Interpreting services (english, afrikaans, isixhosa) – cape winelands district municipality, contract to 30 june 2030

Closing date: 13 November 2026 at 11:00

Contract period: until 30 June 2030

Bid validity: 180 days from closing date

No compulsory briefing or site visit is specified.

Technical enquiries:

• Contact: Karina Smit
• Telephone: 021 888 3212
• Email: [email protected]

Bidding procedure enquiries:

• Contact: Elmine Niemand
• Telephone: 021 888 5175
• Email: [email protected]

General SCM enquiries:

• Telephone: 086 126 5263

Submission address:

Cape Winelands District Municipality

29 Du Toit Street

Stellenbosch

Submission method: sealed envelope, endorsed with tender number and description, deposited in the official tender box at 29 Du Toit Street, Stellenbosch, before 11:00 on 13 November 2026. Late bids will not be accepted. Tenders will be opened in public immediately after closing. Telexed, faxed or e-mailed tenders will not be accepted.

Returnable documents (all must be completed in black ink, signed, and submitted):

• MBD 1 (Invitation to Bid): bidder and contact details, signed as cover page.
• MBD 4 (Declaration of Interest): discloses any director/shareholder employed by the state or connected to the municipality.
• MBD 5 (Declaration for Procurement above R10 million): required if applicable.
• MBD 6.1 (Preference Points Claim): claims B-BBEE and locality points.
• MBD 7.2 (Contract Form for services): signed by successful bidder.
• MBD 8 (Declaration of Past SCM Practices): discloses any past improper conduct.
• MBD 9 (Certificate of Independent Bid Determination): certifies no collusion.
• Authority to Sign / Board Resolution: authorises the signatory to bind the bidder.
• Questionnaire (Annexure I): must be completed to claim preference points.
• Proof of Locality: municipal account, lease agreement, or bank letter.
• B-BBEE certificate or sworn affidavit (EMEs/QSEs).
• Tax Compliance Status Pin (TCS) from SARS.
• Certified copy of municipal accounts for the bidder and directors.
• Letter of Good Standing from Compensation Commissioner (if applicable).

Disqualification risks:

• Any form left unsigned or omitted.
• Corrections made with correction fluid (Tippex).
• Missing pages from the tender document.
• Bids received after closing time.
• Bidders not registered on CWDM Supplier Database and CSD before closing date.

Evaluation stages: compliance to specifications, value for money, capability to execute the contract, and PPPFA regulations.

Preference points system: 80/20 (for contracts up to R50 million).

• 80 points for price (lowest compliant price).
• 20 points for specific goals, split equally:
• 10 points for B-BBEE status level of contributor.
• 10 points for locality (enterprise head office, primary place of business, or regional/satellite office located in the Cape Winelands District or Western Cape).

Bidders who do not submit a B-BBEE certificate or affidavit score 0 for B-BBEE but are not disqualified.

Locality points require submission of a municipal account (not older than 90 days), a lease agreement, or an official bank letter confirming the business address.

Scope: Professional interpreting services in Afrikaans, English, and IsiXhosa on an ad hoc basis for Council meetings, IDP engagements, public participation processes, committee meetings, and other statutory and operational meetings.

Service requirements:

• Simultaneous interpretation for Council meetings, requiring two (2) interpreters per meeting.
• Consecutive interpretation for public participation meetings, IDP meetings, disciplinary hearings, training sessions, workshops, roadshows, and similar events.
• Interpreters must be experienced and proficient in the required languages, with demonstrable experience in the public sector or local government.
• Interpreters must have a sound understanding of local government terminology, legislation, governance structures, municipal finance, integrated development planning, and performance management.
• The service provider must maintain strict confidentiality regarding all information obtained during assignments.

Locations: Services may be required at various locations within the Cape Winelands District, divided into:

• Western Region: Stellenbosch, Paarl
• Eastern Region: Worcester, Ceres, Robertson

Operational requirements:

• At least 48 hours' notice where possible, but must accommodate urgent requests within 24 hours or less.
• Assignments may vary from one hour to a full day.
• Services may be required after 16:30, on public holidays, or over weekends.
• The service provider is responsible for its own transport and must ensure timely arrival at venues.
• Scheduled dates, times, and durations may be amended, postponed, or cancelled at short notice.

