What are the submission requirements for this tender (Ref: IHLM/08/2026-27/HUMAN)?

- Submit by hand to 135 Main Street, Flagstaff, 4810 (Municipal Reception) before 12:00 on 11 August 2026. - Use a sealed envelope clearly marked with tender number IHLM/08/2026-27/HUMAN and description. - No late, couriered, faxed, or emailed tenders accepted. - Do not reproduce the tender document; do not omit pages, change wording, or insert documents between pages. - Initial each and every page. - Attach all mandatory documents as per advert requirements. - Mandatory documents include: Valid Full CSD Proof of registration, Completed and Signed Declarations (MBD1-9), Valid SARS TCS Pin printout, 100% Local Content where applicable, Signed Local Content Annexures C, D & E, Signed letter confirming no overdue municipal accounts >30 days. - Also include: Company registration number, tax compliance status (TCS PIN or CSD number), and any other required forms. - Failure to submit all required documents will render the bid non-responsive.

How will bids be evaluated?

- Evaluation uses 80/20 preference point system (Price 80 points, Specific Goals 20 points). - Price points calculated using formula: Ps = 80(1 - (Pt - Pmin)/Pmin) where Pt is tender price, Pmin is lowest acceptable price. - Specific Goals (20 points) allocated as: - 7 points: Company owned by black youth (18-35 years) – provide CSD registration report or ID copy of owner/director. - 5 points: Company owned by black women – provide CSD registration report or ID copy. - 2 points: Company owned by black people living with disability – provide letter from medical practitioner. - 6 points: Company owned by black people – provide CSD registration report or ID copy. - Bidders must claim points by completing MBD 6.1 and providing supporting documentation. - Failure to submit proof will mean no preference points claimed. - The municipality may request substantiation at any time. - Additionally, bidders must not be in service of the state, not listed on Register of Tender Defaulters, not have abused SCM system, not have failed on previous contracts, and not have overdue municipal accounts >30 days. - Bidders must be registered on CSD and tax compliant.

What are the technical specifications?

- Supply and delivery of 400 goody bags for Women's Day celebration event in Lusikisiki on 21 August 2026. - Items required: 1. Double waterproof cooler lunch bag with straps – Navy colour, embroidered with IHLM logo, 4 litre, 2-layer multiway zip. Quantity: 400. 2. Lip gloss – Quantity: 400. 3. Mascara – Quantity: 400. 4. Variety of 37g chocolates, sweets and cookies – Quantity: 400. 5. Luxury high gloss metallic gold paper boutique gift bag with thick rope handles, interior layered with white tissue paper – Quantity: 400. - Goody bag sample must be submitted 4 days before the event (by 17 August 2026). - Delivery to Lusikisiki. - All delivery costs must be included in bid price. - Offer must comply with specification; deviations must be indicated.

What financial requirements apply to bidders?

- Pricing must be firm (not subject to exchange rate variations). - Complete pricing schedule (MBD 3.1 and MBD 3.3) with unit prices and total inclusive of VAT and all other taxes. - Bid price must include all expenses (transport, overheads, etc.) and cover all risks and obligations. - Total bid offer (inclusive of VAT) to be stated. - Offer valid for 90 days from closing date. - Payment: within 30 days after receipt of invoice accompanied by delivery note. - No performance bonds or guarantees mentioned. - Local content calculation required if applicable (use SATS 1286:2011 formula, provide Annex C, D, E).

What compliance and legal requirements must bidders meet?

- Mandatory documents to submit with bid: - Valid Full CSD Proof of registration (or CSD number). - Completed and Signed Declarations (MBD1-9) including Declaration of Interest (MBD4), Preference Points Claim (MBD6.1), Local Content Declaration (MBD6.2), etc. - Valid SARS TCS Pin printout (or TCS certificate). If no TCS, provide CSD number. - 100% Local Content where applicable – signed Local Content Annexures C, D & E. - Signed letter confirming no overdue municipal accounts >30 days. - Company registration number. - Tax compliance status (TCS PIN or CSD number). - B-BBEE: Specific goals as per evaluation criteria (black youth, women, disabled, black owned). Provide supporting documents (CSD report, ID copy, medical letter). - Bidders must not be in service of the state, not listed on Register of Tender Defaulters, not have abused SCM system, not have failed on previous contracts. - Declaration of past SCM practices (MBD8) and Certificate of Independent Bid Determination (MBD9) required. - For foreign suppliers: complete pre-award questionnaire (Part B:3) and may need to register for TCS if applicable. - Consortia/JV/subcontractors: each party must submit separate TCS/CSD.

What are the important dates and deadlines for this tender?

