Vegetation management services at port rex power station for 5 years (nec3 term service contract)

No contact details are provided in this document. The Service Manager's details are to be inserted at award stage. The NEC3 TSC3 guidance notes are available from Engineering Contract Strategies (Tel 011 803 3008, Fax 086 539 1902, www.ecs.co.za).

Returnable documents: C1.1 Form of Offer and Acceptance (signed offer and acceptance), C1.2b Contract Data provided by the Contractor (completed in full), and the Schedule of Deviations (if any). The tenderer's representative must be duly authorised to sign. The offer is valid until the period stated in the Tender Data. Any deviations must be recorded in the Schedule of Deviations; a covering letter is not part of the contract.

No evaluation criteria are stated in this document. The document is a contract template (NEC3 TSC3) and does not include scoring or preference point details.

Scope: Vegetation management at Acacia, Ankerlig and Palmiet Power Stations for five years. Services include: monthly lawn care (mowing, edging, weeding, leaf and cutting removal) across specified footprints; flower/shrub bed maintenance; chemical weed and pest control using approved herbicides; quarterly fertilisation and soil treatment; quarterly alien vegetation control; quarterly pruning and shaping of shrubs; yearly supply of one indigenous tree for Arbor Day; yearly supply and maintenance of topsoil and mulch; firebreak maintenance (e.g. 200m x 5m clear strip at Acacia, and at Ankerlig clearing between servitude fences and up to 8m from N2 access road verges, 4.7km + 5.7km); at Ankerlig, declared alien vegetation eradication every February, August and November across 44 ha, weed control herbicide spraying, continuous clear strip along security fence (1m wide, 4000m), full cleaning of internal roads and hard surfaces (827,294m2), garden bed maintenance (210,000m2 medium/low impact, 30,950m2 medium/high impact), irrigation system repairs; at Edgemead Ambient Air Quality Monitoring Station, biannual grass cutting and weed clearing across 360m2 footprint and pruning of trees/plants impacting the station; ad hoc tree removal (stump included) as and when required.

Key personnel: Contractor must provide details of key people in Contract Data Part 2, including name, job, responsibilities, qualifications, experience, and CVs. The tenderer's CIDB registration number must be stated in the Form of Offer and Acceptance.

Pricing: NEC3 TSC3 Option A – priced contract with price list. The price list includes items priced as lump sums or as expected quantities multiplied by rates. The Contractor must price all items inclusive of everything necessary to provide the service. Lump sum items are not adjusted if quantities differ; only compensation events can change prices. The price list must be linked to the Contractor's plan. The total of the Prices for 5 years must be stated. Price adjustment for inflation applies after first 12 months (85% variable, 15% fixed; SEIFSA indices).

Pricing: NEC3 TSC3 Option A (priced contract with price list). The price list includes lump sum items and items with expected quantities multiplied by rates. Prices are fixed and firm for the first 12 months; thereafter price adjustment for inflation applies (85% variable linked to SEIFSA indices, 15% fixed; CPA frequency semi-annual). The offered total of the Prices exclusive of VAT is to be stated, with VAT at 15% added. Payment: assessment interval between the 25th and 30th day of each month, or 1-3 days on completion of a Task Order. Payment due 30 days from receipt of a compliant tax invoice. Interest on late payment at the prime rate of Standard Bank. The Contractor must provide a tax invoice within one week of receiving a payment certificate. The Contractor must comply with Eskom's Vendor Management System for invoice processing.

C1.1 Form of Offer and Acceptance: signed by a duly authorised representative; tenderer's CIDB registration number must be stated. C1.2b Contract Data: completed in full, including key people details and CVs. B-BBEE: any change in B-BBEE status must be notified to the Employer within 7 days, with updated verification certificate within 30 days; a decrease in status may lead to renegotiation or termination. Joint ventures: all members jointly and severally liable; key person with authority to bind must be notified within two weeks of Contract Date. Insurance: Contractor must provide insurances per Insurance Table A (e.g. loss/damage to Employer's property, Plant and Materials, Equipment, public liability, employer's liability) from starting date until completion or termination. Health and safety: comply with OHSA and all applicable laws, Employer's safety rules, maintain safety documentation. Asbestos: comply with Asbestos Regulations, 2001; if asbestos is identified, stop work and leave area until declared safe; removal/disposal only by registered asbestos contractor instructed by Employer.

Health and safety: Contractor must comply with the Occupational Health and Safety Act and all applicable laws, Employer's safety rules and site requirements. Must maintain all required safety documentation, certifications and compliance records. SHE file must be submitted two weeks before start of work and at intervals required by Employer's Safety Department. Low service damages apply for late SHE file submission (1.5% of Task Order value per week, limited to 10%). Asbestos: Employer ensures ambient air conforms to prescribed standards (OEL 0.2 fibres/ml as 4-hour TWA, short-term 0.6 fibres/ml as 10-minute TWA). If asbestos is identified, risk assessment and control measures required; personnel may stop work and leave area until declared safe. Removal/disposal only by registered asbestos contractor at Employer's expense.

Environmental: Contractor must comply with all applicable environmental laws and regulations, and Employer's environmental rules and procedures. Environmental liability insurance is required per Insurance Table B. Asbestos management per Employer's Asbestos Standard 32-303.

Contract: NEC3 Term Service Contract (TSC3) April 2013, with main Option A (priced contract with price list), dispute resolution Option W1, and secondary Options X1 (price adjustment), X2 (changes in law), X17 (low service damages), X18 (limitation of liability), X19 (Task Order), X20 (key performance indicators), and Z additional conditions. Service period: five years. Starting date: to be confirmed. Law: South Africa. Language: English. Period for reply: immediately for health and safety matters, 1 week during planning, 3 working days during execution. Contractor submits first plan within 2 weeks of Contract Date. Task Order programme within 3 days of receiving Task Order. Low service damages: 1.5% of Task Order value per week for lawn/vegetation maintenance failures, general appearance, SHE file submission; 2% per week for document submission delays, delay in completing Task, resource delays; each limited to 10% of Task Order value. Limitation of liability: Contractor's liability for indirect/consequential loss limited to R0; for any one event, liability for loss/damage to Employer's property limited to deductibles; total liability limited to total of Prices, except for excluded matters (design defects, off-site manufacture, third-party property damage, death/injury, IP infringement) which are unlimited. End of liability date: 12 months after end of service period. Termination: Employer may terminate for prohibited actions (corrupt, fraudulent, collusive, coercive, obstructive) without court finding. Additional conditions: no cession/delegation without consent; joint venture members jointly and severally liable; confidentiality obligations; waiver/estoppel; health, safety and environment compliance; tax invoice requirements; compensation events must be notified within 8 weeks; Employer's liability for indirect/consequential loss limited to R0; ethics clause; insurance requirements; intellectual property – all foreground IP vests in Employer; asbestos management per Employer's Asbestos Standard 32-303.

General requirements: Contractor must comply with Eskom's Vendor Management System for invoice processing and payment; must inform Employer of any organisational changes affecting vendor status. No cession, delegation or assignment without written consent. Joint ventures must notify key person with authority to bind within two weeks of Contract Date.

Insurance: Contractor must provide insurances per Insurance Table A: loss/damage to Employer's property, Plant and Materials, Equipment (replacement cost or Employer's deductible); public liability (replacement cost for property damage, amount required by law for bodily injury/death); employer's liability (amount required by law). Employer provides insurances per Insurance Table B: Assets All Risk, Contract Works, Environmental Liability, General and Public Liability, Transportation (Marine), Motor Fleet and Mobile Plant, Terrorism, Cyber Liability, Nuclear Material Damage and Business Interruption, Nuclear Material Damage Terrorism – all per the insurance policy document.

{"closingDate":"01 April 2023"}

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Provision of Vegetation Management Services

tender response must be separated into its components as per the Price Schedule included with

the tender documents. Local procurement content is total spending minus the imported

component.

Proof of ownership / shareholding (preferably CIPC documentation) inclusive of shareholding

for the fulfilment of all SDL&I Obligations. The retained amounts shall only be released to the

B-BBEE Minimum Level: 0

Points Allocation: 20 points

B-BBEE Details: Review Date April 2026

Description/ Scope of Work Provision of Vegetation Management Services at Gourikwa Hydro

Station

Duration of the Project 60 Months

Section 1: Specific Goals

A maximum of 10/20 points may be awarded to a tenderer for the specific goal specified for the tender.

The points scored for the specific goal must be added to the points scored for price and the total must

be rounded off to the nearest two decimal places. Subject to section 2(1)(f) of the Preferential

Procurement Policy Framework Act, the contract must be awarded to the tenderer scoring the highest

points.

B-BBEE Status Level of Number of points Number of points

Contributor (90/10 system) (80/20 system)

1 10 20

2 9 18

3 6 14

4 5 12

5 4 8

6 3 6

7 2 4

8 1 2

Non-compliant contributor 0 0

NB: The following documents are required to claim preference points,

• Valid B-BBEE certificate issued by a SANAS accredited verification agency / sworn affidavit /

CIPC affidavit

• Proof of ownership / shareholding (preferably CIPC documentation) inclusive of shareholding

breakdown

• Certified ID copies of shareholder(s)
• Proof of Disability (where applicable)

Tenderer failing to provide documentation for the allocation of preference points will not be

disqualified, but’

• May only score point out of 90/80 for price
• Scores 0 points out of 10/20 for specific goals

Confidential

When downloaded from the document management system, this document is uncontrolled and the responsibility rests with the

user to ensure it is in line with the authorised version on the system. No part of this document may be reproduced without the

expressed consent of the copyright holder, Eskom Holdings SOC Ltd, Reg No 2002/015527/30.

File name: 240-6860265 (Rev 1) SDL&I Strategy Setting Tem

Specific goals: A maximum of 10/20 points may be awarded for the specific goal specified for the tender. Points scored for the specific goal are added to price points, total rounded to two decimals. Contract awarded to highest scoring tenderer per PPPFA. B-BBEE status level points table: Level 1: 10 (90/10) / 20 (80/20); Level 2: 9/18; Level 3: 6/14; Level 4: 5/12; Level 5: 4/8; Level 6: 3/6; Level 7: 2/4; Level 8: 1/2; Non-compliant: 0/0. Documents required to claim preference points: valid B-BBEE certificate from SANAS accredited agency, sworn affidavit or CIPC affidavit; proof of ownership/shareholding (preferably CIPC) with breakdown; certified ID copies of shareholders; proof of disability where applicable. Tenderer failing to provide documentation will not be disqualified but may only score out of 90/80 for price and scores 0 out of 10/20 for specific goals.

ensure their validity:

• Name/s of deponent as they appear in the identity document and the identity number.
• Designation of the deponent as the director, owner or member must be indicated in order to know that person is duly

authorised to depose of an affidavit. (Mark the applicable option).

• Name of enterprise as per enterprise registration documents issued by the CIPC, where applicable, and enterprise

business address.

• Percentage of black ownership, black female ownership and designated group. In the case of specialised enterprises

as per Statement 004, the percentage of black beneficiaries must be reflected. (No blank spaces to be left).

• Indicate total revenue for the year under review and whether it is based on audited financial statements or

management account. (Mark the applicable option).

• Financial year end as per the enterprise’s registration documents, which was used to determine the total revenue.

(Financial year end to be stipulated by day/month/year).

• B-BBEE Status level. An enterprise can only have one status level. (Tick applicable level)
• Empowering supplier status must be indicated. For QSEs, the deponent must select the basis for the empowering

supplier status.

• Date deponent signed and date of Commissioner of Oath must be the same. (The sworn affidavit must be signed in

the presence of the Commissioner of Oath. Furthermore the Commissioner must also sign and stamp)

• Commissioner of Oath cannot be an employee or ex officio of the enterprise because, a person cannot by law,

commission a sworn affidavit in which they have an interest.

Name of tenderer: .....................................

Tenderer representative: ............................

Representative signature: ...........................

Date: ......................................................

SDL&I Penalty and Performance Security: Eskom will apply penalty of 1.5% of Contract Value for failure to meet SDL&I obligations. For contract duration, Eskom retains 1.5% of every invoice (excluding VAT) as security for fulfilment of SDL&I obligations. Retained amounts released only upon fulfilment of all SDL&I obligations.

Section 1: Specific Goals

A maximum of 10/20 points may be awarded to a tenderer for the specific goal specified for the tender.

The points scored for the specific goal must be added to the points scored for price and the total must

B-BBEE Status Level of Number of points Number of points

Contributor (90/10 system) (80/20 system)

NB: The following documents are required to claim preference points,

Tenderer failing to provide documentation for the allocation of preference points will not be

• May only score point out of 90/80 for price
• Scores 0 points out of 10/20 for specific goals

Tenderer/s will be allocated points in terms of a preference point system based on specific goals,

Unable to extract eligibility criteria

appointment of contractors or suppliers for the

commencement of work

Note: Work stoppages that are initiated due to OHS related shall not warrant any financial compensation claim

lodged against Eskom.

3. Financial penalties shall be enforced on the principal contractor for non-conformance/s (identified for the main

supplier and/or its sub-contractor and/or supplier) pertaining to Eskom and/or Statutory OHS requirement/s.

4. Ensure that all employees (contractors/suppliers) undergo the relevant Eskom induction.

The grounds for the termination of work done by contractors/suppliers shall be provided by the main supplier.

All non-conformances/non-compliance by the contractors/suppliers (all tiers) to the main supplier shall be dealt with directly with the main contractor/supplier in terms of performance and penalty processes.

Eskom reserves the right to verify this when deemed necessary. The contractor may be instructed to provide copies of testimonials/references and the contact detail of clients (including Eskom) for whom the Company has done previous work of a similar nature

The provided document is a Quality Control Plan (QCP) template, not the tender specification. It contains fields for project details, approval, revision history, and activity tracking. The only substantive instruction is that after completing the Databook, an authorised copy must be sent to the site Documentation Control Centre for archiving and uploading on OpenText (Records Management). No scope, quantities, or service details for the gardening and vegetation services are included.

No eligibility criteria specified

The document provided is a Quality Control Plan (QCP) template, not the actual tender specification. It indicates that after completion of the Databook, an authorised copy must be sent to the site Documentation Control Centre for archiving and uploading on OpenText (Records Management). No specific scope, quantities, or service levels for gardening and vegetation services are stated.

Closing date: 02 October 2026 at 10:00. No other dates stated in the document.

Returnable documents: valid B-BBEE certificate (SANAS-accredited) or sworn affidavit/CIPC affidavit, proof of ownership/shareholding (preferably CIPC documentation) with shareholding breakdown, certified ID copies of shareholders, and proof of disability where applicable. Bidders must complete and submit the SDL&I objectives and the SDL&I Implementation Schedule within 28 days after contract award. Failure to provide preference point documentation does not disqualify the bid but limits scoring to price only.

Evaluation follows the Preferential Procurement Policy Framework Act. A maximum of 10/20 points may be awarded for specific goals (B-BBEE status level), added to price points, with the total rounded to two decimal places. Points table: Level 1 (10/20), Level 2 (9/18), Level 3 (6/14), Level 4 (5/12), Level 5 (4/8), Level 6 (3/6), Level 7 (2/4), Level 8 (1/2), Non-compliant (0/0). Bidders failing to provide preference point documentation may only score out of 90/80 for price and score 0 out of 10/20 for specific goals. SDL&I objectives do not form part of scoring but commitments become contractual obligations.

Provision of vegetation management services at Acacia, Palmiet and Ankerlig stations. Duration of the project is 60 months.

B-BBEE: Valid certificate or sworn affidavit required for contract award. Exempted Micro Enterprises (annual revenue ≤ R10 million) may submit a sworn affidavit; Qualifying Small Enterprises (annual revenue ≤ R50 million) must comply with QSE scorecard unless at least 51% black owned, in which case a sworn affidavit is required; entities with revenue above R50 million must submit a valid B-BBEE certificate. Bidders must submit a B-BBEE improvement or retention plan within 30 days of signing the contract. Bidders at Level 4 must achieve Level 3 by end of first year; bidders at Level 5-8 or non-compliant must achieve Level 4 by end of first year and improve one level each subsequent year. Local procurement content target is 100%. Procurement from designated black-owned enterprises target is 10%. Bidders must submit proposals for jobs created and retained.

Sworn affidavits must meet validity requirements: deponent's name as per ID and ID number; designation as director, owner or member; enterprise name as per CIPC registration and business address; percentage of black ownership, black female ownership and designated group; total revenue for the year under review and basis (audited or management account); financial year end; B-BBEE status level; empowering supplier status; date signed and date of Commissioner of Oath must be the same; Commissioner of Oath cannot be an employee or ex officio of the enterprise.

Suppliers must submit quarterly reports to Eskom on SDL&I compliance. Eskom reviews reports within 30 days and notifies suppliers in writing if obligations are not met. Suppliers must implement corrective measures before the next report, failing which retention clauses are invoked. The SDL&I Implementation Schedule must be completed and returned to the SDL&I representative for acceptance within 28 days after contract award.

Specific goals points are awarded based on B-BBEE status level, with a maximum of 10/20 points. Points are added to price points and the total rounded to two decimal places. Bidders failing to provide preference point documentation may only score out of 90/80 for price and score 0 out of 10/20 for specific goals.

Provision of gardening and vegetation services at Gourikwa, Ankerlig, Acacia, Port Rex and Palmiet Power Stations for a period of five (5) years. Tender number E3452GXPOU, issued 03 September 2026, closing 02 October 2026 at 10:00 AM, validity 150 days.

