has been appointed as part of the Eskom delegation of authority

process with the aim to assist the applicable 16(2) assigned person in

executing his/her duties in terms of the Occupational Health and Safety

Act

Risk assessment (OHS Act) means a programme to determine any risk associated with

any hazard at a construction site in order to identify the steps needed to

be taken to remove, reduce, or control such hazard.

Site (34-228) means an Eskom department, unit, complex, building, specific

project, work site, or the site where agents, clients, principal contractors,

contractors, suppliers, vendors, and service providers provide a service

to Eskom, directly or indirectly

Service provider any private person or legal entity that provides any service(s) to Eskom

for compensation

Subsidiary (32-94) an enterprise controlled by another (called the parent) through

the ownership of greater than 50% of its voting stock

Supplier (32-1034) means a natural or legal person who renders a service and

may include the following current or potential supplier vendor,

contractor, consultant

Task (34-227) a segment of work that requires a set of specific and distinct

actions for its completion

Toolbox talks (34-227) where the team leader, after conducting pre-task planning,

shares all the tasks at hand and discusses task allocation, the identified

risks, and the control measures with all his/her team members on site

before commencing a specific task and documenting the agreed

strategy. (This shall be done to ensure common understanding of the

tasks, risks, and control measures required.)

The Act (OHS Act) means the Occupational Health and Safety Act No. , as amended, and the Regulations thereto

Visitor any person visiting a workplace with the knowledge of, or under the

supervision of, an employer.

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1.4 Abbreviations

Abbreviation Description

BU Business Unit

CE Chief Executive

COID Act Compensation for Occupational Injuries and Diseases Act

DoL Department of Labour ( Inspection and Enforcement services – Provincial

office)

EP Emergency Preparedness

EAP Employee Assistance Program

ERfW Environmental Regulations for Workplaces

GAR General Administrative Regulations

GSR General Safety Regulations

HCA Hazardous Chemical Agents

LDV Light Delivery Vehicle

SDS Safety Data Sheets

NEMA National Environmental Management Act

OHS Act Occupational Health and Safety Act and Regulations,

SABS South African Bureau Standard

SANS South African National Standard

1.5 Related/Supporting Documents

Eskom OHS Act section 37 (2) agreement (to be completed by the contract responsible

manager).

2.1 Scope of work

Supply and deliver water to refill Jojo Tanks and water dispenser bottles at Upington MTS

Substation for a period of the contract is 36 months on an as and when required basis.

Details:

Water Quality

❖ Ensure drinking water is clean and meet the South African National Standard for Drinking

Water Quality SANS 241.

❖ Provide water quality report for drinking water.

Supply Method

❖ Refill 4 x 10000l and 1x 5000l Jojo tanks depending how many are empty at the time.

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❖ Refill 15 x 19l water dispenser bottles depending how many are empty at the time.

❖ Ensure that delivery tank has a pump and a level indicator.

Delivery Requirements

❖ Deliver water at Eskom Upington MTS Transmission Substation, N14 Road, between

Keimoes and Upington. GPS coordinates

(28.544958,21.138034).

❖ Delivery must be between 08:00 and 16:00 weekdays (as per request).

❖ Prior delivery arrangements must be made with the substation engineering assistant.

2.2 Legal compliance

2.2.1 Section 37(2) (Legal) Agreement

A section 37(2) agreement must be signed between NTCSA and the principal contractor at

the time of awarding the contract. The principal contractor must ensure that a section 37(2)

agreement is compiled between the principal contractor and all their appointed contractors for

the contract.

The original copy of the section 37(2) agreement must be retained by the contractor and a

copy retained by the responsible manager.

A copy all the agreements must form part of the respective contractor’s OHS file.

2.2.2 Hazardous Work by Children (Child Labour)

The constitution of the Republic of South Africa, in the “Bill of Rights” is clear on the rights of

children, especially when it comes to:

1. being protected from exploitative labour practices.
2. not to be required or permitted to perform work or provide services that:

i. are inappropriate for a person of that child’s age; or

ii. place at risk the child’s well-being, education, physical or mental health or spiritual, moral

or social development; and the Basic Conditions of Employment Act, Chapter six

Section 43 “Prohibition of employment of children”.

Before resorting to the use of child labour, due consideration must be given to the rights of the

child in terms of the constitution. Where work is being performed which is not prohibited in

terms of the constitution, then such work must be conducted in terms of the OHS Act

“Regulations on Hazardous Work by Children in South Africa” with emphasis on paragraph 2

Purpose and Interpretation. NTCSA does not condone the use of child labour and therefore

all effort must be exercised, and child labour should not be used.

