Repair and maintenance of kitchen – siu mpumalanga provincial office (CIDB 1 gb, compulsory briefing)

RFQ issued: 02 September 2026.

Compulsory briefing session: 11 September 2026 at 10h00, venue: 1st Floor, Block 1, Riverside Office Park, 1 Aqua Street, Mbombela, 1200. Attendance is compulsory.

Closing date and time: 18 September 2026 at 11h00.

RFQ validity period: 60 days from the official closing date.

Submission and enquiries email: [email protected]

SIU Head Office address: 74 Water Meyers Street, Rentmeester Building, Meyers Park, First Floor.

No named contact person or telephone number provided in the document.

Submission method: email only to [email protected]. Only submissions sent to and received from this email address on or before the closing date and time will be considered.

Quotation must be on the bidder's company letterhead and all pages must be signed by the responsible person.

Returnable forms and documents required with the quotation:

• Fully completed and signed RFQ document including SBD 4 (Declaration of Interest) and SBD 6.1 (Preference Points Claim).
• Valid B-BBEE status level verification certificate (SANAS accredited) or sworn affidavit (for EME/QSE) to claim preference points; failure to submit results in zero points for B-BBEE.
• Proof of CSD registration (CSD summary report showing compliant tax status).
• SARS Tax Compliance Status PIN or printed TCS certificate.
• CIPC company registration documents.
• ID copies of company directors.
• Valid CIDB registration certificate for General Building Work at 1 GB grade.
• Valid COIDA Letter of Good Standing indicating construction, repairs, or renovations as business activity.

Quotation validity period: 60 days from the official RFQ closing date.

Late or incomplete submissions will not be accepted. Quotations above R2 000 are evaluated on the 80/20 preference point system.

Two-stage evaluation:

1. Mandatory eligibility and administrative compliance (pass/fail):

• Registered on National Treasury CSD with compliant tax status.
• CIDB registration for General Building Work at 1 GB grade.
• Valid COIDA Letter of Good Standing for construction/repairs/renovations.
• Confirmation of ability to deliver per Scope of Work.
• Submission of ID copies of directors, CIPC registration, SARS PIN, B-BBEE certificate/sworn affidavit, fully completed and signed RFQ with SBD 4 and SBD 6.1.
• Not listed on National Treasury's restricted suppliers or defaulters database.
• Not under investigation for corrupt activities.
• No directors or members in the service of the state.
• Award subject to passing SIU Internal Integrity Unit screening and/or State Security Agency vetting.

2. Preference points evaluation (80/20 system) for responsive bids:

• Price: 80 points (formula: Ps = 80

• (1 - (Pt - Pmin) / Pmin)).

• B-BBEE status level: up to 18 points (Level 1 = 18, Level 2 = 14, Level 3 = 12, Level 4 = 10, Level 5 = 8, Level 6 = 6, Level 7 = 4, Level 8 = 2, Non-compliant = 0).
• Specific goal: More than 50% Black ownership = 2 points.
• Total preference points = 20. Maximum total score = 100.

Estimated bid value does not exceed R1 000 000 (all taxes included), therefore 80/20 system applies.

Scope: Repair and maintenance of the kitchen at the SIU Mpumalanga Provincial Office. Contract subject to JBCC requirements. Once-off contract period.

Detailed work items:

1. Demolish:

• Dismantle and remove existing kitchen sink cabinet including single-bowl sink; remove all demolished materials from site; retain existing door handles for reuse.
• Remove existing vinyl floor tiles including adhesive; remove waste; prepare floor for new tiles.
• Remove existing timber kitchen worktop/table (approx. 3.10m x 0.60m x 32mm) and remove from site.

2. New kitchen sink cabinet (1 unit):

• Supply, manufacture and install new cabinet approx. 1.50m x 0.60m x 0.90m in white melamine or matching existing cabinets, including carcasses, doors, shelves, hinges, fixings, accessories.
• Supply and install new double-bowl stainless-steel sink fitted into cabinet with waste fittings and accessories.
• Supply and install new kitchen mixer tap with hot and cold water connections, flexible connectors, isolating valves, all fittings.
• Reinstall 2 retained door handles.

