Accounting services for government motor transport (gmt) — 3-Year term service agreement (bid MT04/2026)

• Closing: 13 November 2026 at 11:00.
• Bid opening: 13 November 2026 at 11:00, Western Cape Mobility Department, 27 Wale Street, Cape Town 8001.
• Bid documents available: after 08:00 from 14 October 2026 via the National Treasury eTender portal.
• Compulsory briefing: none — no compulsory bid clarification meeting will be held.
• Query cutoff: 10 calendar days before bid closing.
• Purchaser's response to queries: posted to the eTender portal within 5 calendar days before bid closing.
• Bid validity expires: 15 February 2027.
• Results published on eTender: within 10 days of closing.

• No compulsory bid clarification meeting will be held before closing.

Queries

• No telephonic queries will be entertained.
• Bidders must study the bid document and specifications before submitting written queries.
• Query cutoff: 10 calendar days before bid closing.
• The Purchaser answers all queries in a single document posted to the eTender portal within 5 calendar days before closing.
• Written instructions in the Purchaser's reply form part of the bidding terms; non-compliance may cause rejection.

Addenda

• Addenda may be issued on the eTender portal. Bidders must check the portal regularly and include all addenda in their submission, failing which the bid is rejected.

Enquiries

• Contact: Ms Bianca Hendricks
• Role: Acting Director: Fleet Finance, Government Motor Transport (GMT)
• Email: [email protected]
• Telephone: 021-469-7603
• Technical specification queries go to the same contact.

WCSEB help centre

• Telephone: 021 833 5361
• Email: [email protected]

Submission address (bid box)

Western Cape Mobility Department

27 Wale Street

Cape Town

8001

Courier address

Government Motor Transport (GMT)

SCM: Tender Office

27 Wale Street

Cape Town

8001

SCM postal address

Private Bag X9083

Cape Town

8000

GMT physical address

3 Rusper Street

Maitland

7405

GMT postal address

PO Box 352

Maitland

7404

Submission method

• Deliver by hand to the bid box or by courier. Faxed, emailed and late bids will not be accepted.
• Bid box: Western Cape Mobility Department, 27 Wale Street, Cape Town — deposit the envelope into the bid box slot on 27 Wale. The box is accessible 24 hours a day, every day.
• The slot is about 35cm wide and 10cm high. Documents larger than the slot must be handed to an SCM official during office hours 08:00–15:00; bidders must record the name and contact details of the official who receives the bid.
• Courier delivery: Government Motor Transport (GMT), SCM: Tender Office, 27 Wale Street, Cape Town 8001, during office hours 08:00–15:00. Keep proof of delivery.
• Closing time: 11:00 on 13 November 2026.

Format

• Submit on the official forms provided; re-typed documents are not accepted.
• Return the complete bid document, pages 1 to 86. Do not disassemble the document or insert pages into its sequence; attach additional pages after the last page and mark each with the schedule number it belongs to.
• A two-envelope procedure will not be used. Alternative bids will not be considered.
• Joint ventures must attach the joint venture formation document, authenticated by a notary public, stating the conditions, duration, authorised representatives, participation and percentage share of each firm.

Returnable schedules (all must be completed, signed and priced)

• A1 WCBD1 Bid Form
• A2 Compulsory Enterprise Questionnaire
• A3 WCBD6.1(a) Preference Certificate (80:20)
• A4 WCBD4 Declaration of Interest
• B1 WCBD7.1 Contract Form: Purchase of Services
• B2 Contract Data Part Two (supplier data)
• C1 Pricing Summary
• C2 Price Schedule
• D1 Goods and Services Information required from Supplier

Returnable documents

• B-BBEE status level verification certificate or sworn affidavit.
• Printed current Tax Compliance Status (TCS) result summary page.

Completion rules

• Mark any schedule that does not apply as "Not Applicable" (N/A); a blank schedule is treated as an omission.
• State the number of additional pages appended to each schedule, or enter NIL.

Disqualification risks

• Late, faxed or emailed bids.
• Incomplete or unsigned returnable schedules.
• Failure to include all addenda in the submission.

Returnable schedules (complete, sign and price each)

• A1 WCBD1 Bid Form
• A2 Compulsory Enterprise Questionnaire
• A3 WCBD6.1(a) Preference Certificate (80:20)
• A4 WCBD4 Declaration of Interest
• B1 WCBD7.1 Contract Form: Purchase of Services
• B2 Contract Data Part Two (supplier data)
• C1 Pricing Summary
• C2 Price Schedule
• D1 Goods and Services Information required from Supplier

Returnable documents

• B-BBEE status level verification certificate or sworn affidavit.
• Printed current Tax Compliance Status (TCS) result summary page.