2.2.3 OHS Act

The principal contractor and appointed contractors shall have an up-to-date copy of the OHS

Act and regulations which will be available to all employees.

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2.2.4 Legislative Compliance

All contractors will comply with all the legislation pertaining to this contract being:

• The Constitution of the Republic of South Africa (particularly Section 24 of the

Bill of Rights).

• Occupational Health and Safety Act 1993 (Act ) and its Regulations.
• Compensation for Occupational Injures and Diseases Act.

2.3 NTCSA requirements

All contractors shall, before commencement of the work ensure that all their employees are

familiar with the relevant NTCSA OHS documentation that is applicable to their services.

2.3.1 Appointment of a Contractor

The principal contractor will be appointed by NTCSA on the awarding of the contract and will

be responsible and accountable for all legislative and NTCSA requirements for the duration of

the contract.

2.3.2 Appointment of sub-contractors

The principal contractor may appoint contractors to assist in the contract. All appointments

shall be done in writing and will form part of the OHS plan that is required to be submitted to

NTCSA. Adequate training and instruction must be given to the appointees and the principal

contractor must ensure that all the appointed contractors understand their roles and

responsibilities.

Note: Copies of contractor appointments must be kept in the respective OHS file.

2.3.3 OHS Policy

A OHS policy is a statement of intent and a commitment by the organisation’s CE and senior

management in relation to the relevant OHS roles and responsibilities, the achievement of

their strategic objectives, values of integrity, customer satisfaction, excellence, and innovation.

The principal contractor and all appointed contractors, if already not in place, will be required

to compile an organisational OHS policy in line with their OHS responsibilities. The policy must

be signed by the organisation’s CE or the appointed assistant to the CE OHS Act Section

16(2). The policy must be displayed in a prominent place within the workplace. A copy of the

policy must be filed in all the contract OHS files and as an annexure the OHS Plan.

2.3.4 Coid

The principal contractor and all his/her appointed contractors shall be registered with an

appropriate employment compensation commissioner and have available a valid letter of good

standing (LoGS) from such commissioner. The obligation lies with the contractors to ensure

that the LoGS remains valid throughout the contract period. A copy of the LoGS must be filed

in the entire contract OHS files and as an annexure the OHS Plans.

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2.4 Occupational health, hygiene and rehabilitation,

All contractors are required to develop an Occupational Health, Hygiene and Rehabilitation

program. The program is intended to ensure that the risks to health are identified and

controlled.

2.4.1 Medicals

Note: NTCSA will only accept medical surveillances conducted by an Occupational Health

Practitioner who holds a qualification in occupational health.

1. Principle contractors must ensure that their and their appointed contractors have a

medical surveillance program whereby their employees undergo entry, periodic and

exit medical fitness examinations.

2. For the appropriate medical examinations to be conducted, each employee must have

a person job specification (profile), which must indicate the description of work, list of

hazards and potential occupational exposure limits, physical hazards and required

physical attributes.

3. For employees working on the contract, medical fitness certificates shall be renewed

annually for employees who are not office bound including drivers and once every 3

years for employees that are office bound. This shall be maintained until completion of

the contract.

4. The Principal Contractor must ensure that his / her employees and sub-contractor

employees have undergone pre-entry medical examination before starting work on the

contract, should it be for longer than three (3) days.

5. The principal contractor shall provide a documented process for managing those

employees who are issued with a conditional certificate of fitness.

2.5 Appointments

For the duration of the contract, the principal contractor and all appointed contractors shall

appoint competent employees who will meet the requirements of the OHS Act. Where

appointments are made, contractors shall ensure that the appointees have been suitably

trained and or informed of their responsibilities before getting them to accept such

appointment. The relevant statutory appointments shall be made in accordance with the

requirements of the OHS Act which includes the requirement of a competent person being

appointed in the relevant roles. The statutory appointments should include but not limited to:

Fire Fighter and Evacuation warden, First Aider, 16(2) appointment.

2.6 Roles and responsibilities

All contractors are required to list employee’s roles and responsibilities pertaining to the

contract.

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2.7 Risk assessments

It is a legal requirement in terms of Section 8 (2)(d) of the OHS Act for an employer to carry

out risk assessments to establish what hazards to the health and safety or persons are

attached to any work which is performed, any article or substance which is, handled, stored,

transported. A risk assessment is defined as an identification of the hazards present in an

organisation and an estimate of the extent of the risks involved, considering whatever

precautions are already being taken. It is essentially a three-stage process:

• identification of all hazards;
• evaluation of the risks;
• measures to control the risks.