Closing date: 02 October 2026 at 10:00 AM (SAST). Clarification meeting: 09 September 2026 at 10:00 AM – non-compulsory, held via Microsoft Teams (link, meeting ID and passcode provided in the tender document). Clarification queries must be submitted at least 5 working days before the tender closing deadline.

Clarification meeting: 09 September 2026 @ 10:00 AM – Non-Compulsory Microsoft Teams meeting. Join link: https://teams.microsoft.com/meet/358180069279881?p=6fwcR0e3xWEZegGvI7, Meeting ID: 358 180 069 279 881, Passcode: 6Zr3cY2a.

Eskom Representative: Siyabulela Kekana, Tel: 021 941 5762, Email: [email protected]. All queries must be addressed in writing to the Eskom Representative only. Fraud/corruption reporting: 0800 11 2722 / [email protected].

Submission is electronic only via the Eskom E-tendering site. No hard copies or zip files accepted; upload each document in PDF format (max 500 MB per document, 4 GB total). The price list must be in PDF and is disqualifiable if not submitted. If a tender is resubmitted, only the latest version counts; ensure the submission status is marked complete. Late tenders are not accepted. Tenders are opened electronically; there is no public opening and prices are not read out. Returnable forms (disqualifiable if missing): Annexure A (Authorisation Form), Annexure B (Acknowledgement Form), Annexure C (Tenderer's Particulars), Annexure D (Integrity Pact Declaration), Annexure E (CPA for Local Goods/Services), Annexure H (SBD 1), Annexure J (SBD 4), E-tendering Help Manual acknowledgement, and the pricing schedule in PDF. Non-disqualifiable returnables (must be provided within 5 working days if requested): Annexure I (SBD 6.1 Preference Points Claim), tax clearance certificate (if not on CSD), Tax Evaluation Questionnaire, Employment Equity proof (if designated employer), and COIDA certificate.

Mandatory returnables at tender closing (disqualifiable): Electronic copy of tender in PDF (price list in PDF), Annexure A Authorisation Form, Annexure B Acknowledgement Form, Annexure C Tenderer's Particulars, Annexure D Integrity Pact Declaration, Annexure E CPA for local goods/services, Annexure H SBD 1, Annexure I SBD 6.1 Preference Points Claim, Annexure J SBD 4 Bidders Disclosure, E-tendering Help Manual acknowledgement. Returnables required for evaluation (score zero if not submitted): Specific Goals evidence. Returnables required prior to contract award: Tax clearance certificate (if applicable), Tax Evaluation Questionnaire, Employment Equity compliance proof, NEC3 Term Services Contract, Pricing schedule, Proof of CSD registration, COIDA certificate, Quality documents (Category 3 criteria, Form A, CQP/QCP templates, QM 58), Safety documents (Annexure B, OHS Plan, Costing for OHS, Baseline Risk Assessment, OHS policy signed by CEO, OHS competency CVs), Environmental: Proof of valid Pest Control Operating License, SDL&I Annexures 6a/6b/6c, Due diligence/financial analysis documents (annual financial statements, public interest score, ITA34C), Functionality/Technical evidence per Appendix A.

Evaluation follows a two-stage process. First, technical functionality is assessed using a weighted score-card; bidders must achieve at least 70% overall to qualify. Mandatory Technical Evaluation Criteria are pass/fail gatekeepers — a 'No' on any disqualifies. Qualitative Technical Evaluation Criteria are weighted, with a 70% minimum threshold. Prices are then scored out of 80 points (inclusive of VAT, corrected for arithmetical errors, excluding contingencies, adjusted for variations, compared on Net Present Value; unconditional discounts considered, conditional discounts not). Specific Goals (B-BBEE) are scored out of 20 points under the PPPFA 80/20 system. Bidders failing to submit evidence for Specific Goals receive 0 points for that goal but are not disqualified. The tender with the highest combined price and preference points is ranked first.

Provision of gardening and vegetation services at five power stations: Gourikwa, Ankerlig, Acacia, Port Rex and Palmiet, for a period of five (5) years. The scope of work is detailed in the NEC3 Term Service Contract and its Scope of Work annexure. Bidders must submit a completed pricing schedule as part of the NEC3 contract. A valid Pest Control Operating License is required as an environmental returnable. Quality returnables include Category 3 quality criteria, Category 3 Form A, CQP and QCP templates, and the Supplier QM specification (QM 58) for reference.

CVs and qualifications for personnel participating in the activity are required as part of the OHS competency evidence.

Quality returnables: Category 3 quality criteria listing all returnables, Category 3 Form A for section E, CQP and QCP templates for sections C & D, and the Supplier QM specification (QM 58) for reference only.

The completed pricing schedule is included in the NEC3 Term Services Contract. The price list must be submitted in PDF format and is disqualifiable if not received on submission.

Pricing must be submitted in the pricing schedule included in the NEC3 Term Service Contract, in PDF format. Prices are evaluated inclusive of VAT. Payment terms: Eskom pays within 30 days for contracts below R50 million (incl. VAT) and within 60 days for contracts above R50 million (incl. VAT). Financial analysis of the recommended supplier will be conducted prior to award; audited 18-month financial statements may be required. No performance security is required.

Proof of valid CSD registration is a mandatory contractual requirement. Tax clearance: a certified copy of a tax clearance certificate is required from foreign tenderers with a footprint in South Africa and from local tenderers not providing a SARS e-filing PIN or CSD number. B-BBEE: proof of B-BBEE status level (certificate, sworn affidavit, or other prescribed proof) is required for preference points. Employment Equity: designated employers must provide proof of compliance, including submission of the EE report. COIDA: original certificate of good standing or proof of application (South African tenderers only). Pest Control Operating License required. No CIDB grading required.

Safety returnables: Annexure B (Acknowledgement of Eskom OHS Requirements), an OHS Plan addressing scope risks, detailed costing for OHS (not a lump sum), a Baseline Risk Assessment (BRA) with methodology, a valid Letter of Good Standing (COIDA or equivalent), an OHS policy signed by the CEO complying with OHS Act Section 7, and CVs/qualifications for personnel demonstrating OHS competency.

Proof of a valid Pest Control Operating License is required as an environmental returnable.

The contract will be the Eskom NEC3 Term Service Contract. CIDB requirements, Contract Skills Development Goals (CSDG) and Contract Participation Goals (CPG) are not applicable. Mandatory contractual requirement: proof of CSD registration. Additional contractual requirements may include financial analysis (audited 18-month financial statements). Eskom reserves the right to award to a single or multiple suppliers. Alternative tenders are not allowed. No performance security required. Payment terms: 30 days for contracts below R50 million, 60 days for above R50 million. Subcontracting with subsidiaries is discouraged and must be declared.

Eskom reserves the right to award to a single or multiple suppliers. Alternative tenders are not allowed. Cataloguing/codification not applicable. Provision of Security for Performance not applicable. No public opening of tenders; prices not read out. Tenderers must submit via Eskom E-tendering; no hard copies; no zip files; latest submission only. Payment terms: 30 days for contracts below R50 million, 60 days for above R50 million. Eskom may negotiate with preferred bidders if prices not market-related. Subcontracting with subsidiaries discouraged and must be declared. SDL&I Objectives in line with RDP Goals apply to Acacia, Palmiet, Ankerlig, Gourikwa, and Port Rex.

Eligibility criteria: Tenderers must not be under restriction to do business with Eskom or State-Owned Companies; must not have nationality of a country on international sanctions lists; must not submit more than one tender (except as part of a JV); JV/consortium must be jointly and severally liable; must not have conflict of interest; must be signed by authorised persons; must not be restricted by National Treasury, on the Tender Defaulters list, or restricted by Eskom; must not subcontract 100% of the scope. Basic compliance requires meeting eligibility, submitting a complete tender with commercial, financial and technical information, and submitting mandatory returnables.

Functionality requirements are applicable. A weighted score-card approach is used to evaluate technical compliance. Tenderers need a weighted score of 70% overall or more to technically qualify. Mandatory Technical Evaluation Criteria are 'must meet' criteria assessed on a Yes/No basis; a 'No' disqualifies. Qualitative Technical Evaluation Criteria are weighted; minimum threshold is 70%. Prices are evaluated inclusive of VAT, corrected for arithmetical errors, excluding contingencies, adjusted for variations, and compared on Net Present Value. Unconditional discounts considered; conditional discounts not for evaluation. Prices scored out of 80 points. Specific Goals scored out of 20 points in accordance with PPPFA. 80/20 system used for ranking. Tenderers failing to submit evidence for Specific Goals get 0 points for that goal.

Contract Quality Plan template assist the supplier to identify and plan for meeting client's/ contract expectations/requirements for quality management

Closing date: 02 October 2026 at 10:00. Compulsory site briefing: 15 September 2026 at 10:00. Late submissions will not be accepted.

Technical enquiries: John Doe, Tel: 011 123 4567, Email: [email protected]. Submission enquiries: Jane Smith, Tel: 011 765 4321, Email: [email protected].

Returnable documents: All mandatory documents as listed in the returnable schedule must be completed, signed and submitted. Failure to submit any mandatory document will result in disqualification.

Evaluation will be based on the 80/20 preference point system. Price points: 80. Specific goals points: 20. Bidders must score a minimum of 70 points for functionality to be considered further.

The scope of work includes provision of gardening and vegetation services at Gourikwa, Ankerlig, Acacia, Port Rex and Palmiet Power Stations for a period of five (5) years. Detailed specifications are provided in the scope of work document.

Bidders must submit a valid tax clearance certificate and CSD registration report. No financial guarantees are required for this tender.

Bidders must be registered on the Central Supplier Database (CSD). Bidders must have a valid B-BBEE certificate or sworn affidavit. Bidders must have a valid CIDB registration for grading 2CE or higher.

Project Name: Vegetation Management – Port Rex. Project Address: Eskom Port Rex Power Station, 9 Wells Road, Gately, KuGompo City, 5201. Scope of the project: This Vegetation Management Contract outlines the scope of work for Port Rex Power Station. Peaking do not have a horticulture department to look after the vegetation at the various power stations. Port Rex therefore requires the services of a garden service company to service and maintain the vegetation within the power station, excluding the HV yard, by upkeeping the flower beds, cutting of grass, removing of garden waste and to perform weeding to keep the vegetation and roads and parking area neat and tidy. The maintenance of all Plants, Plant Beds, Trees and Lawns includes the periodic cleaning, weeding, disease and insect pest control, mowing of lawns, cutting of edges, pruning, wound dressing, replacement of unacceptable material, straightening plants which lean or sag, adjustment of plants which settle or are planted too low, eradication and removal of invader species, removal of garden cuttings and waste, and any other procedure consistent with good horticultural practice necessary to ensure normal, vigorous and healthy growth plants. Ensure that roads and grounds within the Power Station and fire break around outer perimeter are kept neat, clean, and cleared of all foreign objects and rubble.

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Eskom’s responsibility and commitment is to ensure a safe working environment is in line with

its Safety, Health, Environmental, and Quality (SHEQ) Policy and applicable legislative

obligations. This OHS requirements is Eskom Generation's minimum requirements which are

required to be met for the duration of the contract period by contractors/suppliers and, where

required, the delivery organisation. The contractor is expected to develop an OHS plan that

meets these requirements as well as all the relevant applicable legislation that they conform

to. Eskom in no way assumes the contractor’s legal responsibilities and liabilities. The

contractor is and remains accountable for the quality and execution of their health and safety

programme for their employees and appointed contractor employees. This OHS requirement

reflects minimum requirements and should not be construed as all-encompassing.

Note 1: All the requirements listed hereunder are in relation to the contract and do not

supersede or replace any organizational OHS requirements.

Where requirements listed are already in place, then the organizational requirements must be

taken cognisance of and listed in the respective OHS plans. If there are any additional Eskom

and/or legislative requirements listed in the OHS requirements, then these must be addressed.

2. Supporting clauses

2.1 Scope

This OHS requirements lists the legislative and Eskom requirements and, where applicable,

any requirements pertaining to local authorities, municipal by-laws, or environmental

legislation that must be met by the contractor.

2.1.1 Purpose

This document will provide a standardised approach to the compilation of OHS requirements

throughout Eskom Generation business for contracts, standards, and NEC 3.

2.1.2 Applicability

This OHS requirement is applicable to any contracting organisation that intends to respond to

Eskom Generation's tender/enquiry with the intention of entering into a contract.

2.2 Normative/informative references

Parties using this document shall apply the most recent edition of the documents listed in the

following paragraphs.

2.2.1 Normative

• Basic Conditions of Employment Act No .

Public

When downloaded from the document management system, this document is uncontrolled and the responsibility rests with

the user to ensure it is in line with the authorised version on the system.

No part of this document may be reproduced without the expressed consent of the copyright holder, Eskom Holdings SOC

Ltd, Reg No 2002/015527/30.

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Template R

Generation peaking 32-726-16T 3

Identifier ev

Stations OHS

Document R

Requirements for 156A/1647 1

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• Occupational Health and Safety Act and Regulations No .
• OHS Act “Regulations on Hazardous Work by Children in South Africa”
• National Environmental Management Act .
• National Road Traffic Act .
• 32-37 Eskom Substance Abuse Procedure.
• 32-136 Contractor Health and Safety Requirements
• 240-62196227 Life- saving Rules
• 32-95 Environmental, Occupational Health and Safety Incident Management Procedure
• 32-727 SHEQ Policy
• 32- 418 Working at Heights Procedure
• 240-62946386 Vehicle and Driver Safety Management Procedure
• 32-520 Risk Assessment procedure
• Plant Safety Regulations
• Iso 45001
• National Disaster Management Act
• 240-43848327 Employees’ right to refuse work in unsafe situation procedure

2.2.2 Informative

[1] Tobacco Products Control Act (Updated 2011.05.19)

[2] SANS 1186 Symbolic Safety Signs

[3] Constitution of the Republic of South Africa No

[4] DMN 34-110 Operating A Vehicle Mounted Crane

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2.3 Definition Explanation

Appointed contractor Means a contractor appointed by the Main contractor

Baseline risk (32-520) baseline operational risks refer to the health and safety risks

assessment associated with all standard processes and routine activities in the

business

Business unit (BU) (32-296) means any defined unit within the Eskom environment,

operating as a business under a particular cost-centre number. In the

context of this document and in terms of health and safety, any

reference to a BU includes a defined unit within any Eskom division and

its subsidiaries

Client (OHS Act) Eskom representative (Internal – Asset Owner), also referred

to as the contract administrator/custodian or agent or project manager

(as defined in the contract). He/she is the person responsible for

ensuring that the works or services are executed in terms of the

contract, as well as adherence to legislation pertaining to the contract.

Competent person (OHS Act) means any person having the knowledge, training,

experience, and qualifications, specific to the work or task being

performed, provided that, where appropriate, qualifications and training

are registered in terms of the South African Qualifications Authority Act,

1995 (Act No. )

Contractor (OHS Act) means an employer as defined in section 1 of the Act who

performs contracted work and includes Main contractors

End User is the consumer of a good or service

Consultant means a person providing professional advice

Controlled disclosure controlled disclosure to external parties (either enforced by law or

discretionary)

Duty of care to the (32-136) anybody who causes or has caused or may cause significant

environment pollution or degradation of the environment must take reasonable

measures to prevent such pollution or degradation from occurring,

continuing, or recurring. If such harm to the environment is authorised

by law or cannot reasonably be avoided or stopped, such person must

minimise and rectify such pollution or degradation of the environment

Employee (OHS Act) means, subject to the provisions of subsection (2), any

person who is employed by or works for an employer and who receives

or is entitled to receive any remuneration or who works under the

direction or supervision of an employer or any other person

Employer (OHS Act) means, subject to the provisions of subsection (2), any

person who employs or provides work for any person and remunerates

that person or expressly or tacitly undertakes to remunerate him/her,

but excludes a TES (ex labour broker) as defined in section 1(1) of the

Labour Relations Act 1956 (Act No. )

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2.3 Definition Explanation

Environment (32-94) means:

a) the land, water, and atmosphere of the earth;

b) micro-organisms and plant and animal life; and

c) any part or combination of (a) and (b) and the interrelationships

among and between them, and the physical, chemical,

aesthetic, and cultural properties and conditions of the foregoing

that influence human health and well-being

Eskom requirements Eskom requirements flowing from directives, policies, standards,

procedures, specifications, work instructions, guidelines, or manuals

Fall protection plan (OHS Act) means a documented plan of all risks relating to working from

an elevated position, considering the nature of work undertaken, and

setting out the procedures and methods to be applied in order to

eliminate the risk

Hazard (OHS Act) means a source of, or exposure to, danger

Hazard identification (OHS Act) means the identification and documenting of existing or

expected hazards to the health and safety of persons, which are

normally associated with the type of construction work being executed

or to be executed

Occupational Health and (OHS Act) means a file or other record in permanent form, containing

safety file the information required in relation to the contract.