Completion rules

• Tick the "Check" column after completing each schedule as a self-verification step.
• Mark any schedule that does not apply as "Not Applicable" (N/A); a blank schedule is treated as an omission.
• Additional pages must not be affixed to the schedule; group them at the end of the document (or at the end of each two-part section for a two-envelope submission) and mark each with its schedule number. State the number of additional pages, or enter NIL.
• Return the complete document, pages 1 to 86; non-compliance causes rejection.
• Do not disassemble the document or insert pages into its sequence.

Evaluation stages

• Responsiveness check, then price and preference scoring, then risk assessment.

Scoring (80/20 system)

• Price: 80 points, scored as Ps = 80(1 − ((Pt − Pmin)/Pmin)), where Pt is the bid under consideration and Pmin the lowest acceptable bid.
• B-BBEE status level: 20 points.
• Maximum combined score: 100 points.
• No minimum qualifying score is stated.

B-BBEE points (80/20)

• Level 1: 20; Level 2: 18; Level 3: 14; Level 4: 12; Level 5: 8; Level 6: 6; Level 7: 4; Level 8: 2; non-compliant: 0.
• Points are rounded to two decimal places.
• A bidder who submits no B-BBEE proof, or is non-compliant, is not disqualified but scores 0 for B-BBEE.

Tie-breaks

• Equal total points: the bidder with the higher B-BBEE preference points wins.
• Bids equal in all respects: decided by drawing lots.

Test for acceptability — a bid is not acceptable if

• It does not fully comply with the specifications.
• It is not fully completed and signed where required.
• The complete bid document and all returnable documents are not submitted.
• Submission requirements are not met.
• The bidder fails to clarify or provide supporting documentation within seven days of a written request.

Arithmetical errors

• Line item total wrong (unit rate × quantity): the unit rate governs.
• Total of prices wrong: the corrected total governs; the bidder must confirm the revision in writing within 7 calendar days or the bid is rejected.
• Figures and words differ in the Bid Form: the amount matching the correct total of prices governs.
• Bid Form total differs from the Price Schedule total: the amount matching the correct total of prices governs.
• No schedule of rates and figures differ from words: the figures govern.

Scope

• Accounting services for Government Motor Transport (GMT) under a three-year term service agreement.

Contract type

• Term Contract: the supplier is appointed for a fixed service period and provides the services on an "as and when required" basis, instructed by Purchase Order (also called a Work Order).

Service level

• The contract, GCC, SCC, Contract Data, pricing information and scope together form the Service Level Agreement (SLA).

Detailed scope

• The Goods and Services Specification is set out in Part D of the bid document.

Risk assessment

• All bids undergo a comprehensive risk assessment covering financial viability and sustainability, and validation of the information in the returnable schedules.
• The Purchaser may request additional information in writing; failure to provide it within seven calendar days disqualifies the bid.
• Bids presenting an unacceptably high risk are rejected.

Site inspection

• Before award, the Purchaser may inspect the bidder's business and operations to verify facilities and capability. Each party bears its own costs.
• Falsification or misrepresentation found during inspection may disqualify the bid.

Pricing requirements

• Rates and prices must be physically written into the pricing schedule, completed in full and signed; failure disqualifies the bid.
• Every item in the Price Schedule must be priced.
• Electronic spreadsheet printouts or substitutes for the returnable Price Schedule pages are not accepted.
• The total cost in the Bid Form is for evaluation and comparison only; the offer reverts to "NIL, Rates-Only" on award.

Corrections

• No erasing or masking fluid (Tipp-Ex) on any submitted page.
• Corrections must be made by striking through the wrong entry, writing the correction alongside and initialling each change; for a digital PDF, reprint the page with the corrected information and substitute it.
• Non-compliant corrections cause rejection.

Pricing format

• Rates and prices must be physically written into the pricing schedule, completed in full and signed. Failure to do so disqualifies the bid.
• Every item in the Price Schedule must be priced.
• Electronic spreadsheet printouts or any substitute for the returnable Price Schedule pages are not accepted.
• The total cost shown in the Bid Form is for evaluation and comparison only; the offer reverts to "NIL, Rates-Only" on award.

Corrections

• No erasing or masking fluid (Tipp-Ex) on any submitted page.
• Corrections: strike through the wrong entry, write the correction alongside, and initial each change; for a digital PDF, reprint the page with the corrected information and substitute it.
• Non-compliant corrections cause rejection.