Risk assessments are required to be maintained. This means that significant changes to a

process or activity, or any new process or activity should be subjected to a risk assessment

and that if new hazards come to light during the work process, then these should also be

subjected to risk assessments. Risk assessments for long term processes should be

periodically reviewed and updated. Method statements or written safe work procedures are

an effective method as information and record of the way jobs / tasks must be performed. Prior

to start of work, risk assessments on every job / task are ideal to allow managers and

employees to assess any inherent risks that could have been overlooked during the initial risk

assessment or any changes that might have occurred in a period of absence. In particular, if

a job / task is extended over a day or halted due to inclement weather.

2.7.1 Risks and Hazards

Hazard Risk Consequences

Manual Handling Unsafe lifting techniques, Back injuries, sprains and

poor body posture, not strains, soft-tissue injuries to

medical fit, struck by wrists, arms, shoulders, neck

falling loads, heavy loads or legs.

Driving on-site and offsite Weather conditions , Motor vehicle Accidents

Mist/Fog/heavy rain causing injuries and/or

fatalities

Road users, pedestrians

and/or stray animals

Road conditions,

potholes, curves, road

construction, road works,

bends, steep heels, rail

crossings

Nighttime driving

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2.8 Incident investigation

All incidents shall be investigated in terms of OHS Act General Administrative Regulations 8

and 9, using Eskom Procedure 32-95 as a reference, and where injuries as contemplated in

sections 24 and 25 have been sustained, be reported to the Department of Labour.

Contractors shall use the standard General Administrative Regulation Annexure 1 “Recording

of an Incident” form for all incident investigation reports. The objective of incident investigation,

not only being a legal requirement, is to establish why and how the incident occurred, but to

find out the real causes of the incident and to decide on precautionary measures that are

required to address the causes to prevent any further recurrences of the same or similar

incidents.

2.9 Emergency management

2.9.1 The art of emergency preparedness and response is to minimise the effects of any

emergency and to restore normal activities as soon as practical. The supplier must

develop their own emergency response in their work premises.

2.9.2 Non-Conformance and Compliance

1. Any non-compliance to any health and safety requirement in this OHS specification is

subject to discipline in terms of the Eskom Procurement and Supply Management

Procedure.

2. Principal contractors are required to implement a non-conformance procedure (if not

already in place) for issuing to contractors for transgressions. The procedure can

include “quality” related non-conformance issues. Similarly, appointed contractors

must implement a non-conformance procedure.

3. The procedure for the issuing and closing off of non-conformance reports shall be

strictly adhered to.

4. Contract management must close out non-conformances issued, in not doing so, will

not ensure that any recommendations made have been carried out and or

implemented.

5. Where non-conformances are issued by NTCSA, then one of the close-out steps of

the procedure will be for the offender to be called on by the contractor responsible

manager to explain the non-conformance issued and what they intend doing to prevent

a recurrence of the non-conformance.

6. Contractor failure to provide adequate PPE to their employees for the tasks being

performed and/or to visitors and failure to enforce the wearing of such PPE will be

viewed as a transgression of the legislative and NTCSA requirements.

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3. Authorization

Nil

4. Revisions

Date Rev. Compiler Remarks

January 2025 1 B C Cupido OHS specification

requirements that must be met

by the contractor/supplier who

have been awarded a contract

for the work to be performed for

Ntcsa.

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NTCSA’s responsibility and commitment is to ensure a safe working environment is in line

with its Safety, Health, Environmental and Quality Policy, along with legislative obligations.

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This OHS specification is NTCSA’s minimum requirements which are required to be met for

the specific contract and for the duration of the contract period by contractors and where

required, the delivery organisation.

The contractor is expected to develop an OHS plan which meets these requirements as well

as all the relevant applicable legislation they conform to.

NTCSA in no way assumes the contractor’s legal responsibilities. The contractor is and

remains accountable for the quality and the execution of his/her health and safety

programme for his/her employees and appointed contractor employees.

This OHS specification reflects minimum requirements and should not be construed as all

encompassing.

Note 1: All the requirements listed hereunder are in relation to the contract and do not

supersede or replace any organizational OHS requirements.

Where requirements listed are already in place, then the organisational requirements must be

taken cognisance of and listed in the respective OHS plan. If there are any additional NTCSA

and or legislative requirements listed in the OHS specification, then these must be addressed.

1. Supporting clauses

1.1 Scope

This OHS specification lists the legislative and NTCSA requirements and where applicable,

any requirements pertaining to Local Authorities / Municipal by-laws / Environmental

legislation that must be met by the contractor.

1.1.1 Purpose

This document will provide a standardised approach to the compilation of OHS specifications

throughout NTCSA for contracts and standard and NEC 3 contracts.

