Request for information: grid forming technologies

{"name":"__________________________________________________________","email":null,"phone":null,"department":null,"address":null}

The E-Tendering Training Acknowledgement Form is a mandatory returnable document. It must be fully completed and submitted to NTCSA within the prescribed period; failure to do so will render the tenderer non-responsive and disqualified from the procurement process.

The E-Tendering Training Acknowledgement Form is a mandatory returnable document. It must be fully completed and submitted to NTCSA within the prescribed period; failure to do so will render the tenderer non-responsive and disqualified from the procurement process.

Unable to extract eligibility criteria

eTendering system is a web-based system that allows suppliers bidding for various tenders advertised

on Tender Bulletin system to “upload” their tender documents. Currently the tenderers or suppliers

submit tender documents at various Eskom tender offices. eTendering system replaces the manual or

physical submission of tender documents at various Eskom tender offices. eTendering system in a

nutshell is an electronic box where tender documents can be “dropped” or “uploaded”. Suppliers will

be required to register their details before they can be granted access to the eTendering system. An

OTP (one time pin) will be sent to both their cell phone and email address.

Quick and direct access is also available by using the following links:

• Tender Bulletin Public website: https://tenderbulletin.ntcsa.co.za - this is used by members

of the public, to view and access NTCSA published tenders. eTendering hyperlink will be found

on this site. Members of the public may follow prompt instructions once they have clicked on

the eTendering link (https://eTendering.eskom.co.za). This link will allow them to upload the

required tender documentation.

• eTendering website Public website: https://eTendering.eskom.co.za - this is used by

members of the public, to view information about published tenders and submit their tender

documents.

• N.B: Members of the public would need to have a CSD number to gain access to

eTendering system.

2 Problems

A channel of communication has been created in case users of the system experiences a problem

with the system. In a case users come across some difficulties in using Tender bulletin, eTendering

and OpenText systems they need to contact the buyer responsible for the published tender.

3 What’s New

A new functionality to “add closed tenders”. Closed tenders refers to the tenders which are not listed

on Tenderbulletin as normal tenders, but are tenders sent directly to the relevant and potential

suppliers who meet the selection and evaluation criteria to offer what the buyer needs. These

suppliers will be sent a link via email to bid privately.

© 2023 Eskom of 19

Proprietary and Confidential

Eskom eTendering System

User Manual

4 Getting Started

To gain access to eTendering portal

1. Open your web browser

2. Type TenderBulletin (eskom.co.za) or https://eTendering.eskom.co.za

3. eTendering system login page will be displayed:

Fig 1

Registration Form Steps to follow

© 2023 Eskom of 19

Proprietary and Confidential

Eskom eTendering System

User Manual

• Complete all the fields
• Contact number must start with a

Plus prefix e.g +27

• Ensure that you also fill in the

capture picture to validate that you

are not a robot.

• Once all columns have been filled

click on register button

• Pop-up message will be displayed asking

the registerer to verify the email sent to

the provided email address.

• If the email does not come through,

click on “Resend Verification Email”

button

• email to be resent,
• Once you have received the email click

on link provided on

the email.

• Then you will be directed back to

etendering site with a login screen

displayed, now complete the login

with your verified email address and

password

Fig1.1

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Proprietary and Confidential

Eskom eTendering System

User Manual

Fig2a.

Fig2b.

Fig3.

4. Once the email is verified, login using your registered email address and password then the

OTP page will be displayed

© 2023 Eskom of 19

Proprietary and Confidential

Eskom eTendering System

User Manual

5. OTP sent to the registered cellphone number and email address

6. Insert the otp number then click “Verify OTP” button, to resend OTP click on “Resend OTP”

button

© 2023 Eskom of 19

Proprietary and Confidential

Eskom eTendering System

User Manual

7. Landing page once OTP is verified

8. Select the preferred “Ref No”

9. A page with the preferred Tender information is displayed before tender documentation can

be submitted.

© 2023 Eskom of 19

Proprietary and Confidential

Eskom eTendering System

User Manual

10. Click on “Create New Submission” button to submit required Tender documents

11. Landing page once clicked on “Create New Submission” button. Take note of the

mentioned disclaimers.