- Closing date: 11 August 2026 at 12:00. - Advert date: 03 August 2026. - Tender validity period: 90 days from closing date. - Event date: 21 August 2026 (Women's Day celebration in Lusikisiki) – goody bag sample to be submitted 4 days before event (by 17 August 2026). - No other dates (briefings, site visits) mentioned.

Who should be contacted for queries about this tender?

- Technical enquiries: Corporate Services Office – Y Bam, tel: 039 253 1096, email: ybam@ihlm.gov.za. - Supply Chain Management enquiries: A Ntongana, tel: 039 252 0131, email: antongana@ihlm.gov.za. - Submission address: 135 Main Street, Flagstaff, 4810 (Municipal Reception). - No fax numbers provided.

IHLM/08/2026-27/HUMANServices: GeneralOfficial Source: eTenders

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CRITICAL - 3 Days Left

Supply and delivery of goody bags for women's day celebration – ingquza hill local municipality

Issuing Organization

Ingquza Hill Local Municipality

Location

Eastern Cape

Closing Date

11 Aug 2026

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Tender Type

Request for Quotation

Delivery Location

135 MAIN STREET - FLAGSTAFF - FLAGSTAFF - 4810

Organization Type

GOVERNMENT

Published

03 Aug 2026

OCDS Reference

ocds-9t57fa-164365

Summary

Ingquza hill local municipality invites quotations for the supply and delivery of 400 goody bags for a women's day celebration event in lusikisiki on 21 august 2026. The tender is open to qualified suppliers who can provide the specified items, including cooler bags, cosmetics, sweets, and gift bags, with a sample required four days before the event. Bidders must comply with the 80/20 preference point system, which awards 80 points for price and 20 points for specific goals related to black youth, women, disabled, and black ownership.

Key Requirements

Submit a sealed, hand-delivered tender to 135 Main Street, Flagstaff, 4810 by 12:00 on 11 August 2026, clearly marked with tender number IHLM/08/2026-27/HUMAN.
Include all mandatory documents: valid CSD proof, completed MBD1-9 declarations, SARS TCS PIN or CSD number, signed local content annexures (C, D, E) if applicable, and a letter confirming no overdue municipal accounts.
Provide a firm, all-inclusive price for 400 goody bags (cooler bag, lip gloss, mascara, sweets, gift bag) as per the specification, with delivery to Lusikisiki and a sample submitted by 17 August 2026.
Claim preference points (up to 20) by submitting MBD 6.1 with supporting documents for black youth (7 pts), black women (5 pts), disabled (2 pts), and black ownership (6 pts).
Ensure the bid remains valid for 90 days from closing, and note that late, faxed, emailed, or couriered submissions will not be accepted.
Bidders must not be in the service of the state, not listed on the Register of Tender Defaulters, and must have no overdue municipal accounts exceeding 30 days.

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Tender Description

Supply and delivery of goody bags

Briefing Session

Date & Time

Tuesday, 11 August 2026 - 12:00

Venue

null

Estimated Budget Range

80% Confidence

Median Estimate

R 184 230

Range

R 1-R 59 769 218

LowMedianHigh

Based on 25 comparable awarded tenders. Companies with similar profiles typically bid near the median.

* Estimates are based on historical data and do not guarantee actual award values.

Industry Classification

Core procurement rules

These rules commonly apply to South African public-sector procurement.

7

Broad-Based Black Economic Empowerment Act (B-BBEE Act)

Act 53 of 2003

high

Provides the empowerment-compliance context often used in public-sector supplier evaluation.

Relevant because this is a South African public-sector procurement opportunity.

Constitution of the Republic of South Africa, 1996 – Section 217

Act 108 of 1996 (s217)

high

This is general procurement context, not legal advice. Always verify requirements in the official tender documents and issuing authority notices.

Browse Legislation Portal Reference: SA Government Documents

Tender Documents (1)

TENDER DOCUMENT FOR SUPPY & DELIVERY OF GOODY BAGS.pdf

This tender from Ingquza Hill Local Municipality seeks a supplier to provide 400 goody bags for a Women's Day celebration event in Lusikisiki on 21 August 2026. The bags must include a navy cooler bag with the IHLM logo, lip gloss, mascara, chocolates/sweets/cookies, and a luxury gift bag with tissue paper. Bids are evaluated on an 80/20 system (80 points price, 20 points specific goals for black-owned, youth, women, and disabled-owned businesses). Submission is by hand to the tender box at 135 Main Street, Flagstaff, by 12:00 on 11 August 2026.