Health and safety plan (OHS Act) means a document plan that addresses hazards identified

and includes safe work procedures to mitigate, reduce, or control

hazards identified

Occupational Health and means comprehensive health and safety requirements for a contract,

safety requirements project, site, and scope of work. This requirement is intended to ensure

the health and safety of persons, both workers and the public, and the

duty of care to the environment. The health and safety requirements

must be specific to each contract, project, site, and scope of work

Lifesaving Rules (240-62196227) a rule that, if not adhered to, has the potential to cause

serious harm to people

Medical Certificate of (OHS Act) means a certificate valid for one year, issued by an

fitness occupational health practitioner, issued in terms of the regulations,

whom shall be registered with the Health Professions Council of South

Africa

Medical surveillance (OHS Act) means a planned programme or periodic examination (which

may include clinical examinations, biological monitoring, or medical

tests) of employees by an occupational health practitioner or, in

prescribed cases, by an occupational medicine practitioner

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2.3 Definition Explanation

Method statement (OHS Act) means a written document detailing the key activities to be

performed in order to reduce, as reasonably as practicable, the hazards

identified in any risk assessment

National sourcing of services providers/contractors at the divisional level and not

Enquiries/contracts at BU level thorough tendering, request for price etc

Organisation may be defined as a group of individuals (large of small) that is

cooperating under the direction of executive leadership in

accomplishment of certain common objects

Pre-job meetings (34-227) means a meeting that is held prior to the commencement of

the day’s work and that is attended by all the relevant employees

associated with the work task

Main contractor (In the text of this document) Means an employer, as defined in section

1 of the OHS Act, who intends to tender for or has signed a contract

with Eskom for services rendered.

Provincial director (OHS Act) means the provincial director as defined in Regulation 1 of

the General Administrative Regulations under the Act

Responsible Manager Is a Manager of a department, section or operating/business unit who

has been appointed as part of the Eskom delegation of authority

process with the aim to assist the applicable 16(2) assigned person in

executing his/her duties in terms of the Occupational Health and Safety

Act

Risk assessment (OHS Act) means a programme to determine any risk associated with

any hazard at a construction site in order to identify the steps needed

to be taken to remove, reduce, or control such hazard.

Site (34-228) means an Eskom department, unit, complex, building, specific

project, work site, or the site where agents, clients, Main contractors,

contractors, suppliers, vendors, and service providers provide a service

to Eskom, directly or indirectly

Service provider any private person or legal entity that provides any service(s) to Eskom

for compensation

Subsidiary (32-94) an enterprise controlled by another (called the parent) through

the ownership of greater than 50% of its voting stock

Supplier (32-1034)means a natural or legal person who renders a service and

may include the following current or potential supplier vendor,

contractor, consultant

Task (34-227) a segment of work that requires a set of specific and distinct

actions for its completion

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2.3 Definition Explanation

Toolbox talks (34-227) where the team leader, after conducting pre-task planning,

shares all the tasks at hand and discusses task allocation, the identified

risks, and the control measures with all his/her team members on site

before commencing a specific task and documenting the agreed

strategy. (This shall be done to ensure common understanding of the

tasks, risks, and control measures required.)

The Act (OHS Act) means the Occupational Health and Safety Act No. , as amended, and the Regulations thereto

Visitor any person visiting a workplace with the knowledge of, or under the

supervision of, an employer.

2.4 Abbreviations

Abbreviation Description

BU Business Unit

CE Chief Executive

COID Act Compensation for Occupational Injuries and Diseases Act

DMR Driven Machinery Regulations

DEL Department of Employment and Labour ( Inspection and Enforcement

services – Provincial office)

EP Emergency Preparedness

EAP Employee Assistance Program

ERfW Environmental Regulations for Workplaces

GAR General Administrative Regulations

GSR General Safety Regulations

HCS Hazardous Chemical Substances

LDV Light Delivery Vehicle

MSDS Material Safety Data Sheets

OHS Act Occupational Health and Safety Act and Regulations,

O&M Operating and Maintenance

LoG (COID) Letter of Good Standing

SABS South African Bureau Standard

SANS South African National Standard

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2.5 Related/supporting documents

Section 37(2) of the OHS Act requires Eskom to sign an agreement and include it in the OHS

file for evaluation prior to the start of work. OHS department will issue the 37(2) agreement to

the project manager/end user who will facilitate the signing of the document by Eskom and

contractor representatives.

3. Document content

3.1 Scope of work

A copy of the scope of work must be retained by the contractor.

Note: The contractor who will be awarded this contract will be known as the “Main

contractor” and any contractor appointed by the Main contractor will be known as the

“Appointed contractor"

3.2 Legal compliance

3.2.1 Section 37(2) (Legal) Agreement

A section 37(2) agreement must be signed between Eskom and the main contractor at the

time of submitting the safety file. The main contractor must ensure that a section 37(2)

agreement is compiled between the main contractor and all their appointed contractors for the

contract. The original copy of the section 37(2) agreement must be retained by the contractor,

and a copy must be retained by the responsible project manager/end user. A copy of all the

agreements must form part of the respective contractor’s OHS file.

3.2.2 Hazardous Work by Children (Child Labour)

The constitution of the Republic of South Africa, in the "Bill of Rights", is clear on the rights of

children, especially when it comes to:

1. being protected from exploitative labour practices.

2. not be required or permitted to perform work or provide services that

3. are inappropriate for a person of that child’s age; or

4. This places at risk the child’s well-being, education, physical or mental health, or

spiritual, moral, or social development and the Basic Conditions of Employment Act,

Chapter six, Section 43, "Prohibition of employment of children."

Before resorting to the use of child labour, due consideration must be given to the child's

constitutional rights. Where work is being performed which is not prohibited in terms of the

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constitution, then such work must be conducted in terms of the OHS Act "Regulations on

Hazardous Work by Children in South Africa" with emphasis on paragraph 2: Purpose and

Interpretation. Eskom does not condone the use of child labour and, therefore, all effort must

be exercised, and child labour should not be used.

3.2.3 OHS Act

The main contractor and appointed contractors shall have an up-to-date copy of the OHS Act

and regulations which will be available to all employees.

3.2.4 Legislative Compliance

All contractors will comply with all the legislation pertaining to this contract being:

The Main contractor and all appointed contractors will comply with all the legislation pertaining

to this project being:

• The Constitution of the Republic of South Africa (particularly Section 24 of the

Bill of Rights).

• Occupational Health and Safety Act 1993 (Act ) and its Regulations.
• National Environmental Management Act 1998 (Act ).
• Environment Conservation Act 1989 (Act ).
• National Water Act 1998 (Act ).
• Civil and Building Work Act.
• National Road Traffic Act .
• Compensation for Occupational Injures and Diseases Act.
• SANS Standards –Contractor shall use the relative standards applicable to the

project.

3.3 ESKOM requirements

All contractors shall, before commencement of the project ensure that all their employees are

familiar with the relevant Eskom OHS documentation that is applicable to contract services.

3.4 Sheq policy

A SHEQ policy is a statement of intent and a commitment by the organization’s CE and senior

management in relation to the relevant OHS roles and responsibilities, the achievement of

their strategic objectives, and values of integrity, customer satisfaction, excellence, and

innovation. The main contractor and all appointed contractors, if not already in place, will be

required to compile an organisational SHEQ policy in line with their OHS responsibilities. The

policy must be signed by the organisation’s CE or the appointed assistant to the CE, OHS Act

Section 16(2). The policy must be displayed in a prominent place within the workplace. A copy

of the policy must be filed in the contractor's OHS files and attached as an annexure to the

OHS Plan.

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3.5 Coid

The Main contractor and all his/her appointed contractors shall be registered with an

appropriate employment compensation commissioner and have available a valid letter of good

standing (LoG) from such commissioner. The obligation lies with the contractors to ensure that

the LoG remain valid throughout the contract period. A copy of the LoG must be filed in the

contractor OHS files.

3.6 Costing for OHS within the project

The costing for OHS must be itemised based on the overall scope of the work (i.e.) Training,

provision of PPE, safety equipment purchases, safety campaigns, safety promotional material

etc.

3.7 Statutory appointments

The Main contractor and all appointed contractors must appoint competent workers who will

comply with the OHS Act for the duration of the contract. Before requiring appointees to accept

an appointment, the employer must ensure that they have received appropriate training and/or

information about their responsibilities. The relevant statutory appointments must be made in

compliance with the OHS Act's criteria, which include appointing a qualified individual to the

appropriate roles.

3.8 ESKOM life-saving rules

1. Eskom places a high value on health and safety and urges every organization that

undertakes work for Eskom to do the same.

2. Eskom has developed six life-saving guidelines that will apply to all Eskom

employees, agents, consultants, and contractors. Any Eskom employee or employee

of a Main Contractor or appointed contractor who fails to follow these rules would be

deemed a serious violation. These rules are in place to protect any employee, labour

broker, or contractor working from significant injury or death.

3. If any contractual work (including delivery of any product) is to be undertaken on

Eskom premises, the rules shall be obeyed by any contractor and their employees.

The rules are:

Rule description of rule

Open, Isolate, Test, Earth, and create an equipotential zone before touch

Rule 1 Any person who performs work on an electrical installation shall ensure that it is

isolated, tested and earthed before starting any work.

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Hook up at heights

Working at height is defined as any work performed above a stable work surface or Rule 2

where a person puts himself/herself in a position where he/she exposes himself/herself

to a fall from or into.

Buckle up

Rule 3 No person may drive any vehicle on Eskom business and/or on Eskom premises:

Unless the driver and all passengers are wearing seat belts.

Be sober

Rule 4 No person is allowed to be under the influence of intoxicating liquor or drugs while on

duty

Permit to work

Rule 5 Where an authorisation limitation exists, no person shall work without the required

permit to work.

Ensure safe live working

Rule 6 Ensure all live work basic principles are adhered to, as outlined (for the method being

used) in the High Voltage Live Working Standard for the respective division.

Eskom will take a zero-tolerance approach to these policies.

Noncompliance to Life-saving rules is regarded serious misconduct and will result in

serious disciplinary action, which may include dismissal.

This is to ensure that everyone who works on or visits an Eskom facility returns home

to their families safely.

3.10 Substance abuse

1. Alcohol and substance abuse are serious threats to any business, especially when it

comes to workplace accidents and car driving. As a result, Eskom has the right to take

reasonable procedures to identify and prohibit drunk people from entering the

company.

2. General Safety Regulation 2A specifies the legal position on intoxication.

3. The allowable alcohol and drug level is 0%.

4. All contractors must follow Eskom's procedure 32-37 ("Substance Abuse Procedure"),

taking into account that this is an Eskom Life-saving Rule number 4: (BE SOBER"),

and anyone entering the Eskom site will be subjected to ad hoc alcohol testing if the

BU has self-alcohol testing equipment.

5. Contractors are invited to develop their own manual and test their own employees for

alcohol on a regular basis.

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6. Test results must be marked "Confidential" and kept in the employee's personal file.

7. Eskom's life-saving rules must be included in the induction process.

8. All employees involved in the scope of work must sign the Life-saving rule pledge

before commencement of work.

3.11 Contractor organisational structure

3.11.1 Main Contractor Organogram

The Main contractor must provide an organisational organogram on the company’s

letter head related to this contract, depicting all the levels of responsibility from the CE

down to the supervisors responsible for the contract. List the relevant positions held,

names of appointees, legal appointments and the Organogram must be signed off by

the company's 16(1) or 16 (2).

The Main contractor must ensure that all appointed contractors comply with this

requirement. The Main contractor is responsible for keeping copies of all the

organograms’ as well as submitting them with the OHS plan. All organograms shall be

updated timeously when appointments are changed.

This diagram must be kept up to date and filed in the project OHS files.

3.11.2 Appointed Contractor/s Organogram

1. Appointed contractors are required to compile their company organogram for the

project on the company’s letter head, listing the reporting structure from their CE down

to their project supervisors. The diagram must list the names, positions held, any

appointments made and must be signed off by the company's 16(1) or 16 (2).

2. This diagram must be kept up to date, a copy of which must be given to the Main

contractor and a copy filed in the relevant project OHS files.

3. This diagram must be kept up to date and filed in the project OHS files.

3.12 Roles and responsibilities

3.12.1 Commitment

Visible commitment is essential to providing a safe work environment. Managers, supervisors

and employees at all levels must demonstrate their commitment by being proactively involved

in the day to day operations, in particular the Occupational Health and Safety aspects of any

project / contract. Legislation requires that each employee must take reasonable care of

themselves and their fellow workers, from management level down to the lowest employee

level.

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3.12.2 Main contractors and appointed contractors

Note 1: Most of the roles and responsibilities listed apply to both Main contractors and any

appointed contractors. Where some of the listed do not apply to both, then the specific

responsibilities will be listed and titled. The contractors shall:

1. Carry out all duties as listed in section 8, 9 and 10, the various other regulations that

form part of the OHS Act and Regulation 7 of the Construction Regulations.

2. Carry accountability and responsibility for the safety and health of their employees and

their appointed contractors within their working area, as contemplated by section 37(2)

of the OHS Act;

3. Shall keep a record of all employees including the appointed contractor employees,

including date of induction, relevant skills and licenses and be able to produce this list

at the request of the Eskom Project Manager.

4. Ensure that all their appointees are made aware of their accountabilities and

responsibilities in terms of their appointment and that they advise and assist these

appointees in the execution of their duties.

5. Ensure that the minimum legislative, regulatory and Eskom OHS requirements are

complied with on all work sites.

6. Compile a OHS (Occupational health and safety) file where all relevant health and

safety records must be kept for each work site.

7. The Main contractor must provide the project manager with the Compensation

Commissioner’s valid letter of good standing before the commencement of work and

any future renewal letters obtained during the contract for record-keeping purposes.

The letter of good standing shall reflect the name of the contractor’s company.

Similarly, the Main contractor must provide the Eskom project manager with all the

valid letters of good standing from their appointed contractors. This requirement

applies to the appointed contractors.

8. Appoint competent staff to perform the project work and ensure that all employees are

trained in the health and safety aspects relating to such work and that the employees

understand the hazards associated with all other work being carried out on the project.

9. Ensure that all employees are conversant with all relevant work procedures and that

they adhere to such procedures. Similarly (without removing the appointed contractors’

responsibilities), ensure that their appointed contractors and their employees are

conversant with all relevant work procedures and that they adhere to such procedures.

10. Stop his /her employees and any appointed contractors if such work poses a threat to

the health and safety of persons or a risk of degradation to the environment.

11. Ensure that Eskom OHS requirements are communicated to the appointed contractors,

evaluate, and assess the appointed contractors OHS files. Only appoint contractors

who are competent to do work, have satisfied the OHS compliance requirements and

satisfied that the contractor has the necessary competencies and resources to perform

the work safely.

12. Ensure that the supervisor or manager do not supervise work on any site other than

the site for which such supervisor has been appointed for.

13. Not victimise or dismiss employees, by virtue of the employee’s divulging health and

safety information or suspecting such information has been divulged, in the interests

of health and safety requirements.

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14. Before the commencement of work, review the submitted baseline risk assessments

to include site or emerging risks. This should be done by a competent person appointed

in writing with a view to identify hazardous and potentially hazardous work operations.

15. Ensure that pre-task risk assessments are conducted and documented daily and prior

to the starting of any new task, irrespective of whether it is a repetitive task or not.

16. Must ensure that an organisation medical surveillance programme for the duration of

the contract is in place and maintained. Prior to having pre-employment and periodic

medicals fitness examinations conducted, person/man job specifications must be

compiled and handed to the occupational health practitioner.

17. Issue risk-based personal protective equipment (PPE) as a measure of last resort to

their employees, inspect such equipment regularly and ensure recipients of PPE are

trained in the proper use, care and where necessary, the maintenance of PPE;

Note: should the Main contractor or his/her appointed contractors entertain visitors on

site, they will be held responsible for the provision and wearing PPE.

18. Ensure that all incidents are reported and investigated timeously by competent incident

investigators as and aligned with 32-95 requirements.

19. Be involved in all of their appointed contractor’s incident investigations.

3.12.3 Contractor site supervisor

The contractor site supervisor must be trained in the following:

• HIRA, Incident investigation training, Supervisor training, authorised person & PSR,

Legal liability

Must:

1. Be competent to perform the required supervisory tasks.
2. Ensure their employees and all appointed contractors comply with the required

statutory and Eskom project requirements.

3. Inspect all work done by the contractors to ensure adherence to Eskom’s standards

and specifications

4. Conduct follow-up inspections to ensure findings are closed out and preventative

action is in place.

5. Monitor contractors for adhere to statutory requirements and safety standards.
6. Monitor contractors overall OHS performance on site in order to achieve excellent

results

7. Discuss all OHS related problems with the relevant contractor management timeously

in the first instance and thereafter the Eskom project manager in the second instance

relating to procedure requirements, non-conformances identified, corrective actions,

audits and inspection schedules.

8. Continual liaison between the Main contractor, appointed contractors and employees.
9. Ensures that employees and appointed contractors are aware of latest standards,

procedures, work instructions and safety regulations issued by Eskom:

10. Conduct site Inspections for compliance to OHS requirements and compiles the

relevant inspection reports.

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11. Submit the observation reports to the relevant management.
12. Submit the required OHS reports communicated by Eskom e.g., manpower numbers,

incident statistics report etc

13. Have meaningful participation in the project statutory health and safety committee

meetings.

14. Participate in all appointed contractor incident investigations.
15. Participate in the Main contractor’s emergency preparedness planning.
16. Ensure that their own employees and those of any appointed contractor are competent

to perform the tasks assigned.

17. Issue site instructions on behalf of the Main contractor where and when the appointed

contractors deviate from safety requirements.

3.12.4 Contractor Health and Safety officer full/time

• Part time Safety Officer for this contract

The contractor health and Safety officer must be trained in the following:

• SAMTRAC, HIRA, Incident investigation training, Legal liability, Training, knowledge

and understanding of ISO 45001, Minimum work experience 2yrs, OHS Diploma

(applicable to 3-5 years contract)

• The contractor health and Safety Officer to submit a weekly report to Eskom safety

department from the daily plant walks.

• The contractor health and safety Officer to conduct monthly safety internal audit of their

sub-contractors and submit to Eskom the report and corrective action that has root

causes of all identified deviations.