© 2023 Eskom of 19

Proprietary and Confidential

Eskom eTendering System

User Manual

12. To submit tender documents, click on “Add file” button

13. Upload required tender documents by:

14. Giving the file a name

15. Select the listed file type e.g.: Technical, commercial, finance and etc

16. Choose the file you need to upload

17. Then click on “Upload” button, Fig5.

© 2023 Eskom of 19

Proprietary and Confidential

Eskom eTendering System

User Manual

Fig4.

Fig5.

© 2023 Eskom of 19

Proprietary and Confidential

Eskom eTendering System

User Manual

14. Once clicked on “Upload” button, this page will be displayed with the submitted document(s).

Continue to submit all the required documents under the correct category ,i.e: Technical

should be selected if technical documentation is uploaded and etc. Verify all required

documents are uploaded before making ‘Final Submission’ by clicking on ‘Finalize

Submission’ button.

© 2023 Eskom of 19

Proprietary and Confidential

Eskom eTendering System

User Manual

15. Click on “Finalize Submission” button. A file size cannot exceed 50MB and a total size of

all uploaded files should not exceed 900MB.

16. Once “Finalize Submission” button is clicked the pop-up message confirming the submission

will pop-up

© 2023 Eskom of 19

Proprietary and Confidential

Eskom eTendering System

User Manual

17. Click on “Finalise and Close Submission” button to finalize the submission of documents.

If not all documents were submitted or still wish to add or submit more documents, click on

“No, continue adding files” button.

18. Once the submission is finalised the page with all submitted documents will display with the

submission and closed time and date timestamp at the bottom.

19. To view submitted tenders, click on “My Submissions” menu option. All your individually

submitted tenders will be displayed.

If you want to view or verify the submitted documents, click on “View Submission” button

© 2023 Eskom of 19

Proprietary and Confidential

Eskom eTendering System

User Manual

20. Once the submission process is complete an email with be sent to the submitter with all

submitted documents on email,Fig6.This is the final step for the submitter or tenderer.

It is vital to save the email with the submission ID for future enquiry if need be.

--------Originalmessage--------

From:Eskom E-Tender Document Submission 28 [email protected]

Date:Tue,23Aug2022,3:42pm

To:[email protected]

Subject: Response To Submitter

Eskom E-Tender Document Submission 28

Hi Monalisa

You have finalized a new submission with submission id:14 on tender #MPKUS10086PS

closing date : 2022-11-30 10:00:00.

Have started the submission from 2022-08-23 14:28:33 and finalized at 2022-08-23

15:42:28

Tender Description:

Award for Provision of Office Cleaning and Janitorial Services at Kusile Power Station

Project

Files Submitted:

ID Original Name Title Size Type

38 Test7.pdf testingCom 33141 Commercial

40 Test1.pdf testingTech 33502 Technical

41 Test15.pdf testingFin 33141 Finance

Thanks,

Eskom E-Tender Document Submission 28 Automated Mail

© 2022 Eskom E-Tender Document Submission 28. All rights reserved.

NB: This Email and its contents are subject to the Eskom Holdings SOC Ltd EMAIL

LEGAL NOTICE which can be viewed at

http://www.eskom.co.za/Pages/Email_Legal_Spam_Disclaimer.aspx

Fig6.

© 2023 Eskom of 19

Proprietary and Confidential

Eskom eTendering System

User Manual

5 Edit Registration

To edit already registered information such as Name, Organization, CSD and cell phone number

select “Edit Registration” on the drop down, Fig1. New window with information that needs to be

updated pop ups,Fig2. Click on “Update” button to update registration details.

Fig1.

Fig2.

6 Log off Button

To logout, click “Log out” on the dropdown next to your name

Fig1.

© 2023 Eskom of 19

Proprietary and Confidential

Eskom eTendering System

User Manual

7 Password reset

To reset a forgotten password, click “Forgot your password” Fig1. and a new screen will

pop up to enter an alternative email where the new password will be sent Fig2.Confirmation

message will be sent to the user, Fig3.

Fig1.

Fig2.

Fig3.

© 2023 Eskom of 19

Proprietary and Confidential

Eskom eTendering System

User Manual

An email confirming password reset will be sent to the email provided.

