Professional electrical engineering services: back-up generator and UPS installation at barberton magistrate's office (nst 26/014)

Closing: 23 November 2026 at 11:00.

• Advertising date: 2 November 2026.
• Tender validity period: 84 days from the closing date.
• Tender opening: immediately after the closing time at the Department of Public Works & Infrastructure, 30 Brown Street, Nedbank Building, 9th floor, Mbombela.
• Clarification meeting: none applicable to this tender; attendance is not compulsory.
• Document collection: working days 07:30–12:45 and 13:30–15:30 at 30 Brown Street, Nedbank Building, 9th floor, Mbombela, or free download from www.etenders.gov.za.

Enquiries

• Contact: Ms Portia Mmaphetoa Kadiaka
• Role: Departmental Project Manager (Employer's authorised representative)
• Telephone: 072 137 6977
• Cell: 013 7536355/77

Physical address

Department of Public Works & Infrastructure

30 Brown Street

Nedbank Building, 9th floor

Mbombela

Postal address

Private Bag X 11280

30 Brown Street, Nedbank Building, 9th floor

Mbombela

1200

Document collection address

Department of Public Works & Infrastructure

30 Brown Street

Nedbank Building, 9th floor

Mbombela

Tender opening venue

Department of Public Works & Infrastructure

30 Brown Street

Nedbank Building, 9th floor

Mbombela

Submission method

• Paper submission of the original signed tender only. Telephonic, facsimile, electronic and late tenders are not accepted.
• Single-volume tender: return the complete document, all returnable documents and all returnable schedules, bound as received.
• A two-envelope procedure is not followed.
• Every page must be initialled by the signatory authorised in the board, consortium or joint venture resolution (PA-15.1, PA-15.2 or PA-15.3).
• Complete the document in non-erasable ink or electronically. Correction fluid is prohibited; any correction must be initialled by the authorised signatory.
• Delivery address: as advertised in the Tender Bulletin.
• Envelope marking: tenderer's name, contact address and telephone number on the back; in the top left corner of the back, "Tender no. NST 26/014", "WCS no. 057254", "Tender for Electrical Engineering Services".
• Tender opening: immediately after the closing time at the Department of Public Works & Infrastructure, 30 Brown Street, Nedbank Building, 9th floor, Mbombela.

Returnable documents (T2.1)

• Copies of current ECSA registration as "Professional", with registration numbers, for all registered principals and professionals.
• A written exposition with annexures giving the evaluation panel enough detail to assess functionality and risk.

Returnable schedules (T2.2) — substantive responsiveness; omission disqualifies the bid

• C1.1 Form of Offer and Acceptance, signed.
• DPW-09 (PSB): Particulars of Tenderer's Projects.
• C2.2.2 Activity Schedule for Value Based Fees or C2.2.3 Activity Schedule for Time Based Fees, whichever applies, fully completed.
• Acceptable professional indemnity insurance as required by C1.2.3.
• Proof of professional registration, qualifications, CVs and related documents for registered principals and key personnel.
• DPW-21 (PSB): Record of Addenda, if any.
• DPW-16.1 (PSB): Tender Clarification Meeting Certificate signed by the authorised official, plus the bid briefing attendance register.

Administrative responsiveness (T2.2.2) — requested information must be supplied within 7 calendar days, failing which the bid is disqualified

• PA-15.1 / PA-15.2 / PA-15.3 resolution authorising the signatory.
• PA-11: Bidder's disclosure.
• PA-16.1 (PSB): Ownership Particulars.
• PA-40: Declaration of Designated Groups.
• Data provided by the Service Provider (C1.2.3), fully completed.
• Documentation for the risk assessment criteria in the Tender Data.
• Proof of registration on National Treasury's Central Supplier Database (CSD); the supplier registration number must appear on the Form of Offer, including for proposed sub-consultants.
• PA-16 Preference Points Claim Form under the Preferential Procurement Regulations 2022.
• Coida.
• On request: SAPS fingerprints and other vetting documentation, and a completed security clearance application with supporting documents.

