Maintenance of camden power station cooling towers (4-Year contract) with 100% local content and sdl&i obligations

{"name":null,"email":null,"phone":null,"department":"to plan","address":null}

Bidder must be a registered asbestos contractor with the Department of Labour (valid certificate to handle and dispose of asbestos to a recognised hazardous waste site). Must provide three verifiable references for natural-draught cooling tower maintenance in the last five years, including HP water cleaning, with project description, location, dates, cleaning pressure used, client company, and client engineer/QC contact details. Must submit a previously client-signed QCP covering drift eliminator, distribution pipe, sprayer, end cap and walkway installation/cleaning. Supervisor must have documented years of experience supervising natural-draught cooling tower maintenance, with description of activities and tower locations. Must supply technical details of at least two HP pumps (make/model, pressure range, flow range) each capable of 400 bar at 45 L/min. Must provide drift eliminator technical submission: material, guaranteed drift loss %, reference installations, support beam material, design load and safety factor, beam spacing (with justification if >1 m), and drawing of replacement distribution pipe end valve with material list. All standard National Treasury forms (SBD 1, 3.1/3.2/3.3, 4, 6.1, 6.2, 7.1/7.2, 8, 9, Authority to Sign) are required but not reproduced here.

Maintenance of camden cooling towers for 4 years

Template ID: 32-4 (Rev 13) Document template (for procedures, manuals, standards, instructions, etc.

Formatted by: EDC_ Risk and Sustainability 13.03..24/EDC TR Formatted 03.06.2024

Scope of work

• Cleaning of distribution piping and sprayers.

• Drift Eliminator Installation – a detailed method statement for engineering design, supply, support,

and installation of drift eliminators for off-line maintenance conditions. This method statement

must include, at a minimum:

➢ Structural design approach for drift eliminators, including support and bracing systems

➢ Material specifications and flexibility/rigidity considerations

➢ Fixing and mounting methodology/philosophy

➢ Handling and installation procedures during shutdown (off-line) maintenance

➢ Risk identification and mitigation related to structural integrity and operational performance

➢ The method statement must be on the contractor’s company letter head

indicating the material and dimensions of the drift eliminators as well

as maximum supporting beam span to avoid sagging or deformation

at a continuous temperature of 45°C. Only DE profiles with a proven

track record shall be used, a verifiable reference list of where the

drift eliminators were used in past to be supplied as part of the

tender.

• Exclusions, deviations, or qualifications to the technical specifications outlined in the tender

documents must be clearly identified. If there are no exclusions, a clear statement to this effect must

be provided. The following information to be considered:

➢ List of exclusions

➢ List of deviations

➢ Qualifications

• Supervisor relevant experience in natural draft cooling tower maintenance related activities. The

following information must be provided:

➢ Number of years the supervisor has been supervising cooling tower related maintenance

activities

➢ Brief description of the maintenance activities which this supervisor overseen

➢ Physical location of the natural draft cooling tower on which this supervisor overseen

maintenance activities carried out

all the maintenance is completed and accepted by the Eskom Engineer on all 6 cooling towers, periodic

inspections will need to be executed on all the cooling towers and repairs will be done through task orders

on an as and when requirement. Therefore, after acceptance of the refurbishment of all 6 cooling towers the

contractor will reduce the staff to meet with the periodic inspections and as and when required maintenance.

• The Contractor is expected to take permits as per the Plant Safety Regulations (PSR) and High

Voltage (HV) regulations. The Contractor must have responsible persons for each activity during

normal working hours and on standby (and for multiple activities when required by the Employer if it

is deemed to be safe)

• The Contractor is further expected to liaise on a daily basis with the Operating Department to plan

work and to optimise the availability of the plant

• The Contractor must have representation in the Auxiliary Plant Maintenance meetings.
• The Contractor may be requested by the Employer to conduct plant modifications as per Engineering

instructions or SOW’s

• All work must be executed by qualified and trained personnel using the correct tools and equipment

to ensure a reliable plant. Quality inspections to be done on all critical tasks with Eskom personal

signing it off

• All welding work must comply with 240-106628253 - Standard for Welding Requirements on Eskom

Plant. Welding procedures and welding QCP’s must be supplied to Eskom for approval prior to

welding work commencing. All weld repairs must be 100% Non-Destructive Tested (NDT) and

inspected by an Eskom Welding Inspector

• All final welds must be NDT as per 240-83539994 Standard for Non-Destructive Testing on Eskom

ISO 9001 Quality Management Systems

QM 58 Supplier Contract Quality Requirements Specification

SANS 966-1:2024 Unplasticized poly(vinyl chloride) (PVC-U) pressure pipe systems

1.3 Definitions

UV Ultra-Violet – refers to radiation from the sun

1.5 Roles and responsibilities

Contract Manager: Drive the tender process to effectively establish and manage the contract to execute the

scope of work as presented in this document.

System Engineer: Assist with any technical abnormalities that might be encountered during the execution

of the scope of work. Further to be involved in high level technical quality control pertaining to legal and ISO

standards conformity.

Quality Department: Responsible for ensuring that all stipulated quality documentation and processes are

adhered to in conformance with the requirements stipulated in this scope of work and the QM58 standard.

Contractor: Execute the scope of work stipulated in this document and conform to all the requirements set

out in the final contract and this scope of work.

1.6 Process for monitoring

• Quality management during execution of any activity must be according to the requirements

stipulated in QM58 document governing all Eskom related activities.

• As a bare minimum requirement, any work being executed must be executed according to a QCP

that is pre-approved by the system engineer with relevant intervention points that must be adhered

to.

• All QCP’s must be accompanied by an execution programme with completion dates and durations

of all activities on the QCPs.

of work:

Inspection report: Must be submitted to the client prior to commencement of any work.

Certificates: Must accompany all the supplied replacement components (sprayers, end caps, etc)

supplied under this contract and must be included in the data packs.

Data Packs: Must be handed over to the client with any item worked on or supplied under this contract

and must include all documentation relevant to the component or work executed.

management in Water Systems e.g., where there are chemicals etc.

(240-123919938)

3.2 Quality

The contractor shall provide a detailed QCP, derived 10 days before works starts on each work

from the issued and accepted SOW from Camden instruction/task order.

a. Asbestos plan drawn up by an accredited Approved Inspection Authority (AIA).

b. Asbestos training for all personnel handling asbestos cement components as well as all those

working in the dirty area.

c. Demarcation of the site into clean and dirty (asbestos contaminated) areas.

3.5 Preparatory work for off-line work - cooling tower isolation and

Revision: 3

• All cleaning activities will be completed and all sprayers replaced before moving on to the next

section to be cleaned. It is a mandatory requirement that the contractor clearly indicates which

sections are completed on a daily basis to allow Eskom’s QC’s the opportunity to perform effective

inspections on a timeous basis as inform by the Hold Points on the signed QCP by all the concerned

departments.

• Eskom QC’s will only inspect sections completed by the Contractor. Defects found in a completed

section which does not meet the acceptance criteria will introduce a financial penalty towards the

contractor (i.e., re-work until acceptance criteria is met will not come at extra cost to the client). The

example provide below indicating the date when each section will be completed for inspection.

• In some cases, the task order may require only partial completion as agreed upon before work starts

as per the identified defects on each part of the octants.

Cooling water towers 1 – 6

NB. All diametrical ducts to be fitted with blank flanges at pipe end as per drawing KEC – 272 Rev 4.

• Maximum profile spacing of 55 mm
• Non see through design
• Minimum profile depth of 150 mm

4.4 Fill

• The approach to cleaning the fill shall be that of a systematic methodology.
• The contractor shall not be allowed to work in the entire cooling tower simultaneously. The

contractor together with the Engineer will determine priority areas (classified by Octants) to be

completed.

• It is a mandatory requirement that the contractor clearly indicates which sections are completed on

a daily basis to allow Eskom’s inspectors the opportunity to perform effective inspections on a daily

basis (using QCP & hold points).

Revision: 3

Fill to be cleaned from top with HP water between 400 bar and Acceptance criteria:

600 bar at the pump discharge with a flow rate of 45 l/min. The

nozzle discharge shall be directly forward and shall be a single jet, Pre and post inspection to be

i.e., no rotating nozzles or nozzles with multiple jets allowed. carried out as informed by

debris on top of fill should

have been removed.

All damaged fill to be replaced. Fill blocks of either HTP25, TC40V Acceptance criteria:

or VC25 are allowed. Additional support beams (Grade 304

stainless steel or GRP) shall be installed to support the fill blocks Upon inspection and approval

based on the supplier recommendation as per the data sheet. In by Eskom Engineering.

the case where the supplier does not specifically recommend a

spacing distance, the maximum allowable support beam spacing

shall be 600 mm. The support beams should be able to withstand

at least 100 kg/m2.

4.5 Pond and outlet screens (outage based)

Sludge and debris are to be removed from the pond by the Bobcats (or similar), brooms,

contractor and dumped on a designated site area that will be spades and squeegees to be

predetermined by the Station. All dumped debris should be used for removing sludge from

removed by the contractor. the ponds.

be removed. Inspections to be service history in the same application

carried by Eskom QC or

covered directly. staircase steps. To be

inspected and by Eskom QC

or Turbine Engineering

volume flow rate of 45 l/min with the pump being operated at rated speed with a pump discharge pressure

of 400 bar. A container and stopwatch method, to be included as hold point on QCP, shall be used to verify.

➢ Project Description: Brief description of the maintenance activities performed on a natural

draft cooling tower during the specific project.

➢ Physical location of the natural draft cooling tower on which maintenance activities was

carried out.

➢ Date when the maintenance activities were done

➢ Water pressure that was used for cleaning of cooling tower distribution pipes (bar)

➢ Company name of the client

➢ Client engineer or client quality control representative details – Client Name, Surname,

• The contractor must supply previously a fully signed off Quality Control Plan (QCP) by the client

representative indicating installation and/or cleaning of Drift Eliminators, Distribution Pipes, sprayers

and End Caps or walkways.

The contractor to submit a preliminary schedule (bar chart) for the complete off-line scope of work as

per Section 4.

No specific requirements found

f) Distribution piping: 6”, 8”, 10” and 12” PVC class

9 piping and repair clamps.

NOTE: Spares that are not stock (as and when required

scope of work) will be provided by the contractor with the

relevant datasheets provided to Eskom Turbine

Tower diameter (skirt) 25 m

Pond diameter 43 m

Shell height 105 m

Air opening height 8 m

Ham Sprayer sizes Thread = 2 1⁄4 BSF

Material = ABS

distribution pipes are cleaned. All damaged or missing diametral

duct sprayers shall be replaced. All sprayers to be clean as

visible from the

walkways/diametrical duct

floors.

4.2 Distribution pipework and sprayers

• Distribution pipe cleaning shall be done in a systematic way (per Octant) and the contractor shall

not be allowed to work in the entire cooling tower simultaneously in a hap-hazard manner.

cleaned to collect all debris which may be discharged via the visible on the fill. Eskom QC to

sprayer holes during HP cleaning. The debris collected on the inspect before and after of the

shade cloth must be removed from the cooling tower and not fills at the area of work.

dropped on top of the fill (heat exchange will be affected). Any

loose scale remaining in the distribution pipes after HP cleaning to

be flushed from the distribution pipes.

clamps as shown below. The clamp consists of a flexible 304 No broken or leaking pipes

stainless-steel band fully lined on the inside face with a rubber

gasket with minimum operating pressure of 200 kPa. The ends of

the one or more sections of the band are tightened together by a

minimum of three long threaded stainless-steel studs and

stainless-steel washers and nuts for tightening.

NPS pipe diameters are as follows: 12”, 10”, 8” and 6” at pipe end.

strapped saddle and grommet to be used to attach nozzle onto the

distribution pipe. The grommet is to be sized such that the inner

diameter fits over the distribution pipe nozzle and sprayer can thread

into grommet. Grommet material to be HDPE (see example concept

below).