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Contact Information

Organization

Ingquza Hill Local Municipality

Contact Person

Y BAM

Phone

039-252-0131

Tender Source Evidence

Official Source: eTendersSource-Backed Tender

GOVERNMENT

Ingquza Hill Local Municipality

Win Ingquza Hill tenders with AI Matching Engine, rural water and electricity intelligence, and application support for Flagstaff and Lusikisiki.

Contact

039-252-0131

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Regulatory Guide: Mastering CSD and BBBEE Compliance for General Sector Tenders in South Africa

Your meticulously crafted General sector tender submission can be disqualified for a single, seemingly minor compliance oversight. The reality for South African contractors is that technical competence is no longer sufficient; it is underpinned by a non-negotiable framework of documentary compliance. This regulatory guide: mastering CSD and BBBEE compliance for general sector tenders in south africa provides a comprehensive, step-by-step breakdown of the mandatory registrations and certificates you must secure and present. We detail the precise requirements for CSD, BBBEE, SARS TCS, CIPC, and COIDA, explaining their function within the procurement ecosystem governed by the PFMA and PPPFA. Learn the actionable steps to prepare your business, avoid the most common disqualifying errors, and leverage technology to streamline your compliance process for successful bidding in 2026 and beyond.

Estimated Budget Range

80% Confidence

Median Estimate

R 184 230

Range

R 1-R 59 769 218

LowMedianHigh

Based on 25 comparable awarded tenders. Companies with similar profiles typically bid near the median.

* Estimates are based on historical data and do not guarantee actual award values.

Bid-ready summary. The submission guidelines, evaluation criteria, technical, financial, and compliance sections are refined into professional, easy-to-scan prose. This is the final version you can rely on when preparing your bid or briefing your team.

We refine every tender document through these stages so you can brief your team and prepare your bid with confidence. Anything marked as "in progress" will be upgraded automatically — no action required from you.

Document read
Compliance review
Bid-ready summary

Do not reproduce the tender document (do not take it apart, omit pages, change wording, or insert documents between pages).
All mandatory documents must be attached as per advert requirements.
Initial each and every page.
Site meetings, if attendance is compulsory, will be reflected on adverts.

Important Dates

Source: TENDER DOCUMENT FOR SUPPY & DELIVERY OF GOODY BAGS.pdf (TENDER)

Closing date: 11 August 2026 at 12:00.
Advert date: 03 August 2026.
Tender validity period: 90 days from closing date.
Event date: 21 August 2026 (Women's Day celebration in Lusikisiki) – goody bag sample to be submitted 4 days before event (by 17 August 2026).
No other dates (briefings, site visits) mentioned.

Contact Information

Source: TENDER DOCUMENT FOR SUPPY & DELIVERY OF GOODY BAGS.pdf (TENDER)

Technical enquiries: Corporate Services Office – Y Bam, tel: 039 253 1096, email: [email protected].
Supply Chain Management enquiries: A Ntongana, tel: 039 252 0131, email: [email protected].
Submission address: 135 Main Street, Flagstaff, 4810 (Municipal Reception).
No fax numbers provided.

Submission Guidelines

Source: TENDER DOCUMENT FOR SUPPY & DELIVERY OF GOODY BAGS.pdf (TENDER)

Submit by hand to 135 Main Street, Flagstaff, 4810 (Municipal Reception) before 12:00 on 11 August 2026.
Use a sealed envelope clearly marked with tender number IHLM/08/2026-27/HUMAN and description.
No late, couriered, faxed, or emailed tenders accepted.
Do not reproduce the tender document; do not omit pages, change wording, or insert documents between pages.
Initial each and every page.
Attach all mandatory documents as per advert requirements.
Mandatory documents include: Valid Full CSD Proof of registration, Completed and Signed Declarations (MBD1-9), Valid SARS TCS Pin printout, 100% Local Content where applicable, Signed Local Content Annexures C, D & E, Signed letter confirming no overdue municipal accounts >30 days.
Also include: Company registration number, tax compliance status (TCS PIN or CSD number), and any other required forms.
Failure to submit all required documents will render the bid non-responsive.

Evaluation Criteria

Source: TENDER DOCUMENT FOR SUPPY & DELIVERY OF GOODY BAGS.pdf (TENDER)

Evaluation uses 80/20 preference point system (Price 80 points, Specific Goals 20 points).
Price points calculated using formula: Ps = 80(1 - (Pt - Pmin)/Pmin) where Pt is tender price, Pmin is lowest acceptable price.
Specific Goals (20 points) allocated as:
7 points: Company owned by black youth (18-35 years) – provide CSD registration report or ID copy of owner/director.
5 points: Company owned by black women – provide CSD registration report or ID copy.
2 points: Company owned by black people living with disability – provide letter from medical practitioner.
6 points: Company owned by black people – provide CSD registration report or ID copy.
Bidders must claim points by completing MBD 6.1 and providing supporting documentation.
Failure to submit proof will mean no preference points claimed.
The municipality may request substantiation at any time.
Additionally, bidders must not be in service of the state, not listed on Register of Tender Defaulters, not have abused SCM system, not have failed on previous contracts, and not have overdue municipal accounts >30 days.
Bidders must be registered on CSD and tax compliant.