Specific goals (T2.2.3)

• PA-16 Preference Points Claim Form.
• A trust, consortium or joint venture must submit a consolidated B-BBEE certificate from a SANAS accredited provider.
• Omitting these does not disqualify the bid but forfeits the specific-goal points.

Method: Method 2 — Financial Offer and Preference. Bids are screened for responsiveness, scored on functionality, assessed for risk, then evaluated on price and preference.

Stage 1 — Responsiveness

• Only bidders meeting the eligibility criteria may submit.
• Any substantive or administrative returnable document missing, incomplete or unsigned renders the bid non-responsive.

Stage 2 — Functionality (100 points; scored 1 to 5 and weighted)

• Qualification — weight 50: valid ECSA registration plus a valid electrical engineering qualification certificate, both in the name of a director or the owner. Both = 5 points; neither = 0.
• Management/Experience — weight 50: portfolio of evidence for current or completed electrical engineering projects of a similar nature. Completed projects need appointment letters and completion certificates; current projects are verified by the evaluation committee. All references must carry traceable contact details. 5 or more projects = 5 points; 4 = 4; 3 = 3; 2 = 2; 1 = 1; none = 0.
• Minimum qualifying score: 60 out of 100. A bid below 60 is unacceptable and excluded.

Stage 3 — Risk assessment (risk to the Employer)

• Each criterion is assessed individually; unacceptable risk on any single criterion disqualifies the bid.
• Technical risk criteria: (1) experience on comparable projects over the past 2 years and more; (2) contractual commitment and quality of performance on comparable projects over the past 2 years and more; (3) suitably qualified and experienced human resources — organogram, CVs, certified IDs, proof of professional registration, current and future workload; (4) proof of professional indemnity insurance per Contract Data clause 5.4.1; (5) attendance of the compulsory bid clarification meeting, if applicable, evidenced by DPW-16.1 (PSB).
• Commercial risk: financial viability over the contract period — rates tendered, bank rating, financial capability and capacity, pending legal action, management accounts or an auditor's financial report, and parent-company or investor guarantees and financial statements.
• Form DPW-09 (PSB) must be completed; failure to complete it renders the bid non-responsive.
• The Employer may request clarification or further documentation and may interview the key persons listed in C1.2.3 clause 7.1.2. Information must be supplied within the time set by the Bid Evaluation Committee.

Stage 4 — Price and preference

• Preference points for specific goals: 20 points for contracts above R2 000 up to R50 million; 10 points for contracts above R50 million.
• Contracts above R2 000 up to R1 million: 51% black-owned EME/QSE = 10; located in the local municipality, district municipality, metro or province where the work is done = 2; 51% black women-owned EME/QSE = 4; 51% black people with disability-owned EME/QSE = 2; 51% black youth-owned EME/QSE = 2.
• Contracts above R1 million up to R50 million: 51% black-owned EME/QSE or any entity = 10; locality = 2; 51% black women-owned = 4; 51% black people with disability-owned = 2; 51% black youth-owned = 2.
• Contracts above R50 million: 51% black-owned = 4; locality = 2; 51% black women-owned = 2; 51% black people with disability-owned = 2; 51% black youth-owned = 2. The disability and youth goals are alternatives — the Bid Specification Committee selects one, not both.
• Supporting evidence: SANAS accredited B-BBEE certificate or sworn affidavit; municipal rates statement, account or statement in the bidder's name, permission to occupy from a local chief, or a lease agreement in the bidder's name; medical certificate, SASSA registration or NCPPDSA registration for permanent disability; ID copy for youth claims.
• "Black people" means Africans, Coloureds and Indians who are South African citizens by birth or descent, or who were naturalised before 27 April 1994 or would have qualified for naturalisation before that date.