Revision: 3

4.3 Drift eliminators

Cleaning of the DE’s is generally not a high priority and shall not Acceptance criteria:

take preference over cleaning the distribution pipes or fill. The

Contractor must do the cleaning from below ONLY (no from top No visible sludge/mud/algae

cleaning allowed due to it being a safety hazard) and clean with between DE panel profiles.

water (typically 6-bar). Pressures higher have potential to damage

the drift eliminators.

and cleaning shall continue until a free jet/curtain of water as clean when one can see

discharge from the bottom. The gap, open space, between the the pond from the top of the

asbestos fill sheets are typically 15 mm fill.

such as stand-alone safety relief valve or fail-safe pressure switch. The HP hoses shall be equipped with a

foot valve to enable the operator positioned inside the cooling tower to stop the flow to the nozzle as required.

The flexible hoses shall be considered as piping defined in PER. The Health and Safety Standard (design

code) of the hose shall be specified. As a minimum the hoses shall be tested to 1.25 the design pressure

of the hose. Valid pressure test specifications and certificates to be available and traceable to each hose

used on site. All operators shall be equipped with appropriate PPE and shall operate a dead-man device.

Revision: 3

14 Off-line stripping of damaged fill Per 1 m2 50 m2

areas and repair damaged fill areas

with new fill packs on an as and

when required basis. Fill blocks of

either HTP25, TC40V or VC25 are

allowed. Data sheet of fill product

to be supplied before installation.

Supply and install 304 stainless

steel or GRP fill support brackets

and beams to support newly

installed fill.

16 Off-line replacement of end cap Per tower 150

valves, 304 stainless steel fully

open rubber insert, 304 SS latch,

contractor to dispose of all

material containing asbestos to

an approves asbestos disposal

site, and all paperwork to be

handed in to Eskom's hazardous

waste controller (on-site and off-

site dumping)

• Contractor must supply a valid certificate stating that the company is certified to handle and dispose

asbestos products to a recognized hazardous waste disposal site(s).

2. Each pump shall produce 400 bar (at the pump outlet) at the pump discharge with a flow rate of 45

l/minute.

8.2 Drift eliminators

• Material of drift eliminators.
• Guaranteed drift loss expressed in % of circulating water flow.
• Reference installations (natural draft cooling tower).
• Material of drift eliminator support beams.
• Design load of drift eliminator support beams as well as support beam safety factor expressed in

terms of drift eliminator weight.

• Drift eliminator support beam spacing. If this spacing exceeds 1 m, the Contractor shall provide a

detailed technical justification considering the temperature the eliminators will be exposed to,

verifiable reference installations where larger support spans were used, brochures or datasheets,

etc.

• Drawing of the replacement distribution pipe end valve indicating component list with material

identified.

Revision: 3

• High pressure washing (typically 400 bar) of the fill from the top.
• High pressure washing (typically 400 bar) of distribution pipes.
• Washing (typically 6-10 bar) of the drift eliminators from the bottom.
• The cleaning and removal of algae, mud, sludge and debris from the cooling tower.
• Removal and disposal of all waste removed from the tower(s) including asbestos which requires proof

of waste handling.

NB.: For off-line work to be completed, there is a possibility of main cooling tower isolation valves

not functioning properly and thus perfect isolation may not be possible. Therefore, it is the

responsibility of the contractor to make means to work in such conditions.

the ASBESTOS ABATEMENT REGULATIONS 2020. The pre-identified waste site for disposal

will be communicated to the relevant Eskom business unit in advanced and the internal,

informal, auditing of the ultimate fate of the waste will be conducted by Eskom.

procedure 32-303 and the waste management procedure 32-245.

practically possible and by HP cleaning from the end by opening assistance from the station

the end flange. cleaning and Environmental.

NB: No sludge or debris shall be thrown down the risers.

HP-clean (400 bar and above at a flow rate of 45 l/min) the Acceptance criteria:

internal of all diametral ducts. This includes the removal of flakes

and sludge. The HP nozzle to be used for cleaning of the diametral All scale to be removed until

duct surfaces shall be a zero-degree non-rotating nozzle (i.e., the bare concrete.

jet shall be a solid forward projecting jet).

7320 Cooling tower 2, 4, 5 and 6

Number of diametral duct(s) (Refer to drawing KEC – 272 rev 4)

3.7 Water and electricity supply/usage

• In order to save potable water, all water to be used as part of the maintenance contract shall be

supplied/sourced from adjacent cooling tower ponds i.e., no potable water is available for

cleaning purposes.

• Also note that in some cases isolation from the main CW system is not guaranteed. It will be the

responsibility of the contractor to manage the level in the cooling tower pond using a drainage

pump to an adjacent cooling tower pond. Therefore, the contractor shall supply pumping equipment

for the supply to the relevant tower and removal/drainage from its pond.

• The supply to the tower shall be a minimum of 1000 L/min at a pressure of at least 6 bar. The

drainage pump away from the tower shall be at least 100 L/s.

• The contractor shall provide filters and all other necessary equipment and distribution piping for

cleaning and scope related activities including HP water cleaning as detailed in Section 4 and 5.

• All equipment shall be powered by the contractor’s own power supply i.e., Generators.

8.1 GENERAL RETURNABLES FOR TECHNICAL Evaluation ............................................................... 27

3.2 Quality ............................................................................................................................................ 8

8.1 GENERAL RETURNABLES FOR TECHNICAL Evaluation ......................................................

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{"name":null,"email":"[email protected]","phone":"+27 21 834 0825","department":null,"address":"r which"}

Tenderers must: be registered on the National Treasury Central Supplier Database (CSD) with a valid MAAA number; not be restricted by National Treasury, on the Tender Defaulters list, or restricted by Eskom; not have a conflict of interest (common controlling partner, majority shareholder, or information access/influence over other tenderers); not subcontract 100% of the scope of work; have a CIDB grading of 6ME or higher (or be capable of registration within 21 working days of closing); submit a valid asbestos handling and waste disposal certificate; provide three verifiable references for natural draft cooling tower maintenance with high-pressure cleaning (≥200 bar) completed since 2021; and ensure the tender is signed by an authorised person. Joint ventures must have a signed agreement stating joint and several liability, operate as a single incorporated entity, and use a single designated bank account. Foreign suppliers must comply with tax requirements per SBD 1. Mandatory returnable documents at closing (disqualifiable if missing): Annexures A (Authorisation), B (Acknowledgement), C (Tenderer's Particulars), D (Integrity Pact), E (CPA Local), F (CPA Foreign if applicable), G1-G4 (SBD 6.2 Local Content if designated materials apply), H (SBD 1), J (SBD 4), E-tendering Help Manual acknowledgement, and proof of CSD registration. Annexure I (SBD 6.1 Preference Points) is required for evaluation but non-disqualifiable.

The Contractor must clearly identify and state any exclusions,

deviations, or qualifications to the technical specifications outlined in

the tender documents. If there are no exclusions, a clear statement

to this effect must be provided in the tender.

The following information can be considered:

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Document 240-114238630 Rev 28

Invitation to Tender/ Request Identifier

for Proposal Effective Date 07 April 2026

Review Date April 2031

• List of exclusions – any items, materials, or services that are

not included in the scope of work but may reasonably be

expected to be part of the Project

• List of deviations – detail any proposed deviations from the

technical specifications provided in the tender. Each deviation

must include a clear justification

• Qualifications – any conditions or qualifications made in

preparing the tender that may affect pricing, schedule or

scope

The scoring system will be as follows:

Exclusions/deviations Scores

0 Exclusions with more than 2

acceptable technical risks

2 Exclusions with non-

acceptable technical risks

4 Exclusions with acceptable

technical risks

5 No exclusions

Total 100%

A weighted score-card approach is used to evaluate the technical compliance of the

tenders against the specifications or ability to perform the work. Tenderers need to obtain

a minimum weighted score of 70% overall to technically qualify for further evaluation.

Controlled Disclosure

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When downloaded from the document management system, this document is uncontrolled and the responsibility rests with

the user to ensure it is in line with the authorized version on the system.

No part of this document may be reproduced in any manner or form by third parties without the written consent of Eskom

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Document 240-114238630 Rev 28

Invitation to Tender/ Request Identifier

for Proposal Effective Date 07 April 2026

Review Date April 2031

Annexure a

Authorisation form

Indicate the status of the tenderer by ticking the appropriate box below.

A b c d e f

Company close partnership joint sole trust

Corporation venture proprietor

The tenderer must complete the appropriate certificate set out below for its category of organisation.

If the tenderer is a company, close corporation, joint venture, or trust the tenderer must attach a

certified copy the document that is proof of the contents of the certificate (resolution of the board of

directors of a company, members’ resolution of a close corporation, power of attorney in the case of

a joint venture, or resolution of the board of trustees of a trust).

Note further that, in addition to completing the relevant certificate for category of organisation, the

authorised representative of the tenderer is also required to complete and sign the table at the end

of this Authorisation Form.

A. Certificate for company

I,_ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ . _ _ , in my capacity as _ _ _ _ _ _ _ _ _ _ _ of the

board of directors of _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _, hereby

confirm that by resolution of the board taken on _ _ _ __ _ _ _ _ (date), Mr/Ms _ _ _ _ _ _ _ _ _ _ _

_ _ _ _ _ _ _ _ _ _ _ _ _ , acting in his/her capacity of _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _, is

authorised to submit this tender on behalf of the company, and to sign all documents in connection

with this tender and any contract that may result from it on behalf of the company. A certified copy of

the resolution of the board is annexed to this Form.

Signed: Date:

Name: Position:

Controlled Disclosure

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the user to ensure it is in line with the authorized version on the system.

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Document 240-114238630 Rev 28

Invitation to Tender/ Request Identifier

for Proposal Effective Date 07 April 2026

Review Date April 2031

B. Certificate for close corporation

I,_ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ . _ _ , in my capacity as member of _ _ _ _ _ _ _ _

_ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _, hereby confirm that by majority vote of the

members taken on _ _ _ __ _ _ _ _ (date), Mr/Ms _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ , acting

in his/her capacity of _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _, is authorised to submit this tender

on behalf of the close corporation, and to sign all documents in connection with this tender and any

contract that may result from it on behalf of the close corporation. A certified copy of the members’

resolution is annexed to this Form.

Signed: Date:

Name: Position:

C. Certificate for partnership

We, the undersigned, being the key partners in the business trading as _ _ _ _ _ _ _ _ _ _ _ _ _ _ _

_ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ hereby authorise Mr/Ms _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _, acting in his/her

capacity of _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _, to submit this tender on behalf of the partnership,

and to sign all documents in connection with the tender and any contract that may result from it on

behalf of the partnership.

Name Address Signature Date

NOTE: This certificate is required to be completed and signed by the full number of Partners

necessary to commit the Partnership. Attach additional pages if more space is required.

Controlled Disclosure

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the user to ensure it is in line with the authorized version on the system.

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design, supply, support, and installation of drift eliminators for off-line maintenance proof of

conditions. This method statement must include, at a minimum: competency of

• Structural design approach for drift eliminators, including support and contractor for drift

bracing systems eliminator

• Material specifications and flexibility/rigidity considerations installations.
• Fixing and mounting methodology/philosophy.
• Handling and installation procedures during shutdown (off-line)

maintenance.

• Risk identification and mitigation related to structural integrity and

operational performance

• The Method statement must be on the Contractor’s company letter head

engineering design, supply, support, and installation of drift proof of

eliminators for off-line maintenance conditions. This method competency of

statement must include, at a minimum: contractor for

• Structural design approach for drift eliminators, including drift eliminator

support and bracing systems installations.

• Material specifications and flexibility/rigidity considerations
• Fixing and mounting methodology/philosophy.
• Handling and installation procedures during shutdown (off-

line) maintenance.

• Risk identification and mitigation related to structural integrity

and operational performance

• The Method statement must be on the Contractor’s company

letter head

2. Technical Personnel 20%

Supervisor’s relevant experience in natural draft cooling tower maintenance related

activities. Contractor to provide the following information

• Number of Years the supervisor has been supervising Cooling tower related

maintenance activities.

• Brief description of the maintenance activities which this supervisor

overseen.

• Physical location of the natural draft cooling tower on which this supervisor

overseen maintenance activities carried out

not meet the pressure nor

flow rate requirements

4 2 pumps that does not meet

the required flow rate at 400

bar

5 2 pumps that meet the

technical performance

criteria

5. Exclusions/deviations/qualifications to technical specifications 20%

qualifications to the technical specifications outlined in the tender documents. If

there are no exclusions, a clear statement to this effect must be provided in the

tender.

