Supply of verified first-tier border threat intelligence feeds with 10 analyst accounts (12 months)

Closing

• Date: 10 November 2026
• Time: 11:00
• Submission: eTender e-submission platform

SCM enquiries

• Email: [email protected]
• Note: no quotations may be sent to this address; it is for enquiries only.

Technical enquiries

• Contact: Christo Bezuidenhout
• Email: [email protected]

Submission

• Method: eTender e-submission platform

Invoices

• Email: [email protected]

Submission channel

• Bids must be submitted electronically through the eTender e-submission platform.
• Closing: 10 November 2026 at 11:00. Bids received after the closing time are not accepted.
• Bids must be submitted on the official forms; forms may not be retyped or redrafted. Photocopies are permitted but must carry an original signature.
• Any alteration must be initialled; use of correcting fluid is prohibited.
• Where a physical address applies, the bid goes in a separate sealed envelope marked with the bidder's name and address, the bid number and the closing date; an envelope containing documents for more than one bid may be rejected.
• Bids sent by telefax or telegraphic means are not considered.
• Bid documents must not be packed together with samples.

Returnable documents

• SBD 1 (Invitation to Bid): bidder and contact details, signed as the offer cover page.
• SBD 3.1 (Pricing Schedule – Firm Prices): itemised pricing, VAT at 15% and grand total.
• SBD 4 (Bidder's Disclosure): every question must be answered individually, whether or not a relationship exists.
• SBD 6.1 (Preference Points Claim): claims the specific-goal points; attach an active B-BBEE certificate or sworn affidavit.
• SBD 7.1 (Contract Form – Purchase of Goods/Works): signed by the successful bidder.
• Signed declaration that the Central Supplier Database registration information is correct and up to date.
• Proof of authority to sign, such as a company resolution signed by all directors, members or partners.
• Tax compliance status PIN, or a CSD number where no PIN is available.

Disqualification risks

• Failure to provide or comply with the required particulars may render the bid invalid.
• Incorrect or outdated CSD information may disqualify the bid or cancel a resulting contract.
• Bids from persons in the service of the state, or from companies or close corporations whose directors or members are, are not considered.

Preference point system

• 80/20 system applies (Rand value up to R50 000 000, all applicable taxes included).
• Price: 80 points.
• Specific goals: 20 points.
• Total: 100 points.

Specific goals allocation (20 points)

• Black ownership: 10 points (100% = 10; at least 51% and below 100% = 5; above 0% and below 51% = 2; 0% = 0).
• Women ownership: 4 points (100% = 4; at least 51% and below 100% = 2; above 0% and below 51% = 1; 0% = 0).
• Youth ownership: 3 points (100% = 3; at least 51% and below 100% = 2; above 0% and below 51% = 1; 0% = 0).
• Military veterans ownership: 3 points (100% = 3; at least 51% and below 100% = 2; above 0% and below 51% = 1; 0% = 0).
• Points for specific goals are not awarded where the required proof is not submitted with the bid.

Evaluation stages

• Administrative and mandatory compliance check against the listed returnable documents.
• Price and specific-goal scoring under the 80/20 system.
• BMA may call for presentations from shortlisted bidders and may negotiate with shortlisted bidders before or after award; negotiation terms may include presentations or site visits.
• BMA may award in whole or in part, to more than one bidder for the same activity, or make no award, and may request further technical information after the closing date.

Service required

• Verified threat intelligence reporting on first-tier border threats, supplied as a standing feed for twelve months covering the 2026/27 financial year.
• Ten named analyst user accounts for Information and Risk Analysis staff, reassignable between individuals as the staff complement changes.
• Structured machine-readable delivery that can be retrieved programmatically, plus narrative reporting.
• A named analyst point of contact for source and verification queries.
• Induction for the ten users on feed structure, sourcing method and limits.

What is not required

• Aggregated open-source collection, link analysis and commercial data subscriptions are procured separately; a bid that re-presents those capabilities does not meet this requirement.
• No embedded analyst is required; the Centre operates the subscription itself.

Division of responsibility

• The supplier provides reporting items, each with originating source type, verification basis, event date, reporting date and a persistent reference.
• The Authority assigns Admiralty source grades, confidence, likelihood and consequence scores, and decides what is tasked.
• Supplier risk scores, bands, ratings or corridor assessments never enter a Centre product as a finding.