Scope

• Professional electrical engineering services for the installation of a back-up generator and an uninterruptible power system at the Barberton Magistrate's Office.
• Services are rendered under the 2023 National Department of Public Works & Infrastructure Scope of Engineering Services and Tariff of Fees for Persons Registered in terms of the Engineering Profession Act, 2000 (Annexure A).
• Detailed scope is set out in C3 Scope of Services; site information is in C4 Site Information.

Delivery model

• Single-volume contract under the CIDB Standard for Uniformity in Construction Procurement.
• The Employer's agent is the departmental project manager.
• The bidder must allow the Employer access to its offices for inspection as required.
• The Employer may require the key persons named in C1.2.3 clause 7.1.2 to attend an interview.

The contract follows the CIDB single-volume approach set out in Table 5 of the Standard for Uniformity in Construction Procurement.

The bidder must return the complete tender document, all returnable documents and all returnable schedules, bound as received, with the Form of Offer and Acceptance completed.

Functionality — Management/Experience (weight 50): submit a portfolio of evidence of current or completed electrical engineering projects of a similar nature. Completed projects require appointment letters and completion certificates; current projects are verified by the evaluation committee. All references must carry traceable contact details. Scoring: 5 or more projects = 5 points; 4 = 4; 3 = 3; 2 = 2; 1 = 1; none = 0.

Functionality — Qualification (weight 50): valid ECSA registration and a valid electrical engineering qualification certificate, both in the name of a director or the owner. Both = 5 points; neither = 0.

Key personnel: provide a company organogram, CVs, certified identity documents and proof of professional registration for all principals and employed staff. Current and future workload is weighed against capacity and capability. The Employer may interview the key persons listed in C1.2.3 clause 7.1.2.

Risk criterion: experience on comparable projects over the past 2 years and more, judged on project size, nature, locality, complexity, similarity of client department and time scales. Names and contact details of present and previous employers must be supplied.

Quality of performance is assessed as a risk criterion: adherence to contractual commitments and the quality of performance on comparable projects over the past 2 years and more.

The evaluation panel considers time management and programming, quality of detailed designs, variations caused by design shortcomings, compliance with regulations, technical experience and turnover of representatives, decision-making and problem-solving, contract administration and reporting, attendance at site meetings, scope management, leadership and accountability, conformance to specification and quality compliance, and risk identification and mitigation.

The panel may conduct reference checks and may contact references not supplied by the bidder. Submitting no information on this criterion makes the bid unacceptable.

Pricing is submitted on the C1.1 Form of Offer and Acceptance with the C2.1 Pricing Assumptions.

The bidder completes either the C2.2.2 Activity Schedule for Value Based Fees or the C2.2.3 Activity Schedule for Time Based Fees, whichever applies under C2.1.1.1.

The Employer corrects errors, omissions and rate imbalances in the offer and asks the bidder to accept the corrected total within a set time; refusal or failure to reach consensus makes the bid non-responsive.

The Employer provides one paper copy of the signed contract.

Pricing

• Price is offered on the C1.1 Form of Offer and Acceptance, supported by the C2.1 Pricing Assumptions.
• Complete either the C2.2.2 Activity Schedule for Value Based Fees or the C2.2.3 Activity Schedule for Time Based Fees, whichever applies.
• The Employer corrects errors, omissions and rate imbalances in the offer; if the bidder does not accept the corrected total, the bid is classified non-responsive.

Insurance

• Professional indemnity insurance at the level set in Contract Data clause 5.4.1 must be confirmed in C1.2.3. Unconfirmed cover renders the bid unacceptable.

Financial capacity

• Financial viability is assessed over the contract period: rates tendered, bank rating, access to sufficient financial resources to deliver the services and honour guarantees or warranties, absence of current or impending legal action, management accounts or an auditor's financial report showing current liquidity, and company, parent-company or investor guarantees and financial statements.

Other

• Tender validity: 84 days from the closing date.
• Tender documents collected at the department cost a non-refundable R100 deposit, payable in cash only.
• The Employer provides one paper copy of the signed contract.

