E-learning training for environmental health practitioners – 3-Year contract (western cape)

{"name":"Mr. Reginald","email":"[email protected]","phone":"078 459 5264","department":"Garden Route District Municipality","address":"ALTH PRACTITIONERS"}

Bids must be deposited in the tender box at the Garden Route District Municipality, Supply Chain Management Unit, 54 York Street, George, 6530, before 11:00 on 29 September 2026. Tenders must be on official forms (not re-typed) or submitted online if applicable. Late tenders, faxed or emailed tenders will not be accepted. Couriered tenders must be received before the closing time. The bid must be sealed and clearly marked with the tender number, title, closing date and time. All required documents must be attached; failure to submit required documents will result in disqualification.

Bids will be evaluated for responsiveness to specifications and requirements. Additional criteria include: reference letters from similar projects (three or more: 20 points, two: 10 points, one: 5 points, none: 0 points). The municipality reserves the right to accept any bid in full or part. The contract will be awarded to a bidder who complies with all requirements and offers the best value.

E-learning training for enviromental health practitioners training.

The successful bidder will be required -to fill in and sign a written contract form (mbd 7.1).

Bid response documents may be deposited in the bid box situated at

Garden route district municipality

Supply chain management unit

54 york street

George

6530

Supplier information

Name of bidder

Postal address

Street address

Telephone number code number

Cellphone number

Facsimile number code number

E-mail address

VAT registration

Number

Compulsory to be completed by the bidder

Tax compliance tcs

STATUS PIN: AND CSD No:

B-bbee status level

VERIFICATION Yes B-BBEE STATUS LEVEL Yes

Certificate sworn affidavit

[TICK APPLICABLE BOX] No No

[A B-BBEE STATUS LEVEL VERIFICATION CERTIFICATE/ SWORN AFFIDAVIT (FOR EMES & QSEs) MUST BE SUBMITTED IN ORDER TO

Qualify for preference points for b-bbee]

Are you the

Are you a foreign

Accredited

Based supplier for

REPRESENTATIVE IN Yes No Yes No

The goods /services

South africa for the

/Works offered?

Goods /services [if yes enclose proof] [if yes, answer part b:3 ]

/Works offered?

Total number of items

Offered total bid price r

Signature of bidder

Date

Capacity under which

This bid is signed

Bidding procedure enquiries may be directed to: technical information may be directed to:

Department financial services office of the municipal manager: skills development

Contact person sandisa gologolo reginald salmons

Telephone number (044) 803 1313 (044) 803 1363

E-MAIL ADDRESS [email protected] [email protected]

Part b

Terms and conditions for bidding

1. Bid submission:

1.1. Bids must be delivered by the stipulated time to the correct address. Late bids will not be accepted for

Consideration.

1.2. All bids must be submitted on the official forms provided– (not to be re-typed) or online

1.3. This bid is subject to the preferential procurement policy framework act and the preferential procurement

Regulations, 2022, the general conditions of contract (gcc) and, if applicable, any other special

Conditions of contract.

2. Tax compliance requirements

2.1 Bidders must ensure compliance with their tax obligations.

2.2 Bidders are required to submit their unique personal identification number (pin) issued by SARS to enable the

Organ of state to view the taxpayer’s profile and tax status.

2.3 Application for the tax compliance status (tcs) certificate or pin may also be made via e-filing. In order to

Use this provision, taxpayers will need to register with SARS as e-filers through the website www.SARS.GOV.ZA.

2.4 Foreign suppliers must complete the pre-award questionnaire in part b: 3.

2.5 Bidders may also submit a printed tcs certificate together with the bid.

2.6 In bids where consortia / joint ventures / sub-contractors are involved; each party must submit a separate

Tcs certificate / pin / csd number.

2.7 Where NO tcs is available but the bidder is registered on the central supplier database (csd), a csd number

Must be provided.

3. Questionnaire to bidding foreign suppliers

3.1. Is the entity a resident of the republic of south africa (RSA)? yes NO

3.2. Does the entity have a branch in the RSA? yes NO

3.3. Does the entity have a permanent establishment in the RSA? yes NO

3.4. Does the entity have any source of income in the RSA? yes NO

3.5. Is the entity liable in the RSA for any form of taxation? Yes NO

If the answer is “NO” to all of the above, then IT is not a requirement to register for a tax compliance status

System pin code from the south african revenue service (SARS) and if not register as per 2.3 Above.

Nb: failure to provide any of the above particulars may render the bid invalid.

NO bids will be considered from persons in the service of the state.

Signature of bidder: ...................................................

Capacity under which this bid is signed: ...................................................

Date: ...................................................

Formal tender advert

Tender number tenders are hereby invited for: period

GRDM/11/26-27 e-LEARNING TRAINING FOR ENVIROMENTAL HEALTH PRACTITIONERS TRAINING FOR A PERIOD OF 3 YEARS

3 years.