Technical Specifications

Source: TENDER DOCUMENT FOR SUPPY & DELIVERY OF GOODY BAGS.pdf (TENDER)

Supply and delivery of 400 goody bags for Women's Day celebration event in Lusikisiki on 21 August 2026.
Items required:

Double waterproof cooler lunch bag with straps – Navy colour, embroidered with IHLM logo, 4 litre, 2-layer multiway zip. Quantity: 400.
Lip gloss – Quantity: 400.
Mascara – Quantity: 400.
Variety of 37g chocolates, sweets and cookies – Quantity: 400.
Luxury high gloss metallic gold paper boutique gift bag with thick rope handles, interior layered with white tissue paper – Quantity: 400.

Goody bag sample must be submitted 4 days before the event (by 17 August 2026).
Delivery to Lusikisiki.
All delivery costs must be included in bid price.
Offer must comply with specification; deviations must be indicated.

Experience & Qualifications

Source: TENDER DOCUMENT FOR SUPPY & DELIVERY OF GOODY BAGS.pdf

For the purposes of the Certificate of Independent Bid Determination, a "competitor" includes any individual or organization, other than the bidder, who:
Has been requested to submit a bid in response to this invitation.
Could potentially submit a bid based on their qualifications, abilities, or experience.
Provides the same goods and services as the bidder and/or is in the same line of business.
This definition is relevant to ensure no collusive practices.

Pricing Schedule

Source: TENDER DOCUMENT FOR SUPPY & DELIVERY OF GOODY BAGS.pdf

Only firm prices will be accepted. Non-firm prices (subject to exchange rate variations) will not be considered.
Complete the Pricing Schedule (MBD 3.1) with item quantities, descriptions, and bid price in RSA currency including all applicable taxes.
All prices must include all expenses, disbursements, costs (transport, overheads, etc.) and cover all risks, liabilities, and obligations.
Prices are final and binding.
The bidder must also complete the Pricing Schedule and Specification (MBD 3.3) for the specific items (goody bags components).
Total bid offer (inclusive of VAT) must be stated.
Offer valid for 90 days from closing date.
Local content calculation: use formula LC = [1 - x/y]

100, where x is imported content in Rand, y is bid price excluding VAT. Provide Annex C, D, E.

Exchange rate to be used: SARB rate at 12:00 on date of advertisement.
The bidder must declare that local content templates have been audited and certified.

Financial Requirements

Source: TENDER DOCUMENT FOR SUPPY & DELIVERY OF GOODY BAGS.pdf (TENDER)

Pricing must be firm (not subject to exchange rate variations).
Complete pricing schedule (MBD 3.1 and MBD 3.3) with unit prices and total inclusive of VAT and all other taxes.
Bid price must include all expenses (transport, overheads, etc.) and cover all risks and obligations.
Total bid offer (inclusive of VAT) to be stated.
Offer valid for 90 days from closing date.
Payment: within 30 days after receipt of invoice accompanied by delivery note.
No performance bonds or guarantees mentioned.
Local content calculation required if applicable (use SATS 1286:2011 formula, provide Annex C, D, E).

Compliance Requirements

Source: TENDER DOCUMENT FOR SUPPY & DELIVERY OF GOODY BAGS.pdf (TENDER)

Mandatory documents to submit with bid:
Valid Full CSD Proof of registration (or CSD number).
Completed and Signed Declarations (MBD1-9) including Declaration of Interest (MBD4), Preference Points Claim (MBD6.1), Local Content Declaration (MBD6.2), etc.
Valid SARS TCS Pin printout (or TCS certificate). If no TCS, provide CSD number.
100% Local Content where applicable – signed Local Content Annexures C, D & E.
Signed letter confirming no overdue municipal accounts >30 days.
Company registration number.
Tax compliance status (TCS PIN or CSD number).
B-BBEE: Specific goals as per evaluation criteria (black youth, women, disabled, black owned). Provide supporting documents (CSD report, ID copy, medical letter).
Bidders must not be in service of the state, not listed on Register of Tender Defaulters, not have abused SCM system, not have failed on previous contracts.
Declaration of past SCM practices (MBD8) and Certificate of Independent Bid Determination (MBD9) required.
For foreign suppliers: complete pre-award questionnaire (Part B:3) and may need to register for TCS if applicable.
Consortia/JV/subcontractors: each party must submit separate TCS/CSD.