Click on the link or “Reset Password” button to reset the password.

Fig4.

A new window will pop up to reset and confirm the new password, Fig5.Enter new

password and confirm then click on “Reset Password” button.

Fig5.

OTP window will pop up, type in the OTP sent to either the cell phone or email address.

Fig6.

© 2023 Eskom of 19

Proprietary and Confidential

Eskom eTendering System

User Manual

OTP successfully goes through and lands on the below screen, password is successfully

reset.

Fig7.

8 General

This system is compatible to most web browsers however we recommend Ms Edge.

The end.

© 2023 Eskom of 19

The source document is a system user manual and contains no tender-specific dates. The only date referenced is an example email dated 23 August 2022, which is not a tender deadline.

No contact details are provided in the source document. The only email address in the document is an automated system address ([email protected]) from a sample email, which is not a valid contact for this tender.

Bids are submitted electronically through the Eskom eTendering system. Bidders must register on the portal, verify their email address, and log in with an OTP sent to their cellphone and email. Submissions are made by selecting the tender reference number, creating a new submission, and uploading documents under the correct category (Technical, Commercial, Finance). Files must not exceed 50MB each and 900MB in total. Bids are finalised by clicking 'Finalise and Close Submission'; a timestamped confirmation and email with the submission ID are issued. Bidders should contact the buyer responsible for the published tender if they experience problems with the system.

No evaluation criteria are stated in the source document. The document is a user manual for the eTendering system, not a tender specification. Closed tenders may be sent directly to suppliers who meet the selection and evaluation criteria, but no such criteria are disclosed in this document.

This is a Request for Information on grid forming technologies. The source document is a user manual for the Eskom eTendering system and contains no technical specifications, scope, quantities, or deliverables for the RFI itself. Bidders must use the eTendering portal to access the actual RFI documentation.

To gain access to eTendering portal: open web browser, type TenderBulletin (eskom.co.za) or https://eTendering.eskom.co.za. Complete registration form: complete all fields, contact number must start with plus prefix e.g +27, fill in capture picture to validate not a robot, click register. Verify email sent to provided address; if not received, click 'Resend Verification Email'. Click link in email, then login with verified email and password. OTP sent to registered cellphone and email; insert OTP and click 'Verify OTP', or 'Resend OTP'. Select preferred 'Ref No'. Click 'Create New Submission' to submit required tender documents. To submit documents, click 'Add file', give file a name, select file type (Technical, commercial, finance, etc.), choose file, click 'Upload'. Continue submitting all required documents under correct category. Verify all required documents are uploaded before making 'Final Submission' by clicking 'Finalize Submission'. File size cannot exceed 50MB and total size of all uploaded files should not exceed 900MB. Click 'Finalise and Close Submission' to finalize; if not all documents submitted, click 'No, continue adding files'. Once finalized, page displays with submission and closed time and date timestamp. To view submitted tenders, click 'My Submissions' menu option; to view or verify submitted documents, click 'View Submission'. Once submission process is complete, an email is sent to the submitter with all submitted documents. It is vital to save the email with the submission ID for future enquiry.

No financial requirements, pricing formats, bonds, guarantees, or payment terms are stated in the source document.

Bidders must have a valid CSD (Central Supplier Database) number to access the eTendering system. No other compliance requirements are stated in the source document.

A channel of communication has been created in case users of the system experience a problem. Users who come across difficulties in using Tender bulletin, eTendering and OpenText systems need to contact the buyer responsible for the published tender.

A new functionality to “add closed tenders”. Closed tenders refers to the tenders which are not listed

suppliers who meet the selection and evaluation criteria to offer what the buyer needs. These

Request for Information (RFI) on Grid Forming Technologies for NTCSA. RFI Number E3405NTCSAMWP. Effective Date March 2025, Review Date March 2028.

Contact: Claire Sennelo, Assistant Officer Procurement.

Telephone: 011 800 8111

Email: [email protected]

Submission channel: NTCSA E-Tendering page (NTCSA Tender bulletin site).

Format: All documents in PDF and Excel. 50MB per file limit; 900MB total per submission.

No zip or compressed files; no hard copies accepted.

