36-Month enabling agreement for pre-qualified scrap dealers to purchase and remove scrap kva transformers and mini-subs (5–1000 kva) in ESKOM north west

Closing

• Date: 20 November 2026
• Time: 10:00
• Late tenders will not be accepted.

Clarification meeting (non-compulsory)

• Date: 16 November 2026
• Time: 11:00 to 11:30
• Venue: Microsoft Teams, join link https://teams.microsoft.com/meet/3885137941946137?p=ioapC5twi1NTOyJkrH
• Bidders must confirm their intention to attend with the Eskom Representative, giving the name, position and contact details of each attendee.

Clarification queries

• Must be submitted in writing before the query closing time, which is 3 working days before the tender submission deadline.

Tender validity

• 12 weeks (90 days).

Eskom Representative

• Name: Lunga May
• Role: Investment Recovery, Procurement and Supply Chain Management
• Telephone: 051 404 2245
• Email: [email protected]

Enquiries

• All queries and clarifications must be addressed in writing to the Eskom Representative.
• No query may be addressed to any other Eskom official.

Fraud and corruption reporting

• Telephone: 0800 11 2722
• Email: [email protected]

Submission

• Method: Eskom e-tendering portal on the Eskom Tender Bulletin site.
• No physical or email submission address is provided; electronic upload only.

Submission method

• Electronic submission only, via the Eskom e-tendering portal on the Eskom Tender Bulletin site.
• No hard-copy tenders will be accepted.
• Upload documents into the folders Technical, Commercial, Financial and Other.
• File formats: PDF and Excel.
• Size limits: 50 MB per file; 900 MB total per submission.
• Zip or condensed files may not be uploaded.
• If a tender is resubmitted, only the latest version is accepted and earlier submissions become void.
• The submission status must show as complete before the closing time.

Returnable documents

Disqualifiable at closing (must be complete, signed where required and submitted by the closing time):

• Electronic copy of the tender in PDF, with the price list in both PDF and Excel.
• Annexure A: Acknowledgement Form.
• Annexure B: Integrity Declaration Form.
• Annexure C: Authority to Submit a Tender, with the resolution or power of attorney for the bidder's organisation type.
• Annexure D: SBD 4 Bidder's Disclosure, disclosing directors' and shareholders' state employment and conflicts of interest.
• Annexure E: Health and Safety Requirements.
• Annexure F: Environmental Requirements.
• Annexure G: Technical Evaluation Requirements.
• Annexure H: Section 37(2) Agreement.
• E-auction training acknowledgement form.
• SBD 1 Invitation to Bid.
• SBD 6.1 Preference Points Claim Form (PPPFA 2022).
• Offer to purchase form with the price schedule and any comments on the price schedule.
• B-BBEE affidavit on the DTI template, or a B-BBEE verification certificate from an accredited agency.
• CSD registration report or MAAA registration number, valid and current.
• Second-hand goods certificate from SAPS or a recycler licence, valid and current.
• CIPC company registration documents, CIPRO documents, or a declaration of shareholding and directorship.
• COID certificate of good standing.
• Tax clearance certificate, where the bidder is a foreign scrap dealer with a South African footprint but not on CSD and without a SARS PIN, or a local scrap dealer that has not supplied a SARS e-filing PIN or CSD profile.
• Joint venture bidders: letter of intent or valid JV agreement showing each partner's rights, obligations and profit share; written confirmation that the JV operates as a single incorporated entity for the contract term; confirmation of a single JV bank account independent of the individual partners.

Non-disqualifiable at closing (may be requested in writing and cured within 5 working days, failing which the bid is disqualified):

• Returnables marked non-disqualifiable in the tender returnable schedule.

Required for evaluation (not requested later; if missing or incomplete the bid is not disqualified but scores zero):

• Returnables marked for evaluation in the tender returnable schedule.

Contractual requirements (assessed after evaluation and ranking; proof due before award):

• Proof of CSD registration.
• Completed Invitation to Tender document.
• SHEQ requirements, including Annexure E health and safety and Annexure F environmental requirements, where applicable.

Disqualification risks

• Late submission.
• Any disqualifiable returnable missing, incomplete or unsigned at the closing time.
• Failure to cure a non-disqualifiable returnable within 5 working days of a written request.
• Submission by a bidder that is ineligible under the eligibility criteria.

Evaluation stages

1. Eligibility screening: bidders are disqualified if they fail the eligibility criteria.
2. Basic compliance: the bidder must meet the eligibility criteria, submit a complete tender with commercial information, and submit the mandatory commercial returnables by the stated deadlines.
3. Mandatory returnables: failure to submit mandatory documents by the deadline makes the tender non-responsive.
4. Functionality or technical evaluation: scored on the technical requirements, including the technical inventory list and a method statement based on the scope of work.
5. Price and specific goals: evaluated under the 80/20 preference point system.
6. Ranking: price score and specific goals score are added and bidders ranked from highest to lowest.
7. Contractual requirements: assessed after evaluation and ranking; proof must be submitted before contract award.