Bid validity

• The offer is valid for 3 months, expiring 15 February 2027. The Purchaser may request an extension; only bidders accepting it remain in consideration.

Registration

• CSD: bidders must be registered on the Central Supplier Database by the closing date (self-register at www.csd.gov.za).
• WCSEB: registration is not compulsory at closing, but the appointed supplier must register on the Western Cape Supplier Evidence Bank so compulsory information can be renewed annually during the contract.
• WCSEB annual updates of WCBD4, the Declaration of Interest and the B-BBEE certificate or sworn affidavit must be submitted in original format to Provincial Treasury, 4 Waterford Place, 2nd Floor, Century City, Cape Town, or Private Bag X9165, Cape Town 8000. Copies, faxed or emailed versions are not accepted.

Tax

• Bidders must be tax compliant, shown by online CSD verification or written proof of a SARS-approved arrangement by closing.
• A printed Tax Compliance Status (TCS) result summary page must accompany the bid.
• Each party to a consortium, joint venture or subcontract arrangement must submit separate TCS proof.

B-BBEE evidence

• EME (revenue up to R10 million): a valid, originally certified affidavit confirming annual turnover and black ownership, or a CIPC affidavit.
• QSE (revenue R10 million to R50 million) that is less than 51% black owned: verified against the QSE scorecard with a valid original or legible certified copy of a SANAS-issued B-BBEE certificate.
• QSE that is at least 51% black owned: a valid, originally certified affidavit confirming turnover and black ownership and declaring its empowering status, or a CIPC affidavit.
• Large enterprise (revenue above R50 million): a valid original or originally certified copy of a SANAS-accredited B-BBEE certificate.
• Trusts, consortia and joint ventures: a consolidated B-BBEE certificate for each separate tender.
• Tertiary institutions and public entities: B-BBEE certificate under the specialised scorecard.

Exclusions

• Neither the bidder nor any director, member or partner may appear on the Register of Bid Defaulters (Prevention and Combating of Corrupt Activities Act) or on National Treasury's database of prohibited suppliers.
• The bidder must not have abused the Purchaser's supply chain management system, failed to complete a previous contract through its own fault for any organ of state in the last 2 years, or submitted more than one offer (including through a joint venture or consortium).
• The Compulsory Enterprise Questionnaire and WCBD4 Declaration of Interest must be completed with no conflicts of interest.

Foreign suppliers

• A bidder answering "no" to residency, branch, permanent establishment and source of income in South Africa need not register on the CSD or WCSEB or provide tax compliance proof.

Preference points

• Points are awarded for price and B-BBEE status level under the 80/20 system (80 for price, 20 for B-BBEE), as the bid value is estimated not to exceed R50 000 000.
• The bid is subject to the Preferential Procurement Policy Framework Act 2000, the Preferential Procurement Regulations and the Western Cape Government's interim preference strategy.

B-BBEE points (80/20)

• Level 1: 20; Level 2: 18; Level 3: 14; Level 4: 12; Level 5: 8; Level 6: 6; Level 7: 4; Level 8: 2; non-compliant: 0.
• Total price and B-BBEE points cannot exceed 100.
• Points are rounded to two decimal places.
• Equal total points: the higher B-BBEE score wins. Bids equal in all respects: decided by drawing lots.

Proof of B-BBEE status

• A bidder must submit proof of its B-BBEE status level to claim points. No proof, or non-compliant status, means 0 out of 20 without disqualification.
• EME: valid, originally certified affidavit confirming annual turnover and black ownership, or a CIPC affidavit.
• QSE less than 51% black owned: verified against the QSE scorecard with a valid original or legible certified copy of a SANAS-issued certificate.
• QSE at least 51% black owned: valid, originally certified affidavit confirming turnover and black ownership and declaring empowering status, or a CIPC affidavit.
• Large enterprise: valid original or originally certified copy of a SANAS-accredited certificate.
• Trusts, consortia and joint ventures: a consolidated B-BBEE certificate for each separate tender.
• Tertiary institutions and public entities: certificate under the specialised scorecard.

Sub-contracting

• Bidders must state whether any part of the contract will be sub-contracted and, if so, the percentage, the sub-contractor's name, its B-BBEE status level, and whether it is an EME or QSE.

Bid validity

• The offer is valid for 3 months, expiring 15 February 2027. The Purchaser may request an extension; only bidders who accept it remain in consideration.

Contract terms

• Only the terms and conditions in this document apply; no bidder-proposed terms will be accepted.
• The General Conditions of Contract (GCC) is National Treasury's GCC, revision July 2010.
• The Special Conditions of Contract (SCC) are clauses SCC1 and SCC2 with all sub-clauses. Where the SCC conflicts with the GCC, the SCC prevails.
• The successful bidder must complete and sign the written contract form WCBD7.1.