Resubmission: If a bidder resubmits, the latest version only is accepted; all previous versions are null and void.

Status: The submission status must be indicated as complete.

Help: A Supplier Help Manual and video are available on the NTCSA E-Tendering page.

Deadline: Submissions must be uploaded before the closing date and time; it is the supplier's responsibility to ensure timely submission.

No formal evaluation or scoring criteria are stated. This is a Request for Information; no price or preference point system applies.

The RFI seeks information on Grid Forming Technologies (GFM), specifically GFM Battery Energy Storage Systems (BESS).

The questionnaire (147 questions) covers these capability areas:

• Definition of GFM BESS and the technical standard the definition refers to.
• Track record of supplying grid-scale GFM BESS to power utilities.
• Capability to form its own voltage and angle, and tests proving this.
• Provision of system strength, including minimum short-circuit ratio (SCR) for stable operation.
• Provision of inertial response, including emulated inertia limits and MW/s rates.
• Oscillation damping across frequency bands (e.g. 0.2-0.8 Hz and 0.8-2 Hz).
• Black start and system restoration, including a 12-hour certified power guarantee.
• Island mode operation and transitions between grid-connected and islanded states.
• Voltage control, reactive power and reactive current injection.
• Fault ride-through (LVRT/HVRT) and active-power recovery after faults.
• Withstanding phase jumps and maximum phase-angle steps.
• Provision of static and dynamic models (PSSE, PowerFactory, RSCAD, PSCAD) and willingness to support hardware- or software-in-the-loop testing.

For each capability, bidders must provide technical descriptions, test results, compliance with internationally recognised codes and standards, capability curves, and cost implications (including percentage cost increases for oversizing).

Bidders must respond to a 147-question questionnaire covering GFM BESS capabilities. For each capability, bidders must provide: technical descriptions, test results, compliance with internationally recognised codes and standards, capability curves, and cost implications (including percentage cost increases for oversizing). Bidders must also provide static and dynamic models for simulation and indicate willingness to support hardware- or software-in-the-loop testing.

Bidders must provide a traceable track record of supplying grid-scale GFM BESS to power utilities, including a list of utilities and quantities of direct GFM orders fulfilled.

Bidders must provide test results and documentation proving compliance with internationally recognised codes and standards for each GFM capability (voltage formation, system strength, inertia, damping, black start, island mode, voltage control, fault ride-through, phase jumps). Bidders must also provide static and dynamic simulation models (e.g. PSSE, PowerFactory, RSCAD, PSCAD) and indicate willingness to support hardware- or software-in-the-loop testing.

Bidders must state the percentage increase in cost to provide each capability (fault current, active power, reactive power, damping, black start, island mode) above 1 p.u. compared to a unit that is not oversized.

Cost information is requested as part of the questionnaire: bidders must state the percentage increase in cost to provide capabilities above 1 p.u. (e.g. fault current, active power, reactive power, damping, black start, island mode) compared to a unit that is not oversized.

No formal compliance or eligibility criteria are stated. Bidders must be able to submit electronically via the NTCSA E-Tendering site and provide the requested technical documentation and models.

No contractual terms are stated. This is a Request for Information; no contract will be awarded.

Submission must be made electronically via the NTCSA E-Tendering page. All documents in PDF and Excel format. 50MB per file, 900MB total per submission. No zip or compressed files; no hard copies. If resubmitting, the latest version only is accepted. Submission status must be indicated as complete. The Supplier Help Manual and video are available on the NTCSA E-Tendering page.

supply identified in the specification and/or works

Closing date and time for tender submission: 31 August 2026 at 10:00 (SAST). A site visit and/or clarification meeting may be stipulated as compulsory in the Tender Data; attendance is mandatory or the tender is disqualified. Details of any such meeting are in the Tender Data.

All communication must be with the NTCSA Representative only, in writing, in English. Queries must be addressed to the NTCSA Representative identified in the enquiry document; no other NTCSA official may be contacted. NTCSA will publish all queries and responses on the platform where the tender was advertised. Tenderers must check the NTCSA Tender Bulletin and NT e-Tender Portal regularly for addenda and responses.