1.1.2 Applicability

This OHS specification is applicable to any contracting organisation who intends tendering for

the contract.

1.2 Normative/informative references

Parties using this document shall apply the most recent edition of the documents listed in the

following paragraphs.

1.2.1 Normative

[1] Basic Conditions of Employment Act No .

[2] Occupational Health and Safety Act and Regulations No .

[3] National Environmental Management Act .

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[4] National Road Traffic Act .

[5] 32-37 Eskom Substance Abuse Procedure.

1.2.2 Informative

[6] 32-726 Contractor and Contractor OHS Management

[7] 240-62196227 Eskom Life Saving Rules

[8] Tobacco Products Control Act

[9] SANS 1186 Symbolic Safety Signs

[10] Constitution of the Republic of South Africa No

[11] 32-95 Occupational Health and Safety Incident Management Procedure

[12] Code of Practice Managing Exposure To SARS-COV-2 In The Workplace 2022.

1.3 Definitions

Definition Explanation

Appointed contractor Means a contractor appointed by the principal contractor

Baseline risk assessment (32-520) baseline operational risks refer to the health and safety risks

associated with all standard processes and routine activities in the

business

Business unit (BU) (32-296) means any defined unit within the Eskom environment,

operating as a business under a particular cost-centre number. In the

context of this document and in terms of health and safety, any

reference to a BU includes a defined unit within any Eskom division and

its subsidiaries

Client (OHS Act) Eskom representative (Internal – Asset Owner), also referred

to as the contract administrator/custodian or agent or project manager

(as defined in the contract). He/she is the person responsible for

ensuring that the works or services are executed in terms of the

contract, as well as adherence to legislation pertaining to the contract.

Competent person (OHS Act) means any person having the knowledge, training,

experience, and qualifications, specific to the work or task being

performed, provided that, where appropriate, qualifications and training

are registered in terms of the South African Qualifications Authority Act,

1995 (Act No. )

Contractor (OHS Act) means an employer as defined in section 1 of the Act who

performs contracted work and includes principal contractors

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Definition Explanation

Construction work Any work in connection with

a. the construction, erection, alteration, renovation, repair, demolition

or dismantling of or addition to a building or any similar structure.

b. the construction, erection, maintenance, demolition or dismantling of

any bridge, dam, canal, road, railway, runway, sewer, or water

reticulation system or the moving of earth, clearing of land, the

making of excavation, piling or any similar civil engineering structure

or type of work.

Consultant means a person providing professional advice

Controlled disclosure controlled disclosure to external parties (either enforced by law or

discretionary)

Coronavirus (COVID-19) Coronaviruses is a large family of viruses that cause illness ranging

from the common cold to more severe diseases like pneumonia, etc.

Virus transmission occurs via coughs or sneezes from infected persons

or touching contaminated surfaces.

Duty of care to the (32-136) anybody who causes or has caused or may cause significant

environment pollution or degradation of the environment must take reasonable

measures to prevent such pollution or degradation from occurring,

continuing, or recurring. If such harm to the environment is authorised

by law or cannot reasonably be avoided or stopped, such person must

minimise and rectify such pollution or degradation of the environment

Employee (OHS Act) means, subject to the provisions of subsection (2), any

person who is employed by or works for an employer and who receives

or is entitled to receive any remuneration or who works under the

direction or supervision of an employer or any other person

Employer (OHS Act) means, subject to the provisions of subsection (2), any

person who employs or provides work for any person and remunerates

that person or expressly or tacitly undertakes to remunerate him/her, but

excludes a TES (ex labour broker) as defined in section 1(1) of the

Labour Relations Act 1956 (Act No. )

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Definition Explanation

Environment (32-94) means:

a. the land, water, and atmosphere of the earth;

b. micro-organisms and plant and animal life; and

c. any part or combination of (a) and (b) and the

interrelationships among and between them, and the

physical, chemical, aesthetic, and cultural properties and

conditions of the foregoing that influence human health and

well-being

Environmental A detailed plan of action prepared to ensure that recommendations for

Management plan enhancing or ensuring positive impacts and limiting or preventing

negative environmental impacts are implemented during the life-cycle of

a project. This Environmental Management Plan should preferable form

part of Eskom’s Environmental Management System

Eskom requirements Eskom requirements flowing from directives, policies, standards,

procedures, specifications, work instructions, guidelines, or manuals

Fall protection plan (OHS Act) means a documented plan of all risks relating to working

from an elevated position, considering the nature of work undertaken,

and setting out the procedures and methods to be applied in order to

eliminate the risk

Hazard (OHS Act) means a source of, or exposure to, danger

Hazard identification (OHS Act) means the identification and documenting of existing or

expected hazards to the health and safety of persons, which are

normally associated with the type of construction work being executed

or to be executed

Health and safety file (OHS Act) means a file or other record in permanent form, containing

the information required in relation to the contract.