The service provider must be able to provide both simultaneous and consecutive interpretation. For Council meetings, two interpreters are required. The provider must accommodate urgent requests within 24 hours, work outside normal hours when needed, and provide its own transport.

The municipality may inspect, test, or analyse services at any time. If services do not comply with contract requirements, they may be rejected, and the supplier must remedy at its own cost. Pre-bidding testing costs are borne by the bidder.

Pricing is for the entire tender, evaluated as a whole and awarded to a single service provider. The municipal area is divided into Western and Eastern regions for pricing purposes only. Assignments may vary from one hour to a full day. Prices must remain fixed for the contract period.

Pricing: The tender is evaluated in its entirety and awarded to a single service provider. Prices quoted must remain fixed for the contract period.

Payment terms: Payments within 30 calendar days of receiving a valid invoice.

VAT: If the contract value exceeds R2.3 million, the bidder must be registered for VAT and the price will be deemed VAT inclusive. VAT must be shown clearly on each invoice. The municipality's VAT registration number is 4700193495.

No bid security, performance bond, or guarantee is specified in the tender document.

Mandatory registrations:

• Registration on the CWDM Supplier Database and the Central Supplier Database (CSD) before the closing date.

Tax compliance:

• Valid Tax Compliance Status (TCS) Pin from SARS must accompany the bid. For consortia/joint ventures, each member must submit a separate TCS Pin.
• No contract will be concluded with a bidder whose tax matters are not in order.

Municipal accounts:

• Certified copy of the bidder's and directors' municipal accounts for the month preceding the closing date must accompany the bid.
• Bidders or directors in arrears with municipal rates or charges for more than three months (without a settlement arrangement) will be unsuccessful.

B-bbee:

• B-BBEE Status Level Verification Certificate (original or certified copy) or sworn affidavit (for EMEs/QSEs) required to claim preference points.
• EMEs (annual revenue ≤ R10 million) may submit a sworn affidavit.
• QSEs (annual revenue between R10 million and R50 million) may submit a sworn affidavit or certificate.
• Entities above R50 million must submit a valid B-BBEE certificate.
• Certificates must be issued by SANAS-accredited verification agencies, IRBA-approved auditors, or accounting officers as per the CCA.

Coida:

• Letter of Good Standing from the Department of Employment and Labour (valid at closing date) if applicable.

Other:

• No bids will be considered from persons in the service of the state.
• Bidders or directors with past SCM abuse, corruption convictions, or restrictions on the National Treasury database are disqualified.

Bidders are evaluated using the 80/20 preference point system. 50% of the preference points (10 points) are allocated to B-BBEE status level, and 50% (10 points) to locality. B-BBEE certificates must be issued by SANAS-accredited agencies, IRBA-approved auditors, or accounting officers as per the CCA. EMEs and QSEs may submit sworn affidavits. To claim locality points, bidders must submit a municipal account (not older than 90 days), a lease agreement, or an official bank letter confirming the business address.

No specific health and safety requirements are stated in the tender document beyond general compliance with applicable laws.

Contract duration: until 30 June 2030. The bid remains valid for 180 days from closing date. The municipality may extend the contract if additional funds become available.

Termination: The municipality may terminate for default (failure to deliver or perform, or corrupt/fraudulent practices) or insolvency. In case of default termination, the municipality may impose a restriction penalty of up to 10 years, and the supplier may be liable for excess costs of procuring substitute services.

Disputes: Parties must attempt amicable resolution, then mediation, then court proceedings.

Governing law: South African law. Governing language: English.

Confidentiality: The service provider must not disclose any information obtained during the contract without prior written consent.

Subcontracting: The contractor shall not subcontract the whole contract, and any part requires prior written consent.

Variation orders: The municipality may instruct changes up to 15% of the contract value (20% for construction-related).

Bidders must be registered on the CWDM Supplier Database and the Central Supplier Database (CSD) before the closing date. A valid Tax Compliance Status (TCS) Pin from SARS must be submitted. A Board Resolution authorising the signatory must be provided. If applicable, a valid Letter of Good Standing from the Department of Employment and Labour (COID) must be submitted.

Tenders are evaluated based on compliance to specifications, value for money, capability to execute the contract, and PPPFA regulations. The 80/20 preference point system applies, with 80 points for price and 20 points for specific goals (B-BBEE and locality).