Bidders must submit an original and one (1) complete paper copy of the original, in separate packages marked "ORIGINAL" and "COPY". The outer package must be marked "Confidential" and show the Invitation to Tender number, the tenderer's name, physical and email addresses, and the contact number of the authorised signatory. Tenders must be in English, completed in ink (not pencil), and signed. The Acknowledgement Form must be completed and submitted. Tenders received after the closing time (Telkom time signal, SAST) are rejected. NTCSA will not accept tenders by facsimile or e-mail unless the Tender Data says so. NTCSA may request a reverse e-auction; in that case, a complete tender without prices is required.

Evaluation is in stages. Basic compliance is checked first; failure renders the tender non-responsive. Mandatory returnables and designated materials thresholds must be met or the tender is disqualified. If functionality is a criterion, a minimum threshold stated in the Tender Data must be met to proceed. NTCSA will assess financial risk; if mitigating factors are insufficient, the tenderer will not be considered. Pricing is evaluated per the Tender Data. Arithmetical errors are corrected: the amount in words prevails over figures; line-item totals prevail over unit rates; decimal misplacement is corrected. Specific Goals are scored with supporting documentation; a failure to meet them scores zero within the 90/10 or 80/20 split. Prices and Specific Goals are added and ranked. Objective criteria under Section 2(1)(f) of the PPPFA may be applied; functionality and B-BBEE elements cannot be used as objective criteria.

This is a Request for Information on grid forming technologies. The scope is defined by the specification and/or works information issued by NTCSA. The Acknowledgement Form must state whether the tender is for the whole or part of the works, services or supply identified. Tenderers must check the enquiry documents on receipt and notify the NTCSA Representative of any discrepancy or omitted documents.

559-1105062830 Rev 1 NTCSA Standard Identifier

Conditions of Tender Effective Date 01 July 2024

Review Date July 2027

Cost of 2.6 Accept that NTCSA will not compensate the tenderer for any costs incurred in the

tendering preparation and submission of a tender, including the costs of any testing necessary to

demonstrate that aspects of the tender satisfy the evaluation criteria, or the negotiation

of any contract.

Submitting a 2.7 Check the enquiry documents on receipt and notify the NTCSA representative of any

tender discrepancy or omitted documents. The Acknowledgement Form must be completed

and submitted with the tender and must clearly state if the tender is for the whole or

part of the works, services or supply identified in the specification and/or works

information by NTCSA

2.8 Return the mandatory tender returnables to NTCSA for evaluation purposes by tender

submission deadline, and tender returnables that are required for contract award before

contract award. All documents returned (including all forms data and schedules) must,

without exception, have been completed. Where any certificate, document, proof of

registration or the like is required to be submitted as a mandatory or other tender

returnable, the tenderer must ensure that NTCSA is placed in possession of a valid,

current and, where stipulated, original document for the entire duration of the tender

validity period.

2.9 Submit a complete original tender in paper form, plus one (1) complete copy of the

original tender, also in paper form, at tender submission deadline. If an original tender

is not submitted at all, or a copy of the original tender is not submitted at all, the

tenderer will be disqualified.

and a reasonable time for tenderers to make consequential adjustments to their

tenders before the closing date and time for submission.

Insurance 2.17 The extent (if any) of insurance provided by NTCSA may not be for the full cover

required in the conditions of contract. The tenderer is advised to seek qualified advice

regarding insurance.

Pricing the 2.18 Include in the rates, prices, and the tendered total of the Prices all duties, taxes

tender (including VAT), and other levies payable by the tenderer if successful. Such duties,

taxes and levies are those applicable 14 (fourteen) days prior to the closing date and

time for tender submission.

559-1105062830 Rev 1 NTCSA Standard Identifier

Conditions of Tender Effective Date 01 July 2024

Review Date July 2027

2.19 Provide rates and Prices that are fixed for the duration of the contract and are not

subject to contract price adjustment except as provided for in the Enquiry.