Cancellation

• The Purchaser may cancel the bid before award if the need for the services falls away, funds are no longer available, no acceptable bids are received, or there is a material irregularity in the process. Cancellation is published in the same manner as the original invitation.

• The Special Conditions of Contract (SCC) are clauses SCC1 and SCC2 with all sub-clauses.
• SCC1 General adds definitions of terms and requires the Purchaser and Supplier to act in a spirit of mutual trust and co-operation.
• SCC2.1.2 defines the Parties as the Purchaser and the Supplier.
• Where the SCC conflicts with the General Conditions of Contract (GCC), the SCC prevails.

Supplier database registration

• All prospective service providers must be registered on the CSD by the closing date (self-register at www.csd.gov.za).
• Registration on the WCSEB is recommended for the annual update of WCBD4, WCBD6.1 and B-BBEE certificates or affidavits. WCSEB help centre: 021 833 5361 or [email protected].
• Annual WCBD4, Declaration of Interest and B-BBEE certificate or affidavit updates must be submitted in original format to Provincial Treasury, 4 Waterford Place, 2nd Floor, Century City, Cape Town, or Private Bag X9165, Cape Town 8000. Copies, faxed or emailed versions are not accepted.

Tax compliance

• Bidders must be tax compliant and submit a printed TCS result summary page (downloaded from eFiling) with the bid.
• Each party to a consortium, joint venture or subcontract arrangement must submit separate TCS proof.

Foreign suppliers

• A bidder answering "no" to residency, branch, permanent establishment and source of income in South Africa need not register on the CSD or WCSEB or provide tax compliance proof.

Submission

• Bids must be delivered by the stipulated time to the correct address; late bids are not accepted.
• Bids must be on the official forms provided, not re-typed.
• The complete document, pages 1 to 86, must be returned.
• The bid must be signed by a duly authorised person.
• Joint ventures must attach the formation document, authenticated by a notary public, defining the conditions, duration, authorised representatives, participation and percentage share of each firm.
• No two-envelope procedure applies. No alternative bids will be considered.

Delivery

• Bid box: Western Cape Mobility Department, 27 Wale Street, Cape Town, open 24 hours a day. The slot is about 35cm wide and 10cm high; larger documents must be handed over during office hours 08:00–15:00 and the receiving official's details recorded.
• Courier: Government Motor Transport (GMT), SCM: Tender Office, 27 Wale Street, Cape Town 8001, during office hours 08:00–15:00; keep proof of delivery.

Responsiveness

• WCSEB registration is not compulsory at closing, but the appointed supplier must register during the contract; a completed WCBD4 (Schedule A4) must be included.
• The bidder must be CSD-registered and tax compliant by closing.
• All returnable schedules must be completed and priced.
• Neither the bidder nor any director, member or partner may be on the Register of Bid Defaulters or National Treasury's prohibited-supplier database.
• The bidder must not have abused the Purchaser's SCM system, failed a contract through its own fault for any organ of state in the last 2 years, or submitted more than one offer.
• The Compulsory Enterprise Questionnaire and WCBD4 must be completed with no conflicts of interest.

Risk assessment

• Bids are assessed for financial viability and sustainability and validation of returnable-schedule information.
• Failure to provide requested information within seven calendar days disqualifies the bid; unacceptably high-risk bids are rejected.
• A pre-award site inspection may be conducted at each party's own cost; falsification or misrepresentation may disqualify the bid.

Preference point system

• The bid value is estimated not to exceed R50 000 000 (taxes included), so the 80/20 system applies: 80 points for price and 20 for B-BBEE.
• The 90/10 system applies only above R50 000 000.

Scoring

• Price: Ps = 80(1 − ((Pt − Pmin)/Pmin)), where Pt is the bid under consideration and Pmin the lowest acceptable bid.
• B-BBEE: up to 20 points for bidders who complete the preference schedule and qualify for the claimed level.
• Maximum combined score: 100 points.
• Points are rounded to two decimal places.

Acceptability and errors

• A bid is unacceptable if it does not comply with the specifications, is not fully completed and signed, omits the complete bid document or returnable documents, breaches submission requirements, or fails to answer a clarification request within seven days.
• Arithmetical corrections: the unit rate governs over a wrong line total; the corrected total of prices governs and must be confirmed in writing within 7 calendar days; where figures and words differ, the amount matching the correct total of prices governs; with no schedule of rates, figures govern.