Transport for 150 people attending annual tourism hike – ingquza hill local municipality

{"description":"Tender closing date","date":"2026-09-07"}

{"description":"Closing time","value":"12:00"}

{"description":"Tourism hike event date","date":"2026-09-07"}

{

"issuer": "Ingquza Hill Local Municipality",

"source": "Ingquza Hill Local Municipality",

"notes": "Downloadable on www.ihlm.gov.za. Procurement: tender stages. Specific instructions for submission: Bid box on 135 Main Street, Lamsea.\nPer the description: Transport for 150 people attending annual tourism hike.\nSubmitted to: Municipal Tender Box at 135 Main Street, Lamsea (Ingquza Hill)."

}

Returnable Documents: COMPANY REGISTRATION NUMBER,

• Valid Full CSD Proof of registration accepted. No proposal/tenders will be considered from, Company owned by 6 CSD registration report/, 4.4. Company registration number: .....................................................................

80/20 preference point system applies (price up to 80 points, specific goals up to 20 points). B-BBEE preference points for specific goals: 6 points for company owned by black people, 6 points for company owned by black women, 2 points for company owned by black people with disability, 6 points for company owned by black people. The 80/20 system applies to requirements with a Rand value of up to R50 million.

as indicated above.

c) Do not reproduce this tender document (do not take it apart, omit pages, change wording or put documents

between its pages). All other mandatory documents must be attached as per the advert requirements.

d) