Supply and delivery of cleaning material – flagstaff and lusikisiki units

Supply and delivery of cleaning material for Flagstaff and Lusikisiki units of Ingquza Hill Local Municipality.

Closing date: 01 September 2026 at 12:00. Advert date: 25 August 2026. No briefing or site visit is stated.

Technical enquiries: Corporate Services Office, contact M Mfingwana, 039 253 1096, [email protected]. Supply Chain Management: contact A Ntongana, 039 252 0131, [email protected]. Submission address: 135 Main Street, Flagstaff, 4810 (Municipal Reception).

Tenders must be submitted by hand in a sealed envelope to the tender box at Ingquza Hill Local Municipality, 135 Main Street, Flagstaff, 4810, before 12:00 on 01 September 2026. The envelope must clearly show the tender number (IHLM/29/2026-27/ADMIN) and description. No late, couriered, faxed or emailed tenders will be accepted. Bidders must use the original bid documentation provided; do not reproduce, take apart, omit pages, or change wording. Initial every page. Mandatory documents: valid full CSD proof of registration; completed and signed declarations (MBD1-9); valid SARS TCS PIN printout; signed Local Content Annexures C, D and E; a signed letter confirming no undisputed municipal accounts are overdue by more than 30 days. Bids must remain valid for 90 days after closing.

Mandatory documents to submit: Valid Full CSD Proof of registration, Completed and Signed Declarations (MBD1-9), Valid SARS TCS Pin printout, Signed Local Content Annexures C, D & E. Bidders must submit on original bid documentation provided by the municipality.

Evaluation uses the 80/20 preference point system: Price = 80 points, Specific Goals = 20 points. Price points are calculated using the formula Ps = 80(1 - (Pt - Pmin)/Pmin). Specific goals and points: owned by black people who are youth (18-35 years old) 4 points; owned by black people who are women 6 points; owned by black people living with disability 2 points; owned by black people 8 points. Verification documents: CSD registration report/ID copy of owner/director for youth, women and black ownership; letter from a medical practitioner for disability. Failure to submit proof for specific goals means those points are not claimed. The municipality is not obliged to accept the lowest or any bid.

Supply and delivery of cleaning material for Flagstaff and Lusikisiki units. Items and quantities: Dishwashing Liquid (SABS approved) 20L x 20; Hand Soap (SABS approved) 20L x 20; Tile Cleaner (SABS approved) 20L x 20; Bleach (SABS approved) 20L x 20; Tyre Cleaner 20L x 10; Multipurpose Cleaner (SABS approved) 20L x 10; Vinegar (SABS approved) 5L x 12; Furniture Polish (cleans, shines & protects multi surface) 300ml x 300; Air freshener or fragrance 300ml x 200; Toilet paper 2 ply, 48 rolls, 350 sheets per roll, maximum softness and dermatological safety (SABS approved), white in colour, 200 bales; Mop - heavy duty cotton mop, 500g mop head with wooden handle, suitable for hard floors and tiles, 60; Broom - arrow budget broom with wooden handle and plastic head, screw fit, 60; Long handle dustpan 40; Microfibre cleaning cloths - 40 x 40 cm, thick and ultra soft, 40; Dish cloths 40; Swabs 100. The service provider must bring samples for toilet paper, liquid soap, hand soap, tile cleaner and tyre cleaner.

No specific experience or qualification requirements are stated. Bidders must be suitable qualified and experienced service providers.

Firm prices only. Prices include VAT and all other charges. The pricing schedule lists 16 items with quantities; bidders must quote unit prices and amounts. Samples required for toilet paper, liquid soap, hand soap, tile cleaner and tyre cleaner.

Pricing must be firm prices only; non-firm prices (including those subject to exchange rate variations) will not be considered. Prices must be tendered including VAT and all other applicable taxes, duties and levies, and must include all delivery costs, expenses, overheads and profit. The pricing schedule (MBD 3.1 and MBD 3.3) must be completed. The total bid price must be stated inclusive of VAT. Payment terms: the municipality undertakes to pay within 30 days after receipt of invoice accompanied by delivery note.

Bidders must be registered on the Central Supplier Database (CSD) and submit valid proof of registration. A valid SARS Tax Compliance Status (TCS) PIN printout must be submitted; alternatively a CSD number may be provided if no TCS is available. For consortia/joint ventures/sub-contractors, each party must submit a separate TCS/CSD. Bidders must not be in the service of the state, not listed on the Register of Tender Defaulters, and must not have undisputed municipal accounts overdue by more than 30 days. Local content: 100% local content where applicable; signed Local Content Annexures C, D and E are mandatory. Bidders must complete and sign all declarations (MBD1-9), including MBD 4 (Declaration of Interest), MBD 6.1 (Preference Points Claim), MBD 6.2 (Local Production and Content Declaration), MBD 8 (Past SCM Practices), MBD 9 (Certificate of Independent Bid Determination).

Specific goals: youth (18-35) 4 points, women 6 points, disability 2 points, black ownership 8 points. Verification: CSD registration report/ID copy of owner/director; letter from medical practitioner for disability.

No specific health and safety requirements are stated beyond product specifications (e.g., toilet paper must have maximum softness and dermatological safety, SABS approved).

The tender offer must remain valid for 90 days from closing date. The municipality is not obliged to accept any proposal and may reject the whole or any part. Bids will not be considered from persons in the service of the state or listed on the Register of Tender Defaulters. The municipality may extend the tender period by notice in the press or on its website. The contract is subject to the municipality's Supply Chain Management Policy and Combating of Abuse of the Supply Chain Management System Policy.

Tenders must be submitted in a sealed envelope clearly reflecting the tender number and description. Do not reproduce the tender document. Initial each and every page. No late, couriered, faxed or emailed tenders accepted. The municipality reserves the right to extend the tender period.

Mandatory documents: valid full CSD proof of registration; completed and signed declarations (MBD1-9); valid SARS TCS PIN printout; 100% local content where applicable; signed Local Content Annexures C, D and E; a signed letter confirming no undisputed municipal accounts are overdue by more than 30 days. Bidders must not be in service of the state or listed on the Register of Tender Defaulters.

The 80/20 preference point system applies. Price = 80 points, Specific Goals = 20 points. Specific goals: youth (18-35) 4 points, women 6 points, disability 2 points, black ownership 8 points. Price points formula: Ps = 80(1 - (Pt - Pmin)/Pmin).