Management of mine residue disposal facilities – 3-Year RFP – limpopo tender

Closing date:

• 01 December 2026 at 12:00 (12H00)

Briefing session:

• Date: 01 December 2026
• Time: 12:00
• Venue: ION SCHEDULE 45
• Attendance: not marked as compulsory

Enquiries:

• Email: [email protected]
• Telephone: 015 789 2466

Submission address is not explicitly stated; the tender record lists the closing date and time only.

Submission method and format:

• Submit the bid in a sealed envelope marked with the bid number and subject on the front, and the respondent's return address on the reverse.
• Complete all original bid forms legibly in non-erasable ink; do not submit reprocessed copies.
• Include all returnable documents and schedules listed in the RFP; failure to submit mandatory documents disqu简介 qualifying.
• Prices must be quoted in Rand (ZAR); quotes subject to confirmation are not considered.
• Any alterations to bid prices must be made by deleting incorrect figures and inserting correct ones, initialled by the signatory.

Returnable forms include but are not limited to:

• SBD 1 (Invitation to Bid) – signed bid cover page.
• SBD 4 (Declaration of Interest) – disclose state employment connections.
• SBD 6.1 (Preference Points Claim) – claim B-BBEE points.
• SBD 6.2 (Declaration for Local Production and Content) – declare local content.
• SBD 8 (Declaration of Past SCM Practices) – declare past practices.
• SBD 9 (Certificate of Independent Bid Determination) – certify no collusion.
• Authority to Sign / Board Resolution – authorise signatory.

Disqualification risks:

• Late bids, incomplete returnable documents, or bids not on official forms.
• Unauthorised communication with Foskor officials between closing and award.
• Failure to sign any required forms or provide security when demanded.

Evaluation process:

• Sequential stages: administrative responsiveness, substantive responsiveness, technical threshold, weighted scoring, post-tender negotiation (if needed), award.
• Minimum technical/functionality threshold: 70%.
• Weighted scoring: Price – 90 points; B-BBEE – 10 points; total 100 points.
• Price evaluation formula: PS = 90 (1 − (Pt − Pmin)/Pmin) for lowest, and PS = 90 (1 + (Pt − Pmax)/Pmax) for highest; final scores rounded to 2 decimals.
• Technical pre-qualification: minimum 5 years' experience operating and managing a tailings dam larger than 500 ha with High Hazard classification per SANS 10286.
• B-BBEE preference points awarded per B-BBEE status level.
• Post-tender negotiations may be held with highest-ranked bidder; if fail, may cancel or negotiate with 2nd/3rd ranked.
• Foskor may cancel if price not market-related.

Scope:

• Management of mine residue disposal facilities at Foskor's Phalaborwa operations, including tailings dam operation and maintenance.

Specific requirements:

• Tailings dam management and operation experience of minimum 5 years, with dams larger than 500 ha and High Hazard classification (SANS 10286).
• Provide nursery with 25,000 vetiver grass plants for rehabilitation; propagate and plant on tailings dam walls.
• Transport personnel from gate to workplace; no passengers on back of bakkie.
• Maintain hide outs as per DMPR requirements.

Equipment requirements:

• Minimum of three 4x4 double cab LDVs (with ROPS certification, CAS level 8, off-road tyres, reflector tape, rotating lights, fire extinguishers).
• One taxi/sedan for employee transport.
• Yellow fleet: one excavator (equivalent Komatsu PC300), one 30-ton ADT, one PAT dozer (similar CAT D5/D6), one water bowser (min 15,000 litre) – supplied on dry rate basis, all with CAS level 9 (except water bowser may have level 8) and ROPS.
• All TMMs and yellow fleet must have illumination certificate (bi-annual) and brake test certificate (annual), and proof of FavorSea service agreement for CAS.
• Drivers must have 4x4, defensive/advanced driving training and green Tailings license.
• All TMMs must have minimum 85% availability with suitable alternatives if not met.

Tools and spares:

• Contractor supplies general tools (spanners, hammers, slings, shovels); slings load tested every six months.
• Foskor supplies bolts and nuts as per operational needs.

Pricing format:

• Complete the pricing schedule as per Annexure A; indicate fixed or variable price basis.
• For fixed price, specify duration (12 or 24 months); for variable, provide variation factors, percentages, formula in cover letter.
• Prices for local supplies: delivered RSA named destination basis; imported supplies: Delivered Duty Paid (ICC Incoterms 2010).
• VAT exclusive, shown separately on tax invoices.

Security:

• Successful respondent required to furnish a Deed of Suretyship from an approved bank/insurer for due performance.

Registration:

• Must be registered on Central Supplier Database (CSD) prior to bid submission; foreign suppliers with no local entity exempt.
• Tax compliance: must be tax compliant with SARS, including tax pin; each JV/consortium member must be CSD registered and tax compliant.

Legal and integrity:

• Must not be blacklisted on National Treasury's Database of Restricted Suppliers.
• Must provide a signed Integrity Pact.
• Must provide code of conduct and compliance programme.
• Foreign bidders: provide Power of Attorney, authorised representative in South Africa, and Rule 63 compliance.

Employment equity and B-BBEE:

• Comply with Employment Equity Act Section 53.
• Provide B-BBEE scorecard or sworn affidavit as per preference points claim.

Security clearance:

• Successful bidder and personnel may be required to obtain security clearance to CONFIDENTIAL/SECRET/TOP SECRET.

Evaluation stages: administrative responsiveness (timely, complete, signed), substantive responsiveness (CSD, financial, priced offer, scope), technical threshold 70% (specific experience), weighted scoring: price 90, B-BBEE 10. Post-tender negotiations may occur.