• List of exclusions – any items, materials, or services that are not included in

the scope of work but may reasonably be expected to be part of the Project

• List of deviations – detail any proposed deviations from the technical

specifications provided in the tender. Each deviation must include a clear

justification

• Qualifications – any conditions or qualifications made in preparing the

tender that may affect pricing, schedule or scope

for Proposal Effective Date 07 April 2026

Review Date April 2031

Supervisor’s relevant experience in natural draft cooling tower

maintenance related activities. Contractor to provide the following

information

• Number of Years the supervisor has been supervising

not meet the pressure nor

flow rate requirements

4 2 pumps that does not meet

the required flow rate at 400

bar

5 2 pumps that meet the

technical performance

criteria

10. Exclusions/deviations/qualifications to technical 20%

specifications

deviations, or qualifications to the technical specifications outlined in

the tender documents. If there are no exclusions, a clear statement

to this effect must be provided in the tender.

for Proposal Effective Date 07 April 2026

Review Date April 2031

• List of exclusions – any items, materials, or services that are

not included in the scope of work but may reasonably be

expected to be part of the Project

• List of deviations – detail any proposed deviations from the

technical specifications provided in the tender. Each deviation

must include a clear justification

• Qualifications – any conditions or qualifications made in

preparing the tender that may affect pricing, schedule or

scope

disqualified and will not be evaluated.

2.16 Seeking clarification The tenderer will notify Eskom of any clarifications required before the closing

time for clarification queries, which is 10 working days before the deadline for

tender submission.

2.22 Alternative tenders Alternative tenders are not allowed.

2.33 Cataloguing The successful tenderer may be required to provide the cataloguing information

per item after contract award and will need to ensure that all materials delivered

to Eskom are labelled in line with Eskom’s labelling specifications as may be

stipulated by Eskom. Where cataloguing is a requirement, the Pricing Schedule

must also include a line item for cataloguing, which tenderers are required to

quote for. Eskom will pay for the cataloguing.

3.15 Evaluation of Price Prices will be evaluated as follows:

1. Inclusive of VAT;
2. Corrected for arithmetical errors;
3. Excluding contingencies in any bill of quantities or activity schedule’

not be disqualified. However, it will be awarded 0 points for that Specific Goal.

3.19 Ranking of tenders Tenderers will be ranked by applying the preferential point scoring for the 90/10

or 80/20 system. Eskom will add the score from Pricing and Specific Goals

together and rank the suppliers from the highest to the lowest.

Either 80/20 or 90/10 will apply should there be a degree of uncertainty on

which system will apply. The lowest acceptable tender will be used to

determine the applicable preference system.

3.20 Objective Criteria Objective criteria are applicable.

(if applicable)

Pricing schedule Completed pricing schedule (if not already submitted in the NEC √

or other Contract).

Payment Terms: payment terms as stipulated hereunder when

submitting tenders and concluding contracts with Eskom:

For contracts valued below R50 000 000 (Fifty Million Rand) including VAT, Eskom is committed to paying

Suppliers within 30 days of receipt of undisputed invoices.

For contracts valued above R50 000 000 (Fifty Million Rand) including VAT, Eskom is committed

ADDITIONAL CONTRACTUAL REQUIREMENTS SUPPORTING EVIDENCE Safety COIDA - Original certificate of good standing or proof of √ application issued by the Compensation Fund (COID) or a licensed compensation insurer (South African tenderers only) Quality Category 1: Quality Requirement √ SECTION A: Quality Management System Requirements ISO 9001 (Option 1) Valid certification of Quality Management System by an ISO accredited body A.1 Product / Service Scoping on ISO 9001 certificate is defined and relevant A.2 Certificate by Approved and Authorized certification authority A.3 Certification Authority has Recognized International Accreditation A.4 Validity (expiry date) of certificate SECTION B: Evidence of QMS in operation (Tender Quality Requirements -Ref 240-105658000) B.1 Documented information for defined roles, responsibilities and authorities - Organization chart and Responsibility matrix (must include but not limited to quality management function/role) Controlled Disclosure Anonymously report fraud, corruption at 0800 11 2722/ [email protected] When downloaded from the document management system, this document is uncontrolled and the responsibility rests with the user to ensure it is in line with the authorized version on the system. No part of this document may be reproduced in any manner or form by third parties without the written consent of Eskom Holdings SOC Ltd, © copyright Eskom Holdings SOC Ltd, Reg No 2002/015527/30 of 70 File name: Invitation to Tender (ITT) - MAINTENANCE OF CAMDEN POWER STATION COOLING TOWERS Template ID: 240-43921804 (Rev 7) Header and Footer portrait template Document 240-114238630 Rev 28 Invitation to Tender/ Request Identifier for Proposal Effective Date 07 April 2026 Review Date April 2031 (Clause 5.3 of ISO 9001:2015) B.2 Documented information for Control of Externally Provided Processes, Products and Services - Must include criteria for evaluation, selection, monitoring of performance, and re- evaluation of external providers (Clause 8.4 of ISO 9001:2015) B.3 Latest copy of an internal management system audit report (with Nonconformity, Correction and/ or Corrective Action Reports) - Report must include but not limited to Objective, Scope, Criteria and outcomes of the audit. (Clause 9.2 of ISO 9001:2015) B.4 Latest copy of a certification management system audit report not older than 12 months (with Nonconformity, Correction and/ or Corrective Action Reports) B.5 Records of Management Review meetings (minutes, attendance registers etc.) SECTION C: Contract Quality Plan Requirements (Ref 240- 105658000 and 240-109253698). Draft Contract Quality Plan specific to the scope of work as described in the tender documents (Ref ISO 10005) NB! Draft Contract/Project Quality Plan has important QA deliverables SECTION D: Quality Control Plan Requirements (Ref 240- 105658000 or 240-109253302) QCP /Checklist/ ITP (Quality Control Plans) as per Scope of Works (Ref ISO 10005) NB! Draft/ Example of an Inspection and Test Plan (ITP) or Quality Control Plan (QCP) on similar and/ or previous work done SECTION E: User defined additional Requirements & miscellaneous (Ref 240-105658000) Customer specific requirements & other standards and required can be listed and evaluated here. E.1 Form A is completed and signed. E.2 Add other requirements (if applicable) as per the scope of work and/ or specification Other safety/quality I. Annexure B √ documents as II. Health and Safety Plan required per scope III. Costing for Health and Safety management of works IV. Baseline OHS Risk Assessment (BRA)

Valid Letter of Good Standing (COIDA or equivalent) VI. OHS policy signed by CEO VII. OHS Competency Controlled Disclosure Anonymously report fraud, corruption at 0800 11 2722/ [email protected] When downloaded from the document management system, this document is uncontrolled and the responsibility rests with the user to ensure it is in line with the authorized version on the system. No part of this document may be reproduced in any manner or form by third parties without the written consent of Eskom Holdings SOC Ltd, © copyright Eskom Holdings SOC Ltd, Reg No 2002/015527/30 of 70 File name: Invitation to Tender (ITT) - MAINTENANCE OF CAMDEN POWER STATION COOLING TOWERS Template ID: 240-43921804 (Rev 7) Header and Footer portrait template Document 240-114238630 Rev 28 Invitation to Tender/ Request Identifier for Proposal Effective Date 07 April 2026 Review Date April 2031 Note: Contractual requirements mean the suppliers will submit the tender returnable during the tender close-out. The evaluation will take place once the mandatory and Functionality evaluation have been completed. The service provider will be given only ONE opportunity to submit the outstanding documents within 7 working days. Failure to submit the outstanding documents within the stipulated time; may result in the tenderer being regarded as non-responsive and ineligible for contract award. These OHS requirements will form part of the procurement process and must be complied with prior to signing the contract (Note: these requirements are applicable to the tender phase only). The service provider shall comply with the OHS Safety file requirements which will be issued to the successful bidder, and no work may commence until the Safety file is approved by the Contract custodian together with the OHS professional. Environmental Environmental Requirements √ 1.1 She Specs

Provide Environmental Policy 1.2 NEMA Act , Section 28(3)

Provide Environmental Management Plan must included method statements talking back to the scope of work for each activity.

Provide Environmental Risk Assessment including Aspects and Impacts

Proof of Training of employees on environmental risks 1.3a NEMWA Act

Provide List of all waste streams / waste streams of the packing material 1.3b On-site

Provide Waste management programme and Housekeeping to include method statements of: (procedure of the company will be sufficient) ➢ How waste will be stored ➢ How waste will be disposed of ➢ How will you avoid littering and mixing of waste ➢ Commitment to keep site clean and remove all material / waste /no fixing of cars on sit ➢ Recycling programme for all waste streams 1.4 HCS Reg 9A of 1998

Provide Hazardous Substances and Material Register for each chemical and hazardous material that might be part of Controlled Disclosure Anonymously report fraud, corruption at 0800 11 2722/ [email protected] When downloaded from the document management system, this document is uncontrolled and the responsibility rests with the user to ensure it is in line with the authorized version on the system. No part of this document may be reproduced in any manner or form by third parties without the written consent of Eskom Holdings SOC Ltd, © copyright Eskom Holdings SOC Ltd, Reg No 2002/015527/30 of 70 File name: Invitation to Tender (ITT) - MAINTENANCE OF CAMDEN POWER STATION COOLING TOWERS Template ID: 240-43921804 (Rev 7) Header and Footer portrait template Document 240-114238630 Rev 28 Invitation to Tender/ Request Identifier for Proposal Effective Date 07 April 2026 Review Date April 2031 the packing content. If none indicate in your EMP or waste management procedure "no hazardous material"

Provide Safety Data Sheet for each hazardous / chemical waste stream as per point Due

• Latest, approved (No draft annual financial statements or √ Diligence/financial managements accounts are allowed for this process) annual analysis financial statements of the tendering company (Not Parent or ultimate holding company) , including: o Background to the company o A signed director’s report. o A signed auditor’s/reviewer’s/compiler’s/accounting officer’s report o Statement of financial position o Statement of comprehensive income o Statement of changes in equity o Statement of cash flows o Notes to the financial statements.

A signed copy of the public interest score (only applicable to South African entities that are not audited) o Giving the actual score o Indicating whether the company is owner managed or not o Confirming whether the annual financial statements were externally prepared or not.

Copies of the ITA34C for the current & previous years of assessment (only applicable to South African entities that are not audited)

For unincorporated JV or a SPV, each partner in the JV or a SPV must submit its annual financial statements including all items listed above. SDL&I Bidders Form See attached Appendix G - SDL&I Bidders Form for √ designated sectors. Corporate Social Corporate Social Investment – CSI (Not a weighted √ Investment (CSI) criterion) The tenderer is required to participate in the Eskom CSI project by offering donations or percentage of the contract value towards the CSI projects as a direct benefit to assist the communities that are in need close to Camden Power Station. Controlled Disclosure Anonymously report fraud, corruption at 0800 11 2722/ [email protected] When downloaded from the document management system, this document is uncontrolled and the responsibility rests with the user to ensure it is in line with the authorized version on the system. No part of this document may be reproduced in any manner or form by third parties without the written consent of Eskom Holdings SOC Ltd, © copyright Eskom Holdings SOC Ltd, Reg No 2002/015527/30 of 70 File name: Invitation to Tender (ITT) - MAINTENANCE OF CAMDEN POWER STATION COOLING TOWERS Template ID: 240-43921804 (Rev 7) Header and Footer portrait template Document 240-114238630 Rev 28 Invitation to Tender/ Request Identifier for Proposal Effective Date 07 April 2026 Review Date April 2031 Criteria Eskom’s Target Tenderer’s (%) Proposal (%) CSI 2.5% Eskom will furnish the number of approved CSI projects to be executed by the successful tenderer after the contract award. Once CSI project execution is complete, the handover event will be handled by Eskom. DOCUMENTS REQUIRED UNDER FUNCTIONALITY/TECHINICAL CRITERIA Functionality/Technical FUNCTIONALITY/TECHINICAL CRITERIA √ Qualitative technical evaluation criteria Criteria Weighting

Drift Eliminator Installation 20% The Contractor must provide a detailed method statement for the Client requires engineering design, supply, support, and installation of drift proof of eliminators for off-line maintenance conditions. This method competency of statement must include, at a minimum: contractor for

Structural design approach for drift eliminators, including drift eliminator support and bracing systems installations.