Health & Safety

Source: TENDER DOCUMENT FOR SUPPY & DELIVERY OF GOODY BAGS.pdf

The bidder declares that information furnished is true and correct.
If specific goals are claimed fraudulently or conditions not fulfilled, the organ of state may:
Disqualify the bidder from the tendering process.
Recover costs, losses, or damages.
Cancel the contract and claim damages.
Recommend restriction from doing business with any organ of state for up to 10 years.
Forward for criminal prosecution.
The bidder must provide documentary proof if required.
The bidder acknowledges that submission of incorrect data may result in remedies under Preferential Procurement Regulations.

Contractual Terms

Source: TENDER DOCUMENT FOR SUPPY & DELIVERY OF GOODY BAGS.pdf

The Ingquza Hill Local Municipality is under no obligation to accept any proposal and reserves the right not to accept the whole or any part.
The lowest or any bid will not necessarily be accepted.
No bids will be considered from persons in the service of the state.
Bidders or directors listed on Register of Tender Defaulters (Prevention and Combating of Corrupt Activities Act) are prohibited.
Bidders must not have abused the Employer’s Supply Chain Management System or failed to perform on any previous contract.
No undisputed municipal accounts overdue by more than 30 days.
The tender and its acceptance are subject to the Ingquza Hill Local Municipality’s Supply Chain Management Policy and Combating of Abuse of the Supply Chain Management System Policy.
Tender validity period: 90 days from closing date.
Withdrawal of tender during validity period may result in liability for additional expenses incurred by the municipality.
The municipality may extend the tender period by notice in press or on website.
Successful bidder will be required to sign a written contract (MBD7.1).
Contract documents include: bidding documents, tax clearance, pricing schedule, technical specs, preference claims, declaration of interest, past SCM practices, certificate of independent bid determination, special conditions, general conditions of contract.
Payment within 30 days after receipt of invoice and delivery note.

Section

Source: TENDER DOCUMENT FOR SUPPY & DELIVERY OF GOODY BAGS.pdf

The applicable preference point system is the 80/20 system (for requirements up to R50 million). The document also mentions 90/10 but states either may apply; the lowest acceptable tender will determine the system.
Points are awarded for Price (80 or 90 points) and Specific Goals (20 or 10 points).
Specific goals for this tender: black youth (7 pts), black women (5 pts), black disabled (2 pts), black people (6 pts) – total 20 points.
Failure to submit proof for specific goals means no points claimed.
The municipality may request substantiation at any time.

Sets the constitutional standard for fair, equitable, transparent, competitive and cost-effective public procurement.

Relevant because this is a South African public-sector procurement opportunity.

Preferential Procurement Policy Framework Act (PPPFA)

Act 5 of 2000

high

Covers preferential procurement and preference-point systems used in public tenders.

Relevant because this is a South African public-sector procurement opportunity.

Prevention and Combating of Corrupt Activities Act (PRECCA)

Act 12 of 2004

high

Supports anti-corruption controls and supplier integrity in procurement processes.

Relevant because this is a South African public-sector procurement opportunity.

Public Procurement Act, 2024 (PPA)

Act 28 of 2024

high

Provides the national framework for public procurement across government.

Relevant because this is a South African public-sector procurement opportunity.

Promotion of Access to Information Act (PAIA)

Act 2 of 2000

medium

Supports access to tender records, award decisions and public-sector procurement information.

Relevant because this is a South African public-sector procurement opportunity.

Promotion of Administrative Justice Act (PAJA)

Act 3 of 2000

medium

Supports lawful, reasonable and procedurally fair administrative tender decisions.

Relevant because this is a South African public-sector procurement opportunity.

Email

[email protected]

Address

135 MAIN STREET - FLAGSTAFF - FLAGSTAFF - 4810

Document-Backed

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Source confidence

High source confidence

Official source

eTenders.gov.za

Documents found

1

Last checked

03 Aug 2026

AI status

Enhanced

Data conflicts

None detected

This tender has strong source evidence, including source metadata and supporting tender information synced from the government tender portal.

Tenders SA is not the issuing authority. All tenders are automatically synced from the official government tender portal. Always confirm final submission details, closing dates, briefing sessions, eligibility requirements, and documents on the official government portal before applying.

[email protected]

Key Personnel

MM

M MATUBATUBA

Contact Person

[email protected]

SD

SIBONILE DAKWA

Contact Person

[email protected]

MM

M MFINGWANA

Contact Person

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