Health and safety plan (OHS Act) means a document plan that addresses hazards identified

and includes safe work procedures to mitigate, reduce, or control

hazards identified

Health and safety (OHS Act) means a document specification of all health and safety

specification requirements pertaining to associated to a contract, so as to ensure the

health and safety of persons.

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Definition Explanation

Health and safety means comprehensive health and safety requirements for a contract,

requirements project, site, and scope of work. This specification is intended to ensure

the health and safety of persons, both workers and the public, and the

duty of care to the environment. The health and safety requirements

must be specific to each contract, project, site, and scope of work

Lifesaving Rules (240-62196227) a rule that, if not adhered to, has the potential to cause

serious harm to people

Medical Certificate of (OHS Act) means a certificate valid for one year, issued by an

fitness occupational health practitioner, issued in terms of the regulations,

whom shall be registered with the Health Professions Council of South

Africa

Medical surveillance (OHS Act) means a planned programme or periodic examination (which

may include clinical examinations, biological monitoring, or medical

tests) of employees by an occupational health practitioner or, in

prescribed cases, by an occupational medicine practitioner

Method statement (OHS Act) means a written document detailing the key activities to be

performed in order to reduce, as reasonably as practicable, the hazards

identified in any risk assessment

Organisation may be defined as a group of individuals (large of small) that is

cooperating under the direction of executive leadership in

accomplishment of certain common objects

Pre-job meetings (34-227) means a meeting that is held prior to the commencement of

the day’s work and that is attended by all the relevant employees

associated with the work task

Principal contractor (In the text of this document) Means an employer, as defined in section

1 of the OHS Act, who intends to tender for or has signed a contract

with Eskom for services rendered.

Provincial director (OHS Act) means the provincial director as defined in Regulation 1 of

the General Administrative Regulations under the Act

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Definition Explanation

Responsible Manager Is a Manager of a department, section or operating/business unit who

has been appointed as part of the Eskom delegation of authority

process with the aim to assist the applicable 16(2) assigned person in

executing his/her duties in terms of the Occupational Health and Safety

Act

Risk assessment (OHS Act) means a programme to determine any risk associated with

any hazard at a construction site in order to identify the steps needed to

be taken to remove, reduce, or control such hazard.

Site (34-228) means an Eskom department, unit, complex, building, specific

project, work site, or the site where agents, clients, principal contractors,

contractors, suppliers, vendors, and service providers provide a service

to Eskom, directly or indirectly

Service provider any private person or legal entity that provides any service(s) to Eskom

for compensation

Subsidiary (32-94) an enterprise controlled by another (called the parent) through

the ownership of greater than 50% of its voting stock

Supplier (32-1034) means a natural or legal person who renders a service and

may include the following current or potential supplier vendor,

contractor, consultant

Task (34-227) a segment of work that requires a set of specific and distinct

actions for its completion

Toolbox talks (34-227) where the team leader, after conducting pre-task planning,

shares all the tasks at hand and discusses task allocation, the identified

risks, and the control measures with all his/her team members on site

before commencing a specific task and documenting the agreed

strategy. (This shall be done to ensure common understanding of the

tasks, risks, and control measures required.)

The Act (OHS Act) means the Occupational Health and Safety Act No. , as amended, and the Regulations thereto

Visitor any person visiting a workplace with the knowledge of, or under the

supervision of, an employer.

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1.4 Abbreviations

Abbreviation Description

BU Business Unit

CE Chief Executive

COID Act Compensation for Occupational Injuries and Diseases Act

DoL Department of Labour ( Inspection and Enforcement services – Provincial

office)

EP Emergency Preparedness

EAP Employee Assistance Program

ERfW Environmental Regulations for Workplaces

GAR General Administrative Regulations

GSR General Safety Regulations

HCA Hazardous Chemical Agents

LDV Light Delivery Vehicle

SDS Safety Data Sheets

NEMA National Environmental Management Act

OHS Act Occupational Health and Safety Act and Regulations,

SABS South African Bureau Standard

SANS South African National Standard

1.5 Related/Supporting Documents

Eskom OHS Act section 37 (2) agreement (to be completed by the contract responsible

manager).

2.1 Scope of work

Supply and deliver water to refill Jojo Tanks and water dispenser bottles at Upington MTS

Substation for a period of the contract is 36 months on an as and when required basis.

