EOI: lease of office accommodation (5 years) – pretoria/tshwane & nelspruit/mbombela – gauteng

Closing date: 12 November 2026 at 12:00.

Enquiry deadline: 10 November 2026 at 16:00.

Briefing session: none.

Enquiries

• Contact: Lungile Moeketsi
• Email: [email protected]

Submission

• Email: [email protected]

Submission method: email only, in PDF format, to [email protected].

• Submissions must be properly indexed, legible, complete and capable of being opened without difficulty.
• All questions and requests for information must be directed to Lungile Moeketsi by 10 November 2026 at 16:00.
• No briefing session is scheduled.
• Late submissions and clarification procedures will be governed by the final issued notice.
• Returnable documents: none specified beyond the EOI response itself.

Expressions of interest will be assessed against the following considerations:

• Location: suitability within Pretoria/Tshwane or Nelspruit/Mbombela and accessibility.
• Office accommodation: availability of approximately 1,500 m² for Pretoria and 2,050 m² for Nelspruit.
• Parking: provision of required bays.
• Accessibility: inclusive access and compliance with applicable requirements.
• Building quality: condition, safety, security and maintenance.
• Facilities: reliability of building services and supporting amenities.
• Commercial terms: rental, operating costs and overall value for money.
• Availability: readiness for occupation and required alterations.
• Lease conditions: flexibility, duration and other contractual provisions.
• The final evaluation approach, including weightings, mandatory requirements and further procurement stages, will be determined by SAFCOL.

Office space requirements:

• Pretoria/Tshwane: 1,500 m² (usable, lettable or gross lettable area to be specified).
• Nelspruit/Mbombela: 2,050 m² with 4% variance.

Parking:

• Pretoria: 75–80 bays.
• Nelspruit: 90 bays.
• Specify total bays, tenant-exclusive bays, accessible bays, monthly charges, security, lighting, access control and visitor arrangements.

Lease period: minimum 5 years.

Accessibility for persons with disabilities:

• Accessible entrances, ramps, doorways, lifts where applicable, toilets, parking bays close to accessible entrances.
• Corridors and circulation areas permitting wheelchair movement.
• Signage, wayfinding and emergency evacuation arrangements.
• Compliance with SANS 10400-S where applicable.
• Identify any accessibility limitations, outstanding alterations or additional works, with proposed cost and implementation period.

Building services and facilities:

• Reliable electricity supply and lighting, with backup power.
• Adequate ventilation and air-conditioning.
• Telecommunications and high-speed internet connectivity.
• Water supply with backup water and adequate sanitary facilities.
• Fire detection, firefighting equipment and emergency exits.
• Security systems, controlled access and perimeter protection.
• Cleaning, waste management and building maintenance services.
• Kitchenette or staff refreshment facilities.
• Meeting rooms and reception facilities.
• Disclose any limitations regarding building services, backup power, backup water, connectivity or shared facilities.

Location and access:

• Preference for properties with convenient access to major transport routes, public transport, essential services and business districts.
• Provide complete street address, suburb, location map, proximity to public transport and surrounding business environment.

Commercial terms to be provided by the property owner:

• Monthly rental for office accommodation.
• Rental rate per square metre.
• Monthly parking charges, where applicable.
• Operating costs, levies and other recoverable expenses.
• Utilities (electricity and water) and billing arrangements.
• Proposed lease period and renewal options.
• Annual rental escalation percentage.
• Deposit, surety or other security requirements.
• Tenant installation allowances or landlord-funded improvements.
• Any additional charges or conditions.
• All costs must distinguish between inclusive and exclusive amounts, with VAT treatment stated.
• SAFCOL will assess the overall cost of occupation and suitability of each proposal.

Eligibility: restricted to other organs of state that own or lease suitable properties.

• No pre-qualification thresholds stated for CSD registration, tax clearance, B-BBEE or CIDB.
• Property owners must provide accurate, complete and verifiable information.
• SAFCOL reserves the right to request further information, conduct site inspections, clarify submissions and undertake due diligence.

Accessibility and safety requirements:

• Easy access to building entrance and office areas.
• Accessible ramps, entrances and doorways where required.
• Lifts providing access to occupied floors where applicable.
• Accessible toilet facilities.
• Accessible parking bays close to accessible entrances.
• Corridors, circulation areas and doorways permitting wheelchair movement.
• Appropriate signage, wayfinding and emergency evacuation arrangements for persons with disabilities.
• Reasonable provision for people with mobility, visual, hearing and other accessibility needs.

Building services:

• Reliable electricity supply and lighting, with backup power.
• Adequate ventilation and air-conditioning.
• Telecommunications and high-speed internet connectivity.
• Water supply with backup water and adequate sanitary facilities.
• Fire detection, firefighting equipment and emergency exits.
• Security systems, controlled access and perimeter protection.
• Cleaning, waste management and building maintenance services.
• Kitchenette or staff refreshment facilities.
• Meeting rooms and reception facilities.
• Appropriate facilities for staff and visitors.

Expressions of interest will be assessed on location suitability, office accommodation size, parking provision, accessibility, building quality, facilities reliability, commercial terms, availability and lease conditions. The final evaluation approach, including weightings and mandatory requirements, will be determined by SAFCOL.