Supply, installation and commissioning of tools, machines, material and equipment to msmes, cooperatives and informal traders in nkangala district municipality (24 months)

Closing time: 10:00 (per tender record). No other dates (briefings, site visits, clarification deadlines) are stated in the document.

No contact details are provided in the document.

Returnable documents:

• Form C 1.1 (Form of Offer): the completed bill of quantities total, including 15% VAT, must be forwarded to this form.
• The bill of quantities must be completed in full.

Submission method: not stated in the provided document.

Disqualification risks:

• Failure to complete the bill of quantities or to forward the total to Form C 1.1.

The document does not specify evaluation criteria, scoring split, or minimum qualifying score. No preference point system (80/20 or 90/10) is mentioned.

The bill of quantities lists 132 items for supply, delivery, and in some cases installation/commissioning. Key categories include:

• Mobile cold rooms, freezers, and chillers (e.g., trailer-based cold room, 2 in 1 medium cold room, freezer room).
• Generators (diesel, petrol, silent inverter, 20KVA with ATS).
• Toilets (VIP-standard, mobile paraplegic, flushable, VIP flushable, agri flush, quad deluxe).
• Sewing and overlock machines (industrial straight stitch, 4-thread overlocker, domestic, heavy-duty leather).
• Printing equipment (large format printer, vinyl cutter, sublimation printer kit, heat press).
• Automotive tools (tyre changer, wheel balancer, hydraulic press, diagnostic tool, engine crane, lifts).
• Construction equipment (breakers, tamping rammer, plate compactor, power float, cutters).
• Catering equipment (catering pots, baking ovens, convection ovens, gas grillers, sinks, trolleys).
• Agricultural items (dripline, solar submersible pump, tanks, greenhouse, chicken feeders/drinkers).
• Hygiene dispensers (hand dryers, soap, paper towel, air freshener, hygiene bags).
• Miscellaneous (laptops, printers, office chairs, vacuum cleaners, UPS).

Quantities range from 1 to 180 units per item. All prices must include labour, installation, and transportation costs related to delivery and installation.

Pricing format: bill of quantities with unit rates and totals. Prices must include labour, installation, and transportation. Add 15% VAT to the subtotal and forward the total to Form C 1.1 (Form of Offer). No bid security, guarantees, retention, or payment terms are stated.

No specific compliance requirements (CSD, tax clearance, B-BBEE, CIDB, CIPC) are stated in the document.

Employer: Nkangala District Municipality

Address: 2A Walter Sisulu Street, Middelburg, 1050

Postal: P O Box 437, Middelburg, 1050

Telephone: 013 249 2000

Facsimile: 013 249 2087

The project involves the supply, installation and commissioning of tools, machines, material and equipment for MSMEs, cooperatives and informal traders operating within Nkangala District Municipality.

Contract period: 24 months.

Performance period is as per the letter of appointment.

The service provider may not release public or media statements or publish material related to the services or project without the employer's written approval.

The client is not responsible for any overtime worked or overtime payments made to the service provider's personnel.

Copyright of documents prepared for the project vests with Nkangala District Municipality.

Payment will be in accordance with the Nkangala District Supply Chain Management Policy.

Subcontracting is not permitted without the employer's approval.

Returnable documents must be completed and submitted with the bid. The cover page (T2: Returnable Documents) requires signatures from the tenderer and two witnesses, as well as from the employer and two witnesses. Ensure all required forms are signed and included.

The municipality requires the appointment of a supplier to supply, install and commission tools, machines, material and equipment to MSMEs, cooperatives and informal traders operating within Nkangala District Municipality. The contract period is 24 months.

Compulsory clarification meeting: 03 November 2026 at 12:00 at Nkangala District Municipality, 2A Walter Sisulu Street, Middelburg 1050.

Closing date and time: 26 November 2026 at 12:00.

Tender validity: 90 days from the closing date.