GRDM/12/26-27 renewal of sophos subscription licences for a period of one year. One year

Published date: 03 september 2026 closing date: 29 september 2026

Advertisements: newspapers, municipal notice boards; municipal website, social media & e-publication

Formal erratum: correction of ommitted CIDB grading requirement

Description appointment of one or more service providers for the maintenance, service,

Parts supply and repairs of pumps and small plant for a period of three

Years.

Advertisements: provincial newspaper(s) (die burger); municipal notice boards; municipal

Website; social media & e-publication; cibd website

GRDM/06/26-27 initial published date: erratum publish date on website: erratum publish date on newspaper:

27 august 2026 01 september 2026 03 september 2026

CIDB grading requirement 1me or 1eb

Closing date: 22 september 2026

Printed copies of the tender can be obtained at a non-refundable fee of R400.00, payable to a cashier at Garden Route District

Municipality's Supply Chain Management Unit, Ground Floor, 54 York Street, George or by downloading documents free-of-charge from

the Garden Route District Municipality website at www.gardenroute.gov.za

Tender application’s closing time: 11:00 Tenders will be opened immediately after the aforementioned time at the Garden Route District

Municipality Head Office, 54 York Street, George.

Availability of tender documents:

Tender documents for GRDM/06/26-27 & GRDM/11/25-26 are obtainable from Ms. Sandisa Gologolo during office hours (Mondays to

Thursday 08:00 - 16:30 and Fridays 08:00 - 13:30) Tel: (044) 803 1313; E-mail: [email protected]

Tender documents for GRDM/12/26-27 are obtainable from Ms. Bukelwa Ndzinde during office hours (Mondays to Thursdays, 08:00 -

16:30 and on Fridays, 08:00 - 13:30. Tel: 044 803 1338; E-mail: [email protected]

Tender submission rules:

Important notes:

 Tenders are to be completed in accordance with the conditions and tender rules stipulated in the tender document.

 Tender and supporting documents must be delivered in an envelope, clearly marked "GRDM/06/26-27, GRDM/11/26-27 &

GRDM/12/26-27" at the Garden Route District Municipality's Head Office, 54 York Street, George

 Tenders may only be submitted on the tender document issued by the Municipality.

 Requirements for sealing, addressing, delivery, opening and assessment of tenders, are stated in the tender document.

 A valid Tax Clearance Status Pin (TCS) and MAAA Number must be submitted with the tender document. Failure to submit the

required documents will result in your bid to be disqualified.

 VAT must be included in all prices (VAT vendor must be registered).

 Late tenders, tenders per fax or e-mail will not be accepted.

 Tenders couriered to be delivered to the Municipality will only be accepted if received within the stipulated closing time.

 Council reserves the right to accept any bid proposal in full or part thereof.

 Council will only award tenders to service providers who are registered on the Central Supplier Database (CSD). Visit

https://secure.csd.gov.za if you have not registered on CSD.

 Tenders will only be considered in accordance with the bid requirements.

Tenders will be evaluated and adjudicated in terms of the Preferential Procurement Policy of Council based on the Preferential

Procurement Regulations of 2022 and the Garden Route District Municipality Supply Chain Management Policy, where 80 points will be

allocated in respect of price and 10/10 points in respect of B-BBEE level contributor status and Locality.

Ms. Bukelwa Ndzinde: Tel: (044) 803 1338; E-mail: [email protected] ON BIDDING PROCEDURES MAY BE

Ms Sandisa Gologolo: Tel: (044) 803 1313; E-Mail: [email protected] TO:

CLARITY ON TECHNICAL INFORMATION GRDM/06/26-27,– Mr. Heinrich Leslie, Cell: 084 040 8221

MAY BE DIRECTED TO: E-mail: [email protected]

GRDM/11/26-27- Mr. Reginald Salmons, Tel: 044 803 1363 or Cell: 078 459 5264,

E-mail: [email protected]

Garden route district municipality

PO Box 12, George, 6530; 54 York Street, George, 6530

Tel: 044 803 1300 | Fax: 086 555 6303 | E-mail: [email protected]

www.gardenroute.gov.za

GRDM/12/26-27- Mr. Morne Stevens, Tel: 044 803 1441 or Cell: 084 800 3025,

E-mail: [email protected]

Notice number: 78/2026

Authorised by: acting municipal manager: ms. N raisa-mlandu

Garden route district municipality

Garden route district municipality

PO Box 12, George, 6530; 54 York Street, George, 6530

Tel: 044 803 1300 | Fax: 086 555 6303 | E-mail: [email protected]

www.gardenroute.gov.za

Garden route district municipality

E-learning training for enviromental health practitioners training for a period of three

Years

Garden Route District Municipality invites tenders/quotations from suitably qualified

and accredited training providers for the provision of:

eLearning Training for Environmental Health Practitioners

The Municipality intends to appoint a service provider capable of delivering accredited

online Continuing Professional Development (CPD) programmes that will assist

Environmental Health Practitioners in maintaining their professional registration and

enhancing their competencies in environmental health practice.

