Hiring, delivery and servicing of flushing mobile chemical toilets for gauteng department of education institutions (36-Month fixed term)

The Gauteng Department of Education requires service providers to hire out, deliver and service flushing mobile chemical toilets at GDE institutions for a fixed 36-month term.

• Target institutions: schools, Early Childhood Development centres and offices located on farms and agricultural holdings without municipal sewerage reticulation, or where existing ablution facilities are inadequate or dysfunctional.
• Toilets must be serviced at least twice a week to keep clean and safe sanitary facilities available.
• Delays in delivery or servicing create a health hazard to learners, educators and surrounding communities.

Closing

• 20 November 2026 at 11:00.

Briefing and site inspection

• No compulsory briefing session.
• No compulsory site inspection.

Other

• Non-compulsory "How to tender" workshops are held every Wednesday from 10:00 to 13:00; the venue is published on GPG social media and [email protected].
• Bid validity: 180 days.

Bidding procedure enquiries

• Department: Gauteng Department of Education
• Contact: Procurement Buyer
• Telephone: 011 355 0077 / 011 355 0032
• Email: [email protected] / [email protected]

Technical enquiries

• Department: Gauteng Department of Education
• Contact: Procurement Buyer
• Telephone: 011 355 0077 / 011 355 0032
• Email: [email protected] / [email protected]

Tender documents

• Website: https://e-tenders.gauteng.gov.za/Pages/AdvertisedOpen-Tenders.aspx
• Email: [email protected]

Training sessions

• Email: [email protected]

Submission address

Gauteng Department of Education

100 Main Street

Corner Main & Rissik Street

Marshalltown

Johannesburg

Submission method

• Sealed envelope deposited in the GDE tender box, or posted to reach the destination before the closing time.
• Tender box: Gauteng Department of Education, 100 Main Street, corner Main & Rissik Street, Marshalltown, Johannesburg.
• Tender box open 07:00 to 16:00 on weekdays.
• Closing: 20 November 2026 at 11:00.
• Faxed bids are not accepted; emailed bids are not accepted unless the bid document provides for it.

Packaging and marking

• Each bid in a separate sealed envelope showing the bidder's name and address, the bid number and the closing date.
• The bid pack has two sections (Section 1 and Section 2); each must be submitted separately and clearly marked with the tender number and section number.
• Bids must be on the official GPG bid forms; forms may be photocopied but not retyped or redrafted.
• Bid validity: 180 days.

Returnable documents

• SBD 1 (Invitation to Bid): bidder details and signed offer cover page, with proof of authority to sign such as a company resolution.
• SBD 4 (Declaration of Interest): discloses state employment or connections to the procuring institution.
• SBD 6.1 (Preference Points Claim): required to claim preference points.
• SBD 7: written contract form signed by the successful bidder on award.
• POPIA personal information processing consent form.
• Bidders job creation analysis.
• SARS Tax Compliance Status PIN, or a CSD number where no TCS PIN is available; a printed TCS certificate may also be submitted.
• Joint ventures, consortia and subcontractors: each party submits its own TCS certificate, PIN or CSD number.
• Foreign suppliers: questionnaire for bidding foreign suppliers, with proof of accreditation as RSA representative where applicable.

Disqualification risks

• Late bids are not accepted.
• Unsigned or incomplete returnable forms may invalidate the bid.
• Bids qualified by the bidder's own conditions may invalidate the bid.
• Bidders on the Register for Tender Defaulters or the List of Restricted Suppliers are automatically disqualified.

Evaluation is in two stages.

Stage 1 — Functionality (100 points)

• Capacity to deliver: 55
• Human resources: 30
• Company experience: 15
• Bidders who do not meet the Stage 1 minimum requirements are automatically eliminated and not evaluated further.

Stage 2 — Price and preference points (100 points)

• Bid price: 90 or 80
• Preference points (specific goals): 10 or 20
• Preference point system: 90/10 or 80/20, as indicated in the bid.

Specific goals allocation (10 or 20 points)

• Black-owned enterprise: 3 or 6
• Female-owned enterprise: 4 or 8
• Youth-owned enterprise: 2 or 4
• Enterprise owned by people with disabilities: 1 or 2
• Bidders must complete SBD 6.1 and submit it to qualify for preference points.

Points are awarded in terms of the Preferential Procurement Policy Framework Act (PPPFA).