3.13 Risk assessment (refer to 32-520)

It is a legal requirement in terms of Section 8 (2)(d) of the OHS Act for an employer to carry

out risk assessments, to establish which risks and hazards are attached to the health and

safety of persons due to any work which is performed, any article or substance which is,

handled, stored, transported. A risk assessment is defined as an identification of the

hazards present in the activity, work, site, and an estimate of the extent of the risks

involved, considering whatever precautions are already being taken.

It is essentially a three-stage process:

• identification of all hazards.
• evaluation of the risks.
• Measures to control the risks.

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Risk assessments are required to be maintained. This means that significant changes to

a process or activity, or any new process or activity should be subjected to a risk

assessment and that if new hazards come to light during the work process, then these

should also be subjected to risk assessments. Risk assessments for long term processes

should be periodically reviewed and updated. Method statements or written safe work

procedures are an effective method as information and record of the way jobs / tasks must

be performed. Daily or issue based or task specific or on the job risk assessments must

be conducted at the place where work is to be performed/ conducted to allow managers

and employees to assess any inherent risks that could have been overlooked during the

initial risk assessment or any changes that might have occurred in a period of absence.

For example, if a job / task is extended over a day or halted due to inclement weather.

Guidelines for actual steps involved in a job/task specific risk assessment are:

• Each activity is listed.
• Specific hazards are identified and listed against each activity.
• The magnitude of each risk is rated as Low. Medium or High.
• All known documentaries and supervisory controls are listed. For instance: What

safe work procedures exist for ladders.

• The relevance, effectiveness and sufficiency of these controls are assessed.
• In the event of insufficient or deficient controls for the particular activity, steps to be

taken to rectify this shall be recorded, and safe working procedures drawn up.

• Persons responsible for implementing and supervising the task shall be identified,

nominated and duly assigned.

• Persons responsible for monitoring the task and carrying out the planned job

observation must be nominated.

• Completed risk assessment shall be handed to the Eskom project manager

representative for comment and approval.

• The relevant section of the risk assessment shall be issued with a Transmittal Note

to the Supervisor nominated as the responsible person; and the names of workmen

who have received instruction on the work content and the sequence of the

activities listed in the risk assessment shall be recorded, and their competence

established. This instruction shall be done through an interpreter if required and

recorded on the Pre-Job Brief (Daily Safe Task Instructions), with reference to

applicable Risk Assessments.

3.14 Safe work procedures / method statements

There must be written safe work procedures for all activities, the safe work procedures must

be aligned with the risk assessments. Method statements / written safe work procedure are

control measures used to prevent an incident from occurring during the execution of the

project. A written safe work procedure/ method statements provide guidance how to execute

the task safely. A safe working procedure should be written when: -

a. Designing a new job or task.

b. Changing jobs or task;

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c. Introducing new equipment or substances; and

The safe working procedure should identify:

d. The supervisor for the task or job and the employees who will undertake the task;

e. The tasks that are to be undertaken that pose risks;

f. The equipment and substances that are used in these tasks;

g. The control measures that have been built into these tasks;

h. Any training or qualification needed to undertake the task;

i. The personal protective equipment to be worn;

j. Actions to be undertaken to address safety issues that may arise while

undertaking the task.

3.15 Fire equipment and maintenance

1. All firefighting equipment’s that have been provided shall:

a. Be clearly labelled

b. Conspicuously numbered

c. Entered in a register

d. Inspected monthly by a competent person

2. Tested and serviced every 12 months.
3. Results entered in the register and signed by competent person.

3.16 First aid and equipment

1. The requirements of the OHS Act GSR 3 must be observed.

2. First aid appointments must be made to meet the legal requirements. Appointees must

be trained to level 2 and the training service provider must be registered in accordance

with section 26(1) of the Skills Development Amendment Act, Act No. . It is

good practice for all employees to be trained to at least level 1.

3. When appointing employees for work sites, cognisance must be taken into account the

type of work performed, the distance teams are working apart and the terrain to be

covered if an emergency should arise.

4. A list of emergency numbers must be displayed on the notice boards and made

accessible for all employees.

5. Main Contractor must ensure that his /her employees and appointed contractor

employees are familiar with the emergency numbers.

6. Contractors shall have one first aid box for the first 5 persons and thereafter one for

every 50 or team of workers on site or part thereof, taking into account the type of work

performed and the distance between teams.

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7. More first aid boxes shall be provided in accordance with the risk assessment. Boxes

must be available and accessible for the immediate treatment of injured persons at the

workplace.

8. For offices, signs indicating where the first aid box or boxes are kept as well as the

name and contact details of the First Aider of such first aid box or boxes shall be

erected.

9. The Main Contractor and appointed contractor shall ensure that alternative

arrangements be made for incidents occurring after working hours.

3.16.1 Boxes and equipment

The following is a list of minimum contents of a first aid box:

🞘 Item 1: Wound cleaner/antiseptic (100ml).

🞘 Item 2: Swabs for cleaning wounds.

🞘 Item 3: Cotton wool for padding (100 g).

🞘 Item 4: Sterile gauze (minimum quantity 10).

🞘 Item 5: 1 Pair of forceps (for splinters).

🞘 Item 6: 1 Pair of scissors (minimum size 100 mm).

🞘 Item 7: 1 Set of safety pins.

🞘 Item 8: 4 Triangular bandages.

🞘 Item 9: 4 Roller bandages (75 mm X 5 m).

🞘 Item 10: 4 Roller bandages (100 mm X 5 m).

🞘 Item 11: 1 Roll of elastic adhesive (25 mm X 3 m).

🞘 Item 12: 1 Non-allergenic adhesive strip (25 mm X 3 m).

🞘 Item 13: 1 Packet of adhesive dressing strips (minimum quantity, 10 assorted sizes).

🞘 Item 14: 4 First aid dressings (75 mm X 100 mm).

🞘 Item 15: 4 First aid dressings (150 mm x 200 mm).

🞘 Item 16: 2 Straight splints.

🞘 Item 17: 2 Pairs large and 2 pairs medium disposable latex gloves.

🞘 Item 18: 2 CPR mouth pieces or similar devices.

A content check list must be available with all boxes and boxes shall be checked on a regular

basis, kept clean and dust free.

3.17 OHS communication systems

1. Main Contractor/s and their appointed contractors must develop a communication

strategy outlining how they intend to communicate OHS issues to their staff, the

mediums they will employ and how they will measure the effectiveness of their OHS

communication. Below is a brief on how communication should take place. Where

project meetings are conducted on site, OHS shall be included as a standing agenda

point and minutes of these meetings shall be available on site at all times. Minutes of

meeting must be compiled and filed in the relevant OHS files. All employees shall have

access to these minutes. Attendance register shall be kept for all the health and safety

meetings.

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3.17.1 Statutory Health and Safety Committees

1. The Main contractor shall establish statutory health and safety committee in terms of

Section 19 of the OHS Act. Similarly, appointed contractors shall establish their own

statutory health and safety committee.

2. All appointed contractors shall be members of the Main contractor’s safety committee.

3. The Committee shall meet to discuss OHS issues concerning the current work being

performed, training, upcoming work and OHS requirements, incidents and lessons

learned specific OHS problems, safety performance, action plans and other relevant

OHS issues. Listed below is a preferred agenda.

4. OHS representatives for a workplace shall be members of the relevant workplace

safety committees (Refer to Section 19 (2) (a) of the OHS Act).

5. The number of persons nominated by employer must not be more than the Health and

Safety Representatives on that specific statutory health and safety committee. (Refer

to Section 19(2)(c) of the OHS Act)

6. A statutory health and safety committee meeting shall be held at least 3 monthly (where

medium to high risk work is involved, more frequent if required), and all appointed

members of the committee shall attend the meeting.

7. Statutory health and safety committees may make recommendations to the Main

contractor and the project manager and the Inspector at DEL.

8. All health and safety committees shall discuss all projects related OHS Act Section 24

and 25 incidents and other notified serious incidents.

9. Health and safety committees shall follow up on incident investigation

recommendations and shall keep record of all recommendations made by the

committee.

10. Statutory health and safety committees may make recommendations for the revision

of current standards, procedures and practices.

11. The Main contractor and appointed contractors shall ensure that statutory and non-

statutory health and safety committees carry out their duties.

12. The chairperson of the health and safety committees shall be selected and appointed

by the contractor. The appointed chairperson must be competent to chair meetings

and be able to make informed decisions.

3.17.2 Non-statutory health and safety committees

1. Where there are large worksites, then non-statutory sub-committee must be

established within that worksite to assist with the communication of health and safety

related matters between the statutory health and safety committee and the workplace.

2. The duties and responsibilities of the non- statutory health and safety committees will

be the same as the statutory safety committee

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3.17.2.1 Agenda

1. The following serves as the guideline for the OHS Committee meeting agenda.

• List of agenda items:
• Matters arising from previous minutes
• Matters arising from Contractor’s OHS meetings.
• Audit results and feedback
• Review Health and Safety Representative Inspection Reports
• Review

o Incident investigation reports

o Non-Conformances

o Announcements (near miss/injury/damage)

o Follow up on recommendations made by the employer in incident investigation

reports

• Accident Prevention – Safety Promotion

o Planned Job Observations

o OHS Training

o Protective clothing and equipment

o Incident Announcements / Recall

• Forthcoming High hazard activities.
• Non-conformances.
• Housekeeping.
• Work permits.
• Work procedures.
• Hazardous materials / substances.
• Fire Prevention
• Occupational Hygiene Assessments, Health Risks and Actions
• Security
• Rules, Instructions
• Public Safety
• Environmental Management
• Emergency Preparedness
• Statistics report
• Closure

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3.17.2.2 Minutes and action items for all health and safety committee meetings

1. Minutes and record of action items shall be kept of all health and safety committee

meetings.

2. Action column with target dates and responsible person shall be clearly visible on the

minutes and shall be completed during the meeting.

3. Statutory health and safety committee meeting minutes and record of action items shall

be kept for the duration of the project or a minimum period of three years.

4. Non–statutory health and safety committee meeting minutes shall be kept for the

duration of the project or a minimum period of 12 months.

5. All other meeting minutes where OHS is on the agenda, shall be kept for a minimum

period of 12 months.

6. The original copy of the minutes and record of the action items must be signed by the

chairperson.

7. The relevant project manager and Main contractor shall endorse the relevant minutes

with his/her recommendations and return the minutes to the relevant contractors

chairperson within 14 calendar days of the meeting.

3.18 Toolbox talks / daily team talks / pre job meetings

1. A meeting must be held prior to the commencement of the day’s work with all relevant

personnel associated with the work task in attendance. The job, relevant procedures,

associated hazards, safety measures, i.e. the task risk assessments shall be

discussed. Each employee who attends the briefing shall sign an attendance list of that

pre-job brief form undertaking that they have an understanding of the tasks, risks and

control measures required.

2. Where possible, toolbox talks can be included in the pre-job brief meetings. If this does

not occur, then weekly toolbox talks must be conducted. The toolbox talk topics will be

based on OHS issues pertaining to the project site. The topic and the contents shall

be in writing. Attendance registers with the topic listed shall be kept.

3.19 OHS training

1. The Main contractor, when making a bid for this project shall provide a breakdown list

of the OHS training requirements and the costing of such requirements. Similarly,

appointed contractor must provide the same requirements when bidding with the Main

contractor.

2. The scope of training includes but is not limited to the type of work being performed

and the relevant procedures. Additional to the requirements, will be that the Main

contractor and appointed contractors must have the appropriate qualifications,

certificates and employees should always be under competent supervision.

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3. Where legislative and Eskom recommended appointments are made, the relevant

training shall be given to those appointees prior to the acceptance of those

appointments.

4. When there is an amendment to the Acts and/or to the regulations, OHS requirement

and OHS plan, all affected staff shall undergo the applicable refresher training.

5. Appropriate time must be set aside for training (induction and other) of all employees.

6. Records of all training and qualifications of all contractor employees must be kept on

the OHS file.

3.19.1 Main Contractor Induction training

The contractor is required to make arrangements with the Business Unit for its employees to

attend induction in order to be granted permission to access site.

1. The Main contractor shall ensure that all his / her employees, appointed contractors

and their employees have undergone the Eskom OHS induction training prior to

commencing work on site.

2. Attendance registers must be completed of any induction training given, which must

indicate that they have received and understood the induction training.

3. Prior to attending the induction training, all employees must undergo a pre-employment

medical examination and found fit for duty. A copy of the certificate of fitness must be

kept in the OHS file on site for the duration of the project.

4. All employees and visitors on site shall carry the proof of induction training.

5. It is the contractors responsibility to keep records of induction training.

3.19.2 Appointed Contractor induction training

The Main contractor shall ensure that all his / her employees and appointed contractor

employees undergo site specific work induction with regard to the approved project OHS plan,

hazards prevalent on the work site, scope specific risk assessment, rules and regulations, and

other related aspects. The induction training should also include identification of sensitive

features such as wetlands/vlei areas, red data species, graves, etc.

3.19.3 Visitors to site induction

1. Visitors to the site shall be required to undergo and comply with the Eskom site-specific

safety induction prior to being allowed access to site.

2. All visitors must remain in the care and custody of a person (host) who has been

properly inducted. No visitors are permitted to undertake any work onsite, of any

nature.

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3. Visitors who have completed site induction must be provided with a record of proof of

Induction training.

3.20 General training

The Main contractor will be required to ensure that before an employee commences work on

the project/site, the respective supervisor informs the employee of his scope of authority, the

hazards associated with work as well as the control measures to be taken. This will include

man-job specifications, the discussion of any task procedures or hazardous operational

procedures to be performed by the employee. The Main Contractor is to ensure that the

supervisor has satisfied himself that the employee understands the hazards associated with

the work to be performed by conducting task/job observations.

3.21 Contractor site establishment

3.21.1 Where contractors are providing their own facilities, the following shall apply:

1. Prior to establishing a project site, a site plan is required to be drawn and submitted to

the project manager, listing position of all buildings, amenities, storage, stacking areas

and temporary electrical installations. The appropriate colour coding and demarcation

of storage and stacking areas must be carried out.

2. When compiling the site plan, cognisance must be taken to the establishment of the

site camp, ablution facilities and dining area in relation to one another and away from

stacking and storage areas.

3. Main contractor’s site facilities should be managed and kept hygienically clean.

4. Where the materials are stored at the work sites, proper stacking and storage shall be

carried out and maintained in good order at all times.

5. The contractor shall during the enquiry make provision for the Occupational Hygiene

Surveys costs in the bill of quantities as per the OHS Act and its regulations and inline

with the scope of work.

3.21.2 Where Eskom is making provision of the facilities to the contractor, the following

shall apply:

1. Prior to handing over the site to the contractor, the client (project managers/end users)

shall together with the contractor management conduct inspections, draft and sign the

service level agreement.

2. Main contractors shall manage and keep the allocated Eskom facility hygienically clean

at all times.

3. It is the responsibility of the contractor to maintain and keep the facility in a good

condition.

4. It is the contractor’s responsibility to immediately report to the Eskom contract

manager/project manager the defects incurred.

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5. Eskom reserves the right to conduct unannounced site inspections.

3.22 Vehicle management

1. It is the responsibility of the driver to ensure:

a. Their passengers wear seat belts whilst the vehicle is in motion.

b. Comply with all traffic road rules, safety, direction and speed signs.

c. Ensure that vehicle loads are properly secured prior to moving off.

d. Ensure that vehicles are not overloaded.

2. No persons maybe transported at the back of the bakkie.

3. Drivers are required to conduct the route risk assessment prior to travelling/driving.

4. No drivers or operators may text, talk on cell phones or two-way radios whilst driving.

5. All drivers shall have a valid medical fitness certificate.

6. The First aid box with valid contents and fire extinguishers must be included in the

vehicle, be services annually and inspected monthly. Drivers must be trained on how

to use the First aid box and fire extinguishers.

7. Two triangles must be included in the vehicle and the emergency number be displayed

at the back of the vehicle.

8. Each Project site that is enclosed by demarcation will have system/ process to manage

vehicle access to site.

9. Contractor must maintain their vehicles in a roadworthy condition and a vehicle license

must be valid at all times and this is applicable to yellow plant.

10. Drivers of light vehicles must avoid stopping or parking in the vicinity of machines. At

least 30 (thirty) meters must be left clear between such a vehicle and such a machine.

11. Contractor vehicles can be subject to inspections by the Client/Agent’s representative.

Vehicles which are not roadworthy will not be permitted to be used on site.

12. Drivers/operators shall be responsible for the travel-worthiness of all loads conveyed

by them. Precautions shall be taken to secure all loads properly. Loads projecting

from vehicles shall be securely loaded and in daytime a red flag and during darkness

a red light or red reflective material shall be attached to the extreme end of such

projecting materials.

13. The vehicle inspection checklist must include but not limited to:

• Reverse alarm / beeper
• Yellow reflective tape
• Mud flaps
• Fire Extinguisher
• 2 Triangles
• First Aid Box

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• Safety belts for every seat
• No fold-up or jockey seat
• Tyres
• License disc
• Yellow reflective tape that must be fitted at a height of between 250mm and

1.5 metres

• Speed warning sigh (100km/h) at the back of the minibus
• Driver have a Public Driving Permit

3.23 Housekeeping and order

1. All contractors shall maintain a high standard of housekeeping within their sites and

vehicles for the duration of the project/contract.

2. Prompt disposal of waste materials, scrap and rubbish is essential and be stored

temporarily in a designated waste area, awaiting disposal.

3. Materials/objects shall not be left unsecured in elevated areas – falling objects may

cause serious injuries/fatalities.