4. Costing of the project

Service Providers shall be required to:

a) Provide detailed pricing for the execution of the specifications contained in the

attached Terms of Reference, indicating costs per delegate and any other applicable

costs for a period of three (3) years.

b) The number of delegates to be trained will be determined by the Department over

the three-year contract period.

c) Training shall primarily be delivered through an online learning platform. Should any

physical training interventions be required, the Garden Route District Municipality will

provide a suitable venue within the Garden Route district.

Garden route district municipality

PO Box 12, George, 6530; 54 York Street, George, 6530

Tel: 044 803 1300 | Fax: 086 555 6303 | E-mail: [email protected]

www.gardenroute.gov.za

5. Other conditions

The proposal submitted by the service provider must:

 Be professionally presented and branded;

 Include the service provider's company profile;

 Include relevant references of similar work undertaken;

 Provide proof of registration and accreditation with the relevant SETA and/or

Professional Body (Health Council);

 Demonstrate the availability of a learner support helpdesk with 24-hour support

services;

 Comply with all requirements stipulated in the attached Terms of Reference.

6. Contact and delivery details

Item Details

Contact Persons R. Salmons / B. Losper / N. Sambokwe

Garden Route District Municipality,

Physical Address 54 York Street,

George, 6530

Postal Address PO Box 12, George, 6530

Contact Numbers 044 803 1363 / 044 803 1344

Garden route district municipality

PO Box 12, George, 6530; 54 York Street, George, 6530

Tel: 044 803 1300 | Fax: 086 555 6303 | E-mail: [email protected]

www.gardenroute.gov.za

APPOINTMENT OF A SERVICE PROVIDER FOR THE PROVISION OF eLEARNING TRAINING FOR

Environmental health practitioners for a period of three (3) years

The Garden Route District Municipality (GRDM) invites suitably qualified, experienced, and

accredited training providers to submit proposals for the provision of an online Continuing

Professional Development (CPD) training platform and related training services for

Environmental Health Practitioners (EHPs) over a period of three (3) years.

The Municipality seeks to appoint a service provider capable of delivering accredited online

learning programmes that support Environmental Health Practitioners in maintaining their

professional registration and enhancing their professional competencies in accordance with

industry requirements and applicable legislation.

2. Objective

The objective of this appointment is to provide Environmental Health Practitioners with

access to accredited online CPD learning opportunities that will:

 Enable EHPs to maintain professional registration requirements.

 Enhance professional knowledge and technical competencies.

 Provide flexible access to learning through an online platform.

 Improve service delivery within Environmental Health Services.

 Provide recognised certificates upon successful completion of courses.

The successful bidder shall provide an accredited eLearning platform and associated

learner support services for Environmental Health Practitioners.

The service provider shall:

 Provide access to an online learning platform.

 Facilitate learner registration and enrolment.

 Deliver accredited CPD courses.

 Conduct online assessments and re-assessments where required.

 Provide learner progress monitoring.

 Generate electronic certificates.

 Provide technical and learner support throughout the learning period.

 Submit learner progress and completion reports to the Municipality.

4. Course content

The courses offered must include, but not be limited to, the following Environmental Health

learning areas:

1. General Environmental Health

2. Statutes and Regulations

3. Food Protection

4. Potable Water

5. Wastewater / Recreational Water

6. Solid and Hazardous Waste / Healthcare Risk Waste

7. Hazardous Materials /Chemical Safety

8. Zoonoses, Vectors, Pests

9. Radiation Protection

□ □

Annexure A : Past Experience

 Be professionally presented and branded;

 Include the service provider's company profile;

 Include relevant references of similar work undertaken;

 Provide proof of registration and accreditation with the relevant SETA and/or

Professional Body (Health Council);

 Demonstrate the availability of a learner support helpdesk with 24-hour support

services;

 Comply with all requirements stipulated in the attached Terms of Reference.

12.1 Relevant Company Experience 20

12.2 Accreditation and Professional Recognition (Proof of linkage

with the HPCSA)

12.3 Online Learning Platform Features and Functionality-

12.4 References for Similar Projects 20

Total 100

12.1 Relevant Company Experience (20 Points)

5 years or more of experience in similar eLearning training projects 20

3 to 4 years of experience 15

1 to 2 years of experience 10

Less than 1 year of experience 5

No proof provided 0

Learner registration and progress tracking functionality 10

Online assessments and automated marking 10

Electronic certificate generation 10

Reporting dashboard and learner monitoring 10

Mobile-friendly platform with technical support 10

Total 50

12.4 References for Similar Projects (20 Points)

Three or more reference letters for similar projects 20

Two reference letters 10

One reference letter 5

No reference letters submitted 0

i. Bids will be opened in public immediately after the bid closure date, or at such time as specified in the

bid documents.

ii. If requested by any bidder present, names of the bidders, and if practical the total amount of each bid

and of any alternative bids will be read out aloud.

iii. Bids received in time recorded and entered in a register which is open for public inspection.