2.20 State the rates and Prices in South African Rand unless instructed otherwise in the

tender and time for tender submission will not be requested and may not be submitted after

submission the closing date and time. A clarification that requires the tenderer to provide a breakdown

of its tendered rates or Prices may not result in changes to prices or the substance

of the submitted tender, except as required by the NTCSA Representative to confirm

the correction of arithmetical errors discovered during evaluation. The total of the

Cataloguing 2.32 The successful tenderer may be required to provide the cataloguing information per

item after contract award, and in that instance, will need will to ensure that all

materials delivered to NTCSA are labelled in line with NTCSA’s labelling

specifications as may be stipulated. Where cataloguing is a requirement, the Pricing

rates of invoicing are taken into account when determining the tendered Price.

Arithmetical 3.15 Check responsive tenders for arithmetical errors. If there is a discrepancy between

errors an amount in figures and the amount in words, the amount in words shall prevail.

Check the highest-ranked tender for the following errors or omissions: -

a) the misplacement of the decimal point in any unit rate; or

b) omissions in completing the pricing schedule or bill of quantities, or

c) arithmetical errors in line item totals that are the result of the incorrect multiplication

of a unit rate and a quantity in a bill of quantities or schedule of prices; or

d) arithmetical errors that are the result of the incorrect addition of the prices.

and will request the tenderer to either confirm the prices as tendered or to accept the

corrected prices.

Where the tenderer elects to confirm the prices as tendered; NTCSA will correct the

error as follows: -

a) If a bill of quantities or pricing schedule applies and there is an error in the line-item

total that is the result of an error in multiplying the unit rate and the quantity, the line

559-1105062830 Rev 1 NTCSA Standard Identifier

Conditions of Tender Effective Date 01 July 2024

Review Date July 2027

item total shall prevail, and the rate shall be corrected.

b) Where there is a misplacement of the decimal point in the unit rate, the line-item

total as quoted shall prevail, and the unit rate shall be corrected.

c) Where there is an error in the total of the prices that is the result either of other

corrections required by the checking process or in the tenderer’s addition of prices,

the total of the prices shall prevail, and the tenderer shall be asked to revise the

selected item prices (and their rates if a bill of quantities applies) to result in the

tendered total of the prices.

documentation by closing date and time of tender submission, the tenderer will not be

disqualified if otherwise evaluated as acceptable in all other criteria; however, the

tenderer will score zero points for Specific Goals within the 90/10 or 80/20 allocation

of points.

Ranking of 3.17 NTCSA will add the score for Pricing and Specific Goals together and rank the

tenders tenderers from the highest to the lowest.

Objective criteria 3.18 A contract may be awarded to a tenderer that did not score the highest points only in

accordance with Section 2(1) (f) of the Preferential Procurement Policy Framework Act,

2000. If NTCSA intends to apply Objective Criteria envisaged in section 2(1)(f), NTCSA

must stipulate the Objective Criteria in the Enquiry. Functionality and any element of the

Prices must include all duties, taxes (including VAT) and levies applicable 14 days before the closing date. Rates and prices must be fixed for the contract duration, with no price adjustment except as provided in the Enquiry. Prices must be in South African Rand. NTCSA will not compensate tenderers for any costs of preparing or submitting a tender. If a performance bond or demand guarantee is required, the tenderer must select at least two (2) financial institutions from the NTCSA-approved list. NTCSA may assess the tenderer's financial statements for financial risk.

Comply with all relevant legislation, including National Treasury Instruction Notes, CIDB Regulations, PPPFA Regulations, B-BBEE Codes, COIDA, and the OHS Act. Provide proof that SHEQ systems, policies and capabilities are in place. If CIDB grading is a criterion, be registered with the CIDB at the closing date or within 21 working days of it. Submit a valid B-BBEE certificate or affidavit; fraud or 'fronting' is reported to the B-BBEE Commission. Provide a valid tax clearance (SARS TCS) if required. Submit an authenticated copy of the authority to act as an agent if applicable.

Proof of 2.25 Where an agent submits a tender on behalf of a principal, an authenticated copy of

authority to act the authority to act as an agent of the tenderer must be submitted as a tender

as agent returnable.

Compliance with 2.26 Comply with relevant legislation and regulatory instruments such as Instruction Notes

relevant issued by National Treasury, CIDB Regulations for construction works; materials

legislation (NT designated for local content and/or production by the dtic, PPPFA Regulations; Amended

instructions, B-BBEE Codes, COIDA; OHS Act; NTCSA’s requirements for Safety, Health, Environment

CIDB, PPPFA and Quality (SHEQ) and any other applicable legislation or regulatory instruments indicated in

etc) the Invitation to Tender.