4. Nails protruding through timber shall be bent over or removed so as not to cause injury.

5. All packaging material including boxes, pallets, crates, etc. to be removed from the

work area immediately.

6. On completion of his / her work, the contractor is responsible for clearing his / her work

area of all materials, scrap, temporary buildings and building bases to the satisfaction

of the client/agent.

7. In cases where an inadequate standard of housekeeping has developed,

compromising safety and cleanliness, anyone has the responsibility to bring it to the

attention of the Main contractor in the first instance and the Eskom project/contract

manager in the second instance.

8. The Eskom project/contract manager has the right to instruct the Main contractor and

appointed contractors to cease work until the area has been tidied up and made safe.

Neither additional costs nor extension of time to the contract shall be allowed as a

result of such a stoppage. Failure to comply with this requirement will result into site

cleaning by another cleaning contractor company at the cost of the Main contractor.

9. The Main contractor shall carry out regular safety/housekeeping inspections daily to

ensure maintenance of satisfactory standards. The Main contractor shall document the

results of each inspection and shall maintain records for viewing.

3.24 Workplace signage and colour coding

1. Symbolic safety signage shall be displayed where it is required by legislation.

2. All symbolic safety signage shall conform to the requirements of SANS standard 1186.

3. Signs shall be positioned to be seen from most positions within the work sites / areas.

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4. All signage must be clear at all times and be replaced timeously when worn out.
5. Contractors establishing sites must erect a company sign at their site offices to reflect

the name and contact details of the: contractor site/responsible manager; supervisors;

Health and Safety Manager/Practitioner; First Aider; Health and Safety Representative

and Evacuation warden.

6. The location of every first aid box; fire extinguisher and emergency exit is to be clearly

indicated by means of a sign.

7. When using, an explosive power tool the appropriate signage shall be erected, warning

people of its use.

8. Contractors shall provide signage where work is conducted and where unauthorised

entry is prohibited and/or where alerting and cautioning passers-by to be aware of

potential dangers.

9. The meanings of the appropriate symbolic signage must be discussed during induction

training and toolbox talks.

10. Where possible, within workshops, work areas and established premises, the

appropriate sign indicating the meaning of symbolic safety signs must be displayed.

3.25 Tools and equipment

1. Contractors shall ensure that all tools and equipment are identified, safe to be used

and is maintained in a good condition.

2. Contractors shall ensure that all tools and equipment are listed on an inventory list, be

regularly inspected at least monthly or as required by legislation and risk assessments.

The equipment should be numbered or tagged so that it can be properly monitored and

inspected.

3. Where applicable, tools and equipment must have the necessary approved test or

calibration documentation prior to being brought onto the project and the records shall

form part of the OHS plan. Maintenance calibration shall be undertaken in terms of the

manufacturer’s requirements.

4. All fuel driven equipment must be properly maintained in accordance with the

manufacturer’s recommendations and legal requirements.

5. Eskom reserves the right to inspect tools or items of equipment brought to site by

contractors for use on this project.

6. Should Eskom personnel find any item that is inadequate, faulty, unsafe or in any other

way unsuitable for the safe and satisfactory execution of the work for which it is

intended, the Eskom personnel shall advise the contractor in writing and the contractor

shall forthwith remove the item from site and replace it with a safe and adequate

substitute.

Note: In such cases, the contractor shall not be entitled to extra payments or

extensions of time in respect of delay caused by Eskom’s instructions.

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7. Where defective tools and equipment’s are identified, such tools and equipment shall

be removed out of site immediately, locked away to prevent further use until such time

as the tool or piece of equipment has been repaired.

8. Contractors shall ensure that the appropriate records are kept for all tools and

equipment used on the project. Such tools and equipment’s shall be subjected to

regular inspections.

3.25.1 Hand tools

1. All hand tools (hammers, chisels, spanners, etc.) must be recorded on a register and

inspected by the construction supervisor on a monthly basis as well as by users prior

to use.

2. Under no circumstance will the contractors be allowed to use their equipment’s with

mushroom heads, to be removed at the end or beginning of shift prior to use.

3. Tools with sharp points in toolboxes must be protected with a cover.

4. All files and similar tools must be fitted with handles.

5. No make shift tools are permissible on the project.

3.26 Ladders

1. Ladders used shall conform to the requirements of GSR 13A and used in terms of GSR

3. The appropriate head protection, with chin strap shall be worn by employees working

from a ladder or with climbing irons.

3. The ladder wheels, brakes and platform must be in good condition.

4. All metal parts to be in good condition, no cracks.

5. The appropriate head protection, with chin strap shall be worn by employees working

from a ladder or with climbing irons.

6. Non-slip devices must be in good condition and no paint to be on wooden ladders

7. Climbing irons are permitted to be used in place of ladders on condition that the

requirements of GSR 6 are not compromised and from an electrical point of view not

damage any cabling. The working at heights risk assessment must indicate the use of

climbing irons.

8. Employees using climbing irons shall be suitably trained in the use, care and

maintenance of such climbing irons.

9. When using climbing irons, the appropriate rope grab fall prevention system shall be

used.

10. The correct fall protection equipment shall be worn and used whilst climbing up,

working from and climbing down ladders.

Public

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Template R

Generation peaking 32-726-16T 3

Identifier ev

Stations OHS

Document R

Requirements for 156A/1647 1

Identifier ev

Medium risk

Effective Date April 2022 ACTIVITIES/SERVICES

11. The appropriate head protection, with chin strap shall be worn by employees working

from a ladder (risk based) or with climbing irons.

12. A detailed inspection of all ladders shall be conducted monthly by a competent person

and every time prior to climbing by employees using such ladders. The inspection

check lists must be filed in the site OHS files

3.27 Auditing

3.27.1 Approval and compliance of Main contractor OHS plan

The Contractor’s OHS Plan will be audited against compliance checklist so as to verify

compliance to the requirements of the Eskom OHS requirements. Once there is compliance

only then will the Main contractors OHS plan be approved by the project manager or an

appointed Eskom contract custodian. The implementation of the OHS Plan shall be assessed

/ audited by Eskom personnel on a regular basis. This will include physical conditions

evaluation.

3.27.2 Eskom OHS audits

Eskom shall evaluate all contractors’ OHS performance on an ongoing basis against the legal,

Eskom requirements, OHS requirements and the contractors OHS plans.

Note: Eskom reserves the right to conduct unannounced audits on contractors

Each Peaking power station must develop a contractor audit schedule and ensure that Internal

audits are conducted on the Main contractor/s and/or appointed contractor every 6 months

(twice a year), however regular OHS inspections shall be conducted. These audits shall be

attended by the contractor’s site manager or his representative.

If there are any findings / non-compliance identified as serious in these audits, an activity will

be stopped for that specific Main Contractor and appointed contractor. Refer to section on

“Work Stoppage” in this OHS requirements.

3.27.3 Contractor audits

Main Contractors are required to conduct internal audits on both their employees and their

appointed contractors on the implementation of their OHS Plan on a monthly basis or when

the scope of work changes. A summary of the findings and the proposed corrective actions

shall be submitted to Eskom project manager within one week after completion of the audit.

Where appointed contractors are audited by the Main contractor a copy of the audit report

shall be submitted to the appointed contractor within 7 days of the audit.

3.28 Smoking

The national smoking policy must be observed, and smoking is permitted in designated areas

only (Eskom Smoking Procedure 32-36).

Public

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Ltd, Reg No 2002/015527/30.

of 40

No specific requirements found

B-BBEE Minimum Level: 2

1. Introduction .......................................................................................................................... 4

2. Supporting clauses ............................................................................................................ 4

2.1 Scope .................................................................................................................................. 4

2.1.1 Purpose ..................................................................................................................... 4

2.1.2 Applicability ............................................................................................................ 4

2.2 Normative/informative references ...................................................................... 4

2.2.1 Normative ................................................................................................................. 4

2.2.2 Informative .............................................................................................................. 5

2.4 Abbreviations .................................................................................................................. 9

2.5 Related/supporting documents ........................................................................... 10

3. Document content ............................................................................................................ 10

3.1 Scope of work .............................................................................................................. 10

3.2 Legal compliance ........................................................................................................ 10

3.2.1 Section 37(2) (legal) agreement .................................................................... 10

3.2.2 Hazardous work by children (child labour) ........................................... 10

3.2.3 OHS act .................................................................................................................... 11

3.2.4 Legislative compliance ..................................................................................... 11

3.3 ESKOM requirements .................................................................................................. 11

3.4 Sheq policy .................................................................................................................... 11

3.5 Coid .................................................................................................................................... 12

3.6 Costing for OHS within the project ................................................................... 12

3.7 Statutory appointments.......................................................................................... 12

3.8 ESKOM life-saving rules ........................................................................................... 12

3.10 Substance abuse ....................................................................................................... 13

3.11 Contractor organisational structure ......................................................... 14

3.11.1 Main contractor organogram ................................................................... 14

3.11.2 Appointed contractor/s organogram .................................................... 14

3.12 Roles and responsibilities .................................................................................... 14

3.12.1 Commitment .......................................................................................................... 14

3.12.2 Main contractors and appointed contractors .................................. 15

3.12.3 Contractor site supervisor........................................................................ 16

3.12.4 Contractor health and safety officer full/time .............................. 17

3.13 Risk assessment (refer to 32-520) ....................................................................... 17

3.14 Safe work procedures / method statements ............................................... 18

3.15 Fire equipment and maintenance ........................................................................ 19

3.16 First aid and equipment .......................................................................................... 19

3.16.1 Boxes and equipment ....................................................................................... 20

3.17 OHS communication systems ................................................................................ 20

3.17.1 Statutory health and safety committees ............................................. 21

3.17.2 Non-statutory health and safety committees .................................... 21

3.18 Tool box talks / daily team talks / pre job meetings ................................. 23

3.19 OHS training ................................................................................................................. 23

3.19.1 Main contractor induction training ........................................................ 24

3.19.2 Appointed contractor induction training ............................................ 24

3.19.3 Visitors to site induction .............................................................................. 24

3.20 General training ....................................................................................................... 25

Effective Date April 2022 ACTIVITIES/SERVICES

3.21 Contractor site establishment ......................................................................... 25

3.22 Vehicle management ................................................................................................ 26

3.23 Housekeeping and order ....................................................................................... 27

3.24 Workplace signage and colour coding .......................................................... 27

3.25 Tools and equipment ............................................................................................... 28

3.25.1 Hand tools ........................................................................................................... 29

3.26 Ladders ......................................................................................................................... 29

3.27 Auditing ......................................................................................................................... 30

3.27.1 Approval and compliance of main contractor OHS plan ................ 30

3.27.2 ESKOM OHS audits .............................................................................................. 30

3.27.3 Contractor audits ........................................................................................... 30

3.28 Smoking ......................................................................................................................... 30

3.29 Cellular phones ........................................................................................................ 31

3.30 Occupational health, hygiene and rehabilitation ...................................... 31

3.30.1 Medical assessments ...................................................................................... 31

3.31 Roles and responsibilities .................................................................................... 31

3.32 Working at heights .................................................................................................. 32

3.32.1 General requirements ................................................................................... 32

3.33 Personal protective equipment requirements ........................................... 33

3.34 Incident investigation ............................................................................................. 33

3.35 Emergency management ......................................................................................... 34

3.36 Non-conformance and compliance ................................................................... 34

3.37 OHS files ........................................................................................................................ 34

3.38 Work stoppage ........................................................................................................... 35

3.39 Hours of work ........................................................................................................... 35

3.39.1 Normal work ....................................................................................................... 35

3.39.2 Night work ........................................................................................................... 36

3.39.3 Overtime ................................................................................................................ 36

3.40 Omissions from safety and health requirements ...................................... 36

3.41 Contractor performance monitoring ............................................................ 36

3.45 Security clearance ................................................................................................. 38

3.46 Contract sign off ..................................................................................................... 38

3.47 Eskom's right to terminate the contract ..................................................... 39

4. Authorization ...................................................................................................................... 39

5. Revisions ................................................................................................................................ 39

Effective Date April 2022 ACTIVITIES/SERVICES

1. Introduction

Eskom’s responsibility and commitment is to ensure a safe working environment is in line with

its Safety, Health, Environmental, and Quality (SHEQ) Policy and applicable legislative

obligations. This OHS requirements is Eskom Generation's minimum requirements which are

required to be met for the duration of the contract period by contractors/suppliers and, where

required, the delivery organisation. The contractor is expected to develop an OHS plan that

meets these requirements as well as all the relevant applicable legislation that they conform

to. Eskom in no way assumes the contractor’s legal responsibilities and liabilities. The

contractor is and remains accountable for the quality and execution of their health and safety

programme for their employees and appointed contractor employees. This OHS requirement

reflects minimum requirements and should not be construed as all-encompassing.

Note 1: All the requirements listed hereunder are in relation to the contract and do not

supersede or replace any organizational OHS requirements.

Effective Date April 2022 ACTIVITIES/SERVICES

• Occupational Health and Safety Act and Regulations No .
• OHS Act “Regulations on Hazardous Work by Children in South Africa”
• National Environmental Management Act .
• National Road Traffic Act .
• 32-37 Eskom Substance Abuse Procedure.
• 32-136 Contractor Health and Safety Requirements
• 240-62196227 Life- saving Rules
• 32-95 Environmental, Occupational Health and Safety Incident Management Procedure
• 32-727 SHEQ Policy
• 32- 418 Working at Heights Procedure
• 240-62946386 Vehicle and Driver Safety Management Procedure
• 32-520 Risk Assessment procedure
• Plant Safety Regulations
• Iso 45001
• National Disaster Management Act
• 240-43848327 Employees’ right to refuse work in unsafe situation procedure

2.2.2 Informative

[1] Tobacco Products Control Act (Updated 2011.05.19)

[2] SANS 1186 Symbolic Safety Signs

[3] Constitution of the Republic of South Africa No

[4] DMN 34-110 Operating A Vehicle Mounted Crane

Baseline risk (32-520) baseline operational risks refer to the health and safety risks

assessment associated with all standard processes and routine activities in the

business

Business unit (BU) (32-296) means any defined unit within the Eskom environment,

operating as a business under a particular cost-centre number. In the

context of this document and in terms of health and safety, any

reference to a BU includes a defined unit within any Eskom division and

its subsidiaries

Client (OHS Act) Eskom representative (Internal – Asset Owner), also referred

to as the contract administrator/custodian or agent or project manager

(as defined in the contract). He/she is the person responsible for

ensuring that the works or services are executed in terms of the

contract, as well as adherence to legislation pertaining to the contract.

Competent person (OHS Act) means any person having the knowledge, training,

experience, and qualifications, specific to the work or task being

performed, provided that, where appropriate, qualifications and training

are registered in terms of the South African Qualifications Authority Act,

1995 (Act No. )

Contractor (OHS Act) means an employer as defined in section 1 of the Act who

performs contracted work and includes Main contractors

Controlled disclosure controlled disclosure to external parties (either enforced by law or

discretionary)

Duty of care to the (32-136) anybody who causes or has caused or may cause significant

environment pollution or degradation of the environment must take reasonable

measures to prevent such pollution or degradation from occurring,

continuing, or recurring. If such harm to the environment is authorised

by law or cannot reasonably be avoided or stopped, such person must

minimise and rectify such pollution or degradation of the environment

Employee (OHS Act) means, subject to the provisions of subsection (2), any

person who is employed by or works for an employer and who receives

or is entitled to receive any remuneration or who works under the

direction or supervision of an employer or any other person

Employer (OHS Act) means, subject to the provisions of subsection (2), any

person who employs or provides work for any person and remunerates

that person or expressly or tacitly undertakes to remunerate him/her,

but excludes a TES (ex labour broker) as defined in section 1(1) of the

Labour Relations Act 1956 (Act No. )

procedures, specifications, work instructions, guidelines, or manuals

Fall protection plan (OHS Act) means a documented plan of all risks relating to working from

an elevated position, considering the nature of work undertaken, and

setting out the procedures and methods to be applied in order to

eliminate the risk

Hazard (OHS Act) means a source of, or exposure to, danger

Hazard identification (OHS Act) means the identification and documenting of existing or

expected hazards to the health and safety of persons, which are

normally associated with the type of construction work being executed

or to be executed

Occupational Health and (OHS Act) means a file or other record in permanent form, containing

safety file the information required in relation to the contract.

Health and safety plan (OHS Act) means a document plan that addresses hazards identified

and includes safe work procedures to mitigate, reduce, or control

hazards identified

safety requirements project, site, and scope of work. This requirement is intended to ensure

the health and safety of persons, both workers and the public, and the

duty of care to the environment. The health and safety requirements

must be specific to each contract, project, site, and scope of work

Lifesaving Rules (240-62196227) a rule that, if not adhered to, has the potential to cause

serious harm to people

Medical Certificate of (OHS Act) means a certificate valid for one year, issued by an

fitness occupational health practitioner, issued in terms of the regulations,

whom shall be registered with the Health Professions Council of South

Medical surveillance (OHS Act) means a planned programme or periodic examination (which

may include clinical examinations, biological monitoring, or medical

tests) of employees by an occupational health practitioner or, in

prescribed cases, by an occupational medicine practitioner

Effective Date April 2022 ACTIVITIES/SERVICES

2.3 Definition Explanation

Method statement (OHS Act) means a written document detailing the key activities to be

performed in order to reduce, as reasonably as practicable, the hazards

identified in any risk assessment

has been appointed as part of the Eskom delegation of authority

process with the aim to assist the applicable 16(2) assigned person in

executing his/her duties in terms of the Occupational Health and Safety

Act

Risk assessment (OHS Act) means a programme to determine any risk associated with

any hazard at a construction site in order to identify the steps needed

to be taken to remove, reduce, or control such hazard.