□ □

Pricing schedule – firm prices (purchases) MBD 3.1

□ □

i. The bidder to provide their municipal account of rates and taxes of both the Bidding entity and its directors in its

ii. Any bidder which is or whose directors are in arrear with their municipal rates and taxes due to any Municipality

within South Africa for more than three months and have not arranged for a settlement before the bid closure

date will be disqualified.

iii. Bids submission not supported by a recent municipal account will be non-compliant. In the event of leasing, a

valid lease agreement must be attached to the bid document.

iv. A Tenderer must submit a Municipal Account for their primary business location or valid lease agreement, as per

address indicated in the bid document, to claim preference points for locality.

v. Failure to submit a valid Municipal Account or Lease agreement will result in 0 preference point allocation for

locality.

a) Provide detailed pricing for the execution of the specifications contained in the

attached Terms of Reference, indicating costs per delegate and any other applicable

costs for a period of three (3) years.

b) The number of delegates to be trained will be determined by the Department over

the three-year contract period.

c) Training shall primarily be delivered through an online learning platform. Should any

physical training interventions be required, the Garden Route District Municipality will

provide a suitable venue within the Garden Route district.

 The Preferential Procurement Policy Framework Act and Regulations.

 The Municipal Supply Chain Management Policy.

 Applicable National Treasury Guidelines.

13.1. Pricing schedule

The bidder must provide pricing per learner for the duration of three (3) years.

Year 1 Year 2 Year 3

a lease agreement must be attached to the tender document.

Mbd 3.1

Pricing schedule – firm prices (purchases)

Note: only firm prices will be accepted. Non-firm prices (including prices subject to rates of

Exchange variations) will not be considered

and addenda thereto as listed in the returnable schedules, and by submitting this offer has accepted the conditions of

tender. By the representative of the Tender Supplier, deemed to be duly authorized, signing this part of this form of offer

and acceptance, the Tender Supplier offers to perform all of the obligations and liabilities of the contractor under the

contract, including compliance with all its terms and conditions according to their true intent and meaning for an amount

to be determined in accordance with the conditions of tender identified in the tender data. AS PER PRICING SCHEDULE

Minimum functionality/qualifying score: 70

minimum score of 70

valid Tax Clearance Status Pin (TCS) and MAAA Number must be submitted with the tender document

Tax Compliance Status Pin (TCS) for independent

Tax Compliance status is maintained for the

Tax compliance tcs

Tax compliance requirements

Tax compliance status (tcs) certificate or pin may also be made via e-filing

Tax compliance status

TCS Pin will be non-compliant

Csd number

Central supplier database NO

Central Supplier Database to

Central Supplier Database)

Central supplier database (csd), a csd number

Central Supplier Database (CSD)

appointment letter

iii. Consortia / joint ventures /sub-contractors are involved; each party must submit individual SARS TCS Pin.

iv. It is incumbent upon the bidder to ensure their own Tax Compliance status is maintained for the

It is expected of all prospective service providers who are not yet registered on the Central Supplier Database to

register online (www.csd.gov.za) and verify their company information at Garden Route District Municipality

prospective suppliers who are not registered on the CSD (Central Supplier Database).

13.1. Pricing schedule

District Municipality within thirty (30) days of receiving the appointment letter.

16. For any further information, please contact the following persons
17. Tax compliance requirements

2.3 Application for the tax compliance status (tcs) certificate or pin may also be made via e-filing. In order to

Tcs certificate / pin / csd number.

2.7 Where NO tcs is available but the bidder is registered on the central supplier database (csd), a csd number

If the answer is “NO” to all of the above, then IT is not a requirement to register for a tax compliance status

B-BBEE Details: nderstood that the Council disclaims any

responsibility for seeing that such bids are in fact lodged in the bid

box.

Summary for tender opening purposes

Name of tenderer: .............................................................................................................................................................

Central supplier database NO: ...................................................................................................................................

Total bidding price (including VAT)

Total Bidding Price (Including VAT) R

Preference claimed for:

B-BBEE Status Level of Contributor:

Preference Points Claimed:

B-BBEE certificates submitted with the quotation document MUST be VALID ORIGINAL B-BBEE CERTIFICATES or VALID

Certified copies of b-bbee certificates

Validity period:

Available for 120 days after the bid closure

Contact details for:

Bidding procedures and documents Bid Scope and technical specifications

Office of the Municipal Manager: Skills Development

Miss Sandisa Gologolo Mr. Reginald Salmons

Tel: (044) 803 1313 Tel: (044) 803 1363 or 078 459 5264

E-mail: [email protected] E-mail: [email protected]

Where did you hear about this tender?