Material specifications and flexibility/rigidity considerations

Fixing and mounting methodology/philosophy.

Handling and installation procedures during shutdown (off- line) maintenance.

Risk identification and mitigation related to structural integrity and operational performance

The Method statement must be on the Contractor’s company letter head The scoring system that will be used is as follows: Engineering Work Scores Covered Less than 70% of 0 Engineering work covered Less than 80 % of 2 Engineering work covered Less than 90% of 4 Engineering work covered More than 90% of 5 Engineering work covered

Technical Personnel 20% Controlled Disclosure Anonymously report fraud, corruption at 0800 11 2722/ [email protected] When downloaded from the document management system, this document is uncontrolled and the responsibility rests with the user to ensure it is in line with the authorized version on the system. No part of this document may be reproduced in any manner or form by third parties without the written consent of Eskom Holdings SOC Ltd, © copyright Eskom Holdings SOC Ltd, Reg No 2002/015527/30 of 70 File name: Invitation to Tender (ITT) - MAINTENANCE OF CAMDEN POWER STATION COOLING TOWERS Template ID: 240-43921804 (Rev 7) Header and Footer portrait template Document 240-114238630 Rev 28 Invitation to Tender/ Request Identifier for Proposal Effective Date 07 April 2026 Review Date April 2031 Supervisor’s relevant experience in natural draft cooling tower maintenance related activities. Contractor to provide the following information

Number of Years the supervisor has been supervising Cooling tower related maintenance activities.

Brief description of the maintenance activities which this supervisor overseen.

Physical location of the natural draft cooling tower on which this supervisor overseen maintenance activities carried out The scoring system will be as follows: Years of Experience Scores 0 Less than 1 year 2 Less than 3 years; more than 1 year 4 Less than 5 years; more than 3 years 5 More than 5 years

Quality Control Plan 20% The Contractor must submit a previously completed Quality Control Plan (QCP), completed within the last five (5) years, as evidence of successfully executing similar work. The QCP must be fully signed off by the Client Representative and shall cover the installation, cleaning and/or replacement of Drift Eliminators; cleaning and repair of Fill; repair of staircases and walkways; and the installation, maintenance and/or cleaning of Distribution Pipes, Sprayers and End Caps. The scoring system will be as follows: QCP contents Scores No QCP 0 QCP not fully signed 2 Fully signed but not including 4 all the work stated above Fully signed off in company 5 tendering name by client and client representatives.

Cooling tower HP Pump requirement 20% Controlled Disclosure Anonymously report fraud, corruption at 0800 11 2722/ [email protected] When downloaded from the document management system, this document is uncontrolled and the responsibility rests with the user to ensure it is in line with the authorized version on the system. No part of this document may be reproduced in any manner or form by third parties without the written consent of Eskom Holdings SOC Ltd, © copyright Eskom Holdings SOC Ltd, Reg No 2002/015527/30 of 70 File name: Invitation to Tender (ITT) - MAINTENANCE OF CAMDEN POWER STATION COOLING TOWERS Template ID: 240-43921804 (Rev 7) Header and Footer portrait template Document 240-114238630 Rev 28 Invitation to Tender/ Request Identifier for Proposal Effective Date 07 April 2026 Review Date April 2031 The Contractor shall provide the technical details of HP Pumps that will be on site during the cooling tower maintenance contract, the technical details of the pumps to be completed by populating table below.

For this contract at least 2 HP Pumps are required from the Contractor during the period of each Cooling Tower maintenance. Each pump to produce pressure and flowrate of 400 bar and 45 l/min respectively. Below HP pump table to be populated: HP Pump Pressure rating Flow Pump make and or range(bar) range(L/min) Number model The scoring system will be as follows: Number of Pumps Scores available with appropriate flow range 0 Not responsive 2 Pumps provided which do not meet the pressure nor flow rate requirements 4 2 pumps that does not meet the required flow rate at 400 bar 5 2 pumps that meet the technical performance criteria

Exclusions/deviations/qualifications to technical 20%

Points Allocation: 10 points

B-BBEE Details: es the right to negotiate with preferred bidders after a competitive bidding process or price

quotations should the tendered prices not be market-related.

Main contractors/ suppliers are discouraged from subcontracting with their subsidiary companies as this

may be interpreted as subcontracting with themselves and / or using their subsidiaries for fronting.

Where a main contractor subcontracts with a subsidiary, this must be declared in its tender documents.

A report containing a list of potential sub-contractors may be drawn by accessing the following link:

www.csd.gov.za

“proof of B-BBEE status level of contributor” means-

(a) the B-BBEE status level certificate issued by an authorised body or person; or

(b) a sworn affidavit as prescribed by the B-BBEE Codes of Good Practice; or

(c) any other requirement prescribed in terms of the Broad-Based Black Economic Empowerment Act

Controlled Disclosure

Anonymously report fraud, corruption at 0800 11 2722/ [email protected]

When downloaded from the document management system, this document is uncontrolled and the responsibility rests with

the user to ensure it is in line with the authorized version on the system.

No part of this document may be reproduced in any manner or form by third parties without the written consent of Eskom

Holdings SOC Ltd, © copyright Eskom Holdings SOC Ltd, Reg No 2002/015527/30

of 70

File name: Invitation to Tender (ITT) - MAINTENANCE OF CAMDEN POWER STATION COOLING TOWERS

Template ID: 240-43921804 (Rev 7) Header and Footer portrait template

Document 240-114238630 Rev 28

Invitation to Tender/ Request Identifier

for Proposal Effective Date 07 April 2026

Review Date April 2031

1.3 Tender returnables

The tenderer must submit the returnable set out hereunder as part o

for Proposal Effective Date 07 April 2026

Review Date April 2031

Number Description Annexure Attached (Y /

N / n/a)

1.1.12 Reverse e-auction training acknowledgement form (if N/A N/A

applicable)

1.1.13 Reverse e-auction process (if applicable) N/A N/A

1.1.14 E-tendering Help Manual acknowledgement form Appendix E Separate

1.1.15 E-tendering Help Manual for supplier Appendix F Separate

1.1.16 CIDB Contract Skills Development Goals (CSDG) N/A N/A

(if applicable)

1.1.17 Contract Participation Goals (CPG) N/A N/A

(if applicable)

1.1.18 Scope of Work Appendix A Separate

1.1.19 NEC or other Contract Appendix B Separate

1.1.20 Pricing Schedule/BOQ (if not contained in Contract) Appendix D Separate

format

1.1.21 SDL&I Bidders Form Appendix G Separate

dispose asbestos products to a recognized

hazardous waste disposal site(s).

pressure water cleaning (minimum 200 bar), that require specialized technical expertise,

completed within the last five (5) years. The extensive on-site experience and strict

experience may have been gained under a single adherence to safety and quality standards.

contract, a single purchase order, or multiple

contracts and/or purchase orders, provided that

the work corresponds with the SOW. The

reference details shall be provided in the format

shown in Tables 5, 6 &7. The submitted

references shall be verifiable through the contact

details provided

• SHEQ requirements; and/or
• SDL&I Contractual Requirements
• Financial viability (submission of financial statements) /

(financial analysis is compulsory as a contractual requirement for CIDB-

related transactions from R30 000 excluding VAT); and/or

can be listed and evaluated here.

E.1 Form A is completed and signed.

E.2 Add other requirements (if applicable) as per the scope of

work and/ or specification

Other safety/quality I. Annexure B √

documents as II. Health and Safety Plan

required per scope III. Costing for Health and Safety management

of works IV. Baseline OHS Risk Assessment (BRA)

V. Valid Letter of Good Standing (COIDA or equivalent)

process and must be complied with prior to signing the contract

(Note: these requirements are applicable to the tender phase

only). The service provider shall comply with the OHS Safety file

requirements which will be issued to the successful bidder, and

no work may commence until the Safety file is approved by the

Environmental Environmental Requirements √

1.1 She Specs

• Provide Environmental Policy

1.2 NEMA Act , Section 28(3)

• Provide Environmental Management Plan must included

method statements talking back to the scope of work for each

activity.

• Provide Environmental Risk Assessment including Aspects

and Impacts

• Proof of Training of employees on environmental risks

1.3a NEMWA Act

• Provide List of all waste streams / waste streams of the

packing material

1.3b On-site

• Provide Waste management programme and Housekeeping

to include method statements of: (procedure of the company

will be sufficient)

➢ How waste will be stored

➢ How waste will be disposed of

➢ How will you avoid littering and mixing of waste

➢ Commitment to keep site clean and remove all material /

waste /no fixing of cars on sit

➢ Recycling programme for all waste streams

1.4 HCS Reg 9A of 1998

• Provide Hazardous Substances and Material Register for

each chemical and hazardous material that might be part of

for Proposal Effective Date 07 April 2026

Review Date April 2031

the packing content. If none indicate in your EMP or waste

management procedure "no hazardous material"

• Provide Safety Data Sheet for each hazardous / chemical

waste stream as per point

Due

• Latest, approved (No draft annual financial statements or √

Diligence/financial managements accounts are allowed for this process) annual

analysis financial statements of the tendering company (Not Parent or

ultimate holding company) , including:

o Background to the company

o A signed director’s report.

o A signed auditor’s/reviewer’s/compiler’s/accounting

officer’s report

o Statement of financial position

o Statement of comprehensive income

o Statement of changes in equity

o Statement of cash flows

o Notes to the financial statements.

• A signed copy of the public interest score (only applicable to

South African entities that are not audited)

o Giving the actual score

o Indicating whether the company is owner managed

or not

o Confirming whether the annual financial statements

were externally prepared or not.

• Copies of the ITA34C for the current & previous years of

assessment (only applicable to South African entities that

are not audited)

• For unincorporated JV or a SPV, each partner in the JV or a

items listed above.

SDL&I Bidders Form See attached Appendix G - SDL&I Bidders Form for √

designated sectors.

Corporate Social Corporate Social Investment – CSI (Not a weighted √

Investment (CSI) criterion)

that the company is certified to handle and asbestos the contractor shall have a certified

waste disposal certificate/certification.

list. A tenderer shall be found to have the nationality of a country if the

tenderer is a national or is constituted, incorporated, or registered and

operates in conformity with the provisions of the laws of that country. This

criterion shall also apply to the determination of the nationality of proposed

subcontractors or suppliers for any part of the Contract including related

services.

2. Tenderers submit more than one [tender/proposal] either individually or as

a partner in a joint venture (JV) or consortium, except on an E-Tendering

system where there is a limit size (The upload size per document is 500

megabytes and total submission is restricted to 4 gigabytes).

A: Priced contract with price list

dispute resolution Option

W1: Dispute resolution procedure

and secondary Options

X1: Price adjustment for inflation

X2: Changes in the law

X17: Low service damages

X18: Limitation of liability

X19: Task Order

Z: Additional conditions of contract

2.28 CIDB Requirements CIDB Requirements are applicable.

(where applicable for

Engineering and 1. It is estimated that tenderers must have a Construction Industry

Construction Works Development Board (CIDB) contractor grading of 6ME or higher

Contracts)

submitting tenders and concluding contracts with Eskom:

For contracts valued below R50 000 000 (Fifty Million Rand) including VAT, Eskom is committed to paying

Suppliers within 30 days of receipt of undisputed invoices.

For contracts valued above R50 000 000 (Fifty Million Rand) including VAT, Eskom is committed to paying

suppliers within 60 days of receipt of undisputed invoices.

1.1.9 *SBD 6.1 Preference Points Claim Form in terms of Annexure I Y

PPPFA 2022 regulations

1.1.11 Tax Evaluation questionnaire to determine whether a

See attached Appendix C - Technical Evaluation Criteria for details.

3.13 Functionality requirements

Functionality requirements are applicable.