Scoring

• Preference point system: 80/20.
• Specific goals: 20 points, scored in accordance with the PPPFA.
• Price: 80 points.
• A bidder that does not submit evidence for a specific goal claim is not disqualified but receives 0 points for that goal.

Pricing mechanism

• Pricing is determined through a reverse e-auction.
• The rand rate per item is set after evaluation using the e-auction pricing tool.
• Bidders must submit the e-auction training acknowledgement form to show interest in participating in the e-auction.

Scope

• Purchase, collection and removal of scrap KVA transformers and mini-substations ranging from 5 kVA to 1000 kVA.
• Location: Eskom North West Operating Unit.
• Basis: as and when required, under an enabling agreement with pre-qualified scrap dealers.
• Contract period: 36 months.
• Units are a mix of aluminium-core and copper-core transformers, purchased according to Eskom's list.
• Goods are sold as is, voetstoots, with an unknown quantity of oil remaining in the units.

Task orders and turnaround

• Work instructions or task orders are issued per site per batch and each is a standalone task order.
• The successful bidder must pay upfront for the allocated batch and collect all units within 7 working days of the approved task order issue date.
• The bidder must pay in full for the units listed on each batch and may not re-batch quantities or make part payment.
• Eskom typically issues collection requests of 15 to 150 transformers at a time.
• The bidder must have sufficient capacity and resources to service any site at any time during the contract, as quantities are not known upfront.

Site obligations

• The bidder is responsible for safe collection, handling, removal, loading and transport of the scrap units, using qualified labour and suitable certified plant, machinery, equipment and transport.
• The bidder must clean the site after collection and rehabilitate any oil spill.
• No rubble may be left on site; facilities for disposal waste must be provided during dismantling.
• Portable firefighting equipment must be on site at all stages of the work programme.
• The bidder must obtain an Eskom permit before starting work and notify the Eskom site agent on completion for sign-off.
• No accommodation is allowed on site.
• The bidder must nominate three company representatives who will be granted access to Eskom sites for the agreement term.
• The bidder must submit a safe disposal certificate on its company letterhead.
• Eskom identifies the goods on sale through an Eskom representative.
• Eskom accepts no liability for theft, damage or personal injury during removal.

Technical returnables

• Technical inventory list.
• Method statement based on the scope of work.

Technical evaluation returnables

• Technical inventory list.
• Method statement based on the scope of work.

These documents are required for functionality scoring.

Site conduct and quality obligations

• Eskom accepts no liability for theft, damage or personal injury during removal of equipment.
• The bidder must follow the Eskom site agent's conditions on site access.
• Littering is prohibited; facilities for disposal waste must be provided during dismantling and no rubble may be left on site.
• Portable firefighting equipment must be available on site at all stages of the work programme, and extra care is required when using cutting equipment.
• Any oil remaining in the scrap units becomes the bidder's property, and the bidder is responsible for any oil spillage and its rehabilitation.
• The bidder must obtain an Eskom permit before starting work and notify the Eskom site agent on completion for sign-off.
• All work must comply with the OHS Act, and all safety requirements and documentation must be available on site.
• No accommodation is allowed on site.
• A bidder with an existing or expired Eskom contract on which it has defaulted is disqualified.
• A bidder with an open, unclosed non-conformance is disqualified.

Pricing mechanism

• Pricing is determined by reverse e-auction; the rand rate per item is set after evaluation through the e-auction pricing tool.
• The price schedule must be submitted in both PDF and Excel.
• Prices are offered inclusive of VAT.
• The bidder must submit an offer to purchase form with the price schedule and any comments.
• The bidder must submit the e-auction training acknowledgement form to show interest in participating in the e-auction.
• The successful bidder pays Eskom upfront for each allocated batch before collection, in full, without part payment or re-batching.

Pricing

• Pricing is determined by reverse e-auction; the rand rate per item is set after evaluation through the e-auction pricing tool.
• The price schedule must be submitted in both PDF and Excel.
• Prices are offered inclusive of VAT.
• The bidder must submit an offer to purchase form with the price schedule and any comments.

Payment

• The successful bidder pays Eskom upfront for each allocated batch before collection.
• Payment must be in full for the units on each batch; no part payment or re-batching is allowed.

Negotiation

• Eskom reserves the right to negotiate with preferred bidders after the competitive process if tendered prices are not market related.

Subcontracting

• Main contractors are discouraged from subcontracting to their own subsidiaries, as this may be treated as self-subcontracting or fronting.
• Any subcontracting to a subsidiary must be declared in the tender.