Required threat coverage (five categories)

• Terrorism, Sabotage and Violent Extremist Exploitation of the Border (S2).
• Illicit Financial Flows and Trade-Based Value Transfer (X5).
• Small Arms, Ammunition and Explosives (C2).
• Strategic Trade Control and Dual-Use Goods (C11).
• Organised Crime Networks and Facilitation Services (X2).
• Additional coverage of Narcotics and Precursor Chemicals (C1), Illegal Wildlife Trafficking and CITES Derivatives (C10) and Precious Metal Groups (C6) adds value but does not substitute for depth on the five required categories.

Geographic coverage

• The border law enforcement area and every land, sea and air port of entry.
• The six neighbouring states, the regional transit corridors and the source and destination markets served through South African ports.
• Reporting confined to South African territory is of limited use.

Verification and sourcing

• Every item must state the originating source type and the basis on which it is treated as reliable, in enough detail for a Centre analyst to assign an Admiralty six-by-six grade without referring back to the supplier.
• Source reliability and information credibility must be separately answerable from the item.
• Single-source items must be identified; where an item is corroborated, the number of independent corroborating sources must be stated.
• Items resting only on open media must say so and must not be presented as verified.
• Event date and reporting date are separate fields; recycled reporting must carry the original event date.
• Each item carries a persistent reference that survives for the life of the subscription and beyond.

Content beyond open source

• Entity and network resolution covering beneficial ownership, corporate linkage and designation linkage beyond published lists.
• Analysed conveyance behaviour — assessed interpretation of vessel, aircraft and container activity, not raw position feeds.
• Vetted human-derived reporting on network activity, lawfully obtained.
• Financial typology reporting on trade-based value transfer and the settlement of illicit trade.
• The supplier must warrant that all material is lawfully obtained and lawfully transferable to a South African organ of state and must state the jurisdictions of collection. Material obtained by intrusion, by circumvention of access controls or in breach of another country's law is not acceptable.

Taxonomy and indicators

• Items must be mappable to the Authority's taxonomy of thirty-nine categories; the supplier's own categorisation does not replace it.
• Items sitting in more than one category are delivered once with secondary categories noted.
• Indicators must be observable in data or by an officer and must name the system, dataset or observation point where they would appear.

Delivery and cadence

• A standing feed at a stated cadence, not a periodic report.
• Items that would change a deployment or targeting decision at a port of entry or borderline sector must alert ahead of the cadence, within a stated period of the supplier becoming aware.
• Structured delivery must be retrievable programmatically so items enter the Centre's registers and risk engine without being re-keyed; a human-readable portal alone is not sufficient.

Handling, retention and source registration

• Rules of use must permit use in Authority products at OFFICIAL and above, onward dissemination of assessed product to fusion partners under Regulation 17, and retention of received items in the Authority's incident and manifestation registers after the subscription ends.
• Retention after termination is a condition of award.
• Handling caveats must travel with the item in machine-readable form so the Authority's access controls can enforce them.
• Each feed must be registrable on the Centre's source register against source reference, operator, holding, grade, cadence, reader, access held and rules of use.

Analyst support

• A named analyst point of contact able to answer questions on the basis of a specific item within a stated period.
• Requests for information against a Centre priority intelligence requirement, where included, must be stated with their number and turnaround.

Acceptance

• Acceptance is measured on a working trial against live reporting, not on a platform demonstration.
• A sample of at least fifty items must each carry originating source type, verification basis, event date, reporting date and a persistent reference, with single-source items identified.
• A Centre analyst must be able to assign an Admiralty grade to each sampled item from the item alone.
• Each of the five required categories must be populated with reporting on the border law enforcement area or a port of entry, with at least some originating beyond South African territory.

Geographic coverage

• Reporting must cover the border law enforcement area and every land, sea and air port of entry.
• Reporting confined to South African territory is of limited use; the value lies in the approach, the transit state and the network on the far side of the border.
• Coverage of the six neighbouring states, the regional transit corridors and the source and destination markets served through South African ports is required.

Form

• SBD 3.1 Pricing Schedule – Firm Prices (Purchases) must be completed.
• Only firm prices are accepted; non-firm prices, including those subject to exchange rate variation, are not considered.
• Where different delivery points affect pricing, a separate pricing schedule must be submitted for each delivery point.

Line items

1. Verified threat intelligence service, twelve months, per Terms of Reference — quantity 1.
2. Named analyst user accounts, reassignable within the Centre — quantity 10.
3. Structured machine-readable delivery with programmatic retrieval — quantity 1.
4. Named analyst point of contact for source and verification queries — quantity 1.
5. Induction on feed structure, sourcing method and limits — quantity 1.