Please tick the applicable box

Cape Times □

Die Burger □

Daily Voice □

Cape Argus □

City Press □

George Herald □

Knysna-/Plett Herald □

Mail and Guardian □

Mossel Bay Advertiser □

Oudtshoorn Courant □

Sunday Times □

Suid-Kaap Forum □

Notice Board at GRDM □

Social Media (GRDM Facebook Page) □

Social Media (X) □

WhatsApp Channel (Garden Route Jobs, Tenders and Skills Opportunities) □

www.easytenders.co.za □

www.etenders.gov.za □

www.gardenroute.gov.za □

www.onlinetenders.co.za □

Other □

List other

Checklist

Please ensure that the f

11. Air Quality and Environmental Noise / Indoor Air Quality

12. Housing Sanitation and Hygiene Practices / Surveillance of Premises

13. Premises – Certificate of Acceptability (COA), Certificate of Compliance (COC’s)

and Health Certificate Compliance

14. Swimming Pools and Recreational Facilities

15. Role of EHPs during Disaster

16. Disposal of the death

17. Communicable disease outbreak control

18. Environmental Health comments on Environmental Impact Assessment (EI) Municipal

Health Administration

19. Law Enforcement for MHP

The courses must be recognised for Continuous Professional Development (CPD) purposes

by the relevant Professional Body.

Garden route district municipality

PO Box 12, George, 6530; 54 York Street, George, 6530

Tel: 044 803 1300 | Fax: 086 555 6303 | E-mail: [email protected]

www.gardenroute.gov.za

5. Target audience

The target audience is:

 Environmental Health Practitioners (EHPs) employed by the Garden Route District

Municipality.

6. Duration

The contract period shall be three (3) years from the date of appointment.

The successful bidder shall:

 Provide access to the learning platform within thirty (30) days of appointment.

 Ensure online assessments are available throughout the contract period.

 Maintain learner records for the duration of the agreement.

7. Training methodology

Training shall be delivered through an online Learning Management System (LMS).

The methodology should include:

 Self-paced online learning.

 Online assessments.

 Online learner support.

 Electronic learning resources.

 Progress monitoring and reporting.

 Electronic certification.

8. Language requirements

Training content should be available in English.

Garden route district municipality

PO Box 12, George, 6530; 54 York Street, George, 6530

Tel: 044 803 1300 | Fax: 086 555 6303 | E-mail: [email protected]

www.gardenroute.gov.za

9. Accreditation and minimum compliance

The service provider must:

Nr modules self-assessment

1. Be accredited with the recognised Health Professional

Council of South Africa (HPCSA) Professional Body.

2. Provide proof of accreditation and/or programme approval

and compliance with the rules and regulations of the Health

Professional Council of South Africa (HPCSA) Professional

Body.

3. Ensure training aligns with applicable professional and

legislative requirements.

4. Submit and update the records of all the Environmental

Health Practitioners (EHPs) directly on the Health Professional

Council of South Africa (HPCSA) Professional Body’s system

5. Submit and update the records of all the Environmental

Health Practitioners (EHPs) directly on the Health Professional

Council of South Africa (HPCSA) Professional Body’s system

6.. Provide monthly Management reports to the Manager of

Environmental Health and the Training unit.

7.. The number of CPD Points needs to be 60 CPD points over a

period of two (2) years – thirty (30) CPD points per annum.

8.. Issue certificates upon successful completion.

Garden route district municipality

PO Box 12, George, 6530; 54 York Street, George, 6530

Tel: 044 803 1300 | Fax: 086 555 6303 | E-mail: [email protected]

www.gardenroute.gov.za

10. Online platform requirements

The proposed Learning Management System must provide:

Mandatory Features

 Secure learner registration and login.

 Online course access.

 Online assessments.

 Automated marking functionality where applicable.

 Electronic certificate generation.

 Learner progress tracking.

 Management reporting capability.

 Mobile device compatibility.

 Data security and POPIA compliance.

 24-hour learner support or helpdesk service.

10.1 Confidentiality and data protection

10.1.1 Confidentiality

The successful bidder shall treat all information obtained during the execution of this contract

as confidential and shall not disclose such information to any third party without the prior

written consent of the Garden Route District Municipality (GRDM), unless disclosure is required

by law.

The service provider shall:

 Maintain strict confidentiality regarding all municipal information, records, reports, and

learner information.

 Ensure that all employees, consultants, subcontractors, and agents involved in the

delivery of the services are bound by confidentiality obligations.

 Use information obtained through the contract solely for the purpose of delivering the

services contemplated in these Terms of Reference.

 Not reproduce, distribute, publish, or otherwise disclose any information relating to the

Municipality without prior written approval.

 Implement appropriate measures to prevent unauthorised access, use, alteration, loss,

or disclosure of confidential information.

Garden route district municipality

PO Box 12, George, 6530; 54 York Street, George, 6530

Tel: 044 803 1300 | Fax: 086 555 6303 | E-mail: [email protected]

www.gardenroute.gov.za

The confidentiality obligations shall remain in force during the contract period and after the

termination or expiry of the contract.

10.1.2 Protection of Personal Information (POPIA)

The successful bidder shall comply fully with the requirements of the Protection of Personal

Information Act, 2013 (Act No. ) (POPIA) and all other applicable legislation

relating to data protection and privacy.

The service provider shall:

 Process personal information only for purposes directly related to the delivery of

training services.

 Collect, store, and process personal information lawfully and securely.

 Protect personal information against loss, unauthorised access, unlawful disclosure,

alteration, destruction, or misuse.