Eligibility

• The bidder must be an electrical engineering business under the full-time supervision of a registered professional electrical engineer or registered professional electrical engineering technologist registered under the Engineering Profession Act, 2000; or a multidisciplinary practice whose electrical engineering division is under such full-time direct supervision. ECSA requires supervision, not ownership.
• A multidisciplinary practice must have two or more professional disciplines and must submit the current council registrations of its South African directors.
• The same registration proof applies to every member of a consortium or joint venture.
• All registered professional engineers and technologists must be listed as Key Persons in C1.2.3 clause 7.1.2.
• The Employer may verify registrations with the relevant council; an unregistered person makes the bid non-responsive.

Registration and statutory documents

• Proof of registration on National Treasury's Central Supplier Database (CSD), with the supplier registration number entered on the Form of Offer, including for proposed sub-consultants.
• Coida.
• Legal entity documents: CK1 founding statement for close corporations; CM1 certificate of incorporation, shareholding certificates and the auditor's ownership statement, and memorandum of incorporation for companies; trust deed for trusts; identity documents for sole proprietors and partners.

B-BBEE and preference

• PA-16 Preference Points Claim Form under the Preferential Procurement Regulations 2022.
• SANAS accredited B-BBEE certificate or a sworn affidavit to claim black ownership, black women ownership, black youth ownership or black disability ownership points.
• A trust, consortium or joint venture must submit a consolidated B-BBEE certificate from a SANAS accredited provider.
• Locality points require a municipal rates statement, account or statement in the bidder's name, a permission to occupy from a local chief, or a lease agreement in the bidder's name.
• Disability points require a medical certificate, SASSA registration or NCPPDSA registration confirming permanent disability; youth points require an ID copy.

Disqualification risks

• Any substantive or administrative returnable document missing, incomplete or unsigned.
• Failure to supply requested clarification or documentation within 7 calendar days.
• Correction fluid used, or corrections not initialled by the authorised signatory.
• Late, telephonic, facsimile or electronic submissions.
• Functionality score below 60 out of 100.
• Unacceptable risk on any single risk criterion.
• Unconfirmed professional indemnity insurance.
• Non-attendance at a compulsory clarification meeting, where one applies.
• Failure to complete DPW-09 (PSB).

Contract form: Standard Professional Services Contract, single-volume approach.

• Conditions of tender: CIDB Standard Conditions of Tender (Annexure C, Government Notice No. 423, Government Gazette, August 2019, as amended), obtainable from the CIDB website and not included in the tender pack. Where the Tender Data and the Standard Conditions conflict, the Tender Data prevails.
• Submitting a tender binds the bidder to a pactum de contrahendo on the Standard Conditions and the Tender Data.
• Tender validity: 84 days from the closing date.
• Errors, omissions and rate imbalances are corrected by the Employer; refusal to accept the corrected offer makes the bid non-responsive.
• The Employer provides one paper copy of the signed contract.
• The bidder must give the Employer access to its offices for inspection.
• Professional indemnity insurance must be confirmed at the level in Contract Data clause 5.4.1; without it the bid is unacceptable.
• The Employer may call key persons to interview and may request further information within a set time; failure to respond makes the bid non-responsive.

Functionality applies and is scored 1 to 5 on weighted criteria totalling 100 points: Qualification (weight 50) for valid ECSA registration plus a valid electrical engineering qualification certificate in the name of a director or owner; Management/Experience (weight 50) for a portfolio of similar electrical engineering projects, scored from 5 points for five or more projects down to 0 for none. Minimum qualifying score: 60 out of 100; below that the bid is excluded.

Risk to the Employer is assessed separately on technical criteria (comparable project experience over the past 2 years and more; contractual commitment and quality of performance; qualified and experienced human resources; professional indemnity insurance; attendance of a compulsory clarification meeting) and on commercial financial viability. Unacceptable risk on any single criterion disqualifies the bid.

Preference points for specific goals are 20 points for contracts above R2 000 up to R50 million and 10 points above R50 million, allocated for black ownership, locality, black women ownership, black disability ownership and black youth ownership, each supported by the listed evidence.