Pricing

• Unit price excluding VAT, subtotal, VAT at 15% and grand total in Rand with all applicable taxes included.
• The total must cover all costs associated with the service, including delivery to the prescribed destination.
• Offer validity: 120 days from the closing date.
• Lead time must be stated in days or weeks.
• Invoices must be submitted to [email protected].

Pricing

• SBD 3.1 Pricing Schedule – Firm Prices applies. Only firm prices are accepted; non-firm prices, including prices subject to exchange rate variation, are not considered.
• Prices must be quoted in South African Rand, inclusive of VAT at 15% and all applicable taxes.
• The total cost must cover all costs associated with the service, including delivery to the prescribed destination.
• Offer validity: 120 days from the closing date.
• Where different delivery points affect pricing, a separate pricing schedule must be submitted for each delivery point.

Payment

• Payment is in South African Rands on a fixed price inclusive of VAT, within 30 days of receipt of an approved invoice, against agreed key deliverables.
• Disbursements may not exceed 10% of the total amount paid and are paid only against original receipts for expenses agreed in advance.
• Invoices must be submitted to [email protected].

Security and penalties

• A performance security is required within 30 days of notification of contract award, in the amount stated in the Special Conditions of Contract.
• Delay in performance attracts a penalty calculated at the current prime interest rate for each day of delay, and may lead to termination of the contract.

Registration and tax

• CSD registration is required, supported by a signed declaration that the CSD information is correct and up to date; incorrect or outdated information may disqualify the bid or cancel a resulting contract.
• A SARS tax compliance status PIN is required, or a CSD number where no PIN is available. Consortium, joint venture and subcontractor parties must each submit a separate TCS certificate, PIN or CSD number.

B-bbee

• An active B-BBEE status level verification certificate, or a sworn affidavit for EMEs and QSEs, must be submitted to claim preference points.

Forms

• SBD 1, SBD 3.1, SBD 4, SBD 6.1 and SBD 7.1 must be completed and submitted as listed.
• SBD 4 must be answered question by question, whether or not a relationship exists; failure to do so invalidates the bid.
• Proof of authority to sign, such as a company resolution signed by all directors, members or partners.

Exclusions

• No bid will be considered from a person in the service of the state, a company with a director in the service of the state, or a close corporation with a member in the service of the state.
• Bidders listed on the Register for Tender Defaulters or the List of Restricted Suppliers are automatically disqualified.
• Service providers may not use employees who are not South African citizens unless they are vetted and hold a valid work permit; non-compliance may lead to contract termination.
• BMA does not support any form of fronting.

Duration

• Twelve months, covering the 2026/27 financial year.

Warranty

• Goods must be new, unused and of the most recent or current models, incorporating recent design and material improvements, and free of defects from design, materials or workmanship.
• Warranty period: 12 months after delivery and acceptance at the final destination, or 18 months after shipment from the source country, whichever ends earlier, unless the Special Conditions of Contract state otherwise.
• Defects must be repaired or replaced at the supplier's cost within the period stated in the Special Conditions of Contract.

Payment and prices

• Payment is made in Rand, no later than 30 days after submission of an invoice or claim.
• Prices charged may not vary from the bid prices except for adjustments authorised in the Special Conditions of Contract or in a bid validity extension.

Contract administration

• No variation of contract terms except by written amendment signed by both parties.
• The supplier may not assign its obligations without the purchaser's prior written consent.
• All subcontracts must be notified to the purchaser in writing; notification does not relieve the supplier of liability or obligation.

Delays and penalties

• Delivery and performance must follow the time schedule in the contract; delays must be reported in writing with the likely duration and cause.
• The purchaser may extend time with or without penalties, ratified by contract amendment.
• Delay attracts a penalty calculated at the current prime interest rate for each day of delay, and the purchaser may terminate for default.

Termination

• The purchaser may terminate in whole or in part for failure to deliver or perform, or for corrupt or fraudulent practices.
• On termination the purchaser may procure similar goods or services and recover any excess costs from the supplier.
• A restriction penalty prohibiting business with the public sector for up to 10 years may be imposed; the supplier has 14 days to give reasons why it should not be imposed.

Preference point system

• 80/20 system applies to this tender.
• Price: 80 points.
• Specific goals: 20 points.
• Total: 100 points.
• Points are awarded for price and for specific goals.
• Where a bidder does not submit the proof required to claim specific-goal points, those points are treated as not claimed.
• The organ of state may require a bidder to substantiate any preference claim before adjudication or at any time afterwards.