 Ensure that personal information is accessed only by authorised personnel.

 Maintain suitable technical and organisational security measures to safeguard all

learner and municipal information.

 Notify the Municipality immediately of any actual or suspected data breach, security

incident, or unauthorised disclosure of information.

 Retain personal information only for the period necessary to fulfil contractual and legal

obligations.

 Not transfer personal information to third parties without the prior written consent of

the Municipality, except where required by law.

 Provide proof of data security controls and processes upon request by the

Municipality.

10.1.3 Ownership of Data

All learner records, assessment results, training reports, attendance records, certificates

issued, and any information generated during the execution of the contract shall remain the

property of the Garden Route District Municipality.

Upon termination or expiry of the contract, the service provider shall:

 Submit all municipal data and records to the Municipality in an agreed electronic

format;

Garden route district municipality

PO Box 12, George, 6530; 54 York Street, George, 6530

Tel: 044 803 1300 | Fax: 086 555 6303 | E-mail: [email protected]

www.gardenroute.gov.za

 Delete or destroy municipal information in its possession, where legally permissible;

 Provide written confirmation that all municipal information has been securely

removed from its systems, except where retention is required by law.

10.1.4 Information Security Requirements

The online learning platform must:

 Use secure user authentication and password controls.

 Restrict access to authorised users only.

 Maintain audit trails and activity logs where applicable.

 Use industry-standard encryption protocols for the transmission and storage of sensitive

information.

 Provide secure data backup and disaster recovery measures.

 Ensure secure hosting environments and protection against cyber threats.

Failure to comply with confidentiality and data protection requirements may constitute a

material breach of contract. It may result in the termination of the agreement and any other

remedies available to the Municipality.

11. Compulsory requirements

Failure to comply with any of the following requirements may result in disqualification.

Requirement Proof Required

Relevant SETA or Professional

Accreditation Certificate

Body Accreditation

Relevant Experience Reference Letters

Service Provider will be requested to showcase their online

Online Learning Platform

system through presenting the program to a panel.

i. Bidders shall not contact the Garden Route District Municipality on any matter relating to their bid from the time

of the opening of the bid to the time the contract is awarded.

ii. If a bidder wishes to bring additional information to the notice of the Garden District Municipality, it should do so

in writing to the Garden Route District Municipality.

iii. Any attempt by the firm to influence the Garden Route District Municipality in the bid evaluation, bid comparison

or contract award decisions may result in the rejection of the bid.

GRDM/12/26-27 renewal of sophos subscription licences for a period of one year. One year

Published date: 03 september 2026 closing date: 29 september 2026

Advertisements: newspapers, municipal notice boards; municipal website, social media & e-publication

Formal erratum: correction of ommitted CIDB grading requirement

Advertisements: provincial newspaper(s) (die burger); municipal notice boards; municipal

Website; social media & e-publication; cibd website

GRDM/06/26-27 initial published date: erratum publish date on website: erratum publish date on newspaper:

27 august 2026 01 september 2026 03 september 2026

CIDB grading requirement 1me or 1eb

Closing date: 22 september 2026

Printed copies of the tender can be obtained at a non-refundable fee of R400.00, payable to a cashier at Garden Route District

Municipality's Supply Chain Management Unit, Ground Floor, 54 York Street, George or by downloading documents free-of-charge from

the Garden Route District Municipality website at www.gardenroute.gov.za

Tender application’s closing time: 11:00 Tenders will be opened immediately after the aforementioned time at the Garden Route District

Municipality Head Office, 54 York Street, George.

10. Occupational Health

and accredited training providers for the provision of:

eLearning Training for Environmental Health Practitioners

enhancing their competencies in environmental health practice.

Environmental health practitioners for a period of three (3) years

1. Background

The Garden Route District Municipality (GRDM) invites suitably qualified, experienced, and

accredited training providers to submit proposals for the provision of an online Continuing

Professional Development (CPD) training platform and related training services for

Environmental Health Practitioners (EHPs) over a period of three (3) years.

learning programmes that support Environmental Health Practitioners in maintaining their

professional registration and enhancing their professional competencies in accordance with

industry requirements and applicable legislation.

access to accredited online CPD learning opportunities that will:

 Enable EHPs to maintain professional registration requirements.

 Enhance professional knowledge and technical competencies.

 Provide flexible access to learning through an online platform.

 Improve service delivery within Environmental Health Services.

 Provide recognised certificates upon successful completion of courses.

3. Scope of work

learner support services for Environmental Health Practitioners.

18. Environmental Health comments on Environmental Impact Assessment (EI) Municipal

 Environmental Health Practitioners (EHPs) employed by the Garden Route District

□ □

Formal contracts for services MBD 7.1

Declaration of bidder’s past supply chain management □ □

Mbd 8

practices

□ □

Certificate of independent bid determination MBD 9

□ □

 Secure learner registration and login.

 Online course access.

 Online assessments.

 Automated marking functionality where applicable.

 Electronic certificate generation.