Scope

• Hire, deliver and service flushing mobile chemical toilets at GDE institutions (schools, ECD centres and offices) that have no municipal sewerage reticulation or where ablution facilities are inadequate or dysfunctional.
• Contract period: 36 months.
• Toilets must be serviced at least twice a week, or more often when GDE issues a written instruction.
• Servicing includes emptying the waste, cleaning the entire unit, replacing sanitation chemicals for odour control and disinfecting the waste tank.
• Sewerage waste must be transported and disposed of at designated and approved waste disposal sites.
• The number of institutions and toilets per institution may increase or decrease over the term.

Toilet unit requirements

• Body: strong, durable, rust-proof, non-porous (HDPE or LLDPE) for quick cleaning and disinfection.
• Seat and flap: plastic or approved similar material.
• Hand or foot flush fixed tank with pump and hand wash basin.
• Spacious and well-ventilated, with odour extractor pipe/vent and interior wall vents.
• Occupancy signal latch, lockable from inside and outside.
• External emergency override mechanism with a unique override key; at least two duplicate override keys per unit.
• Stable, rigid construction with unbreakable corners.
• Hand wash basin with foot pump recycling to the waste tank.
• Male units fitted with urinal pans; female units with sanitary bins.
• Double toilet roll holder.
• Ventilation pipe through the tank ending outside the cabin, plus gauzed ventilation openings.
• Translucent/white roof for lighting; anti-slip floor; solid moulded base; clear male/female signage.
• Units with cracks, split corners, warped or poorly formed features may not be used.
• ECD units: mechanical hand or large gusher foot pump flush recycling to the waste tank, and a baby foot pump basin; where seat height is standard adult height (450mm–650mm), a built-in step and child seat reducer are required.
• Paraplegic units: easily accessible with built-in grab bars, meeting all paraplegic toilet requirements.

Dimensions

• ECD and Foundation Phase: height 2000mm min; width 1000mm min; depth 1200mm min; tank width 1040mm max; tank depth 599mm max; waste tank 120L min; seat height 400mm max; seat width 280mm max; seat inside diameter 160mm max (width) and 210mm max (length); basin 30L min; basin height 500mm–600mm.
• Intermediate, Senior and FET Phase: height 2000mm min; width 1000mm min; depth 1200mm min; seat height 450mm–650mm; waste tank 210L min; basin 30L min.
• Paraplegic: height 2000mm min; width 1800mm min; seat height 450mm–650mm; waste tank 210L min; basin 30L min; basin height 800mm–850mm.

Honey sucker trucks

• Minimum two roadworthy honey sucker trucks.
• Tare mass between 5,000kg and 7,000kg; GVM between 10,000kg and 16,000kg.
• Tank capacity minimum 5 kilolitres.
• Owners: full LCO document or RC1 per truck as proof of ownership in the company's name.
• Lessees: signed lease agreement for at least two trucks, or a signed letter of intent from the lessor, plus proof of ownership by the lessor.
• All lights, horns, warning devices, mufflers, fuel tanks and emission controls must be operable at all times.
• Valid roadworthy certificates and vehicle licence discs (full LCO documents).
• At least one broom and shovel per truck.
• A meter/gauge showing readings in litres/kilolitres; opening and closing readings must be photographed with time stamp, date and GPS location and submitted with the invoice.

Human resources

• Project Manager: minimum NQF Level 5 certificate and 3 years' project management experience after qualification.
• Health and Safety Officer: minimum NQF Level 5 Occupational Health and Safety certificate and 3 years' health and safety experience after qualification.
• At least two honey sucker drivers with valid heavy-vehicle licences (minimum Code C1) and Professional Driving Permits (PrDP); the number of licences and PrDPs must equal the number of trucks provided.

Permits

• A valid permit, letter or registration certificate from the relevant local municipality or government institution authorising transport and disposal of sewerage waste at approved sites, stating the start and end dates of authorisation.

Company experience

• At least two projects successfully completed in the past three years involving the hiring and/or servicing of mobile chemical toilets and/or the desludging of septic tanks.
• Reference letters, testimonial letters or project completion certificates must be provided.

Key personnel

• Project Manager: minimum NQF Level 5 certificate and 3 years' project management experience after qualification.
• Health and Safety Officer: minimum NQF Level 5 Occupational Health and Safety certificate and 3 years' health and safety experience after qualification.
• At least two honey sucker drivers with valid heavy-vehicle licences (minimum Code C1) and Professional Driving Permits (PrDP); the number of licences and PrDPs must equal the number of trucks provided.