Eligibility

• Open tender; single companies, incorporated or unincorporated joint ventures and consortia may bid.
• The bidder and its principals must not be restricted from doing business with Eskom or any state-owned company.
• The bidder must not have the nationality of a country on an international sanctions list; this applies equally to proposed subcontractors and suppliers.
• A bidder may not submit more than one tender individually or as a partner in a JV or consortium, except where the e-tendering system permits multiple submissions under the same tender number within the 900 MB limit.
• A JV or consortium agreement must state that the parties are jointly and severally liable for the contract.
• No conflict of interest: common controlling partners or majority shareholders, or relationships giving access to another bidder's information or influence over Eskom's decision, are prima facie evidence of a conflict and lead to disqualification.
• Tenders must be signed by authorised persons.
• Bidders restricted by National Treasury or on the Tender Defaulters list are ineligible.
• A bidder may not subcontract 100% of the scope of work.
• A bidder with an existing or expired Eskom contract on which it has defaulted is disqualified.
• A bidder with an open, unclosed non-conformance is disqualified.

Registration and statutory documents

• CSD registration: not mandatory at tender stage, but mandatory before award; submit a CSD registration report or MAAA number, valid and current.
• Tax compliance: a SARS e-filing PIN or CSD profile is used for verification; a tax clearance certificate is required from foreign scrap dealers with a South African footprint but not on CSD and without a SARS PIN, and from local scrap dealers without a SARS PIN or CSD profile. Foreign scrap dealers with no South African footprint must complete SBD 1 but need not prove tax compliance. A tender will not be awarded to a bidder with a tax non-compliance status.
• CIPC: company registration documents, CIPRO documents, or a declaration of shareholding and directorship, to assess conflicts of interest.
• COID: valid certificate of good standing.
• Second-hand goods: certificate from SAPS or a recycler licence, valid and current.

B-bbee

• A B-BBEE affidavit on the DTI template confirming the entity's B-BBEE contribution level, or a B-BBEE verification certificate from an accredited verification agency.
• Specific goals are scored out of 20 points under the PPPFA; missing evidence scores zero for that goal but does not disqualify.

Sheq

• Health and safety requirements per Annexure E, including a baseline risk assessment, BRA procedure, SHE policy signed by the CEO or MD complying with section 7 of the OHS Act, acknowledgement of Eskom's SHE rules and requirements, and an environmental emergency plan.
• Environmental requirements per Annexure F, including an environmental policy committing to ISO 14001:2015, a signed organogram with an environmental responsible person, an environmental appointment letter, a communication plan, an incidents register, an aspects and impacts register, a non-conformance and corrective action system, an environmental management plan, a waste management plan, and a training schedule and matrix.
• Proof of registration as a recycler.

Standard forms

• SBD 1: bidder and contact details, signed as the offer cover page.
• SBD 4: disclosure of interest, including state employment and conflicts.
• SBD 6.1: preference points claim under the PPPFA 2022.
• Annexure A: authority to submit and sign the tender, with the supporting resolution or power of attorney.
• Annexure B: acknowledgement of receipt of the tender documents and addenda.
• Annexure C: tenderer's particulars.
• Annexure D: integrity declaration.
• Annexure H: Section 37(2) agreement.

Health and safety returnables (Annexure E)

• Baseline risk assessment relevant to the scope of work, covering identification of SHE hazards and assessment of SHE risks.
• BRA procedure setting out the methodology used for the risk assessment.
• SHE policy signed by the CEO or MD, showing the next review date and complying with section 7 of the OHS Act.
• Signed acknowledgement of Eskom's SHE rules and requirements (Annexure B).
• Environmental emergency plan, including emergency contact details and an emergency drill form.
• Proof of registration as a recycler.

Site safety obligations

• All work must comply with the OHS Act, and all safety requirements and documentation must be available on site.
• Portable firefighting equipment must be available on site at all stages of the work programme.
• Extra care is required when using cutting equipment.
• The bidder must obtain an Eskom permit before starting work and notify the Eskom site agent on completion for sign-off.
• Any oil spill must be rehabilitated by the bidder.

Environmental returnables (Annexure F)

• Environmental policy committing to ISO 14001:2015 establishment, pollution prevention, continual improvement and compliance obligations.
• Signed company organogram including an environmental responsible person.
• Valid environmental appointment letter outlining roles and responsibilities relevant to the scope of work.
• Communication plan or strategy covering events of communication, when and how.
• Environmental incidents register, including an incident reporting template and previous incidents.
• Environmental aspects and impacts register specific to the scope of work.
• Non-conformance, corrective and preventative action system, including a non-conformance form or template.
• Environmental management plan with method statements specific to the scope of work.
• Waste management plan covering:
• procedure or method statement for handling waste, including storage, handling, transport and disposal;
• register of possible waste to be generated on site;
• waste separation;
• waste minimisation;
• records of waste quantities to be disposed, with a template;
• compliance obligations and legal requirements.
• Training schedule and training matrix showing resources trained, dates and planned environmental training.

Site environmental obligations

• The bidder must clean the site after collection and rehabilitate any oil spill.
• No rubble may be left on site; facilities for disposal waste must be provided during dismantling.
• Any oil remaining in the scrap units becomes the bidder's property and the bidder is responsible for any oil spillage.