Accounting Officer:

• Name: Mr ML Mahlangu
• Address: P.O. Box 437, Middelburg, 1050
• Telephone: 013 249 2104 / 5 / 7

Procurement Enquiries:

• Name: Mr SI Masilela (Supply Chain Unit)
• Address: P.O. Box 437, Middelburg, 1050
• Telephone: 013 249 2006

Technical Enquiries:

• Name: Ms Fikile Maseko
• Address: P.O. Box 437, Middelburg, 1050
• Telephone: 013 249 2191/2194

Submission address:

Nkangala District Municipality

2A Walter Sisulu Street

Middelburg, 1050

(Tender box at main entrance, ground floor)

Submission method: deposit in the tender box at the main entrance, ground floor, Nkangala DM Building, 2A Walter Sisulu Street, Middelburg 1050. The box must be clearly marked with the tender title. Telephonic, telegraphic, telex, facsimile or emailed tenders will not be considered.

Returnable documents:

• All returnable documents must be completed and submitted on the Council's official tender document.
• Form C1.1 (Form of Offer and Acceptance): must be completed and signed; failure to do so automatically disqualifies the tender.
• Form F (Authority of Signatory): must be signed by a party with authority to bind the bidder.
• Board resolution: authorising the signatory to sign on behalf of the company.
• Tax compliance letter with a unique PIN from SARS (TCS system).
• Latest CSD report showing tax clearance status.
• Proof of experience: appointment letter or purchase order plus signed delivery notes.
• Proof of vehicle ownership/lease: copies of vehicle registration certificates.
• Stamped bank rating letter on official letterhead, not older than 3 months.
• Implementation and Delivery Plan (for methodology scoring).
• Original documents (e.g., company CK document, qualifications of key personnel) may be requested for review and certification by the municipality's Commissioner of Oath.

Disqualification risks:

• Submission after the closing date and time.
• Tampered, unbound, unbundled, or altered tender documents.
• Pages removed from the tender document (deemed not submitted).
• Incomplete completion of the tender document or schedule of quantities (only lump sums provided).
• Scratching out without initialling, writing over rates, use of tippex or erasable ink (e.g., pencil).
• Failure to attend the compulsory clarification meeting.
• Failure to complete and sign Form C1.1.
• Municipal rates/taxes or service charges owed by the bidder or its directors to any municipality or municipal entity in arrears for more than three months.
• Unsatisfactory performance on a previous contract with the municipality or any organ of state within the last five years after written notice.
• Attempts to influence the evaluation or award of the contract.
• Failure to provide requested clarification within the time stated in the employer's written request.
• No individual may represent more than one tenderer at the compulsory briefing; incomplete attendance register fields may lead to automatic disqualification.

Evaluation stages:

1. Completeness of tender offers.
2. Responsiveness of tender offers.
3. Reasonableness of tender offers.
4. Confirmation of eligibility of preferential points claimed.
5. Determination of expertise and experience.
6. Awarding of points for financial offer.
7. Ranking of tenderers by total points.
8. Risk analysis by checking credit record.

Preference point system: 80/20 (estimated value not exceeding R50,000,000 including taxes).

• Price: 80 points
• Specific goals: 20 points
• Total must not exceed 100 points.

Functionality evaluation (maximum 70 points) — a minimum of 31 points is required to proceed to price and specific goals evaluation:

• Firm's infrastructure to execute the project: 15 points
• 4+ owned LDVs: 10 points; 4+ leased LDVs: 7 points; 1–3 owned LDVs: 8 points; 1–3 leased LDVs: 5 points; owned trailer (1+): 5 points; leased trailer (1+): 3 points; no vehicles: 0 points.
• Firm's experience: 20 points
• 6+ projects: 20 points; 4–5 projects: 15 points; 2–3 projects: 10 points; 0–1 projects: 0 points.
• Methodology and project execution plan: 15 points
• Comprehensive plan (detailed strategy for supply, delivery logistics, on-site installation, commissioning, after-sales support): 15 points; basic plan (delivery schedules and basic logistics only): 8 points; no/incomplete plan: 0 points.
• Firm's bank rating: 20 points
• Bank code A: 20 points; B: 15 points; C: 10 points; D: 5 points; E/F/G/H: 0 points.

Evaluation of responsive bids is based on the average of the previous three projects where the firm was involved for other clients.

Additional evaluation considerations:

• Size of enterprise and current workload (previous and expected annual turnover, current contractual obligations, capacity).
• Financial ability to execute the contract (bank rating).
• Good standing with SARS (valid tax clearance certificate or tax document with PIN).