 Learner progress tracking.

 Management reporting capability.

 Mobile device compatibility.

 Data security and POPIA compliance.

 24-hour learner support or helpdesk service.

10.1 Confidentiality and data protection

10.1.1 Confidentiality

 Maintain strict confidentiality regarding all municipal information, records, reports, and

learner information.

 Ensure that all employees, consultants, subcontractors, and agents involved in the

delivery of the services are bound by confidentiality obligations.

 Use information obtained through the contract solely for the purpose of delivering the

services contemplated in these Terms of Reference.

 Not reproduce, distribute, publish, or otherwise disclose any information relating to the

termination or expiry of the contract.

10.1.2 Protection of Personal Information (POPIA)

 Process personal information only for purposes directly related to the delivery of

training services.

 Collect, store, and process personal information lawfully and securely.

 Protect personal information against loss, unauthorised access, unlawful disclosure,

alteration, destruction, or misuse.

 Ensure that personal information is accessed only by authorised personnel.

 Maintain suitable technical and organisational security measures to safeguard all

learner and municipal information.

 Notify the Municipality immediately of any actual or suspected data breach, security

incident, or unauthorised disclosure of information.

 Retain personal information only for the period necessary to fulfil contractual and legal

obligations.

 Not transfer personal information to third parties without the prior written consent of

the Municipality, except where required by law.

 Provide proof of data security controls and processes upon request by the

material breach of contract. It may result in the termination of the agreement and any other

remedies available to the Municipality.

Member / Partner Director / Member / Partner number(s)

I, _____________________________________________________, the undersigned, (full name in block letters)

certify that the information furnished on this declaration form is correct and that I/we have no

undisputed commitments for municipal services towards a municipality or other service provider in

respect of which payment if overdue for more than 30 days.

• Required by: Reginald Salmons

• At: George

• Brand and Model .............................................

• Country of Origin .............................................

• Does the offer comply with the specification(s)?*YES/NO

• If not to specification, indicate deviation(s) ...........................................

• Period required for delivery ...........................................

*Delivery: Firm/Not firm

• Delivery basis ...........................................

Note: All delivery costs must be included in the bid price, for delivery at the prescribed destination.

** “all applicable taxes” includes value- added tax, pay as you earn, income tax, unemployment insurance fund

contributions and skills development levies.

*Delete if not applicable

1 MSCM Regulations: “in the service of the state” means to be -

(a) a member of –

(i) any municipal council;

(ii) any provincial legislature; or

(iii) the National Assembly or the National Council of Provinces;

(b) a member of the board of directors of any municipal entity;

(c) an official or any Municipality or municipal entity;

(d) an employee of any national or provincial department, national or provincial public entity or constitutional

institution within the meaning of the Public Finance Management Act, 1999 (Act No. );

(e) a member of the accounting authority of any national or provincial entity; or

(f) an employee of Parliament or a provincial legislature.

2 “Shareholder” means a person who owns shares in the company and is actively involved in the management of the

company or business and exercise control over the company.

Mbd 5

Declaration for procurement above r10 million (all applicable taxes included)

For all procurement expected to exceed R10 million (all applicable taxes included), bidders must complete the following

questionnaire:

1. Are you by law required to prepare annual financial statements for auditing?

• Yes /NO

1.1 If yes, submit audited annual financial statements for the past three years or since the date of establishment if

established during the past three years.

1.2 If auditing of financial statements is not required by law, the bidder must still submit their unaudited annual financial

statements for the period stated above.

2. Do you have any outstanding undisputed commitments for municipal services towards any municipality

• Yes/no

for more than three months or any other service provider in respect of which payment is overdue for more than 30

days?

2.1 If no, this serves to certify that the bidder has no undisputed commitments for municipal services toward any

municipality for more than three months or other service provider in respect of which payment is overdue for more

than 30 days.

2.2 If yes, provide particulars.

.......................................................................................................................................................................

......................................................................................................................................................................

......................................................................................................................................................................

3. Has any contract been awarded to you by an organ of state during the past five years, including

• Yes/no

particulars of any material non-compliance or dispute concerning the execution of such contract?

3.1 If yes, provide particulars.

....................................................................................................................................................................

...................................................................................................................................................................

...................................................................................................................................................................

4. Will any portion of goods or services be sourced from outside the Republic, and, if so, what portion *YES /NO

and whether any portion of payment from the municipality/ municipal entity is expected to be transferred out of the

The service provider must be accredited with the recognised Health Professional Council of South Africa (HPCSA) Professional Body, provide proof of accreditation and/or programme approval and compliance with the rules and regulations of the HPCSA, ensure training aligns with applicable professional and legislative requirements, and submit and update the records of all Environmental Health Practitioners (EHPs) directly on the HPCSA Professional Body's system. The service provider must also provide monthly management reports to the Manager of Environmental Health and the Training unit. The number of CPD points needs to be 60 CPD points over a period of two (2) years – thirty (30) CPD points per annum. Certificates must be issued upon successful completion.