3. Granite tops (2 units):

• Supply, fabricate and install white granite worktop approx. 1.50m x 0.60m x 32mm matching existing East Wing Kitchen worktop (type, quality, finish, design, colour); include cutting, polishing, edging, joints, sealant, supports, installation accessories.
• Supply, fabricate and install white granite worktop approx. 3.00m x 0.60m x 32mm matching existing East Wing Kitchen worktop; include all cutting, polishing, edging, joints, sealant, supports, installation accessories.

4. Porcelain floor tiles (15 m²):

• Supply and install Origins Fynbos Grey Matt Porcelain Floor Tile 280 x 710mm or matching existing floor tile colour and appearance; include substrate preparation, adhesive, grout, cutting, levelling, skirting/edge finishing, accessories.

5. Ceramic wall tiles (1 m²):

• Supply and install 150mm x 150mm ceramic wall tiles or matching existing wall tile colour, pattern, appearance; include surface preparation, adhesive, grout, cutting, finishing, accessories.

Deliverables: As specified by the SIU. Successful bidder must deliver in full no later than stipulated date. Must be prepared to sign confidentiality agreement and undergo vetting/screening. Must provide reasonable project completion timeframes.

No explicit requirements for bidder experience, track record, key personnel qualifications, or CVs are stated in the document. Eligibility is based on registration and compliance criteria (CSD, CIDB 1 GB, COIDA, tax compliance) rather than demonstrated experience. The evaluation mentions 'best value' incorporating expertise, experience, and technical proposal, but no minimum experience thresholds or specific qualification requirements are defined.

Pricing schedule requires a fixed-price quotation for the complete scope of work, inclusive of VAT and all disbursements. Breakdown per item:

1. Demolish (sink cabinet, vinyl floor tiles, timber worktop).
2. New Kitchen Sink Cabinet (cabinet, double-bowl stainless-steel sink, mixer tap, reinstall 2 door handles).
3. Granite Tops (two worktops: 1.50m x 0.60m x 32mm and 3.00m x 0.60m x 32mm, matching East Wing Kitchen).
4. Porcelain Floor Tiles (15 m² Origins Fynbos Grey Matt 280 x 710mm or equivalent).
5. Ceramic Wall Tiles (1 m² 150mm x 150mm).
6. VAT (if applicable).
7. Total cost (VAT inclusive).

Quotation must be on bidder's letterhead, all pages signed, rates in ZAR and firm for bid validity period. No amendment after closing. SIU reserves right to use its own calculated total for evaluation.

Pricing format: Fixed-price quotation for the entire scope of work including all logistics and disbursements. VAT must be included in the final price. Rates quoted in ZAR and held firm for the bid validity period. No amendment of quotations after closing date and time; SIU reserves the right to use the correct total amount calculated by SIU during evaluation.

Quotation must reflect a cost breakdown per the pricing schedule (Demolish, New Kitchen Sink Cabinet, Granite Tops, Porcelain Floor Tiles, Ceramic Wall Tiles, VAT, Total cost VAT inclusive).

Separate quote must be on bidder's letterhead.

Payment terms: Payment within 30 days of receipt of invoice. No pre-payments. Payment on deliverables achieved.

No performance bond, guarantee, or insurance requirements stated in the document.

No financial capacity or turnover thresholds specified.

Mandatory compliance documents:

• CSD registration with compliant tax status (CSD summary report as proof).
• SARS Tax Compliance Status PIN or printed TCS certificate.
• CIDB registration certificate for General Building Work at 1 GB grade.
• Valid COIDA Letter of Good Standing indicating construction/repairs/renovations as business activity.
• CIPC company registration.
• ID copies of company directors.
• B-BBEE status level verification certificate (SANAS accredited) or sworn affidavit (for EME/QSE) to claim preference points; absence results in zero B-BBEE points.
• Fully completed and signed RFQ document including SBD 4 (Declaration of Interest) and SBD 6.1 (Preference Points Claim).
• Foreign suppliers must complete the foreign supplier questionnaire.