Scope: Supply, install and commission tools, machines, material and equipment to MSMEs, cooperatives and informal traders operating within Nkangala District Municipality.

Contract period: 24 months.

Warranty: The successful service provider must provide a minimum 12-month warranty declaration from the supplier or manufacturer on all procured items, equipment and tools upon delivery and/or installation to the beneficiary and NDM.

Delivery: Proof of availability of appropriate vehicles (LDVs) for delivery of tools, implements and production inputs is required (owned, leased, or intend to lease). LDV defined as motor vehicles other than cars, used for carriage of passengers and/or goods, with gross vehicle mass not exceeding 3,500 kg.

Proposal format:

• Colour: black; Font: Arial; Size: 12; Spacing: one and a half.
• Pages not more than 50 on one side (excluding appendices).
• Proposals must be in English.
• Proposals must state categories and number of staff, responsibilities, time allocation and costs.

The bidder must attach a detailed Implementation and Delivery Plan outlining logistics, delivery timelines, installation procedures, and post-installation support/maintenance.

Scoring for methodology (max 15 points):

• No execution plan or incomplete methodology: 0 points.
• Basic plan covering delivery schedules and basic logistics only: 8 points.
• Comprehensive plan with detailed strategy for supply, delivery logistics, on-site installation, commissioning of machinery, and after-sales support/maintenance turnaround: 15 points.

Eligibility: firm must have experience in at least 2 projects of supply and delivery of goods.

Proof of experience: appointment letter or purchase order plus signed delivery notes; failure to attach proof results in zero points.

Scoring for experience (max 20 points):

• 6+ projects: 20 points.
• 4–5 projects: 15 points.
• 2–3 projects: 10 points.
• 0–1 projects: 0 points.

Original documents (e.g., company CK document, qualifications of key personnel) may be requested for review and certification by the municipality's Commissioner of Oath.

No specific quality management requirements are stated beyond the warranty obligation and the requirement to provide samples or demonstrations upon request.

Pricing must be stated in Rand.

Pricing documents include Pricing Instruction, Contract Data, Pricing Data, and Bill of Quantities.

Failure to complete the schedule of quantities as required (only lump sums provided) leads to rejection.

Estimated value not exceeding R50,000,000 (including taxes) — 80/20 preference point system applies.

No alternative tender offers will be considered.

Pricing: State rates and prices in Rand.

Pricing documents: Pricing Instruction, Contract Data, Pricing Data, Bill of Quantities.

Estimated value: Not exceeding R50,000,000 (all applicable taxes included) — 80/20 preference point system applies.

No compensation for costs incurred in preparing or submitting a tender, including testing costs.

No alternative tender offers will be considered.

Tender offer validity: 90 days from closing date.

Bank rating: A stamped letter from the bank on official letterhead (not older than 3 months) is required for evaluation.

Eligibility:

• The firm must have experience in at least 2 projects of the supply and delivery of goods.

Tax compliance:

• A tax compliance letter with a unique PIN from SARS (TCS system) must be submitted.
• The latest CSD report stating the status of the tax clearance certificate must be affixed.

Joint ventures:

• Must be constituted by a comprehensive and fair written agreement between members, setting out obligations, rights, risks and rewards.
• Members must share control, management, operations, risk, and profit and loss in a meaningful and equitable manner.
• A representative of each company in the joint venture must attend the compulsory clarification meeting.

General:

• The employer reserves the right to accept or reject any tender, and not to accept the lowest tender.
• The employer may request additional information, samples, specimens, or demonstrations.
• The employer may request original documents (e.g., company CK document, qualifications of key personnel) for review and certification by its Commissioner of Oath.
• Bidders must treat all tender matters as confidential and use documents only for preparing the tender.
• Bidders consent to processing of personal information under POPI Act and indemnify NDM against any liability arising from such processing.

No specific health and safety requirements are stated in the tender document.

Verbal communication before tender close is not binding; only written amendments signed by the Accounting Officer are valid.

Eligibility: minimum 2 projects of supply and delivery of goods.

Warranty: minimum 12-month warranty declaration from supplier/manufacturer on all procured items, equipment and tools upon delivery/installation.

Employer's rights: may accept or reject any tender, accept whole or part, or not consider any tender not suitably endorsed.