Details:

Water Quality

❖ Ensure drinking water is clean and meet the South African National Standard for Drinking

Water Quality SANS 241.

❖ Provide water quality report for drinking water.

Supply Method

❖ Refill 4 x 10000l and 1x 5000l Jojo tanks depending how many are empty at the time.

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❖ Refill 15 x 19l water dispenser bottles depending how many are empty at the time.

❖ Ensure that delivery tank has a pump and a level indicator.

Delivery Requirements

❖ Deliver water at Eskom Upington MTS Transmission Substation, N14 Road, between

Keimoes and Upington. GPS coordinates

(28.544958,21.138034).

❖ Delivery must be between 08:00 and 16:00 weekdays (as per request).

❖ Prior delivery arrangements must be made with the substation engineering assistant.

2.2 Legal compliance

2.2.1 Section 37(2) (Legal) Agreement

A section 37(2) agreement must be signed between NTCSA and the principal contractor at

the time of awarding the contract. The principal contractor must ensure that a section 37(2)

agreement is compiled between the principal contractor and all their appointed contractors for

the contract.

The original copy of the section 37(2) agreement must be retained by the contractor and a

copy retained by the responsible manager.

A copy all the agreements must form part of the respective contractor’s OHS file.

2.2.2 Hazardous Work by Children (Child Labour)

The constitution of the Republic of South Africa, in the “Bill of Rights” is clear on the rights of

children, especially when it comes to:

1. being protected from exploitative labour practices.
2. not to be required or permitted to perform work or provide services that:

i. are inappropriate for a person of that child’s age; or

ii. place at risk the child’s well-being, education, physical or mental health or spiritual, moral

or social development; and the Basic Conditions of Employment Act, Chapter six

Section 43 “Prohibition of employment of children”.

Before resorting to the use of child labour, due consideration must be given to the rights of the

child in terms of the constitution. Where work is being performed which is not prohibited in

terms of the constitution, then such work must be conducted in terms of the OHS Act

“Regulations on Hazardous Work by Children in South Africa” with emphasis on paragraph 2

Purpose and Interpretation. NTCSA does not condone the use of child labour and therefore

all effort must be exercised, and child labour should not be used.

2.2.3 OHS Act

The principal contractor and appointed contractors shall have an up-to-date copy of the OHS

Act and regulations which will be available to all employees.

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2.2.4 Legislative Compliance

All contractors will comply with all the legislation pertaining to this contract being:

• The Constitution of the Republic of South Africa (particularly Section 24 of the

Bill of Rights).

• Occupational Health and Safety Act 1993 (Act ) and its Regulations.
• Compensation for Occupational Injures and Diseases Act.

2.3 NTCSA requirements

All contractors shall, before commencement of the work ensure that all their employees are

familiar with the relevant NTCSA OHS documentation that is applicable to their services.

2.3.1 Appointment of a Contractor

The principal contractor will be appointed by NTCSA on the awarding of the contract and will

be responsible and accountable for all legislative and NTCSA requirements for the duration of

the contract.

2.3.2 Appointment of sub-contractors

The principal contractor may appoint contractors to assist in the contract. All appointments

shall be done in writing and will form part of the OHS plan that is required to be submitted to

NTCSA. Adequate training and instruction must be given to the appointees and the principal

contractor must ensure that all the appointed contractors understand their roles and

responsibilities.

Note: Copies of contractor appointments must be kept in the respective OHS file.

2.3.3 OHS Policy

A OHS policy is a statement of intent and a commitment by the organisation’s CE and senior

management in relation to the relevant OHS roles and responsibilities, the achievement of

their strategic objectives, values of integrity, customer satisfaction, excellence, and innovation.

The principal contractor and all appointed contractors, if already not in place, will be required

to compile an organisational OHS policy in line with their OHS responsibilities. The policy must

be signed by the organisation’s CE or the appointed assistant to the CE OHS Act Section

16(2). The policy must be displayed in a prominent place within the workplace. A copy of the

policy must be filed in all the contract OHS files and as an annexure the OHS Plan.

2.3.4 Coid

The principal contractor and all his/her appointed contractors shall be registered with an

appropriate employment compensation commissioner and have available a valid letter of good

standing (LoGS) from such commissioner. The obligation lies with the contractors to ensure

that the LoGS remains valid throughout the contract period. A copy of the LoGS must be filed

in the entire contract OHS files and as an annexure the OHS Plans.

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2.4 Occupational health, hygiene and rehabilitation,

All contractors are required to develop an Occupational Health, Hygiene and Rehabilitation

program. The program is intended to ensure that the risks to health are identified and

controlled.

