Eviction services for airport park complex – RFQ EHC/EAP/2026 (ekurhuleni housing company)

Closing date: 14 October 2026 at 11:00.

No briefing session or site visit is stated.

Technical queries:

• Contact: Madimetja Kekana
• Department: Credit Control and Client Services
• Email: [email protected]

SCM enquiries:

• Email: [email protected]
• Email: [email protected]
• Email: [email protected]
• Email: [email protected]

Submission address:

EHC head office

Corner Linton Jones Street and Victoria Street

Germiston (next to Fire Station)

Submission method: hand delivery only.

• Deliver to: EHC head office, Corner Linton Jones Street and Victoria Street, Germiston (next to Fire Station).
• Place in the RED TENDER BOX by the reception.
• Sign the submission register with the correct RFQ description and RFQ number.
• Envelope must be sealed and marked with RFQ NO: EHC/EAP/2026.
• Closing date: 14 October 2026 at 11:00.

Returnable documents (all must be completed, signed and submitted):

• MBD forms: all applicable forms, completed and signed.
• Pricing schedule: fully completed.
• Certified Director's ID copy (not older than three months).
• Proof of CIPC registration, including directors' full names and ID numbers.
• Up-to-date municipal account/statement (not in arrears more than 90 days); if a lessee, a valid original or certified copy of the lease agreement.
• Company pricing on letterhead.
• Valid B-BBEE certificate or affidavit.
• Bank letter not older than three months.
• Response to the RFQ document.
• Valid Tax PIN.
• CSD report.
• Signed undertaking confirming availability of sufficient financial resources or access to short-term financing.

Disqualification risks:

• Late submissions are not accepted under any circumstances.
• Incomplete or missing pricing schedule.
• Incorrectly completed or unsigned submission register.
• Missing or unsigned MBD forms.

Evaluation under PPPFA Regulations 2022 (as amended), using the 80/20 preference point system.

• Price: maximum 80 points.
• Specific goals: maximum 20 points, allocated as follows:
• HDI: 5 points
• Woman: 3 points
• Disability: 2 points
• Youth: 2 points
• Within Ekurhuleni: 8 points
• Total: 100 points.
• Bidders must submit a valid B-BBEE certificate or affidavit; failure to do so forfeits the specific goals points.
• The entity may conduct due diligence during evaluation, before award, or during the contract period, including site visits. Misrepresentation may disqualify the bid.

Scope: Provision of eviction services for the Ekurhuleni Housing Company (EHC) at Airport Park Complex.

Labour:

• Minimum of 50 movers/labourers to support eviction operations, including packing, removal and relocation of items.

Transport fleet:

• 5 x 4-ton trucks (minimum capacity) to transport household goods and furniture.
• 2 towing trucks to move vehicles and heavy items obstructing eviction processes.

Operations and coordination:

• Attend all pre-eviction and post-eviction briefings with EHC, Office of the Sheriff, SAPS and the eviction task team.
• Submit a detailed Operational Plan before each eviction, covering resource allocation, logistics, stakeholder coordination, safety compliance and risk mitigation.
• Coordinate with stakeholders to ensure compliance with legal frameworks and operational safety.

Post-eviction monitoring and reporting:

• Conduct after-eviction inspection and ensure all units are evicted.
• Submit a comprehensive Post-Eviction Report including details of operations conducted, resources deployed, and security and safety incidents (if any).

Deliverables:

• Deploy adequate and trained manpower (minimum 50 movers).
• Provide a fleet of trucks and towing vehicles in proper working condition.
• Attend all required stakeholder meetings.
• Submit pre-eviction Operational Plan for approval.
• Conduct and submit Post-Eviction Reports within agreed timelines.
• Maintain compliance with all relevant legislation, safety protocols and human rights obligations during evictions.

The service provider must submit a detailed Operational Plan before each eviction, covering resource allocation, logistics, stakeholder coordination, safety compliance and risk mitigation measures. They must also conduct post-eviction inspections and submit a comprehensive Post-Eviction Report including details of operations conducted, resources deployed, and security and safety incidents.

Pricing schedule items: Labour: Movers/Labourers for eviction operations (per 50 labourers), Transport: 4-ton trucks for household goods and furniture (per truck, quantity 5), Operational Plan preparation and submission (per plan, quantity 1), Post-Eviction Monitoring (3–5 days site clean-up) (item, quantity 1), Post-Eviction Report (item, quantity 1). All prices must be VAT inclusive and include all other related costs.

Pricing schedule items (all prices must be VAT inclusive and include all related costs):

• Labour: Movers/Labourers for eviction operations — per 50 labourers.
• Transport: 4-ton trucks for household goods and furniture — per truck, quantity 5.
• Operational Plan preparation and submission — per plan, quantity 1.
• Post-Eviction Monitoring (3–5 days site clean-up) — item, quantity 1.
• Post-Eviction Report — item, quantity 1.

Note: EHC will not be held responsible for underpricing due to misinterpretation of the specification.

Mandatory compliance documents:

• Certified Director's ID copy (not older than three months from closing date).
• Proof of CIPC registration, including directors' full names and ID numbers.
• Up-to-date municipal account/statement (not in arrears more than 90 days); if a lessee, a valid original or certified copy of the lease agreement.
• Company pricing on letterhead.
• Valid B-BBEE certificate or affidavit (failure to comply forfeits specific goals points).
• Bank letter not older than three months.
• Valid Tax PIN.
• CSD report.
• Signed undertaking confirming availability of sufficient financial resources or access to short-term financing.

All applicable MBD forms must be completed and signed.

Bidders must submit a valid B-BBEE certificate or affidavit; failure to comply will result in forfeiture of points allocations for specific goals. Specific goals points: HDI (5 pts), Woman (3 pts), Disability (2 pts), Youth (2 pts), Within Ekurhuleni (8 pts).

The Operational Plan must cover safety compliance and risk mitigation measures. The service provider must maintain compliance with all relevant legislation, safety protocols and human rights obligations during evictions. Post-Eviction Report must include security and safety incidents (if any).

The entity reserves the right to award the bid in part or in full, not to make any award, request further technical information, verify information, withdraw or amend bid conditions, and terminate the agreement if the contractor fails to proceed with the work, comply timeously with a contract instruction, or remedy a specified default. The entity may negotiate with shortlisted bidders and conduct due diligence including site visits. Proposals are subject to the Standard Conditions of Tender and the Supply Chain Management Policy of EHC. By submitting documents, bidders acknowledge that EHC may process personal information under POPIA.

Mandatory disqualifying criteria: Late submissions will not be accepted. Bidders must fully complete and submit the prescribed pricing schedule. Bidders must correctly complete and sign the submission register with the correct RFQ description and number. Bidders must submit all applicable MBD forms duly completed and signed. Administrative compulsory compliance documents: Certified Director's ID copy (not older than three months), proof of CIPC registration with directors' full names and ID numbers, up-to-date municipal account/statement (not in arrears more than 90 days; if lessee, valid lease agreement), company pricing on letterhead, valid BBBEE/affidavit, bank letter not older than three months, response to RFQ, valid Tax Pin, CSD report, and a duly signed undertaking confirming availability of sufficient financial resources or access to short-term financing.

This bid will be evaluated and adjudicated according to the 80/20 preference point system: maximum 80 points for price and 20 points for specific goals. Specific goals components: HDI (5 pts), Woman (3 pts), Disability (2 pts), Youth (2 pts), Within Ekurhuleni (8 pts). Total 100 points.