The following criteria will be applicable for this transaction under functionality criteria

Qualitative technical evaluation criteria Criteria

Engineering Work Scores

Less than 70% of 0

t be taken into account for evaluation purposes

Prices will be scored out of 80 or 90 points

3.18 Evaluation of Specific goals will be scored out of 20 or 10 points in accordance with the

Specific Goals PPPFA.

If a tenderer fails to submit evidence of its points claim for a Specific Goal, it will

not be disqualified. However, it will be awarded 0 points for that Specific Goal.

3.19 Ranking of tenders Tenderers will be ranked by applying the preferential point scoring for the 90/10

or 80/20 system. Eskom will add the score from Pricing and Specific Goals

Either 80/20 or 90/10 will apply should there be a degree of uncertainty on

determine the applicable preference system.

Contractual Requirements are not evaluation criteria. They will be

assessed after the evaluation and ranking of the tenders. Proof that the

ts will not be taken into account for evaluation purposes

experience may have been gained under a single adherence to safety and quality standards.

Table 5: Mandatory Evaluation Criteria Submission Table

This document sets out Eskom's finance requirements for financial statement analysis during the tender evaluation process. It specifies the returnable financial documents, the assurance levels required based on the bidder's Public Interest Score (PIS) and ownership structure (owner-managed vs not owner-managed), and the procedural rules for finance review. Finance will not review financial statements containing errors and does not adjust them. Communication with suppliers occurs only through a clarification meeting set with the buyer and minuted per commercial requirements. PIS score will be verified against the annual financial statements where possible. Report turnaround time is 7 days from receipt of all required documentation.

Returnable documents required with the bid:

• Auditor's / independent reviewer's / accounting officer's / compiler's report.
• Signed director's / member's report.
• Complete set of annual financial statements (approved, signed, and not outdated; received within 18 months after financial year-end per section 30 of the Companies Act), comprising:

• Statement of Financial Position

• Statement of Comprehensive Income (Income Statement)

• Statement of Changes in Equity

• Statement of Cash Flows

• Notes to the Financial Statements

• ITA 34C income tax assessment for the current year under review (required only if the supplier is not audited).
• Public Interest Score (PIS) calculation used to determine the required assurance level.
• Details of existing contracts with Eskom showing target value, value spent, and remaining value.
• For new contracts, cessions, or modifications: contract reference per tender enquiry, remaining contract value, and contract number.
• Contract description as per the tender issue, mandate, or modification.

Finance will not review financial statements containing errors and does not adjust them. Communication with suppliers occurs only through a clarification meeting set with the buyer and minuted per commercial requirements. PIS score will be verified against the annual financial statements where possible. Report turnaround time is 7 days from receipt of all required documentation.

Required returnable documents:

1. Auditor's / independent reviewer's / accounting officer's / compiler's report.
2. Signed director's / member's report.
3. Complete set of annual financial statements (approved, signed, not outdated; received within 18 months after year-end per section 30 of the Companies Act) comprising:

• Statement of Financial Position
• Statement of Comprehensive Income (Income Statement)
• Statement of Changes in Equity
• Statement of Cash Flows
• Notes to the Financial Statements

4. ITA 34C income tax assessment for the current year under review (only if supplier is not audited).
5. Public Interest Score (PIS) calculation.

6.1 Details of existing contracts with Eskom showing target value, value spent, and remaining value.

6.2 For new contracts, cessions, or modifications: contract reference per tender enquiry, remaining contract value, and contract number.

6.3 Contract description as per the tender issue, mandate, or modification.

Financial evaluation is based on the bidder's Public Interest Score (PIS) and ownership structure (owner-managed or not). The required assurance level for financial statements is:

Owner-managed companies:

• PIS ≥ 350: audited report required (regardless of compilation method).
• PIS 100–349: audited report if internally compiled; compilation report or accountant's report if externally/independently compiled.
• PIS < 100: accountant's report required (regardless of compilation method).

Not owner-managed companies:

• PIS ≥ 350: audited report required (regardless of compilation method).
• PIS 100–349: audited report if internally compiled; independent review report if externally/independently compiled.
• PIS < 100: independent review report required (regardless of compilation method).

Financial statements must be valid, approved, signed, free of errors, and received within 18 months after year-end. A valid tax status is implied by the ITA 34C requirement for non-audited suppliers. No other eligibility criteria (CIDB grading, B-BBEE level, CSD registration) are specified in this document.

as per the tender issue or mandate or modification

To note:

Finance will not review financials with errors. We do not adjust financial statements

Finance does not communicate with suppliers unless it is a clarification meeting set with the

buyer and minuted as per commercial requirements.

PIS score will be verified according to the AFS where possible

Report turnaround time will be 7 days from the date finance receives all required

documentation

PIS Score and report requirements clarification

Owner Managed Companies

If PIS 350 regardless of financials being compiled internally or externally – Finance requires

an audited report

Between 100-349 internally compiled = Audited report if externally/independently compiled

compilation report or accountants report

Less that 100- An accountants report regardless of financials being compiled internally or

externally

Not Owner Managed.

If PIS 350 regardless of financials being compiled internally or externally – Finance requires

an audited report

Bidders must submit financial statements meeting the assurance level dictated by their Public Interest Score (PIS) and ownership structure (see evaluationCriteria). Statements must be approved, signed, valid (not outdated), received within 18 months after financial year-end per section 30 of the Companies Act, and free of errors — Finance does not adjust statements. Required components: Statement of Financial Position, Statement of Comprehensive Income, Statement of Changes in Equity, Statement of Cash Flows, and Notes to the Financial Statements. Non-audited suppliers must also provide an ITA 34C income tax assessment for the current year. Finance will verify the PIS score against the annual financial statements. Report turnaround time is 7 days from receipt of all required documentation. Details of existing Eskom contracts (target value, spent value, remaining value) and new contract references/descriptions must also be provided.

Mandatory financial compliance documents:

• Auditor's / independent reviewer's / accounting officer's / compiler's report.
• Signed director's / member's report.
• Annual financial statements (approved, signed, within 18 months of year-end per Companies Act section 30) including all five standard statements and notes.
• ITA 34C income tax assessment for current year (if supplier is not audited).
• Public Interest Score (PIS) calculation.
• Schedule of existing Eskom contracts with target value, value spent, and remaining value.
• For new contracts/cessions/modifications: contract reference, remaining value, contract number, and description.

Financial statements with errors will not be reviewed. No adjustment of statements by Finance. PIS score verified against AFS where possible. No CSD registration, tax clearance PIN, B-BBEE certificate, CIDB grading, or professional registration requirements are stated in this document.

Finance review requirements:

• Financial statements must be free of errors; Finance will not review statements with errors and does not adjust them.
• Communication with suppliers only via a clarification meeting set with the buyer and minuted per commercial requirements.
• PIS score verified against annual financial statements where possible.
• Report turnaround time: 7 days from date Finance receives all required documentation.

Financial evaluation criteria based on Public Interest Score (PIS) and ownership structure:

Owner-managed companies:

• PIS ≥ 350: audited report required (regardless of compilation method).
• PIS 100–349: audited report if internally compiled; compilation report or accountant's report if externally/independently compiled.
• PIS < 100: accountant's report required (regardless of compilation method).

Not owner-managed companies:

• PIS ≥ 350: audited report required (regardless of compilation method).
• PIS 100–349: audited report if internally compiled; independent review report if externally/independently compiled.
• PIS < 100: independent review report required (regardless of compilation method).

Financial statements must be valid, approved, signed, received within 18 months after year-end, and error-free. ITA 34C required for non-audited suppliers.

Market Research: Current and potential suppliers are from the open market.

Closing date: 9 October 2026 at 10:00 (from tender record).

Document effective date: 1 April 2023. Template review date: April 2026.

Contract duration: Four (4) years.

B-BBEE Improvement Plan due: within 30 days of contract signing.

SDL&I Implementation Schedule due: within 28 days of contract award.

Quarterly SDL&I reports: submitted quarterly, Eskom reviews within 30 days of receipt.

No mandatory briefing or site visit dates stated in the document.

Business Unit: Camden Power Station, Eskom Holdings SOC Ltd.

No named SCM or technical contacts, emails, phones, or submission address provided in the document.

Returnable documents required with the bid:

• Valid B-BBEE certificate (SANAS accredited) or Sworn Affidavit (if annual revenue ≤ R50 million) with supporting ownership/shareholding documents (CIPC), certified ID copies of shareholders, and proof of disability where applicable. JV/consortium must submit consolidated B-BBEE certificate.
• SBD 6.2 Declaration Form and Annex C, D and E (Local Content Declaration-Summary Schedule) for designated sectors.
• Proof of sub-contract agreement(s) or Letter of intent for 15% procurement from Black Owned EME/QSE (≥51% BO, not subsidiaries, preferably local to site).
• B-BBEE Improvement or Retention Plan within 30 days of contract signing (contract award condition).
• Skills development plan with quarterly progress reporting.
• SDL&I Implementation Schedule completed and returned to SDL&I representative within 28 days of contract award.
• Quarterly SDL&I compliance reports per Data Collection Template.

Disqualification risks: Failure to submit B-BBEE documentation does not disqualify but limits scoring to price only (90/100) with zero specific goal points. Failure to meet CIDB CSDG mandatory percentage renders tender non-responsive. Any returnable form left unsigned or omitted may disqualify the bid.

Preference point system: 90/10 or 80/20 (specific goals = B-BBEE status level). Maximum 10 points (90/10) or 20 points (80/20) for specific goals. Points added to price points, total rounded to two decimal places. Contract awarded to highest scoring tenderer.

B-BBEE points allocation:

• Level 1: 10 (90/10) / 20 (80/20)
• Level 2: 9 / 18
• Level 3: 6 / 14
• Level 4: 5 / 12
• Level 5: 4 / 8
• Level 6: 3 / 6
• Level 7: 2 / 4
• Level 8: 1 / 2
• Non-compliant: 0 / 0

Failure to provide B-BBEE documentation: scores 0 out of 10 for specific goals, may only score 90 for price.

Objective criteria (contract award conditions, not scored):

• Designated sectors with 100% local content threshold: Fabricated Structural Steel, Steel Products and couplings, Joining Components/connecting components and Sections; PVC pipes; HDPE pipes.
• No CIDB compulsory training applicable (CSDG not applicable).

SDL&I objectives (contractual obligations, not scored): B-BBEE improvement/retention plan, 100% local procurement content, 15% procurement from Black Owned EME/QSE, job creation/retention proposals, skills development (2 Bursary TVET students Grade Trade Test Matric/N3).

Scope: Maintenance of Camden Power Station Cooling Towers for a period of 4 years.

Business Unit: Camden Power Station, Mpumalanga.

Duration: Four (4) years.

Designated sectors requiring 100% local content: Fabricated Structural Steel, Steel Products and couplings, Joining Components/connecting components and Sections; PVC pipes; HDPE pipes.

Potential subcontracting/outsourcing scope: Bakkie hire, Medicals, SAPS Vetting, PPE supplier, Employee transportation, Accommodation, Ablution facility.

Skills development: 2 Bursary TVET students (Grade Trade Test, Matric/N3) sourced from Msukaligwa Municipality, tenderer responsible for tuition and stipend, bursary for completion of qualification.

SDL&I objectives sourced from previously disadvantaged communities around Msukaligwa Municipalities.

Skills development to be delivered directly by tenderer and through their supply network. SETA-accredited training providers may be approached for critical and scarce skills development. Tenderer must provide skills development plan and demonstrate positive progress quarterly. Candidates sourced from Msukaligwa Municipality. Tenderer responsible for tuition and stipend; bursary for qualification completion. Full cost borne by tenderer; Eskom contributes nothing. Tenderer advised to access SETA grants/subsidies and SARS tax rebates.

Pricing must separate local and imported components per Price Schedule included with tender documents. Local Procurement Content target: 100% (total spending minus imported component). SBD 6.2 Declaration Form and Annex C, D, E (Local Content Declaration-Summary Schedule) are tender returnable for designated sectors. No specific pricing format (firm/non-firm/rates) or bill of quantities detailed in this document.

Penalty: 1% of Contract Value for failure to meet SDL&I obligations.