Functionality scoring

• Capacity to deliver: 55 points
• Human resources: 30 points
• Company experience: 15 points

Pre-production samples

• Where samples are called for, the successful bidder may be required to submit pre-production samples to the South African Bureau of Standards (SABS) or a designated testing authority.
• Samples must be submitted within 30 days of the request, unless the department decides otherwise.
• Mass production may only start once both the department and the bidder have been advised that SABS has approved the samples.
• If samples pass at the first attempt, inspection and testing costs are for the department's account.
• If SABS requires corrections or improvements, the bidder pays the inspection and testing costs and must deliver acceptable samples within 21 days of receiving the findings.
• Failure to deliver samples within the specified time and to the required standard may lead to cancellation of the intended contract.
• Where samples are called for with the bid, they must be submitted before the closing time and date; failure to do so may invalidate the bid.

Pricing

• A separate SBD 3.1, SBD 3.2 or SBD 3.3 pricing schedule must be completed for each item.
• Firm delivery periods and prices are preferred; bidders must state whether prices remain firm for the contract by completing SBD 3.1.
• Non-firm prices require a separate SBD 3.2 for each item.
• Prices must be quoted in the units shown in the specification and in the pricing schedule.
• All prices in South African currency, except imported goods where foreign currency information must be supplied on SBD 3.1 and SBD 3.2.
• Packaging material costs are for the bidder's account and must be included in the bid price.
• Delivery basis: stock, in-transit or on-order supplies delivered into the consignee's store or site within the bidder's free delivery area, or carriage paid to the consignee's station; where installation, erection or assembly is required, prices must include all costs on a delivered-on-site basis.
• Where the bidder is not the manufacturer, a Letter of Supply from the manufacturer or its supplier must be submitted with SBD 3.1 or SBD 3.2.
• SBD 5 (National Industrial Participation Programme) applies only where an imported component exceeds US$10 million.

Registration and tax

• CSD registration required.
• Valid SARS Tax Compliance Status PIN, or a CSD number where no TCS PIN is available; a printed TCS certificate may also be submitted.
• Joint ventures, consortia and subcontractors: each party submits its own TCS certificate, PIN or CSD number.

B-bbee

• Minimum B-BBEE Level 5.
• SBD 6.1 must be completed and submitted to claim preference points.

Statutory declarations

• SBD 4 (Declaration of Interest): discloses whether any director, shareholder, member or controlling person is employed by the state or connected to anyone at the procuring institution.
• No bids will be considered from persons in the service of the state, companies with directors in the service of the state, or close corporations with members in the service of the state.
• Bidders on the Register for Tender Defaulters or the List of Restricted Suppliers are automatically disqualified.

Operational compliance

• Valid municipal permit, letter or registration certificate authorising transport and disposal of sewerage waste.
• Minimum two roadworthy honey sucker trucks with valid roadworthy certificates and licence discs.
• Project Manager with NQF Level 5 and 3 years' experience; Health and Safety Officer with NQF Level 5 OHS certificate and 3 years' experience.
• At least two drivers with Code C1 licences and PrDPs.
• Company experience: at least two completed projects in the past three years involving hiring and/or servicing of mobile chemical toilets and/or desludging of septic tanks, with reference or testimonial letters or project completion certificates.
• Successful bidders must sign a GPG contract on award.

Health and Safety Officer

• Minimum NQF Level 5 Occupational Health and Safety certificate and 3 years' health and safety experience after qualification.

Responsibilities

• Develop a health and safety plan and procedures for the hiring, delivery and servicing of flushing mobile chemical toilets.
• Ensure the service provider's staff comply with Occupational Health and Safety regulations.
• Conduct safety inspections and risk assessments to prevent injuries during service delivery.
• Ensure all equipment used is safe.
• Ensure all honey sucker trucks have valid roadworthiness certificates.
• Ensure honey sucker drivers hold valid driver's licences.

• GPG is a member and key sponsor of the Proudly South African campaign and prefers local products of high quality, produced through sound labour relations and high environmental standards.
• Sewerage waste must be transported and disposed of only at designated and approved waste disposal sites.
• A valid permit, letter or registration certificate from the relevant local municipality or government institution is required to transport and dispose of sewerage waste.