2.4.1 Medicals

Note: NTCSA will only accept medical surveillances conducted by an Occupational Health

Practitioner who holds a qualification in occupational health.

1. Principle contractors must ensure that their and their appointed contractors have a

medical surveillance program whereby their employees undergo entry, periodic and

exit medical fitness examinations.

2. For the appropriate medical examinations to be conducted, each employee must have

a person job specification (profile), which must indicate the description of work, list of

hazards and potential occupational exposure limits, physical hazards and required

physical attributes.

3. For employees working on the contract, medical fitness certificates shall be renewed

annually for employees who are not office bound including drivers and once every 3

years for employees that are office bound. This shall be maintained until completion of

the contract.

4. The Principal Contractor must ensure that his / her employees and sub-contractor

employees have undergone pre-entry medical examination before starting work on the

contract, should it be for longer than three (3) days.

5. The principal contractor shall provide a documented process for managing those

employees who are issued with a conditional certificate of fitness.

2.5 Appointments

For the duration of the contract, the principal contractor and all appointed contractors shall

appoint competent employees who will meet the requirements of the OHS Act. Where

appointments are made, contractors shall ensure that the appointees have been suitably

trained and or informed of their responsibilities before getting them to accept such

appointment. The relevant statutory appointments shall be made in accordance with the

requirements of the OHS Act which includes the requirement of a competent person being

appointed in the relevant roles. The statutory appointments should include but not limited to:

Fire Fighter and Evacuation warden, First Aider, 16(2) appointment.

2.6 Roles and responsibilities

All contractors are required to list employee’s roles and responsibilities pertaining to the

contract.

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2.7 Risk assessments

It is a legal requirement in terms of Section 8 (2)(d) of the OHS Act for an employer to carry

out risk assessments to establish what hazards to the health and safety or persons are

attached to any work which is performed, any article or substance which is, handled, stored,

transported. A risk assessment is defined as an identification of the hazards present in an

organisation and an estimate of the extent of the risks involved, considering whatever

precautions are already being taken. It is essentially a three-stage process:

• identification of all hazards;
• evaluation of the risks;
• measures to control the risks.

Risk assessments are required to be maintained. This means that significant changes to a

process or activity, or any new process or activity should be subjected to a risk assessment

and that if new hazards come to light during the work process, then these should also be

subjected to risk assessments. Risk assessments for long term processes should be

periodically reviewed and updated. Method statements or written safe work procedures are

an effective method as information and record of the way jobs / tasks must be performed. Prior

to start of work, risk assessments on every job / task are ideal to allow managers and

employees to assess any inherent risks that could have been overlooked during the initial risk

assessment or any changes that might have occurred in a period of absence. In particular, if

a job / task is extended over a day or halted due to inclement weather.

2.7.1 Risks and Hazards

Hazard Risk Consequences

Manual Handling Unsafe lifting techniques, Back injuries, sprains and

poor body posture, not strains, soft-tissue injuries to

medical fit, struck by wrists, arms, shoulders, neck

falling loads, heavy loads or legs.

Driving on-site and offsite Weather conditions , Motor vehicle Accidents

Mist/Fog/heavy rain causing injuries and/or

fatalities

Road users, pedestrians

and/or stray animals

Road conditions,

potholes, curves, road

construction, road works,

bends, steep heels, rail

crossings

Nighttime driving

Public

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Document

OHS SPECIFICATION 240-180000591 Rev 1

Identifier

Supply and Delivery of Water to Refill Jojo

Effective Date January 2025

Tanks and Water Dispenser Bottles

Review Date February 2029

2.8 Incident investigation

All incidents shall be investigated in terms of OHS Act General Administrative Regulations 8

and 9, using Eskom Procedure 32-95 as a reference, and where injuries as contemplated in

sections 24 and 25 have been sustained, be reported to the Department of Labour.

Contractors shall use the standard General Administrative Regulation Annexure 1 “Recording

of an Incident” form for all incident investigation reports. The objective of incident investigation,

not only being a legal requirement, is to establish why and how the incident occurred, but to

find out the real causes of the incident and to decide on precautionary measures that are

required to address the causes to prevent any further recurrences of the same or similar

incidents.

2.9 Emergency management

2.9.1 The art of emergency preparedness and response is to minimise the effects of any

emergency and to restore normal activities as soon as practical. The supplier must

develop their own emergency response in their work premises.

2.9.2 Non-Conformance and Compliance

1. Any non-compliance to any health and safety requirement in this OHS specification is

subject to discipline in terms of the Eskom Procurement and Supply Management

Procedure.