Site (34-228) means an Eskom department, unit, complex, building, specific

project, work site, or the site where agents, clients, Main contractors,

contractors, suppliers, vendors, and service providers provide a service

to Eskom, directly or indirectly

Service provider any private person or legal entity that provides any service(s) to Eskom

for compensation

Subsidiary (32-94) an enterprise controlled by another (called the parent) through

the ownership of greater than 50% of its voting stock

Supplier (32-1034)means a natural or legal person who renders a service and

may include the following current or potential supplier vendor,

contractor, consultant

Task (34-227) a segment of work that requires a set of specific and distinct

actions for its completion

Effective Date April 2022 ACTIVITIES/SERVICES

2.3 Definition Explanation

Toolbox talks (34-227) where the team leader, after conducting pre-task planning,

shares all the tasks at hand and discusses task allocation, the identified

risks, and the control measures with all his/her team members on site

before commencing a specific task and documenting the agreed

strategy. (This shall be done to ensure common understanding of the

tasks, risks, and control measures required.)

The Act (OHS Act) means the Occupational Health and Safety Act No. , as amended, and the Regulations thereto

Note: The contractor who will be awarded this contract will be known as the “Main

contractor” and any contractor appointed by the Main contractor will be known as the

“Appointed contractor"

3.2 Legal compliance

3.2.1 Section 37(2) (Legal) Agreement

A section 37(2) agreement must be signed between Eskom and the main contractor at the

time of submitting the safety file. The main contractor must ensure that a section 37(2)

agreement is compiled between the main contractor and all their appointed contractors for the

contract. The original copy of the section 37(2) agreement must be retained by the contractor,

and a copy must be retained by the responsible project manager/end user. A copy of all the

agreements must form part of the respective contractor’s OHS file.

3.2.2 Hazardous Work by Children (Child Labour)

The constitution of the Republic of South Africa, in the "Bill of Rights", is clear on the rights of

children, especially when it comes to:

1. being protected from exploitative labour practices.

2. not be required or permitted to perform work or provide services that

3. are inappropriate for a person of that child’s age; or

4. This places at risk the child’s well-being, education, physical or mental health, or

spiritual, moral, or social development and the Basic Conditions of Employment Act,

Chapter six, Section 43, "Prohibition of employment of children."

Effective Date April 2022 ACTIVITIES/SERVICES

constitution, then such work must be conducted in terms of the OHS Act "Regulations on

Hazardous Work by Children in South Africa" with emphasis on paragraph 2: Purpose and

to this project being:

• The Constitution of the Republic of South Africa (particularly Section 24 of the

Bill of Rights).

• Occupational Health and Safety Act 1993 (Act ) and its Regulations.
• National Environmental Management Act 1998 (Act ).
• Environment Conservation Act 1989 (Act ).
• National Water Act 1998 (Act ).
• Civil and Building Work Act.
• National Road Traffic Act .
• Compensation for Occupational Injures and Diseases Act.
• SANS Standards –Contractor shall use the relative standards applicable to the

project.

3.3 ESKOM requirements

familiar with the relevant Eskom OHS documentation that is applicable to contract services.

3.4 Sheq policy

A SHEQ policy is a statement of intent and a commitment by the organization’s CE and senior

management in relation to the relevant OHS roles and responsibilities, the achievement of

their strategic objectives, and values of integrity, customer satisfaction, excellence, and

innovation. The main contractor and all appointed contractors, if not already in place, will be

required to compile an organisational SHEQ policy in line with their OHS responsibilities. The

policy must be signed by the organisation’s CE or the appointed assistant to the CE, OHS Act

Section 16(2). The policy must be displayed in a prominent place within the workplace. A copy

of the policy must be filed in the contractor's OHS files and attached as an annexure to the

appropriate employment compensation commissioner and have available a valid letter of good

standing (LoG) from such commissioner. The obligation lies with the contractors to ensure that

the LoG remain valid throughout the contract period. A copy of the LoG must be filed in the

contractor OHS files.

3.6 Costing for OHS within the project

The costing for OHS must be itemised based on the overall scope of the work (i.e.) Training,

provision of PPE, safety equipment purchases, safety campaigns, safety promotional material

etc.

3.7 Statutory appointments

Working at height is defined as any work performed above a stable work surface or Rule 2

where a person puts himself/herself in a position where he/she exposes himself/herself

to a fall from or into.

and employees at all levels must demonstrate their commitment by being proactively involved

in the day to day operations, in particular the Occupational Health and Safety aspects of any

project / contract. Legislation requires that each employee must take reasonable care of

themselves and their fellow workers, from management level down to the lowest employee

level.

complied with on all work sites.

6. Compile a OHS (Occupational health and safety) file where all relevant health and

safety records must be kept for each work site.

trained in the health and safety aspects relating to such work and that the employees

understand the hazards associated with all other work being carried out on the project.

the health and safety of persons or a risk of degradation to the environment.

the site for which such supervisor has been appointed for.

13. Not victimise or dismiss employees, by virtue of the employee’s divulging health and

safety information or suspecting such information has been divulged, in the interests

of health and safety requirements.

to include site or emerging risks. This should be done by a competent person appointed

in writing with a view to identify hazardous and potentially hazardous work operations.

the contract is in place and maintained. Prior to having pre-employment and periodic

medicals fitness examinations conducted, person/man job specifications must be

compiled and handed to the occupational health practitioner.

17. Issue risk-based personal protective equipment (PPE) as a measure of last resort to

their employees, inspect such equipment regularly and ensure recipients of PPE are

trained in the proper use, care and where necessary, the maintenance of PPE;

Note: should the Main contractor or his/her appointed contractors entertain visitors on

site, they will be held responsible for the provision and wearing PPE.

procedures, work instructions and safety regulations issued by Eskom:

15. Participate in the Main contractor’s emergency preparedness planning.

contractors deviate from safety requirements.

3.12.4 Contractor Health and Safety officer full/time

• Part time Safety Officer for this contract

• SAMTRAC, HIRA, Incident investigation training, Legal liability, Training, knowledge

and understanding of ISO 45001, Minimum work experience 2yrs, OHS Diploma

(applicable to 3-5 years contract)

• The contractor health and Safety Officer to submit a weekly report to Eskom safety

department from the daily plant walks.

• The contractor health and safety Officer to conduct monthly safety internal audit of their

sub-contractors and submit to Eskom the report and corrective action that has root

causes of all identified deviations.

3.13 Risk assessment (refer to 32-520)

It is a legal requirement in terms of Section 8 (2)(d) of the OHS Act for an employer to carry

out risk assessments, to establish which risks and hazards are attached to the health and

safety of persons due to any work which is performed, any article or substance which is,

handled, stored, transported. A risk assessment is defined as an identification of the

hazards present in the activity, work, site, and an estimate of the extent of the risks

involved, considering whatever precautions are already being taken.

• identification of all hazards.
• evaluation of the risks.
• Measures to control the risks.

a process or activity, or any new process or activity should be subjected to a risk

assessment and that if new hazards come to light during the work process, then these

should also be subjected to risk assessments. Risk assessments for long term processes

should be periodically reviewed and updated. Method statements or written safe work

procedures are an effective method as information and record of the way jobs / tasks must

be performed. Daily or issue based or task specific or on the job risk assessments must

be conducted at the place where work is to be performed/ conducted to allow managers

and employees to assess any inherent risks that could have been overlooked during the

initial risk assessment or any changes that might have occurred in a period of absence.

• Each activity is listed.
• Specific hazards are identified and listed against each activity.
• The magnitude of each risk is rated as Low. Medium or High.
• All known documentaries and supervisory controls are listed. For instance: What

safe work procedures exist for ladders.

• The relevance, effectiveness and sufficiency of these controls are assessed.
• In the event of insufficient or deficient controls for the particular activity, steps to be

taken to rectify this shall be recorded, and safe working procedures drawn up.

• Persons responsible for implementing and supervising the task shall be identified,

nominated and duly assigned.

• Persons responsible for monitoring the task and carrying out the planned job

observation must be nominated.

• Completed risk assessment shall be handed to the Eskom project manager

representative for comment and approval.

• The relevant section of the risk assessment shall be issued with a Transmittal Note

to the Supervisor nominated as the responsible person; and the names of workmen

who have received instruction on the work content and the sequence of the

activities listed in the risk assessment shall be recorded, and their competence

established. This instruction shall be done through an interpreter if required and

recorded on the Pre-Job Brief (Daily Safe Task Instructions), with reference to

applicable Risk Assessments.

3.14 Safe work procedures / method statements

be aligned with the risk assessments. Method statements / written safe work procedure are

control measures used to prevent an incident from occurring during the execution of the

project. A written safe work procedure/ method statements provide guidance how to execute

the task safely. A safe working procedure should be written when: -

a. Designing a new job or task.

b. Changing jobs or task;

d. The supervisor for the task or job and the employees who will undertake the task;

e. The tasks that are to be undertaken that pose risks;

f. The equipment and substances that are used in these tasks;

g. The control measures that have been built into these tasks;

h. Any training or qualification needed to undertake the task;

i. The personal protective equipment to be worn;

j. Actions to be undertaken to address safety issues that may arise while

undertaking the task.

3.15 Fire equipment and maintenance

1. All firefighting equipment’s that have been provided shall:

a. Be clearly labelled

b. Conspicuously numbered

c. Entered in a register

d. Inspected monthly by a competent person

2. Tested and serviced every 12 months.

type of work performed, the distance teams are working apart and the terrain to be

covered if an emergency should arise.

employees are familiar with the emergency numbers.

6. Contractors shall have one first aid box for the first 5 persons and thereafter one for

every 50 or team of workers on site or part thereof, taking into account the type of work

performed and the distance between teams.

🞘 Item 1: Wound cleaner/antiseptic (100ml).

🞘 Item 2: Swabs for cleaning wounds.

🞘 Item 3: Cotton wool for padding (100 g).

🞘 Item 4: Sterile gauze (minimum quantity 10).

🞘 Item 5: 1 Pair of forceps (for splinters).

🞘 Item 6: 1 Pair of scissors (minimum size 100 mm).

🞘 Item 7: 1 Set of safety pins.

🞘 Item 8: 4 Triangular bandages.

🞘 Item 9: 4 Roller bandages (75 mm X 5 m).

🞘 Item 10: 4 Roller bandages (100 mm X 5 m).

🞘 Item 11: 1 Roll of elastic adhesive (25 mm X 3 m).

🞘 Item 12: 1 Non-allergenic adhesive strip (25 mm X 3 m).

🞘 Item 13: 1 Packet of adhesive dressing strips (minimum quantity, 10 assorted sizes).

🞘 Item 14: 4 First aid dressings (75 mm X 100 mm).

🞘 Item 15: 4 First aid dressings (150 mm x 200 mm).

🞘 Item 16: 2 Straight splints.

🞘 Item 17: 2 Pairs large and 2 pairs medium disposable latex gloves.

🞘 Item 18: 2 CPR mouth pieces or similar devices.

strategy outlining how they intend to communicate OHS issues to their staff, the

mediums they will employ and how they will measure the effectiveness of their OHS

communication. Below is a brief on how communication should take place. Where

project meetings are conducted on site, OHS shall be included as a standing agenda

point and minutes of these meetings shall be available on site at all times. Minutes of

meeting must be compiled and filed in the relevant OHS files. All employees shall have

access to these minutes. Attendance register shall be kept for all the health and safety

meetings.

Effective Date April 2022 ACTIVITIES/SERVICES

3.17.1 Statutory Health and Safety Committees

Section 19 of the OHS Act. Similarly, appointed contractors shall establish their own

statutory health and safety committee.

2. All appointed contractors shall be members of the Main contractor’s safety committee.

performed, training, upcoming work and OHS requirements, incidents and lessons

learned specific OHS problems, safety performance, action plans and other relevant

safety committees (Refer to Section 19 (2) (a) of the OHS Act).

Safety Representatives on that specific statutory health and safety committee. (Refer

to Section 19(2)(c) of the OHS Act)

6. A statutory health and safety committee meeting shall be held at least 3 monthly (where

medium to high risk work is involved, more frequent if required), and all appointed

members of the committee shall attend the meeting.

contractor and the project manager and the Inspector at DEL.

8. All health and safety committees shall discuss all projects related OHS Act Section 24

and 25 incidents and other notified serious incidents.

statutory health and safety committees carry out their duties.

by the contractor. The appointed chairperson must be competent to chair meetings

and be able to make informed decisions.

3.17.2 Non-statutory health and safety committees

established within that worksite to assist with the communication of health and safety

related matters between the statutory health and safety committee and the workplace.

be the same as the statutory safety committee

• List of agenda items:
• Matters arising from previous minutes
• Matters arising from Contractor’s OHS meetings.
• Audit results and feedback
• Review Health and Safety Representative Inspection Reports
• Review

o Incident investigation reports

o Non-Conformances

o Announcements (near miss/injury/damage)

o Follow up on recommendations made by the employer in incident investigation

reports

• Accident Prevention – Safety Promotion

o Planned Job Observations

o OHS Training

o Protective clothing and equipment

o Incident Announcements / Recall

• Forthcoming High hazard activities.
• Non-conformances.
• Housekeeping.
• Work permits.
• Work procedures.
• Hazardous materials / substances.
• Fire Prevention
• Occupational Hygiene Assessments, Health Risks and Actions
• Security
• Rules, Instructions
• Public Safety
• Environmental Management
• Emergency Preparedness
• Statistics report
• Closure

Effective Date April 2022 ACTIVITIES/SERVICES

3.17.2.2 Minutes and action items for all health and safety committee meetings

be kept for the duration of the project or a minimum period of three years.

4. Non–statutory health and safety committee meeting minutes shall be kept for the

duration of the project or a minimum period of 12 months.

with his/her recommendations and return the minutes to the relevant contractors

chairperson within 14 calendar days of the meeting.

3.18 Toolbox talks / daily team talks / pre job meetings

1. A meeting must be held prior to the commencement of the day’s work with all relevant

personnel associated with the work task in attendance. The job, relevant procedures,

associated hazards, safety measures, i.e. the task risk assessments shall be

discussed. Each employee who attends the briefing shall sign an attendance list of that

pre-job brief form undertaking that they have an understanding of the tasks, risks and

control measures required.

and OHS plan, all affected staff shall undergo the applicable refresher training.

5. Appropriate time must be set aside for training (induction and other) of all employees.

employees undergo site specific work induction with regard to the approved project OHS plan,

hazards prevalent on the work site, scope specific risk assessment, rules and regulations, and

other related aspects. The induction training should also include identification of sensitive

features such as wetlands/vlei areas, red data species, graves, etc.

3.19.3 Visitors to site induction

safety induction prior to being allowed access to site.

2. All visitors must remain in the care and custody of a person (host) who has been

properly inducted. No visitors are permitted to undertake any work onsite, of any

nature.

the project/site, the respective supervisor informs the employee of his scope of authority, the

hazards associated with work as well as the control measures to be taken. This will include

man-job specifications, the discussion of any task procedures or hazardous operational

procedures to be performed by the employee. The Main Contractor is to ensure that the

supervisor has satisfied himself that the employee understands the hazards associated with

the work to be performed by conducting task/job observations.

3.21 Contractor site establishment

3.21.1 Where contractors are providing their own facilities, the following shall apply:

a. Their passengers wear seat belts whilst the vehicle is in motion.

b. Comply with all traffic road rules, safety, direction and speed signs.

c. Ensure that vehicle loads are properly secured prior to moving off.

d. Ensure that vehicles are not overloaded.

vehicle, be services annually and inspected monthly. Drivers must be trained on how

to use the First aid box and fire extinguishers.

• Reverse alarm / beeper
• Yellow reflective tape
• Mud flaps
• Fire Extinguisher
• 2 Triangles
• First Aid Box

Effective Date April 2022 ACTIVITIES/SERVICES

• Safety belts for every seat
• No fold-up or jockey seat
• Tyres
• License disc
• Yellow reflective tape that must be fitted at a height of between 250mm and

1.5 metres

• Speed warning sigh (100km/h) at the back of the minibus
• Driver have a Public Driving Permit

3.23 Housekeeping and order

compromising safety and cleanliness, anyone has the responsibility to bring it to the

attention of the Main contractor in the first instance and the Eskom project/contract

manager in the second instance.

2. All symbolic safety signage shall conform to the requirements of SANS standard 1186.

the name and contact details of the: contractor site/responsible manager; supervisors;

Health and Safety Manager/Practitioner; First Aider; Health and Safety Representative

and Evacuation warden.

6. The location of every first aid box; fire extinguisher and emergency exit is to be clearly

indicated by means of a sign.

appropriate sign indicating the meaning of symbolic safety signs must be displayed.

3.25 Tools and equipment

regularly inspected at least monthly or as required by legislation and risk assessments.

requirements of GSR 6 are not compromised and from an electrical point of view not

damage any cabling. The working at heights risk assessment must indicate the use of

climbing irons.

be stopped for that specific Main Contractor and appointed contractor. Refer to section on

“Work Stoppage” in this OHS requirements.