Bid evaluation will be conducted in three stages:

Stage 1: Administrative Compliance

Garden route district municipality

PO Box 12, George, 6530; 54 York Street, George, 6530

Tel: 044 803 1300 | Fax: 086 555 6303 | E-mail: [email protected]

www.gardenroute.gov.za

Bidders must submit all mandatory returnable documents and comply with all bid

requirements.

Only compliant bids will proceed to Stage 2.

Stage 2: Functionality Evaluation

Bidders will be evaluated on functionality.

A minimum score of 70 points out of 100 is required to proceed to the Price and Preference

evaluation stage.

Functionality Evaluation Matrix

Nr Criteria Weighting

12.1 Relevant Company Experience 20

12.2 Accreditation and Professional Recognition (Proof of linkage

with the HPCSA)

12.3 Online Learning Platform Features and Functionality-

Presentation

12.4 References for Similar Projects 20

Total 100

12.1 Relevant Company Experience (20 Points)

Description Points

5 years or more of experience in similar eLearning training projects 20

3 to 4 years of experience 15

1 to 2 years of experience 10

Less than 1 year of experience 5

No proof provided 0

Garden route district municipality

PO Box 12, George, 6530; 54 York Street, George, 6530

Tel: 044 803 1300 | Fax: 086 555 6303 | E-mail: [email protected]

www.gardenroute.gov.za

12.2 Accreditation and Professional Recognition (20 Points)

Description Points

Accredited with relevant SETA and recognised Professional Body 30

Accredited with a relevant SETA only 20

Accreditation application in process 10

No proof provided 0

12.3. PRESENTATION REQUIREMENTS - Online Learning Platform Features and (50 Points)

Service provider needs to score a total of 50 to be compliant.

Requirement Points

Learner registration and progress tracking functionality 10

Online assessments and automated marking 10

Electronic certificate generation 10

Reporting dashboard and learner monitoring 10

Mobile-friendly platform with technical support 10

Total 50

12.4 References for Similar Projects (20 Points)

Description Points

Three or more reference letters for similar projects 20

Two reference letters 10

One reference letter 5

No reference letters submitted 0

13. Price and preference points

Garden route district municipality

PO Box 12, George, 6530; 54 York Street, George, 6530

Tel: 044 803 1300 | Fax: 086 555 6303 | E-mail: [email protected]

www.gardenroute.gov.za

Only bidders who achieve the minimum functionality threshold of 70 points will proceed to

the Price and Preference Points evaluation stage.

Evaluation will be conducted in accordance with:

 The Preferential Procurement Policy Framework Act and Regulations.

 The Municipal Supply Chain Management Policy.

 Applicable National Treasury Guidelines.

13.1. Pricing schedule

The bidder must provide pricing per learner for the duration of three (3) years.

Year 1 Year 2 Year 3

Description Total

(Incl. VAT) (Incl. VAT) (Incl. VAT)

Cost per Learner (inclusive of

Professional fees; Learner support

services; Assessment and

moderation; Certification;

Reporting, Administration; and

Any travel and accommodation

costs, where applicable.

Total

14. Reporting requirements

The successful bidder shall provide:

 Learner registration reports.

 Monthly progress reports.

 Assessment results.

 Training completion reports.

 Certification records.

 Management information reports upon request.

Garden route district municipality

PO Box 12, George, 6530; 54 York Street, George, 6530

Tel: 044 803 1300 | Fax: 086 555 6303 | E-mail: [email protected]

www.gardenroute.gov.za

15. Service level agreement

The successful bidder shall enter into a Service Level Agreement (SLA) with the Garden Route

District Municipality within thirty (30) days of receiving the appointment letter.

16. For any further information, please contact the following persons:

Reginald Salmons

Coordinator: Skills Development

Garden Route District Municipality

Tel: (044) 803 1363

[email protected]

Berma Losper

Senior Training Officer

Garden Route District Municipality

Tel: (044)803 1344

[email protected]

Nolwando Sambokwe

Senior Training Officer

Garden Route District Municipality

Tel: (044)803 1345

[email protected]

Garden route district municipality

PO Box 12, George, 6530; 54 York Street, George, 6530

Tel: 044 803 1300 | Fax: 086 555 6303 | E-mail: [email protected]

www.gardenroute.gov.za

Certificate of municipal services

Information required in terms of the Garden Route District Municipality’s Supply Chain Management Policy,

Clause 28 (i) (c) (ii).

Tender Number:

Name of Bidder:

DETAILS OF THE BIDDER/S: Proprietor /Director(s) / Partners, etc:

Physical Business address of the Bidder Municipal Account Number(s)

If there is not enough space for all names, please attach the additional details to the tender document.

Name of Director / Identity Number Physical residential address of Municipal Account

Member / Partner Director / Member / Partner number(s)

I, _____________________________________________________, the undersigned, (full name in block letters)

certify that the information furnished on this declaration form is correct and that I/we have no

undisputed commitments for municipal services towards a municipality or other service provider in

respect of which payment if overdue for more than 30 days.