Proof of Safety, 2.27 Tenderers are required to provide proof to the satisfaction of NTCSA that safety,

Health, health, environmental and quality (SHEQ) systems, policies and capabilities are in

so registered within twenty-one (21) working days from the closing date and time for

submission of tenders.

Contract Skills 2.29 If the tenderer is awarded a contract, it, as Contractor, shall achieve in the

Development performance of the contract the Contract Skills Development Goals (CSDG)

Goal (CSDG) established in the CIDB Standard for Developing Skills through Infrastructure Contract

(published in GN 1779, Government Gazette No. April 2023)

agreement that has a duration of 12 months or more, and to:

a) a contract of R5 million or more, in the case of a professional service or service

contract or an order issued in terms of such a contract; or

b) a cidb grading designation of grade 7 or higher, in case of an engineering and

construction works, or design and build contract or an order issued in terms of such a

contract.

Contract 2.30 The Contractor shall achieve in the performance of the contract the Contract

Participation Participation Goals (CPG) relating to the engagement of targeted enterprises as

Goals (CPG) established in the CIDB standard for indirect targeting for enterprise development

through Construction works contracts (published in Government Gazette No. February 2013).

targeted enterprises as established in the aforesaid standard applies to:

(a) construction works contracts in the General Building (GB) and to Civil Engineering

(CE) classes of construction works;

(b) construction works contracts of an estimated minimum project duration of 6

months; and

(c) construction works contracts in which at least 25% of the main contract could

reasonably be expected to be subcontracted out in one or more of the following CIDB

classes of construction works:

i) Civil Engineering (CE)

ii) Electrical Engineering Work (EB)

iii) General Building Works (GB)

iv) Mechanical Engineering (ME)

2.31 NTCSA may disqualify a tender if it is found that the tenderer has misrepresented

or falsified any information, certificate, affidavit or document. NTCSA will report

any fraud in relation to a tenderer’s B-BBEE certificate/affidavit, or evidence of

‘fronting’ as defined in the B-BBEE Act , as amended, to the B-BBEE

Respond to 3.1 Respond to a request for clarification that NTCSA receives before the closing date for

requests for clarification or queries. NTCSA’s responses will be published to all tenderers in the

clarification same manner the enquiry documents were issued. It is the tenderers’ responsibility

to check the NTCSA Tender Bulletin and NT e-Tender Portal regularly for updated

responses to clarifications.

Issue Addenda 3.2 If necessary and prior to the closing date and time for tender submission, amend, amplify,

or add to the Enquiry documents by way of Addenda published in the same media

that the Enquiry was issued. It is the tenderers’ responsibility to check the NTCSA

submission in order to take account of the Addenda in preparing its tender, NTCSA

may grant such an extension and shall publish the extension.

Return late 3.3 Return tenders received after the closing date and time for tender submission

tenders unopened to the tenderer. Tenders will be deemed to be late if they are not received

in the designated tender box or at the designated facsimile machine at the date and

time stipulated as the closing date and time for tender submission

Tender opening 3.4 Open the tenders in the presence of the tenderers’ representatives who choose to

attend the tenders’ opening at the time and place stated in the Tender Data. Tenders

for which a notice of withdrawal has been submitted will not be opened.

3.5 At tender opening, NTCSA will announce the names of the tenderers. Prices may be

announced if so, stated in the Tender Data.

Non-disclosure 3.6 Unless required by law, NTCSA will not disclose information relating to the evaluation

and comparison of tenders and recommendations for the award of a contract to

tenderers or to any other person not officially concerned with the tender process until

after the award.

Grounds for 3.7 Reject a tender if NTCSA establishes that there is proof that the tenderer influenced the

rejection processing of tenders or the awarding of the contract, the existence of collusion and/or

bid rigging, and/or that the tenderer has participated in any fraudulent activity in

connection with the enquiry.