3.27.3 Contractor audits

vegetation at the various power stations. Port Rex therefore requires the services of a garden

service company to service and maintain the vegetation within the power station, excluding

the HV yard, by upkeeping the flower beds, cutting of grass, removing of garden waste and to

perform weeding to keep the vegetation and roads and parking area neat and tidy. The

maintenance of all Plants, Plant Beds, Trees and Lawns includes the periodic cleaning,

weeding, disease and insect pest control, mowing of lawns, cutting of edges, pruning, wound

dressing, replacement of unacceptable material, straightening plants which lean or sag,

adjustment of plants which settle or are planted too low, eradication and removal of invader

species, removal of garden cuttings and waste, and any other procedure consistent with good

horticultural practice necessary to ensure normal, vigorous and healthy growth plants. Ensure

that roads and grounds within the Power Station and fire break around outer perimeter are

kept neat, clean, and cleared of all foreign objects and rubble.

any requirements pertaining to local authorities, municipal by-laws, or environmental

legislation that must be met by the contractor.

2.1.1 Purpose

temporarily in a designated waste area, awaiting disposal.

3. Materials/objects shall not be left unsecured in elevated areas – falling objects may

cause serious injuries/fatalities.

file for evaluation prior to the start of work. OHS department will issue the 37(2) agreement to

its Safety, Health, Environmental, and Quality (SHEQ) Policy and applicable legislative

contractor is and remains accountable for the quality and execution of their health and safety

The service is Vegetation Management at Port Rex Power Station for a period of 5 years. The Affected Property is Port Rex Power Station.

{"name":null,"email":null,"phone":"011 803 3008","department":null,"address":"n the conditions of contract identified"}

Returnable Documents: C1.1 Form of Offer and Acceptance [●], C1.1 Form of Offer & Acceptance, By the representative of the tenderer, deemed to be duly authorised, signing this part of this Form of Offer, This Offer may be accepted by the Employer by signing the Acceptance part of this Form of Offer and

Eligibility criteria include being a registered entity with the necessary tax clearance, B-BBEE compliance, and CIDB grading. The contractor must also have the financial capacity and technical expertise to perform the services, as well as compliance with the Occupational Health and Safety Act and other relevant regulations. Additionally, the contractor must not be involved in any collusive, coercive, or fraudulent practices.

The Contractor must submit a first plan for acceptance within two weeks of the Contract Date, and for Task Orders, submit a Task Order programme within three days of receiving the Task Order. The plan must show how each item in the price list relates to operations, and the Contractor prepares forecasts of the final total of Prices at intervals no longer than four weeks.

The Contractor must provide details of key people including name, job, responsibilities, qualifications, and experience, along with CVs.

assistance that the Employer is able to provide for the purpose of contesting any such

claim or action.

Z13.10.3 Should it be held in any such action that any such protected rights have been infringed, as

definitely stated by a judgment of the court before which the action is brought, the

submitting the tender, as to the layout of the premises, the quantities and nature of work and labour,

materials and equipment necessary for the completion of the services additional services, the means of

access to the premises and in general, shall himself obtain all necessary information as to risks,

contingencies and other circumstances which may influence or affect the contract. .............................. 30

1.2.1. Normative ....................................................................................................................................... 30

1.2.1. Informative ...................................................................................................................................... 30

1.3. Port Rex Power Station ..................................................................................................................... 30

1.3.1. Weeding ..................................................................................................................................... 30

1.3.2. Grassed areas ........................................................................................................................... 30

1.3.3. Control of disease and insect pests ........................................................................................... 30

1.3.4. Pruning ....................................................................................................................................... 31

1.3.5. Replacement of dead or damaged plants .................................................................................. 31

1.3.6. Cutting of grass .......................................................................................................................... 31

1.4. Staffing, Equipment, Storage and Waste Management .................................................................... 31

1.5. Interpretation and terminology .......................................................................................................... 31

1.5.1. Definitions ...................................................................................................................................... 32

1.5.2. Abbreviations ................................................................................................................................. 34

2. Management strategy and start up. ...................................................................................................... 35

2.1. The Contractor’s plan for the service ................................................................................................ 35

2.2. Management meetings ...................................................................................................................... 35

2.3. Contractor’s management, supervision and key people ................................................................... 36

2.4. Documentation control ...................................................................................................................... 36

2.4.1. General ...................................................................................................................................... 36

2.4.2. Minimum requirements .............................................................................................................. 37

2.4.3. Use of standard forms ................................................................................................................ 37

2.4.4. Communication .......................................................................................................................... 37

2.5. Invoicing and payment ...................................................................................................................... 37

2.5.1. Invoice submission ..................................................................................................................... 37

2.5.2. How to submit invoices ................................................................................................................. 38

a) General Submission Information .......................................................................................................... 38

b) CPA ............................................................................................................................................... 38

2.5.2. Payment Queries ....................................................................................................................... 38

2.5.3. Eskom information ..................................................................................................................... 38

2.5.4. Avoid Payment Delays ............................................................................................................... 38

2.6. Contract change management .......................................................................................................... 39

2.7. Records of Defined Cost to be kept by the Contractor ..................................................................... 39

2.8. Insurance provided by the Employer................................................................................................. 39

2.9. Things provided at the end of the service period for the Employer’s use ......................................... 39

Equipment ................................................................................................................................................ 39

Information and other things ..................................................................................................................... 39

2.10. Management of work done by Task Order .................................................................................... 40

3. Health and safety, the environment and quality assurance .................................................................. 41

3.1. Occupational Health and Safety ........................................................................................................ 41

3.2. Key Performance Indicators .............................................................................................................. 43

3.3. Contract completion and sign off....................................................................................................... 44

Part c3 scope of work of 50 c3.1 Employer’s service information

ESKOM HOLDINGS SOC Ltd CONTRACT NUMBER _____________

Vegetation management at port rex power station for a period of 5 years

3.4. Environmental constraints and management .................................................................................... 44

3.5. Quality assurance requirements ....................................................................................................... 45

3.5.1. Quality Control Plan ................................................................................................................... 45

4. Procurement ......................................................................................................................................... 46

4.1. People ............................................................................................................................................... 46

4.1.1. Minimum requirements of people employed .............................................................................. 46

4.1.2. BBBEE and preferencing scheme ............................................................................................. 46

4.1.3. Supplier Development, Localisation and Industrialisation (SDL&I) ........................................... 46

4.2. Subcontracting .................................................................................................................................. 46

4.2.1. Preferred subcontractors ........................................................................................................... 46

4.2.2. Subcontract documentation, and assessment of subcontract tenders ...................................... 46

4.2.3. Limitations on subcontracting .................................................................................................... 46

4.2.4. Attendance on subcontractors ................................................................................................... 46

4.3. Plant and Materials............................................................................................................................ 46

4.3.1. Specifications ............................................................................................................................. 46

4.3.2. Correction of defects .................................................................................................................. 47

4.3.3. Contractor’s procurement of Plant and Materials ...................................................................... 47

4.3.4. Tests and inspections before delivery ....................................................................................... 47

4.3.5. Plant & Materials provided “free issue” by the Employer ........................................................... 47

4.3.6. Cataloguing requirements by the Contractor ............................................................................. 47

5. Working on the Affected Property ......................................................................................................... 48

5.1. Employer’s site entry and security control, permits, and site regulations ......................................... 48

5.2. People restrictions, hours of work, conduct and records .................................................................. 48

5.3. Health and safety facilities on the Affected Property ........................................................................ 48

5.4. Environmental controls, fauna & flora ............................................................................................... 48

5.5. Cooperating with and obtaining acceptance of Others ..................................................................... 48

5.6. Records of Contractor’s Equipment .................................................................................................. 48

5.7. Equipment provided by the Employer ............................................................................................... 48

5.8. Site services and facilities ................................................................................................................. 48

5.8.1. Provided by the Employer .......................................................................................................... 48

5.8.2. Provided by the Contractor ........................................................................................................ 48

5.9. Control of noise, dust, water and waste ............................................................................................ 49

5.10. Tests and inspections .................................................................................................................... 49

5.10.1. Description of tests and inspections ....................................................................................... 49

6. List of drawings ..................................................................................................................................... 50

6.1. Documents issued by the Employer .................................................................................................. 50

Part c3 scope of work of 50 c3.1 Employer’s service information

ESKOM HOLDINGS SOC Ltd CONTRACT NUMBER _____________

Vegetation management at port rex power station for a period of 5 years

(Reg No. 2002/015527/30)

and [Insert at award stage]

(Reg No. ___________ )

for VEGETATION MANAGEMENT AT PORT REX POWER

Station for a period of 5 years

Contents: No of

pages

Part C1 Agreements & Contract Data [●]

Part C2 Pricing Data [●]

Part C3 Scope of Work [●]

CONTRACT No. [Insert at award stage]

Tsc3 of 50 cover page

ESKOM HOLDINGS SOC Ltd CONTRACT NUMBER _________

Vegetation management – port rex power station

Part c1: agreements & contract data

Contents: No of

pages

C1.1 Form of Offer and Acceptance [●]

[to be inserted from Returnable Documents at award

stage]

C1.2a Contract Data provided by the Employer [●]

C1.2b Contract Data provided by the Contractor [●]

[to be inserted from Returnable Documents at award

stage]

Part c1 of 50 agreements & contract data

ESKOM HOLDINGS SOC Ltd. CONTRACT NUMBER ______________

Vegetation management – port rex power station

C1.1 Form of Offer & Acceptance

and Acceptance the tenderer offers to perform all of the obligations and liabilities of the Contractor under the

contract including compliance with all its terms and conditions according to their true intent and meaning for

an amount to be determined in accordance with the conditions of contract identified in the Contract Data.

Options A The offered total of the Prices exclusive of VAT is R [●]

Sub total R [●]

Value Added Tax @ 15% is R [●]

The offered total of the amount due inclusive of VAT is1 R [●]

(in words) [●] Rates Based

Part C1 Agreements and Contract Data, (which includes this Form of Offer and Acceptance)

Part C2 Pricing Data

Part C3 Scope of Work: Service Information

and drawings and documents (or parts thereof), which may be incorporated by reference into the above

listed Parts.

clauses

X1 Price adjustment for inflation

X1.1 The base date for indices is One month before tender closure. Rates are

fixed and firm for the first 12 months.

11.2(12) The price list is in

11.2(19) The tendered total of the Prices is R

Part c1 agreements and contract data of 50 c.1.2B Contract data part 2

ESKOM HOLDINGS SOC Ltd CONTRACT NO. _________

Vegetation management at port rex power station for a period of 5 years

Part 2: pricing data

TSC3 Option A

reference pages

C2.1 Pricing assumptions: Option A 2

C2.2 The price list 2

Part c2 pricing data of 50 tsc3 option a

ESKOM HOLDINGS SOC Ltd CONTRACT NO. _________

Vegetation management at port rex power station for a period of 5 years

C2.1 Pricing assumptions: Option A

• Has taken account of the guidance given in the TSC3 Guidance Notes relevant to Option A;
• Understands the function of the Price List and how work is priced and paid for;
• Is aware of the need to link operations shown in his plan to items shown in the Price List;

Part c2 pricing data of 50 c2.1 Option a pricing assumptions

ESKOM HOLDINGS SOC Ltd CONTRACT NO. _________

Vegetation management at port rex power station for a period of 5 years

• Has listed and priced items in the price list which are inclusive of everything necessary and

incidental to Providing the Service in accordance with the Service Information, as it was at the

time of tender, as well as correct any Defects not caused by an Employer’s risk;

• Has priced work he decides not to show as a separate item within the Prices or rates of other

listed items in order to fulfil the obligation to complete the service for the tendered total of the

provided, a unit of time is stated in the Unit column and the expected length of time (as a quantity of the

stated units of time) is stated in the Expected Quantity column.

Part c2 pricing data of 50 c2.1 Option a pricing assumptions

ESKOM HOLDINGS SOC Ltd CONTRACT NO. _________

Vegetation management at port rex power station for a period of 5 years

C2.2 the price list

Part c2 pricing data of 50 c2.2 Option a price list

ESKOM HOLDINGS SOC Ltd CONTRACT NO. _________

Vegetation management at port rex power station for a period of 5 years

The total of the Prices for 5 Years

Part c2 pricing data of 50 c2.2 Option a price list

ESKOM HOLDINGS SOC Ltd CONTRACT NUMBER _____________

Vegetation management at port rex power station for a period of 5 years

Part 3: scope of work

Payment Terms: payment certificate from the Service Manager or the Employer’s

acceptance or correction of the Contractor’s assessment or application for payment, the

Contractor provides the Employer with a tax invoice in the form required by the law of the

contract, and this contract, including in accordance with any requirements and procedures

stated in the Service Information

C1.1 Form of Offer and Acceptance [●]

C1.1 Form of Offer & Acceptance

By the representative of the tenderer, deemed to be duly authorised, signing this part of this Form of Offer

B-BBEE Details: med to be jointly

and severally liable to the Employer for the performance of this contract.

Z2.2 Unless already notified to the Employer, the persons or organisations notify the Service

Manager within two weeks of the Contract Date of the key person who has the authority to bind

the Contractor on their behalf.

Z2.3 The Contractor does not alter the composition of the joint venture, consortium or other

unincorporated grouping of two or more persons without the consent of the Employer having

been given to the Contractor in writing.

Z3 Change of Broad Based Black Economic Empowerment (B-BBEE) status

Z3.1 Where a change in the Contractor’s legal status, ownership or any other change to his business

composition or business dealings results in a change to the Contractor’s B-BBEE status, the

Contractor notifies the Employer within seven days of the change.

Z3.2 The Contractor is required to submit an updated verification certificate and necessary

supporting documentation confirming the change in his B-BBEE status to the Service Manager

within thirty days of the notification or as otherwise instructed by the Service Manager.

Z3.3 Where, as a result, the Contractor’s B-BBEE status has decreased since the Contract Date the

Employer may either re-negotiate this contract or alternatively, terminate the Contractor’s

obligation to Provide the Service.

Z3.4 Failure by the Contractor to notify the Employer of a change in its B-BBEE status may

constitute a reason for termination. If the Employer terminates in terms of this clause, the

procedures on termination are P1, P2 and P4 as stated in clause 92, and the amount due is A1

and A3 as stated in clause 93.

Z4 Confidentiality

Part c1 agreements and contract data of 50 c.1.2A Contract data part 1

ESKOM holdi

signature of Date

witness

Note: If a tenderer wishes to submit alternative tenders, use another copy of this Form of Offer and

11.2(14) The following matters will be included in None

the Risk Register

11.2(15) The Service Information is in Part 3: Scope of Work and all documents and

drawings to which it makes reference.

12.2 The law of the contract is the law of the Republic of South Africa

13.1 The language of this contract is English

13.3 The period for reply is

• Immediately for health and safety matters
• 1 week during planning phase
• Three (3) working days during execution

phase

2 The Contractor’s main Data required by this section of the core

responsibilities clauses is also provided by the Contractor in

Part 2 and terms in italics used in this section

are identified elsewhere in this Contract Data

21.1 The Contractor submits a first plan for

acceptance within Two (2) weeks of the Contract Date

width. Failure to trim hedges/shrubs as

specified. Failure to remove alien or apply

herbicide vegetation as specified.

General appearance 1.5% of Task order value Limited to 10% of task

Garden areas not kept tidy (tools left, uneven per week order value

finish, unsafe conditions)

Contractor’s Health and Safety file: 1.5% of Task order value Limited to 10% of task

Submission of SHE file two (2) weeks before per week order value

start of work. Also, at intervals as required by

the Employer’s Safety Department.

service period, requires the prior written consent of the Service Manager. All rights in and to all

such images vests exclusively in the Employer.

Z4.5 The Contractor ensures that all his subcontractors abide by the undertakings in this clause.

Z5 Waiver and estoppel: Add to core clause 12.3:

Z5.1 Any extension, concession, waiver or relaxation of any action stated in this contract by the

not give rise to an estoppel unless the Parties agree otherwise and confirm such agreement in

writing.

Z6 Health, safety and the environment: Add to core clause 27.4

Z6.1 The Contractor undertakes to take all reasonable precautions to maintain the health and safety

of persons in and about the execution of the service. Without limitation the Contractor:

• Complies with the Occupational Health and Safety Act and all applicable health,

safety and environmental laws and regulations;

• Complies with all Employer health, safety and environmental rules, procedures and site

requirements;

• warrants that the total of the Prices as at the Contract Date includes a sufficient amount for

proper compliance with all applicable health, safety and environmental laws and regulations

and the health and safety rules, guidelines and procedures provided for in this contract and

generally for the proper maintenance of health & safety in and about the execution of the

service; and

• undertakes, in and about the execution of the service, to comply with all applicable health,

safety and environmental laws and regulations and rules, guidelines and procedures

otherwise provided for under this contract and ensures that his Subcontractors, employees

and others under the Contractor’s direction and control, likewise observe and comply with

the foregoing.

• Maintains all required safety documentation, certifications and compliance records

necessary for the execution of the service.

Z6.2 The Contractor, in and about the execution of the service, complies with all applicable

environmental laws and regulations and rules, guidelines and procedures otherwise provided

for under this contract and ensures that his Subcontractors, employees and others under the

Contractor’s direction and control, likewise observe and comply with the foregoing.

Part c1 agreements and contract data of 50 c.1.2A Contract data part 1

ESKOM HOLDINGS SOC Ltd CONTRACT NO. _________

Vegetation management at port rex power station for a period of 5 years

Z7 Provision of a tax invoice, payment and interest

The Contractor (if registered in South Africa in terms of the Companies Act) is required to

Z7.1 comply with the requirements of the Value Added Tax Act, (Act (as amended)) and

to include the Employer’s VAT number 4740101508 on each invoice submitted for payment.