2. Principal contractors are required to implement a non-conformance procedure (if not

already in place) for issuing to contractors for transgressions. The procedure can

include “quality” related non-conformance issues. Similarly, appointed contractors

must implement a non-conformance procedure.

3. The procedure for the issuing and closing off of non-conformance reports shall be

strictly adhered to.

4. Contract management must close out non-conformances issued, in not doing so, will

not ensure that any recommendations made have been carried out and or

implemented.

5. Where non-conformances are issued by NTCSA, then one of the close-out steps of

the procedure will be for the offender to be called on by the contractor responsible

manager to explain the non-conformance issued and what they intend doing to prevent

a recurrence of the non-conformance.

6. Contractor failure to provide adequate PPE to their employees for the tasks being

performed and/or to visitors and failure to enforce the wearing of such PPE will be

viewed as a transgression of the legislative and NTCSA requirements.

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of 15

Document

OHS SPECIFICATION 240-180000591 Rev 1

Identifier

Supply and Delivery of Water to Refill Jojo

Effective Date January 2025

Tanks and Water Dispenser Bottles

Review Date February 2029

3. Authorization

Nil

4. Revisions

Date Rev. Compiler Remarks

January 2025 1 B C Cupido OHS specification

requirements that must be met

by the contractor/supplier who

have been awarded a contract

for the work to be performed for

Ntcsa.

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• Proof of assessment by the Compensation Commissioner and proof of correlating payment by supplier

NOTE: the supplier/contractor/tenderer has to ensure that he/she understands the OHS requirements listed hereunder.

The supplier/contractor/tenderer is expected to comply to the following documents when working at/rendering a service to Eskom but not limited to the following

Eskom contractor Health and Safety requirements standards 32-136

OHS specification/requirements provided

Occupational Health and Safety Act

Compensation for Occupational Diseases and Illnesses Act Note: Please note that after contract award, it is your responsibility to fully align the company’s processes to Eskom’s OHS requirements (policies, procedures, standards etc).

Penalties shall be enforced on the main supplier for non-conformance/s (identified for the main supplier and/or its contractor and/or supplier) pertaining to Eskom and/or Statutory OHS requirement/s.

Ensure that all employees (contractors/suppliers) undergo the relevant Eskom induction and the company’s

Management of Contractors/ Suppliers The main contractor/supplier

Has to demonstrate to Eskom the process and selection criteria applied when appointing contractors and suppliers.

Has to provide notification to Eskom, prior to the appointment of contractors or suppliers for the commencement of work.

Has to ensure that contractors/ suppliers have adequate resources and competencies.

Is accountable for the management of its contractors/ suppliers in order to ensure that the applicable legal and Eskom requirements (that are applicable to the main supplier during contract execution) are complied with by the contractors or suppliers.

The main supplier shall monitor contractors or suppliers through audits and assessments with regard to OHS compliance during the execution of the work.

The grounds for the termination of work done by contractors/suppliers shall be provided by the main supplier.

All non-conformances/non-compliance by the contractors/suppliers (all tiers) to the main supplier shall be dealt with directly with the main contractor/supplier in terms of performance and penalty processes.

Eskom reserves the right to verify this when deemed necessary. The contractor may be instructed to provide copies of testimonials/references and the contact detail of clients (including Eskom) for whom the Company has done previous work of a similar nature I, the undersigned, hereby acknowledge that I have obtained copies of the above documents and confirm that I fully understand them and the consequences of non-compliance. Signed at ................................................ on ........ day of .................................. 20............ Public When downloaded from the document management system, this document is uncontrolled and the responsibility rests with the user to ensure it is in line with the authorised version on the system. No part of this document may be reproduced without the expressed consent of the copyright holder, Eskom Holdings SOC Ltd, Reg No 2002/015527/30. of 2 Template Annexure B: Eskom 240-43921804 Rev 5 Identifier Acknowledgement Form for Document 240-77471499 Rev 3 OHS legal and other Identifier requirements Effective Date May 2021 Company/Supplier Name

Name of Authorised person (CEO/Director/ Managing Director)

Signature Date Witness 1 ......................................... Witness 2 ........................................ Public When downloaded from the document management system, this document is uncontrolled and the responsibility rests with the user to ensure it is in line with the authorised version on the system. No part of this document may be reproduced without the expressed consent of the copyright holder, Eskom Holdings SOC Ltd, Reg No 2002/015527/30. of 2

Appointment Letter

appointment letter / Certificates attached

No specific requirements found

Corresponding non-negotiable minimum OHS requirements that suppliers have to submit for the purpose of OHS evaluation in order to be registered on the

Or or

• OHS tender evaluation report
• OHS tender evaluation report
• OHS tender evaluation report