Clarification of a 3.8 Obtain clarification from a tenderer in respect of any matter in the tender that may not

tender be clear or that could give rise to ambiguity in a contract arising from this tender if the

matter were not to be clarified. A document that the Enquiry identifies as a mandatory

tender returnable that is required to be submitted at the closing date and time for

tender submission will not be requested, but NTCSA may seek clarity on it.

NTCSA may accept or reject any variation, deviation or alternative tender. NTCSA may cancel the tender at any time before a contract has been concluded and will give written reasons for the cancellation upon written request. NTCSA, its subsidiaries, shareholders, advisors, directors, employees, and representatives shall not be liable for any losses, claims or damages of whatsoever nature or howsoever arising that may be sustained by a tenderer or any other person as a result of its participation in the tender or from any amendment, termination or suspension of the process. NTCSA may enter into mandated negotiations with any one or more selected tenderer(s) in accordance with NTCSA's approved procurement policies and procedures. Tenderers must hold their tenders valid for acceptance by NTCSA at any time within the validity period after the closing date and time. Tenderers must extend the validity period for a specified additional period if NTCSA requests. A tenderer that does not agree to extend the validity of its tender will be excluded from further consideration. Tenderers must treat as confidential all matters that arise in connection with the procurement. Tenderers must use and copy the documents provided by NTCSA only for the purpose of preparing and submitting a tender. Tenderers must obtain and familiarize themselves with the latest revision of standardised specifications and/or other documents that have been incorporated by reference into the enquiry documents. Tenderers must attend a site visit and/or clarification meeting that is stipulated as being compulsory. Failure to attend a clarification meeting or site visit that is identified as compulsory will result in disqualification from participation. Tenderers are entitled to seek clarification in respect of the enquiry documents. A request for clarification or query must be addressed, in writing, to the NTCSA Representative identified in the enquiry document. No request or query may be addressed to any other NTCSA official other than the NTCSA Representative. NTCSA will publish all requests for clarification and queries received (without divulging the tenderer's name), together with its responses, on the platform/s on which the tender was advertised. A request for clarification or query must allow NTCSA a reasonable time to respond, and a reasonable time for tenderers to make consequential adjustments to their tenders before the closing date and time for submission. The extent (if any) of insurance provided by NTCSA may not be for the full cover required in the conditions of contract. The tenderer is advised to seek qualified advice regarding insurance.

2.1 Submit a tender only if the tenderer (whether a single company or an incorporated or unincorporated joint venture or consortium) complies with the eligibility criteria stated in the Tender Data and the tenderer, or any of its principals, is not under any restriction to do business with NTCSA or State-Owned Companies. Tenderers that NTCSA finds to be ineligible will be disqualified.

demonstrate that aspects of the tender satisfy the evaluation criteria, or the negotiation

2.8 Return the mandatory tender returnables to NTCSA for evaluation purposes by tender

returnables evaluation.

materials and materials will result in its disqualification from further evaluation.

Functionality 3.12 If functionality is a criterion, tenderers will be scored against the functionality criteria

to further evaluation.

analysis financial risk to NTCSA in the execution of the contract. During evaluation of a tenderer’s

Evaluation of 3.14 Evaluate the Price in accordance with the criteria/requirements in the Tender Data.

Evaluation of 3.16 Score the Specific Goals with reference to the supporting documentation in the tender.

Specific Goals If a tenderer fails to meet Specific Goals and/or to submit the required proof/supporting

tenderer will score zero points for Specific Goals within the 90/10 or 80/20 allocation

of points.

Ranking of 3.17 NTCSA will add the score for Pricing and Specific Goals together and rank the

Objective criteria 3.18 A contract may be awarded to a tenderer that did not score the highest points only in

must stipulate the Objective Criteria in the Enquiry. Functionality and any element of the

B-BBEE scorecard may not be used as Objective Criteria.

Reverse e- 3.19 Reverse e-auction is an electronic system that utilises the 90/10 and 80/20 Price and

Auction Preference point systems, and which is intended to achieve competitive pricing.

legislation (NT designated for local content and/or production by the dtic, PPPFA Regulations; Amended

CIDB, PPPFA and Quality (SHEQ) and any other applicable legislation or regulatory instruments indicated in

Health, health, environmental and quality (SHEQ) systems, policies and capabilities are in

Quality SHEQ must be reflected in the tender.