Disqualification triggers: unsigned quotation page, missing SBD 4 or SBD 6.1, non-compliant CSD tax status, proven incorrect information, late/incomplete submission, listed on restricted suppliers/defaulters database, under investigation for corrupt activities, directors/members in service of the state.

Preference point system: 80/20 (price 80, B-BBEE 18, specific goal 2).

No specific health and safety requirements, OHS plans, or HSE compliance details are stated in the document beyond the general requirement for a valid COIDA Letter of Good Standing indicating construction, repairs, or renovations as the nature of business activities. The contract is subject to JBCC requirements which may imply standard construction health and safety obligations, but these are not detailed in the tender document.

Contract period: Once-off. Successful bidder must sign SBD 7 (Contract Form for Rendering of Services). Contract subject to JBCC requirements. SIU may enter into a Service Level Agreement (SLA) upon appointment. Payment within 30 days of invoice receipt; no pre-payments. All goods/services subject to SIU conditions, policies, and procedures. Copyright and intellectual property rests with SIU. No goods delivered or services rendered before official order received. Bidder must sign confidentiality agreement and undergo vetting/screening. Bidder must provide reasonable project completion timeframes. SIU reserves right to withdraw quotation at any time. Quotation validity 60 days from closing date. Rates firm for bid period. No amendment of quotations after closing. SIU may use its own calculated total for price evaluation. Contract governed by PPPFA 2000, Preferential Procurement Regulations 2022, General Conditions of Contract, and applicable special conditions. Schedule of deviations forms part of the agreement. Tenderer must within two weeks of receiving completed agreement contact employer's agent to arrange delivery of securities, bonds, guarantees, proof of insurance, and other documentation per conditions of contract. Agreement comes into effect when tenderer receives fully completed original copy; unless tenderer notifies employer in writing within 5 working days of any reason for non-acceptance, it constitutes a binding contract.

Quotations must be submitted to [email protected]. Proposals become the property of the SIU and will not be returned. Service provider must commit to post-support service when required. Payment within 30 days of invoice receipt on deliverables achieved. CSD Tax Compliance status must reflect on the CSD Summary report. Quotation validity period is 60 days from closing date (document also states 30 days in one section; 60 days is the primary validity period stated on the cover page). All quotations must be accompanied by CSD registration if not previously submitted. Quotation must reflect a cost breakdown with prices inclusive of VAT. All pages of the quotation must be signed by the responsible person. SIU reserves the right to withdraw any quotation at any time and to invite suppliers to present proposals for final decision. Successful bidder must sign SBD 7 contract form. Award subject to acceptance of SIU Supply Chain Management policy, general contract conditions, and any special conditions. SIU conditions supersede bidder's own conditions. No pre-payments. Late bids not accepted. Bids must be on official forms provided, not re-typed. RFQ subject to PPPFA 2000, Preferential Procurement Regulations 2022, General Conditions of Contract, and applicable special conditions.

Evaluation follows a two-stage process. Stage 1: Mandatory eligibility and administrative compliance (pass/fail). Requirements include CSD registration with compliant tax status, CIDB 1 GB grading for General Building Work, valid COIDA Letter of Good Standing for construction/repairs/renovations, confirmation of ability to deliver per Scope of Work, and submission of ID copies of directors, CIPC registration, SARS PIN, B-BBEE certificate/sworn affidavit, fully completed and signed RFQ with SBD 4 and SBD 6.1. Bidders listed on the National Treasury restricted suppliers/defaulters database, under investigation for corrupt activities, or with directors/members in the service of the state are excluded. Award is subject to passing SIU Internal Integrity Unit screening and/or State Security Agency vetting. Stage 2: Preference points evaluation (80/20 system) for responsive bids. Price scores 80 points using the formula Ps = 80

• (1 - (Pt - Pmin) / Pmin). B-BBEE status level scores up to 18 points (Level 1 = 18, Level 2 = 14, Level 3 = 12, Level 4 = 10, Level 5 = 8, Level 6 = 6, Level 7 = 4, Level 8 = 2, Non-compliant = 0). Specific goal of more than 50% Black ownership scores 2 points. Total preference points = 20. Maximum total score = 100. Estimated bid value does not exceed R1 000 000 (all taxes included), so 80/20 system applies.