Confidentiality: all matters arising in connection with the tender are confidential; documents may only be used for preparing the tender.

POPI Act: submitting information constitutes consent to processing of personal information; bidder indemnifies NDM against any liability.

Penalties for fraudulent preference claims or failure to attain specified goals: contract cancellation and recovery of losses, financial penalty at Council's discretion, and restriction from obtaining business from NDM for 5 years.

The evaluation follows the NDM Supply Chain Management Policy, Clause 54 (balance between financial offer and functionality).

Steps: completeness, responsiveness, reasonableness, confirmation of preferential points, expertise and experience, financial offer points, ranking, and risk analysis (credit record).

Functionality scoring (max 70 points) with minimum 31 points to proceed:

• Firm's infrastructure: 15 points (based on LDV ownership/lease).
• Firm's experience: 20 points (based on number of completed projects).
• Methodology & project execution plan: 15 points.
• Bank rating: 20 points.

Price and specific goals: 80/20 split, total not exceeding 100 points.

Service providers scoring the highest points for price and specific goals in terms of the Preferential Procurement Regulations 2022 will be appointed.

The contract terms are contained in Part 1 Agreements and Contract Data, Part 2 Pricing Data, Part 3 Scope of Work, and Part 4 Additional Documentation. The bidder must state the total offered price exclusive and inclusive of VAT.

The bidder must state the total offered price exclusive and inclusive of VAT in the Form of Offer and Acceptance. After contract award, the contractor must arrange delivery of any bonds, guarantees, proof of insurance, and other documentation as required by the Conditions of Contract.

No specific compliance requirements are stated in this document.

After receiving the completed agreement, the contractor must contact the employer's agent to arrange delivery of any bonds, guarantees, proof of insurance, and other documentation required by the Conditions of Contract. Failure to do so constitutes repudiation of the agreement.

Closing date: 10 November 2026 at 10:00.

Issuing office: Nkangala District Municipality

Address: 2A Walter Sisulu Street, Middelburg, 1050

Returnable documents: the completed and signed tender document, including the bid cover page with the tenderer's name, CSD registration number, and total amount excluding VAT.

Submission method: as per the tender document issued by Nkangala District Municipality.

Closing time: 10:00 on 10 November 2026.

No pre-qualification thresholds, grading, or preference criteria are stated beyond providing a CSD registration number on the bid cover.

CSD registration number must be provided on the bid cover.

Submission method: sealed envelope deposited in the Tender Box, Ground Floor, Nkangala District Municipality, 2A Walter Sisulu Street, Middelburg, Mpumalanga.

Closing time: 12:00 on 26 November 2026.

Envelope must be endorsed with the project description: APPOINTMENT OF SUPPLIER TO SUPPLY, INSTALL AND COMMISSION TOOLS, MACHINES, MATERIAL AND EQUIPMENT TO MSMEs, COOPERATIVES AND INFORMAL TRADERS OPERATING WITHIN NKANGALA DISTRICT MUNICIPALITY.

Tenders must be completed in black ink.

Telegraphic, telephonic, fax, telex, email or late tenders will not be accepted.

Tenders remain valid for 90 days from the closing date.

Returnable documents: the tender pack lists a list of returnable documents (Part T2.1), the Form of Offer and Acceptance (C1.1), and the Pricing Schedule / Bill of Quantities (C2.2). All must be completed and submitted.

Evaluation is in terms of the Nkangala District Municipality Supply Chain Management Policy.

The lowest or any tender will not necessarily be accepted.

The municipality reserves the right not to consider any tender not suitably endorsed or comprehensively completed, and to accept the tender in whole or part.

No specific scoring split or minimum qualifying score is stated.

Scope: supply, install and commission tools, machines, material and equipment to MSMEs, cooperatives and informal traders operating within Nkangala District Municipality.

Contract period: 24 months.

No detailed specifications, quantities or locations are provided in the available text.

Registration on the Central Supplier Database (CSD) is required.

Bidders must be suitably qualified.

Attendance at the compulsory briefing session is required.

Returnable documents: all mandatory compliance documentation must be submitted; failure to do so leads to automatic disqualification.

Disqualification risks:

• Misrepresentation or false information.
• Non-responsive pricing.
• Failure to submit required mandatory compliance documentation.

Submission method and address: not stated in the provided document.

