Consulting engineering services for special maintenance of n2 section 16 (km 16.70 To km 22.00), Eastern cape

Closing date: 03 December 2026 at 12:00

Compulsory briefing session: 05 November 2026 at 11:00 (virtual, approximately 2 hours)

• Briefing link: MS Teams – join the meeting now
• Meeting ID: 388 440 853 460 553 7
• Passcode: iE9iA3Wx
• Late arrivals (more than 15 minutes late) will be excluded and submissions declared non-responsive.
• A representative cannot represent more than one tenderer at the briefing.
• Attendance is mandatory; the attendance list must be signed in the name of the tendering entity.
• Tender documents available for free download from 29 October 2026.
• Clarifications must be requested at least 8 working days before closing date.
• Employer will respond to clarifications up to 3 working days before closing.
• Addenda will be issued until 10 working days before closing.
• Public opening of tenders approximately 1 hour after closing.
• Design and construction documentation to be completed by September 2028.
• Supervision period: 14 months, commencing July 2029.

Enquiries

• Contact person: Procurement Officer
• Email: [email protected]
• Telephone: 041 398 3200

Employer's agent (for communication)

• Email: [email protected]

Submission address

• The Reception Area, 20 Shoreward Drive, Bay West, Gqeberha 6025

Employer's physical address (domicilium)

• 48 Tambotie Avenue, Val de Grace, Pretoria 0184

Submission method

• Tenders must be delivered physically into the tender box at the Reception Area, 20 Shoreward Drive, Bay West, Gqeberha 6025.
• Submissions must be made during office hours (09:00 to 16:00) Monday to Friday.
• Tenders must be submitted on the official tender documentation provided.
• The tender offer must be submitted electronically on a flash drive in the relevant MS Word and MS Excel format (not PDF unless specified), together with a printed copy of the Form of Offer and Summary of Pricing Schedule.
• All certificates listed in the List of Returnable Schedules must be submitted as scanned PDF copies on the flash drive.
• Bidders must ensure their name and contact details appear on the cover page.
• Telegraphic, telephonic, telex, facsimile and e-mailed tenders will NOT be accepted.
• No late tenders will be accepted.
• Alternative offers will not be considered.
• Discrepancies between the priced schedule and the PDF pricing schedule: the PDF version prevails; for information provided by the tenderer, the signed print-out prevails.
• A tenderer, including Key Persons, JV partners or a Targeted Enterprise, who submits or participates in more than one tender for the same project, will have all such tenders disqualified.
• Tender offers must be held valid for 12 weeks after the closing time.

Returnable documents (all to be fully completed and signed):

• SBD 1: Invitation to Bid – bidder contact details and supplier information.
• SBD 4: Declaration of Interest – disclosure of any state employment or connection.
• SBD 6.1: Preference Points Claim – claims B-BBEE points.
• SBD 6.2: Declaration for Local Production and Content (if applicable).
• SBD 7.1: Contract Form (incorporating Form of Offer/Acceptance).
• SBD 8: Declaration of Bidder's Past Supply Chain Management Practices.
• SBD 9: Certificate of Independent Bid Determination – no collusion.
• Form of Offer and Acceptance (incorporating SBD 7).
• Form of Banking Details.
• Tax Compliance Permission Declaration.
• Form of Guarantee (bid security).
• Agreement in terms of the Occupational Health and Safety Act and Construction Regulations 2014.
• Certificates of Authority for Signature (Board Resolution).
• Form A4: Schedule of Deviations or Qualifications.
• Form A12: B-BBEE Verification Certificate (or sworn affidavit).
• Form B1: Candidate's Technical/Managerial Record (per key person).
• Form B2: Management ability record.
• Form B4: Quality assurance system details.
• Form B6: Past performance reports / sworn affidavit.
• Form C2.4: Workplan Appropriateness hours.
• Form D1: Tenderer's B-BBEE Verification Certificate.
• Full Central Supplier Database (CSD) Report.
• Proof of authority to sign (e.g. company resolution).
• Signed letters of consent/confirmation and salary slips for proposed key persons not in permanent employ.
• Joint Venture Agreement (if applicable).

Disqualification risks:

• Late submission or submission by prohibited electronic means.
• Failure to attend the compulsory briefing session (or arriving more than 15 minutes late).
• Failure to be registered on CSD at closing date.
• Omitting or leaving unsigned any mandatory returnable document.
• Submitting a tender with a material deviation or qualification.

Evaluation stages:

• Stage 1: Responsiveness test – tender conforms to all terms, conditions and specifications without material deviation.
• Stage 2: Mandatory administration – completed and signed Form of Offer, CSD registration, valid COIDA letter of good standing, attendance at compulsory briefing, and meeting minimum key personnel requirements.
• Stage 3: Functionality evaluation – minimum overall threshold of 80 out of 100 points; minimum per sub-criterion may apply.
• Stage 4: Price and preference points (PPPFA 80/20 or 90/10).