Retention: Eskom retains 1% of every invoice (excluding VAT) as security for fulfilment of SDL&I obligations; released only upon fulfilment of all SDL&I obligations.

Local Procurement Content target: 100% (value added in South Africa by South African resources).

Procurement from Black Owned designated groups (EME/QSE ≥51% BO): 15% target.

Skills development costs: Tenderer bears full cost (tuition and stipend); Eskom makes no financial contribution. Tenderer advised to approach SETAs for grants/subsidies and SARS for tax rebates.

Pricing: Tender response must separate local and imported components per Price Schedule included with tender documents. SBD 6.2 and Annex C, D, E are returnable for designated sectors.

Mandatory for contract award:

• Valid B-BBEE certificate (SANAS accredited) or Sworn Affidavit.
• EME (annual revenue ≤ R10 million): Sworn Affidavit.
• QSE (annual revenue ≤ R50 million): comply with QSE scorecard or Sworn Affidavit if ≥51% Black owned.
• Above R50 million: Valid B-BBEE certificate.
• CSD registration and tax compliance (SARS pin/TCS) — implicit standard requirements.
• Proof of ownership/shareholding (CIPC documentation) with shareholding breakdown.
• Certified ID copies of shareholder(s).
• Proof of disability (where applicable).
• JV/consortium: consolidated B-BBEE status level verification certificate.

Designated sectors (100% local content): Fabricated Structural Steel, Steel Products and couplings, Joining Components/connecting components and Sections; PVC pipes; HDPE pipes. SBD 6.2 and Annex C, D, E returnable.

CIDB: No compulsory training; CSDG not applicable. Failure to meet CIDB CSDG mandatory percentage renders tender non-responsive (though CSDG is N/A).

B-BBEE Improvement/Retention Plan required within 30 days of contract signing (contract award condition).

Subcontracting: 15% to Black Owned EME/QSE (≥51% BO, not subsidiaries, preferably local). Proof of sub-contract agreement(s) or Letter of intent returnable.

Job creation/retention proposals required.

Skills development proposals required (2 Bursary TVET students).

Quarterly SDL&I reporting per Data Collection Template.

SDL&I Implementation Schedule due 28 days post award.

Sworn Affidavit validity requirements: Deponent name/ID/designation; enterprise name/address; black ownership percentages; total revenue and basis (audited/management accounts); financial year end; B-BBEE status level; empowering supplier status; matching signature dates for deponent and Commissioner of Oaths; Commissioner cannot be employee/ex officio of enterprise.

Potential subcontracting scope includes health and safety related services: Medicals, SAPS Vetting, PPE supplier. No specific OHS requirements, safety plans, or HSE compliance details stated in the document.

Penalty: 1% of Contract Value for failure to meet SDL&I obligations. Retention: Eskom retains 1% of every invoice (excluding VAT) as security for fulfilment of SDL&I obligations. Retained amounts released only upon fulfilment of all SDL&I obligations.

Reporting and Monitoring: Quarterly SDL&I compliance reports to be submitted per Data Collection Template. Eskom reviews reports within 30 days and notifies suppliers in writing of non-compliance. Suppliers must implement corrective measures before next report, failing which retention clauses invoked. SDL&I Implementation Schedule must be completed and returned to SDL&I representative within 28 days of contract award for monitoring and reporting.

Preference point system: 90/10 or 80/20 with specific goals based on B-BBEE status level. Maximum 10 points (90/10) or 20 points (80/20) for specific goals. Points added to price points, total rounded to two decimal places. Contract awarded to highest scoring tenderer. B-BBEE points: Level 1=10/20, Level 2=9/18, Level 3=6/14, Level 4=5/12, Level 5=4/8, Level 6=3/6, Level 7=2/4, Level 8=1/2, Non-compliant=0/0. Failure to provide B-BBEE documentation results in 0 specific goal points and price scored out of 90 only. Objective criteria (contract award conditions): Designated sectors with 100% local content threshold (Fabricated Structural Steel, Steel Products, Joining Components, PVC pipes, HDPE pipes). No CIDB compulsory training (CSDG N/A). SDL&I objectives (contractual, not scored): B-BBEE improvement/retention plan, 100% local procurement, 15% Black Owned procurement, job creation/retention, skills development (2 Bursary TVET students).

The document is the Eskom eTendering System Supplier Help Manual (Revision 3.0, 28 August 2023). It describes the web-based portal that replaces physical tender submission at Eskom offices. Suppliers register once (CSD number, email, cellphone with +27 prefix, CAPTCHA), verify email, then log in with OTP sent to both phone and email. Tenders are accessed via the Tender Bulletin (https://tenderbulletin.eskom.co.za) or directly at https://eTendering.eskom.co.za. A "closed tender" function allows buyers to invite pre-qualified suppliers by private email link. Submissions are uploaded by category (Technical, Commercial, Finance, etc.) with file-size limits of 50 MB per file and 900 MB total. Finalisation generates a timestamped receipt and an automated confirmation email containing the submission ID. The manual also covers editing registration details, logging out, and password reset via OTP. Recommended browser: Microsoft Edge.

Closing date and time for this tender: 2026-10-09 10:00 (South Africa Standard Time).

No compulsory briefing, site visit, or clarification deadline is mentioned in the document.

System support: Contact the buyer responsible for the published tender (details provided in the specific tender advertisement).

Automated submission notifications: [email protected] (do not reply; for record-keeping only).

Public tender listings: https://tenderbulletin.eskom.co.za

E-tendering portal: https://eTendering.eskom.co.za

Submission channel: Eskom eTendering portal (https://eTendering.eskom.co.za) — electronic upload only; no physical delivery.

Registration prerequisite: Supplier must be registered on the Central Supplier Database (CSD) and complete eTendering registration (email verification, OTP to cellphone and email, contact number in +27 format).

Submission steps: Log in, select the tender reference number, click "Create New Submission", upload each required document under the correct category (Technical, Commercial, Finance, etc.), then click "Finalize Submission".

File limits: Individual file ≤ 50 MB; total upload ≤ 900 MB.

Confirmation: On finalisation a timestamped submission receipt appears and an automated email from "Eskom E-Tender Document Submission" ([email protected]) is sent with the submission ID — retain this email for enquiries.

Disqualification risks: Late submission (system closes at the stated closing date/time), incomplete upload (missing mandatory document categories), or failure to finalise before the deadline.

Suppliers must be registered on the Central Supplier Database (CSD) to access the eTendering system. No further eligibility criteria (e.g. CIDB grading, B-BBEE level, tax clearance, local content) are specified in the provided document.

eTendering system is a web-based system that allows suppliers bidding for various tenders advertised

on Tender Bulletin system to “upload” their tender documents. Currently the tenderers or suppliers

submit tender documents at various Eskom tender offices. eTendering system replaces the manual or

physical submission of tender documents at various Eskom tender offices. eTendering system in a

nutshell is an electronic box where tender documents can be “dropped” or “uploaded”. Suppliers will

be required to register their details before they can be granted access to the eTendering system. An

OTP (one time pin) will be sent to both their cell phone and email address.

Quick and direct access is also available by using the following links:

• TenderBulletin Public website: https://tenderbulletin.eskom.co.za - this is used by members

of the public, to view and access Eskom published tenders. eTendering hyperlink will be found

on this site. Members of the public may follow prompt instructions once they have clicked on

the eTendering link (https://eTendering.eskom.co.za). This link will allow them to upload the

required tender documentation.

• eTendering website Public website: https://eTendering.eskom.co.za - this is used by

members of the public, to view information about published tenders and submit their tender

documents.

• N.B: Members of the public would need to have a CSD number to gain access to

eTendering system.

2 Problems

A channel of communication has been created in case users of the system experiences a problem

with the system. In a case users come across some difficulties in using Tender bulletin, eTendering

and OpenText systems they need to contact the buyer responsible for the published tender.

3 What’s New

A new functionality to “add closed tenders”. Closed tenders refers to the tenders which are not listed

on Tenderbulletin as normal tenders, but are tenders sent directly to the relevant and potential

suppliers who meet the selection and evaluation criteria to offer what the buyer needs. These

suppliers will be sent a link via email to bid privately.

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User Manual

4 Getting Started

To gain access to eTendering portal

1. Open your web browser

2. Type TenderBulletin (eskom.co.za) or https://eTendering.eskom.co.za

3. eTendering system login page will be displayed:

Fig 1

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Eskom eTendering System

User Manual

Registration Form Steps to follow

• Complete all the fields
• Contact number must start with a

Plus prefix e.g +27

• Ensure that you also fill in the

capture picture to validate that you

are not a robot.

• Once all columns have been filled

click on register button

• Pop-up message will be displayed asking

the registerer to verify the email sent to

the provided email address.

• If the email does not come through,

click on “Resend Verification Email”

button

• email to be resent,
• Once you have received the email click

on link provided on

the email.

• Then you will be directed back to

etendering site with a login screen

displayed, now complete the login

with your verified email address and

password

Fig1.1

Fig2a.

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Eskom eTendering System

User Manual

Fig2b.

Fig3.

4. Once the email is verified, login using your registered email address and password then the

OTP page will be displayed

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User Manual

5. OTP sent to the registered cellphone number and email address

6. Insert the otp number then click “Verify OTP” button, to resend OTP click on “Resend OTP”

button

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7. Landing page once OTP is verified

8. Select the preferred “Ref No”

9. A page with the preferred Tender information is displayed before tender documentation can

be submitted.

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Eskom eTendering System

User Manual

10. Click on “Create New Submission” button to submit required Tender documents

11. Landing page once clicked on “Create New Submission” button. Take note of the

mentioned disclaimers.

12. To submit tender documents, click on “Add file” button

13. Upload required tender documents by:

14. Giving the file a name

15. Select the listed file type e.g.: Technical, commercial, finance and etc

16. Choose the file you need to upload

17. Then click on “Upload” button, Fig5.

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Eskom eTendering System

User Manual

Fig4.

Fig5.

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Eskom eTendering System

User Manual

14. Once clicked on “Upload” button, this page will be displayed with the submitted document(s).

Continue to submit all the required documents under the correct category ,i.e: Technical

should be selected if technical documentation is uploaded and etc. Verify all required

documents are uploaded before making ‘Final Submission’ by clicking on ‘Finalize

Submission’ button.

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Eskom eTendering System

User Manual

15. Click on “Finalize Submission” button. A file size cannot exceed 50MB and a total size of

all uploaded files should not exceed 900MB.

16. Once “Finalize Submission” button is clicked the pop-up message confirming the submission

will pop-up

17. Click on “Finalise and Close Submission” button to finalize the submission of documents.

If not all documents were submitted or still wish to add or submit more documents, click on

“No, continue adding files” button.

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User Manual

18. Once the submission is finalised the page with all submitted documents will display with the

submission and closed time and date timestamp at the bottom.

19. To view submitted tenders, click on “My Submissions” menu option. All your individually

submitted tenders will be displayed.

If you want to view or verify the submitted documents, click on “View Submission” button

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User Manual

20. Once the submission process is complete an email with be sent to the submitter with all

submitted documents on email,Fig6.This is the final step for the submitter or tenderer.

It is vital to save the email with the submission ID for future enquiry if need be.

--------Originalmessage--------

From:Eskom E-Tender Document Submission 28 [email protected]

Date:Tue,23Aug2022,3:42pm

To:[email protected]

Subject: Response To Submitter

Eskom E-Tender Document Submission 28

Hi Monalisa

You have finalized a new submission with submission id:14 on tender #MPKUS10086PS

closing date : 2022-11-30 10:00:00.

Have started the submission from 2022-08-23 14:28:33 and finalized at 2022-08-23

15:42:28

Tender Description:

Award for Provision of Office Cleaning and Janitorial Services at Kusile Power Station

Project

Files Submitted:

ID Original Name Title Size Type

38 Test7.pdf testingCom 33141 Commercial

40 Test1.pdf testingTech 33502 Technical

41 Test15.pdf testingFin 33141 Finance

Thanks,

Eskom E-Tender Document Submission 28 Automated Mail

© 2022 Eskom E-Tender Document Submission 28. All rights reserved.