Evaluation is based on compliance with mandatory requirements and responsiveness of pricing. Non-responsive pricing or failure to submit mandatory documentation results in automatic disqualification. No scoring split or minimum qualifying score is stated.

Scope: Supply, delivery, installation, and commissioning of business tools, machinery, materials, and equipment for MSMEs, cooperatives, and informal traders within Nkangala District Municipality.

Key requirements:

• Source, supply, deliver, install, and commission items as per individual municipal work orders/purchase requisitions.
• All supplied items must comply with SABS/ISO quality standards and local technical norms.
• Install and test machinery at beneficiary sites across the six local municipalities within the district.
• Provide basic operational demonstrations and safety instructions to beneficiary operators upon handover.
• Adhere to delivery and commissioning schedules in the appointment letter and Service Level Agreement (SLA).
• Provide post-installation service and maintenance within the warranty/guarantee period when required.
• Issue authentic, original warranty certificates and guarantee cards from authorised OEMs or dealers.
• The supplier assumes full financial and legal responsibility for loss, damage, theft, or breakage of property caused by the supplier, sub-contractors, or personnel during transit, delivery, or installation.

Non-responsive pricing leads to automatic disqualification. No specific pricing format or schedule is stated in the provided document.

No specific pricing format, bid security, bonds, guarantees, retention, payment terms, or financial capacity thresholds are stated. Non-responsive pricing leads to automatic disqualification.

Compliance with the Occupational Health and Safety Act (OHSA) is required for all site installations and equipment handling.

Confidentiality: The supplier must maintain strict confidentiality regarding beneficiary data, trade secrets, and municipal information.

No specific B-BBEE, CIDB, CSD, or tax compliance requirements are stated in the provided document.

All site installations and equipment handling must conform to the Occupational Health and Safety Act (OHSA). The supplier must safely install and test machinery at beneficiary sites and provide basic operational demonstrations and safety instructions to operators. Confidentiality regarding beneficiary data, trade secrets, and municipal information is required.

Bidders must ensure supplied items meet SABS/ISO quality standards and local technical norms. Non-responsive pricing or failure to submit mandatory compliance documentation leads to automatic disqualification.

Pricing data required: pricing instructions and a bill of quantities. The contract data includes the form of offer and acceptance. No amounts or percentages are stated in the available text.

Pricing instructions

• Rates and amounts are entered by hand in black ink on the Schedule of Activities and Bills of Quantities.
• Tendered prices are exclusive of VAT and inclusive of all costs, general risks, liabilities and obligations for the described work.
• The schedule carries the service provider's profit, general liabilities and the cost of temporary and permanent risk.
• Invoicing is monthly against completed activities and may not exceed the budget priced for that activity.
• The total activity price may not be exceeded without the Client's prior written approval and agreement.
• An unpriced item is deemed covered under the other items, including any later increase in its quantity.
• Additional work is assessed and paid at the rates the tenderer inserted in the schedule.
• Unit, Quantity, Rate, Amount and Sum carry the meanings assigned to them in the schedule.

Pricing basis

• Prices are tendered on a Schedule of Activities and Bills of Quantities, with a rate inserted against each item.
• All rates and amounts must be completed by hand in black ink.
• Tendered prices must be exclusive of VAT and fully inclusive of every cost and expense required for the work described, including general risks, liabilities and obligations.
• The schedule covers the service provider's profit, general liabilities and the cost of temporary and permanent risk.

Invoicing and payment

• Invoices are submitted monthly, based on completion of the activity.
• Monthly invoicing may not exceed the budget allocated and priced for that activity.
• The total price for the activities may not be exceeded without the Client's prior written approval and agreement.

Unpriced items

• An item left unpriced is treated as adequately allowed for under the other items, covering both the quantity of work in that item and any increase in that quantity during the contract.

Additional work

• Rates inserted in the schedule govern payment for additional work; the engineer assesses and pays such work at those tendered rates.

Schedule definitions

• Unit: the unit of measurement for each service item, as defined in the specifications.
• Quantity: the number of units of work or service for an item.
• Rate: the tendered payment per unit of work or service.
• Amount: the quantity of an item multiplied by the tendered rate for that item.
• Sum: a tendered amount for an item whose quantity is not measured in units.