Functionality criteria (total 100 points):

• Technical experience in comparable projects (Form B1): 30 points
• Management ability in comparable projects (Form B2): 15 points
• Workplan Appropriateness (Form C2.4): 30 points
• Quality assurance systems (Form B4): 10 points
• Past performance experience (Form B6): 15 points

Key persons (evaluation limits):

• Project Leader and Assistant Project Leader limited to 6 active conventional contracts in design phase.
• Design Specialist and Assistant Design Specialist limited to 6 conventional contracts in design phase.
• A candidate may be proposed for more than one position if evidence supports each.
• Alternative candidates must be submitted for positions with potential conflict.
• The Contract Engineer is not a key person for evaluation but becomes a key person during administration.

Preference points (specific goals):

• 80/20 system if tender value above R2,000 and up to R50 million.
• 90/10 system if tender value above R50 million.
• B-BBEE levels: Level 1 = 10/20 points; Level 2 = 9/18; Level 3 = 6/14; Level 4 = 5/12; Level 5 = 4/8; Level 6 = 3/6; Level 7 = 2/4; Level 8 = 1/2; Non-compliant = 0.
• Failure to submit proof of specific goals results in zero points for those goals; bidder is not disqualified.

Deadlock breaking:

• Highest preference points wins.
• If still tied, highest functionality score wins.
• If still tied, drawing of lots.

Conditions for award (additional criteria):

• Not listed on National Treasury's Register of Tender Defaulters or Restricted Suppliers.
• No previous failure to perform without notice.
• Tax compliant; must rectify non-compliance within 7 working days of notification.
• Price must be market-related; if not, negotiation with next highest tenderer may follow.
• Risk analysis of preferred tenderer may be performed.
• Minimum 30% sub-contracting to black-owned Targeted Enterprises is a condition for award; signed sub-contracting agreement and valid B-BBEE certificates for Targeted Enterprises required at award stage.

Scope of services:

• Consulting engineering services for the special maintenance of National Route 2 Section 16 from National Route 6 Interchange (km 16.70) to End of Freeway (km 22.00).
• Province: Eastern Cape, Metropolitan Municipality of Buffalo City.
• Design and construction documentation to be completed by September 2028.
• Construction supervision for 14 months, commencing July 2029.
• Services include, among others: pavement and materials engineering, design, and supervision.
• The project is a conventional contract.
• The Employer’s agent is to be consulted for communication.
• The language of the contract is English.

Key personnel requirements (as per Part C3, Clause C.3.1.11):

• Project Leader
• Design Specialist: Pavement and Materials Engineer
• Assistant Contract Engineer
• Contract Engineer
• Assistant Project Leader
• Assistant Design Specialist (Pavement and Materials Engineer)
• The Contract Engineer becomes a Key Person during the Administration and Monitoring Stage.

Targeted Enterprise definition:

• At least 51% black-owned.
• B-BBEE status level 1 or 2.
• Must be an EME or QSE under the Construction Sector Codes (Government Gazette No. 41287, 1 December 2017).
• Registered on CSD.

Pricing:

• Rates and prices must be stated in Rand.
• Pricing must be per the Pricing Schedule / Bill of Quantities (Part C2).
• Rates are subject to adjustment in accordance with conditions of contract clause 14.9 (Remuneration and Reimbursement of Service Provider).
• Pricing schedule must be submitted electronically in MS Excel and as a printed copy.

Gurantees/security:

• Form of Guarantee (bid security) is included in the tender documents (Part C1.3.1).
• No insurance is provided by the Employer; Service Provider must insure equipment and materials furnished by Employer.

Payment:

• Payment will be subject to conditions of contract and set-off of any debts due.
• One paper copy of signed contract to be provided by Employer.

Penalties:

• Penalties may be levied for late performance, failure to meet Targeted Enterprise sub-contract targets, failure to disclose sub-contracting arrangements, late or non-performance of structures inventory and condition updates, and sub-standard draft documentation/design (at additional-duty hourly tariffs).

Eligibility requirements:

• Bidders must be registered on the National Treasury Central Supplier Database (CSD) at closing date.
• Bidders must have a valid tax compliance status (SARS TCS PIN or CSD number) – each JV partner must have their own.
• Bidders must have a valid Letter of Good Standing under COIDA (Compensation for Occupational Injuries and Diseases Act).

Returnable compliance documents:

• Full CSD Report (for JVs, reports for all partners).
• Tax Compliance Status (TCS) certificate or PIN.
• B-BBEE Verification Certificate or sworn affidavit (as per Returnable Schedule A12).
• Joint Venture Agreement (if applicable).
• Indemnity letter with bank details as per CSD Report (form provided).

B-BBEE requirements:

• Preference points awarded according to B-BBEE level (see evaluation criteria).
• Valid B-BBEE certificate must be submitted; a sworn affidavit may be used for EMEs (revenue up to R10 million) and QSEs (revenue up to R50 million) if qualifying.
• Minimum sub-contracting to black-owned Targeted Enterprises: 30% (applies to all entities).

Other compliance:

• Must not be listed on National Treasury's Register of Tender Defaulters or Restricted Suppliers.
• Must not have abused the Employer's supply chain management system.
• Must not have failed to perform on previous contracts without notice.
• Foreign suppliers must complete the questionnaire in SBD 1.

Additional note: The Bid Evaluation Committee (BEC) will be constituted for this tender; details of BEC membership may be provided separately.

Sub-standard draft documentation/design:

• If the draft documentation/design is of sub-standard quality, the Employer may levy a penalty for additional time spent correcting it, at hourly tariffs specified under Additional Duties.