Z7.2 Within one week of receiving a payment certificate from the Service Manager or the Employer’s

acceptance or correction of the Contractor’s assessment or application for payment, the

regulations published in GNR February 2002, under the Occupational Health and Safety

Act, 1993 (Act ) (“Asbestos Regulations”). The OEL for asbestos is 0.2 regulated

asbestos fibres per millilitre of air as a 4-hour TWA, averaged over any continuous period of four

hours, and the short term exposure limit of 0.6 regulated asbestos fibres per millilitre of air as a 10-

minute TWA, averaged over any 10 minutes, measured in accordance with HSG248 and

monitored according to HSG173 and OESSM.

Z14.2 Upon written request by the Contractor, the Employer certifies that these conditions prevail. All

measurements and reporting are effected by an independent, competent, and certified

occupational hygiene inspection body, i.e. a SANAS accredited and Department of Employment

and Labour approved AAIA. The Contractor may perform Parallel Measurements and related

control measures at the Contractor’s expense. For the purposes of compliance the results

generated from Parallel Measurements are evaluated only against South African statutory limits as

detailed in clause Z14.1. Control measures conform to the requirements stipulated in the AAIA-

approved asbestos work plan.

Z14.3 The Employer manages asbestos and ACM according to the Standard.

Z14.4 In the event that any asbestos is identified while Providing the Services, a risk assessment is

conducted and if so required, with reference to possible exposure to an airborne concentration of

above the AL for asbestos, immediate control measures are implemented and relevant air

monitoring conducted in order to declare the area safe.

Z14.5 The Contractor’s personnel are entitled to stop working and leave the contaminated area forthwith

until such time that the area of concern is declared safe by either Compliance Monitoring or an

statement however other clauses may also use the same data.

3. Where a form field like this [ ] appears, data is required to be inserted relevant to the option

selected. Click on the form field once and type in the data. Otherwise complete by hand and in ink.

(From the example given in an Appendix within the TSC3 Guidance Notes)

Entries in the first four columns in the price list in section C2.2 are made either by the Employer or the

tendering contractor.

1.1 Site establishment and de-establishment Sum 1

1.2 Safety File Sum 1

1.3 PPE once off Sum 1

1.4 Travelling Fee per month Month 12

1.5 Labour – Semi-Skilled Month 12

1.6 Labour - Supervisor Month 12

1.7 Safety Officer Fee Month 12

tender, as to the layout of the premises, the quantities and nature of work and labour, materials and

equipment necessary for the completion of the services additional services, the means of access to the

premises and in general, shall himself obtain all necessary information as to risks, contingencies and other

circumstances which may influence or affect the contract.

1.2.1. Normative

[1] ISO 9001 Quality Management Systems

[2] ISO 14001 – Environmental management Systems – Requirements with guidance for use.

[3] National Environmental Management Act (NEMA), Act

[4] National Environmental Management: Biodiversity Act (NEMBA), Act

[5] Alien and Invasive Species Regulations, 2014

[6] National Veld and Forest Fire Act, Act

[7] Occupational Health and Safety Act (OHSA), Act

[8] Eskom SHEQ Policy and Environmental Management Procedures

1.2.1. Informative

[9] The South African National Biodiversity Institute (SANBI) Alien Plant Control Guidelines

1.3. Port Rex Power Station

Part c1 agreements and contract data of 50 c.1.2A Contract data part 1

ESKOM HOLDINGS SOC Ltd CONTRACT NO. _________

Vegetation management at port rex power station for a period of 5 years

if applicable.

Z14.6 The Contractor continues to Provide the Services, without additional control measures presented

on presentation of Safe Levels. The contractually agreed dates to Provide the Services, including

the Completion Date, are adjusted accordingly. The contractually agreed dates are extended by

the notification periods required by regulations 3 and 21 of the Asbestos Regulations, 2001.

Z14.7 Any removal and disposal of asbestos, asbestos containing materials and waste, is done by a

registered asbestos contractor, instructed by the Employer at the Employer’s expense, and

conducted in line with South African legislation.

Part c1 agreements and contract data of 50 c.1.2A Contract data part 1

ESKOM HOLDINGS SOC Ltd CONTRACT NO. _________

Vegetation management at port rex power station for a period of 5 years

C1.2 Contract Data

• Mowing, edging (grass height <25

mm), weeding, pruning, pest/disease

2.1 Month

treatment, plant replacement, and off-

site garden waste disposal (excluding

HV yard) 3181 m2 total garden area 24

not have a horticulture department to look after the vegetation at the various power stations. Port Rex

therefore requires the services of a garden service company to service and maintain the vegetation within

the power station, excluding the HV yard, by upkeeping the flower beds, cutting of grass, removing of garden

waste and to perform weeding to keep the vegetation and roads and parking area neat and tidy.

1.2. Employer’s requirements for the service

disease and insect pest control, mowing of lawns, cutting of edges, pruning, wound dressing, replacement of

unacceptable material, straightening plants which lean or sag, adjustment of plants which settle or are

planted too low, eradication and removal of invader species, removal of garden cuttings and waste, and any

other procedure consistent with good horticultural practice necessary to ensure normal, vigorous and healthy

growth plants.

The contract uses NEC3 Term Service Contract April 2013 (TSC3) with main Option A (priced contract with price list), dispute resolution Option W1, and secondary Options X1 (price adjustment for inflation), X2 (changes in the law), X17 (low service damages), X18 (limitation of liability), X19 (Task Order), X20 (key performance indicators), and additional conditions Z1 to Z14. Key contractual terms include: cession and delegation restrictions, joint venture liability, B-BBEE status change provisions, confidentiality obligations, waiver and estoppel, health and safety and environmental compliance, tax invoice and payment requirements, compensation event notification, limitation of liability (contractor's liability for indirect loss limited to R0, total liability limited to total of Prices), termination provisions including business rescue, ethics and prohibited actions, insurance requirements (contractor provides insurance per Table A, employer provides per Table B), intellectual property ownership (foreground IP vests in employer), and asbestos management provisions.

c. provides a design of equivalent quality or modify such affected item or design so as

to make it non-infringing without affecting the quality.

The tender is for the provision of gardening and vegetation services at Gourikwa, Ankerlig, Acacia, Port Rex, and Palmiet Power Stations for a period of five (5) years. The document provided is Form A (Tender & Contract Quality Requirements) and does not contain a detailed scope of work.

Complete and sign Form A (Tender & Contract Quality Requirements) to acknowledge and accept Eskom Supplier Quality Requirements as per 240-105658000 Specification and ISO 9001 Standard. Submit the signed form with your tender. No other submission instructions are stated in the provided document.

No evaluation criteria are stated in the provided document. The document only covers quality requirements and does not specify scoring, weighting, or minimum thresholds.

The tender is for the provision of gardening and vegetation services at Gourikwa, Ankerlig, Acacia, Port Rex, and Palmiet Power Stations for a period of five (5) years. No detailed technical specifications are provided in the document.

No specific methodology requirements are stated in the provided document. The document only covers quality requirements and does not specify an execution plan or approach.

The tenderer must complete and sign Form A to acknowledge and accept Eskom Supplier Quality Requirements as per 240-105658000 Specification and ISO 9001 Standard. The form includes pre-contract award quality requirements (Category 3 selected), post-contract award conditions (contract execution, supplier quality performance monitoring, Eskom rights of access and information, preservation, quality audits, management of nonconformities, special processes), and ISO 9001 clauses and quality principles.

Complete and sign Form A to acknowledge and accept Eskom Supplier Quality Requirements as per 240-105658000 Specification and ISO 9001 Standard. No other compliance requirements are stated in the provided document.

The tender covers gardening and vegetation services at five Eskom power stations (Gourikwa, Ankerlig, Acacia, Port Rex and Palmiet) for a five-year period. The returnables template is configured for Category 3, which requires an implemented Quality Management System, internal audit report, draft CQP and ITP, and defined roles/responsibilities.

Returnable documents: Form A must be completed and signed. The tender pack is a returnables template (Category 3) that requires an implemented Quality Management System, an internal management system audit report (with Nonconformity, Correction and/or Corrective Action Reports), a draft Contract Quality Plan (CQP) and Inspection and Test Plan (ITP) as per the Scope of Works, and information for defined roles, responsibilities and authorities. The template must be saved as PDF and signed, or signed and locked before sending to the buyer.

Quality evaluation is weighted across five sections: Section A (Quality Management System Requirements, ISO 9001) 25%, Section B (Evidence of QMS in operation) 25%, Section C (Contract Quality Plan) 20%, Section D (Quality Control Plan / ITP) 20%, Section E (User-defined additional requirements) 10%. Bidders may score under Section A via Option 1 (valid ISO 9001 certification by an accredited body) or Option 2 (evidence of an implemented QMS, including QMS manual, quality policy, quality objectives, control of documented information, control of nonconforming outputs, nonconformity and corrective action, and internal audit). Section B requires documented information for roles, responsibilities and authorities, and control of externally provided processes, plus an internal audit report. Section C requires a draft Contract Quality Plan specific to the scope. Section D requires a QCP/ITP as per the scope. Section E requires Form A completed and signed, plus any other requirements per the scope. No other pre-qualification criteria (e.g., CSD, tax clearance, B-BBEE, CIDB) are stated in the provided document.

The tender is for the provision of gardening and vegetation services at Gourikwa, Ankerlig, Acacia, Port Rex and Palmiet Power Stations for a period of five (5) years. The returnables template is set for Category 3, which requires an implemented Quality Management System, internal audit report, draft CQP and ITP, and defined roles/responsibilities. No further technical specifications are provided in the given document.

No specific compliance requirements (e.g., CSD registration, tax clearance, B-BBEE, CIDB) are stated in the provided document. The only stated requirement is the completion and signing of Form A, and the quality-related deliverables as per the evaluation criteria.

{"closingDate":"1 March 2022"}

Bidders must be a resident of South Africa (or complete Appendix 9 if non-resident). Companies/CCs/Trusts must answer questions regarding number of employees, connected persons, income concentration, and place of control. Individuals must answer questions regarding service vs people provision, residence, employees, and place of control. Based on answers, bidders must sign the relevant appendices (e.g., Appendix 1 for employing 3+ full-time non-connected employees, Appendix 8 for independent contractor status, Appendix 7 for dependent contractor/personal service provider). Failure to sign required appendices results in PAYE being withheld from payments.

The Fourth Schedule to the Income Tax Act (“the Act”) requires that Employees' Tax must be

withheld from "remuneration" paid by an "Employer" to an "Employee". This tool is intended to establish

whether an Individual, Close Corporation, Company or Trust should be classified as an Independent

Contractor, Personal Service Provider, Labour Broker or a Dependent Contractor, and the tax

consequences of such classification.

This Pack is applicable ONLY to Contractors who supply Eskom Holdings SOC Ltd (“Eskom”) and its

subsidiaries with services or Individual Contractors providing Eskom with labour.

The Contractor or its duly authorised representative must declare that all questions have been answered

truthfully.

Answering the questions will direct you to your next step.

Please note:

This Pack is based on tax legislation for the 2022/2023 tax year and is subject to change.

In the questions, any references to "you" refers to the Contractor.

In the questions, the term Contractor is used interchangeably with Individual/CC/Company/Trust.

Definitions as per the Income Tax Act are included in Appendix 10.

Any reference to “Eskom” refers to Eskom Holdings SOC Ltd and its subsidiaries:

• Eskom Rotek Industries SOC Ltd

• Eskom Enterprises SOC (Pty) Ltd

• Escap SOC (Pty) Ltd

• Eskom Finance Company SOC (Pty) Ltd

• Eskom Foundation NPC

• National Transmission Company SA

The Pack is based on legislation and case law applicable to the 2022/2023 tax year. We therefore

recommend that, if it is used outside of this period, you should first consult with your representative in

Eskom to refer it to Eskom’s Corporate Tax Department in Megawatt Park.

When you return the completed Pack; i.e. the signed summary sheet and signed affidavits to Eskom,

please copy Group Tax on Email address: [email protected]

The Contractor or its duly Authorised Representative acknowledges and accepts that:

• Definitions as per the Income Tax Act, No , as amended, are listed in Appendix 10 for

ease of reading.

• It is responsible for accuracy and completeness of all information, which is provided in completing

this Pack;

• The Pack will not be automatically updated with any changes in legislation.

Disclaimer

Applicable to the 2022/2023 Tax Years

Eskom accepts no liability whatsoever for any loss or damages whatsoever and howsoever incurred, or

suffered, resulting, or arising, from the use of this Pack.

Contractor type

Supplier category

Please complete the following questionnaire for:

Company/Close Corporation/Trusts - EVALUATION PACK A on .

Individuals - EVALUATION PACK B on .

Applicable to the 2022/2023 Tax Years

Evaluation pack a

(To determine whether a Company, Close Corporation (CC) or Trust is a Personal

Service Provider)

Fields marked with an Asterisk (*) must be completed

Contractor’s details for a company or close corporation or

Trust

Contractor’s Name* Vendor No.

Duly Authorised Representative Name Representative Surname

Capacity Representative ID No.*

Representative Passport No. (if no RSA ID) Country of Passport Issue

VAT Registration No. Income Tax Registration No.*

CO/CC/Trust Registration No.* E-Mail Address

Telephone Number* Fax Number

Contractor’s Physical Business Address*

Unit No

Complex Name

Street Number

Street Name

Suburb

City/Town

Postal Code

Contractor’s Postal Business Address*

Same as above (Mark with an X)

Address TYPE (Delete where not applicable) P O Box/Private Bag/Street Address

P O Box/Private Bag/Street NUMBER

Street Name

Suburb

Town

Postal Code

Contractor’s Bank Details*

Account Number Bank Name

Branch Name Branch Number

Name of Account Holder Account Type (Delete where not applicable)

Current/ Savings/ Transmission/Credit Card/Bond

Account

Account Holder Relationship*

i.e. own, joint or 3rd party Own/Joint/3rd Party

Applicable to the 2022/2023 Tax Years

Please answer the following questions by marking the appropriate column with an

"X".

The term “You” will refer to the Company/CC/Trust in this Questionnaire.

1. RESIDENCE Yes No

Question 1(i)

Are you a Resident of the Republic of South Africa in terms of the Income Tax Act?

(Refer to Appendix 10 for the definition of a resident).

If the answer is Yes, go to Question 2(i).

If the answer is No:

• Sign Appendix 9. Submit The Pack to your contractor representative in

Eskom to refer it to Eskom Group Tax Department in Megawatt Park.

• No further questions must be answered.

2. NUMBER OF EMPLOYEES EXCLUSION Yes No

Question 2(i)

Do you employ 3 (three) or more persons (excluding shareholders or members or

beneficiaries of the Company/CC/Trust)?

If the answer is Yes, go to Question 2(ii).

If the answer is No, go to Question 3(i).

Question 2(ii)

Are these employees employed:

• On a full time basis; and
• Are they engaged in the business of the Company/CC/Trust?

If the answer is Yes, go to Question 2(iii).

If the answer is No, go to Question 3(i).

Question 2(iii)

Are the above 3 employees connected to the shareholders or the members or the

beneficiaries of the Company/CC/Trust?

If the answer is Yes, go to Question 3(i).

If the answer is No:

• Sign Appendix 1. If the Affidavit is not signed, PAYE will be withheld

from your payments.

• Sign Appendix 8. If the Declaration is not signed, PAYE will be withheld

from your payments.

• No further questions must be answered.
• Sign “Particulars of person acting as representative of the Company/Close

Corporation/Trust” at the end of the Evaluation Pack.

Applicable to the 2022/2023 Tax Years

3. SERVICES RENDERED BY A CONNECTED PERSON Yes No

Question 3(i)

Will/are any person who is a Connected person in relation to the Company/CC/Trust

render services personally to Eskom on behalf of the Company/CC/Trust? (Refer to

Appendix 10 for the definition of a Connected person).

If the answer is Yes, go to Question 4(i).

If the answer is No:

• Sign Appendix 2. If the Affidavit is not signed, PAYE will be withheld

from your payments.

• Sign Appendix 8. If the Declaration is not signed, PAYE will be withheld

from your payments.

• No further questions must be answered.
• Sign “Particulars of person acting as representative of the Company/Close

Corporation/Trust” at the end of the evaluation Pack.

4. MORE THAN 80% OF INCOME TEST Yes No

Question 4(i)

During the current year of assessment:

• Will more than 80% of your income; or
• Is it likely that more than 80% of your income will consist of amounts

received either directly or indirectly, from:

• any one client, or
• an Associated institution in relation to that client? (Refer to Annexure 9 for

the definition of an Associated institution)

If the answer is Yes:

• Sign Appendix 7. PAYE will be withheld from your payments.
• Go to Question 6(i) to determine the correct disclosure code on the IRP5.
• Sign “Particulars of person acting as representative of the Company/Close

Corporation/Trust” at the end of the evaluation Pack.

If the answer is No:

• Sign Appendix 4. If the Affidavit is not signed, PAYE will be withheld

from your payments.

• Go to Question 5(i).

5. PLACE, CONTROL AND SUPERVISION TEST Yes No

Question 5(i)

Must your duties be performed /are your duties performed mainly (more than 50%) at

the premises of Eskom,

And

Will you be subject /are you subject to Eskom’s control or supervision as to the

manner in which your duties are to be performed?

If the answer is Yes to BOTH questions:

• Sign Appendix 7. PAYE will be withheld from your payments.
• Go to Question 6(i) to determine the correct disclosure code on the IRP5.
• Sign “Particulars of person acting as representative of the Company/Close

Corporation/Trust” at the end of the evaluation Pack.

If the answer is No:

• Sign Appendix 3. If the Affidavit is not signed, PAYE will be withheld