NB: This Email and its contents are subject to the Eskom Holdings SOC Ltd EMAIL

LEGAL NOTICE which can be viewed at

http://www.eskom.co.za/Pages/Email_Legal_Spam_Disclaimer.aspx

Fig6.

5 Edit Registration

To edit already registered information such as Name, Organization, CSD and cell phone number

select “Edit Registration” on the drop down, Fig1. New window with information that needs to be

updated pop ups,Fig2. Click on “Update” button to update registration details.

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Eskom eTendering System

User Manual

Fig1.

Fig2.

6 Log off Button

To logout, click “Log out” on the dropdown next to your name

Fig1.

7 Password reset

To reset a forgotten password, click “Forgot your password” Fig1. and a new screen will

pop up to enter an alternative email where the new password will be sent Fig2.Confirmation

message will be sent to the user, Fig3.

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Eskom eTendering System

User Manual

Fig1.

Fig2.

Fig3.

An email confirming password reset will be sent to the email provided.

Click on the link or “Reset Password” button to reset the password.

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Eskom eTendering System

User Manual

Fig4.

A new window will pop up to reset and confirm the new password, Fig5.Enter new

password and confirm then click on “Reset Password” button.

Fig5.

OTP window will pop up, type in the OTP sent to either the cell phone or email address.

Fig6.

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Eskom eTendering System

User Manual

OTP successfully goes through and lands on the below screen, password is successfully

reset.

Fig7.

8 General

This system is compatible to most web browsers however we recommend Ms Edge.

The end.

© 2023 Eskom of 18

Mandatory: Active CSD registration (CSD number required to access the eTendering system).

No CIDB grading, B-BBEE level, tax clearance PIN, local-content threshold, or professional-body registration is specified in this document — those requirements, if any, will appear in the individual tender advertisement.

Supplier Quality Management Specification (240-105658000, QM 58, Revision 3) defines minimum quality requirements for all existing and potential Eskom suppliers and sub-suppliers. It applies across Eskom Holdings SOC Ltd divisions, subsidiaries, suppliers and sub-suppliers and forms part of all RFIs, RFQs, RFPs and contracts for procurement of products and services. Purpose: outline requirements for suppliers to develop, implement, maintain and continually improve a QMS based on ISO 9001 as the basis for conformity to Eskom quality requirements throughout the contract duration. Normative references: ISO 9001, ISO 10005. Informative references: ISO 9000, ISO 10006, ISO 9004, Eskom SHEQ Policy (32-727), Eskom Procurement Policy (32-1033) and Procedure (32-1034), PPPFA, CIDB 1004, List of Tender Returnables (240-12248652), IAEA GS-R-3.1, SANS 10845-1. Key definitions include Component, Contract Quality Plan, Hold Point, Intervention Points, Inspection Agency, Level 1/2/3 Plant Items, Nonconformity, Quality Plan, Quality Control Plan, Requirement, Primary/Secondary Plant, Special Process, Supplier, Sub-supplier, Witness Point. Abbreviations: AIA, CA, CQP, FIDIC, FMECA, HAZOP, ISO, ITP, NC, NDT, PMI, QCP, QMS, PQP, RFI, RFQ, RFP, SHEQ, SETA, WPS, WQR. Roles: Eskom Quality representative selects applicable requirements using Form A; supplier completes and signs Form A with other returnables. Monitoring: application audited per management system audit schedule. Related documents: supersedes all divisional/business unit supplier quality standards. Forms/templates: Form A (240-68099512), CQP Template (240-109253698), QCP/ITP Template (240-109253302), Method Statement Template (240-126469599).

Specification authorised 17 October 2021. Next review date October 2024. No tender-specific closing date, briefing or site visit dates are stated in this document; those appear in the individual tender invitation.

Eskom Quality representative/professional selects applicable requirements and completes Form A. Business Unit Supplier Quality Management (SQM) representatives are responsible for selection criteria adherence. SQM manager or team lead approves selected quality requirements. No individual names, emails, phone numbers or submission addresses are provided in this specification.

Bidders must complete and sign Form A (Tender and Contract Quality Requirements for Supplier Quality Management Specification 240-105658000/QM 58 and Quality Requirements for ISO 9001 Standard) and submit it with the other returnables listed in the List of Tender Returnables document (240-12248652). The applicable quality category (1–4) is indicated in Form A for each procurement. Category 1 requires a valid ISO 9001 certificate, latest internal and external audit reports (including nonconformities and corrective actions), a draft Contract Quality Plan (CQP) specific to the scope of work, an example Inspection and Test Plan (ITP) or Quality Control Plan (QCP) from similar previous work, documented information for Control of Externally Provided Processes, Products and Services, documented roles/responsibilities/authorities (organisation charts, job descriptions, procedures), and records of management review meetings. Category 2 requires objective evidence of a developed, implemented and maintained QMS compliant with ISO 9001 (manual, policy, objectives, control of documented information, internal audit procedure, control of nonconforming outputs, nonconformity and corrective action procedure), latest audit reports, draft CQP, example ITP/QCP, documented information for Control of Externally Provided Processes, documented roles/responsibilities/authorities, and management review records. Category 3 requires documented QMS information (manual, policy, objectives, control of documented information, internal audit procedure, control of nonconforming outputs, nonconformity and corrective action procedure), draft CQP, example ITP/QCP, documented information for Control of Externally Provided Processes, and documented roles/responsibilities/authorities. Category 4 requires a quality method statement based on ISO 9001 specific to the scope of work, signed/approved quality policy, quality objectives, documented information for Control of Externally Provided Processes, and documented roles/responsibilities/authorities specific to the project. All categories require Form A completion and signature. Specific returnables per tender are selected using the List of Tender Returnables (240-12248652).

Quality requirements are assigned to one of four categories based on tender value and risk. Value thresholds follow PPPFA: Low Value (80/20 preference point system) for R30 000 to R50 million; High Value (90/10 preference point system) for above R50 million. Risk is assessed from the technical specification/scope of work: High Risk affects core Eskom business processes (e.g. transformers, cables, conveyor belts); Low Risk does not affect core processes (e.g. cleaning, security, landscaping). Category 1: High Risk, High Value — only ISO 9001 certified organisations may participate; advisable for tenders involving manufacturing. Category 2: Low Risk, High Value — ISO 9001 certificate not mandatory but QMS must be implemented. Category 3: High Risk, Low Value — QMS must be established and documented. Category 4: Low Risk, Low Value — non-technical, non-network, off-the-shelf products/services. For complex transactions (installation, manufacturing, testing, commissioning) a QCP/ITP is required regardless of category. Low Purchase Orders (LPOs) approved by Cost Centre managers are exempt from quality requirements. Transactions above LPO limit but below R1 million with low complexity and low risk may be exempt; exemption requires completion of the Exempting Quality Requirements Certificate (240-144723833) by the Business Unit SQM representative, supported by the relevant manager. Evaluation uses the Supplier Quality Management: Tender Evaluation Scorecard/Report (240-168873697) and List of Tender Returnables (240-12248652).

This document (Supplier Quality Management Specification 240-105658000, QM 58, Revision 3) sets minimum quality requirements for all existing and potential Eskom suppliers and sub-suppliers. It applies across Eskom Holdings SOC Ltd divisions, subsidiaries, suppliers and sub-suppliers and forms part of all RFIs, RFQs, RFPs and contracts for procurement of products and services. Normative references: ISO 9001 (QMS requirements), ISO 10005 (guidelines for quality plans). Informative references include ISO 9000, ISO 10006, ISO 9004, Eskom SHEQ Policy (32-727), Eskom Procurement and Supply Chain Management Policy (32-1033) and Procedure (32-1034), PPPFA, CIDB 1004, List of Tender Returnables (240-12248652), IAEA GS-R-3.1, SANS 10845-1. Suppliers must develop, implement, maintain and continually improve a QMS conforming to ISO 9001. A valid ISO 9001 certificate from an accredited body is required unless excluded by the applicable quality category. Sub-suppliers performing design, manufacturing, maintenance, testing, storage, delivery, installation, commissioning or project management must meet the same QMS requirements. Main supplier is responsible for sub-supplier quality assurance and control, including performance management programme (QMS verification, audits/surveillances, CQP/QCP reviews, nonconformity/defect management, inspection and test plans, risk management). Contract Quality Plan (CQP) must address ISO 10005 elements plus: records management (material tests, PMI, certifications), free access for inspection, final documentation submission prior to shipment, special processes (welding: WQR, WPS, PQR; special installation/fabrication procedures; personnel qualification and certification per SETA/legal requirements), training needs identification and implementation, storage/preservation/maintenance instructions, sub-supplier quality monitoring, and detailed CQP content (QMS aspects applied, resources, communication channels, document/record list, management authority/responsibility, monitoring/measurement procedures). CQPs must be submitted before initial kick-off or pre-fabrication meeting. Quality Control Plan (QCP)/Inspection and Test Plan (ITP) must cover all stages chronologically, include hold/witness/document review/verification points, be accepted by Eskom or its inspection authority before work starts, and contain specified information (contract number, order number, work description, sequence of operations, acceptance criteria, intervention points, records). Sub-supplier QCPs/ITPs require separate plans. Mandatory pre-inspection meetings, quality kick-off meetings (14 days' notice), and resident Eskom inspectors (supplier provides workspace at no cost) are required. Eskom may appoint any AIA/inspection agency; supplier may not object. Capability and capacity assessments are performed pre-award for high-risk, critical plant, critical components, or special processes. Post-award: contract execution per accepted CQP/QCP, supplier quality performance monitoring, supplier quality audits. Standard conditions: Eskom rights of access to supplier/sub-supplier premises, rights to information, preservation requirements, quality audit conditions, nonconformity management, special process controls.

CSD registration and valid SARS tax clearance (TCS/pin) are standard Eskom procurement requirements (referenced via PPPFA and Eskom Procurement Policy). ISO 9001 certification from an accredited body is mandatory for Category 1 tenders; for Categories 2–4, objective evidence of a QMS compliant with ISO 9001 is required (documented manual, policy, objectives, procedures). CIDB grading is not specified in this document. B-BBEE level is not specified; PPPFA 80/20 or 90/10 preference point systems apply based on tender value. Form A (240-68099512) must be completed and signed. All returnables per the List of Tender Returnables (240-12248652) for the assigned category must be submitted. Sub-suppliers must meet equivalent QMS requirements. Personnel performing special processes (NDT, welding, coating, heat treatment, radiography) must be suitably qualified, certified (SETA/accredited body), and registered with statutory bodies where legally required. Training certificates must meet SETA requirements (unit standard completed, accredited provider). Workplace documentation must be available in English and workforce-appropriate languages.

Quality requirements selection uses two main elements: Value and Risk. Value obtained from procurement; thresholds per PPPFA: Low Value (80/20 preference points) R30 000–R50 million; High Value (90/10 preference points) above R50 million. Complexity and duration considered per Eskom Procurement Procedure 32-1034. Risk based on technical specification/scope of work: High Risk affects core Eskom business (network: transformers, cables; non-network: conveyor belts); Low Risk does not affect core processes (cleaning, security, landscaping). Four categories: Category 1 (High Risk, High Value) — only ISO 9001 certified organisations may participate; advisable for manufacturing. Category 2 (Low Risk, High Value) — ISO 9001 certificate not mandatory but QMS must be implemented. Category 3 (High Risk, Low Value) — QMS must be established and documented. Category 4 (Low Risk, Low Value) — non-technical, non-network, off-the-shelf products/services. For complex transactions (installation, manufacturing, testing, commissioning) QCP/ITP required regardless of category. LPOs approved by Cost Centre managers exempt from quality requirements. Transactions above LPO limit but below R1 million with low complexity/risk may be exempt via Exempting Quality Requirements Certificate (240-144723833) completed by BU SQM representative and supported by manager. Tender documentation includes List of Tender Returnables (240-12248652) and Form A (240-68099512). Evaluation uses Tender Evaluation Scorecard/Report (240-168873697).

Camden Power Station, commissioned in 1967, has six natural draught, hyperbolic cooling towers originally constructed by Hamon Group with asbestos cement packing. Tower internals (fill material, distribution pipework, drift eliminators) have been replaced with PVC. During return-to-service, IWC Pty Ltd carried out minor refurbishment: drift eliminator structures replaced with HDPE, broken distribution pipes repaired/replaced with PVC, sprayers replaced. This tender covers a 4-year maintenance contract for these cooling towers. The technical evaluation strategy defines mandatory and qualitative criteria, weighting, and acceptable/unacceptable risks for bidder assessment.

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Returnable documents required with the tender:

• Mandatory Evaluation Criteria Submission Tables 5, 6 and 7 for three cooling tower maintenance references, each requiring: project description, physical location of the natural draft cooling tower, date of maintenance activities, water pressure used for cleaning (bar), client company name, and client engineer or quality control representative details (name, contact number, company email).
• Drift Eliminator Installation method statement on company letterhead covering structural design approach, material specifications, fixing and mounting methodology, handling and installation procedures during shutdown, and risk identification and mitigation.
• Technical Personnel information: supervisor's years of experience supervising cooling tower maintenance, description of maintenance activities overseen, and physical location of the cooling tower where maintenance was overseen.
• Quality Control Plan (QCP) completed within the last five years, fully signed off by the client representative, covering drift eliminator installation/cleaning/replacement, fill cleaning and repair, staircase and walkway repair, and distribution pipe/sprayer/end cap installation, maintenance and cleaning.
• HP Pump technical details table populated with make/model, pressure rating/range (bar), and flow range (L/min) for at least two pumps.
• Exclusions, deviations, or qualifications statement (or a clear statement that there are none).

Disqualification risks:

• Any mandatory returnable form left incomplete or unsigned.
• Response of "NO" to any mandatory gatekeeper criterion.
• Submission received after the closing date and time specified in the tender advertisement.

Returnable documents:

• Mandatory Evaluation Criteria Submission Tables 5, 6, 7 (three references) with all fields completed.
• Drift Eliminator Installation method statement on company letterhead.
• Technical Personnel information (supervisor experience details).
• Quality Control Plan (within 5 years, fully client-signed, covering specified scope).
• HP Pump technical details table (make/model, pressure rating, flow range) for at least two pumps.
• Exclusions/deviations/qualifications statement.

Two-stage technical evaluation:

1. Mandatory gatekeeper criteria (pass/fail, no points):

• Valid asbestos handling and disposal certification for recognised hazardous waste disposal sites (OHSA requirement).
• Three verifiable references for natural draft cooling tower maintenance with high-pressure water cleaning at minimum 200 bar, completed within the last five years (since 2021). References must be submitted in the prescribed table format and be verifiable via provided contact details.
• Failure on any gatekeeper criterion eliminates the tenderer.

2. Qualitative weighted criteria (minimum 70% overall to qualify):

• Drift Eliminator Installation method statement (20%): scored 0–5 based on percentage of engineering work covered (<70%=0, <80%=2, <90%=4, >90%=5).
• Technical Personnel – supervisor experience (20%): scored based on years supervising natural draft cooling tower maintenance (<1 year=0, 1–3 years=2, 3–5 years=4, >5 years=5).
• Quality Control Plan (20%): scored 0–5 (no QCP=0, not fully signed=2, fully signed but incomplete scope=4, fully signed and complete=5).
• Cooling Tower HP Pump requirement (20%): at least two pumps each capable of 400 bar and 45 L/min; scored 0–5 based on number and specification compliance.
• Exclusions/deviations/qualifications to technical specifications (20%): scored based on risk acceptability (unacceptable risks=0, acceptable risks=2, no exclusions=5).

Acceptable technical risks: limited experience with 400 bar HP cleaning; subcontracting walkway/staircase repairs to a certified contractor with a letter of agreement provided.

Unacceptable technical risks: no/expired asbestos certification; method statement not addressing scope sections 4 and 5; off-line maintenance exceeding 30 days; subcontracting walkway/staircase repairs without letter of agreement; no proven track record of off-line natural draft cooling tower maintenance; no HP cleaning experience; maintenance schedules omitting portions of scope.

Scope: Maintenance of six natural draught, hyperbolic cooling towers at Camden Power Station (commissioned 1967, originally constructed by Hamon Group with asbestos cement packing; internals since replaced with PVC material; drift eliminator structures refurbished with HDPE, distribution pipes and sprayers replaced with PVC by IWC Pty Ltd during return-to-service).

Key technical requirements:

• Asbestos handling and disposal to recognised hazardous waste sites (OHSA compliance).
• High-pressure water cleaning of distribution pipes at minimum 200 bar (mandatory reference requirement) and 400 bar at 45 L/min for contract execution (HP pump requirement).
• Drift eliminator engineering design, supply, support, and installation for off-line maintenance conditions, including structural design, bracing, material specifications, fixing methodology, handling/installation procedures, and risk mitigation.
• Supervisor with proven experience in natural draft cooling tower maintenance.
• Quality Control Plan covering drift eliminators, fill, staircases/walkways, distribution pipes, sprayers, and end caps.
• At least two HP pumps on site per cooling tower maintenance period, each delivering 400 bar and 45 L/min.
• Off-line maintenance duration must not exceed 30 days.
• Walkway and staircase repairs may be subcontracted only to a certified contractor with a letter of agreement submitted to the client.
• Maintenance schedules must cover the full scope of work without omissions.

Required methodology submissions:

• Drift Eliminator Installation method statement on company letterhead, including:

• Structural design approach for drift eliminators, including support and bracing systems.

• Material specifications and flexibility/rigidity considerations.

• Fixing and mounting methodology/philosophy.

• Handling and installation procedures during shutdown (off-line) maintenance.

• Risk identification and mitigation related to structural integrity and operational performance.

• Exclusions, deviations, or qualifications statement (or explicit confirmation of none).
• Maintenance schedules must cover the full scope of work; omissions are an unacceptable risk.
• Off-line maintenance duration must not exceed 30 days.

Experience and qualification requirements:

• Three verifiable references for natural draft cooling tower maintenance with high-pressure water cleaning (≥200 bar) completed within the last five years (since 2021). References may be from a single contract, purchase order, or multiple contracts/orders, provided the work corresponds with the Scope of Work. Each reference must be submitted in the prescribed table format with verifiable client contact details.
• Supervisor must have relevant experience in natural draft cooling tower maintenance: number of years supervising, description of maintenance activities overseen, and physical location of the cooling tower where maintenance was overseen. Scoring: <1 year = 0; 1–3 years = 2; 3–5 years = 4; >5 years = 5 (20% weighting).
• Proven track record of off-line natural draft cooling tower maintenance is required (lack thereof is an unacceptable risk).
• Experience with HP cleaning is required (no experience is an unacceptable risk; limited experience with 400 bar is an acceptable risk).
• Technical Evaluation Team comprises: Mxolisi Nyandeni (Cooling Water System Engineer), Stefan Erasmus (Chief Technologist GX Engineering Feed heating and Condensate), Sabelo Mthethwa (Cooling Water System Engineer), Giel Kruger (Snr Technician: Common Plant Maintenance).

Quality Control Plan (QCP) requirements:

• Must be a previously completed QCP from within the last five years, evidencing successful execution of similar work.
• Must be fully signed off by the client representative.
• Must cover: installation, cleaning and/or replacement of drift eliminators; cleaning and repair of fill; repair of staircases and walkways; installation, maintenance and/or cleaning of distribution pipes, sprayers and end caps.
• Scoring: no QCP = 0; QCP not fully signed = 2; fully signed but incomplete scope = 4; fully signed and complete in tendering company name by client and client representatives = 5.
• Weighting: 20% of qualitative evaluation.

Mandatory compliance requirements:

• Valid asbestos handling and disposal certification for recognised hazardous waste disposal sites (OHSA requirement).
• Three verifiable references for natural draft cooling tower maintenance with high-pressure water cleaning (≥200 bar) completed within the last five years (since 2021), submitted in the prescribed format (Tables 5, 6, 7) with verifiable client contact details.
• Quality Control Plan completed within the last five years, fully signed off by client representative, covering specified scope elements.
• HP pump technical details demonstrating at least two pumps meeting 400 bar / 45 L/min specification.
• Method statement for drift eliminator installation on company letterhead.
• Supervisor experience details as specified.
• Exclusions/deviations/qualifications statement.

Standard Eskom procurement compliance (per referenced procedures 240-48929482 and 32-1034) applies but is not detailed in this document.

Health and safety requirements:

• Contractor must hold a valid certificate certifying the company to handle and dispose of asbestos products to a recognised hazardous waste disposal site (OHSA requirement for asbestos removal).
• Asbestos certification is a mandatory gatekeeper criterion; absence or expiry leads to immediate disqualification.
• Method statement for drift eliminator installation must include risk identification and mitigation related to structural integrity and operational performance.
• Off-line maintenance work must be completed within 30 days (unacceptable risk if exceeded).

Environmental requirements:

• Asbestos handling and disposal must comply with OHSA: contractor must be certified to dispose of asbestos products at recognised hazardous waste disposal sites.
• Valid asbestos disposal certification is a mandatory gatekeeper criterion.

Acceptable technical risks:

1. Limited experience with HP cleaning at 400 bar.
2. Main contractor subcontracts walkway/staircase repairs to a certified contractor with a letter of agreement provided to the client.

Unacceptable technical risks:

1. No asbestos certification or expired asbestos certification.
2. Method statement not addressing scope of work sections 4 and 5.
3. Off-line maintenance exceeding 30 days.
4. Subcontracting walkway/staircase repairs without letter of agreement.
5. No proven track record of off-line natural draft cooling tower maintenance.
6. No experience with HP cleaning.
7. Maintenance schedules omitting portions of the scope of work.

Mandatory requirements:

1. Valid asbestos handling and disposal certification for recognised hazardous waste disposal sites (OHSA).
2. Three verifiable references for natural draft cooling tower maintenance with high-pressure water cleaning (≥200 bar) completed within the last five years (since 2021), submitted in Tables 5, 6, 7 format with verifiable client contacts. Invalid references: work not on cooling towers/not per SOW; unverifiable contacts; work before 2021; cleaning pressure <200 bar; incomplete tables.

Qualitative submission requirements (each weighted 20%):

• Drift Eliminator Installation method statement on company letterhead covering structural design, materials, fixing, handling/installation, risk mitigation.
• Supervisor experience details: years, activities overseen, cooling tower location.
• Quality Control Plan (last 5 years, fully client-signed, covering drift eliminators, fill, staircases/walkways, distribution pipes/sprayers/end caps).
• HP Pump technical details: at least two pumps, each 400 bar / 45 L/min.
• Exclusions/deviations/qualifications statement (or confirmation of none).

Evaluation uses a weighted score-card approach. Tenderers must achieve a minimum overall weighted technical score of 70% to qualify for further evaluation. Mandatory gatekeeper criteria (pass/fail): valid asbestos handling/disposal certification; three verifiable natural draft cooling tower maintenance references with ≥200 bar HP cleaning within last five years, submitted in prescribed format. Qualitative criteria (total 100%): Drift Eliminator Installation method statement (20%), Technical Personnel supervisor experience (20%), Quality Control Plan (20%), HP Pump capability (20%), Exclusions/deviations/qualifications statement (20%). Each qualitative criterion scored 0–5 per defined rubrics. Acceptable/unacceptable technical risks defined.

Form effective date: August 2023. Form review date: August 2026. Document template dated 27 January 2025. Tender closing date per tender record: 9 October 2026 at 10:00.

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Bidders must complete, sign and submit the E-Tendering Training Acknowledgement Form (Template ID 240-9722574 Rev 1) as a returnable document. The form requires the tenderer's business name or joint venture name, contact person, landline, cellphone, email address, and an acknowledgment that self-training via the e-Tendering Noddy Guide, video or clarification meeting has been completed. An authorised signature, designation and date are required.

Bidders must be registered on the National Treasury Central Supplier Database (CSD). Bidders must have a valid SARS tax clearance certificate or tax compliance status pin. Bidders must complete and sign the E-Tendering Training Acknowledgement Form as a condition of bid submission. No specific CIDB grading, B-BBEE level, or local content requirements are stated in the provided document.

CSD registration and a valid SARS tax clearance certificate or tax compliance status PIN are required per the tender record. No CIDB grading, B-BBEE level or local content requirements are stated in the provided document.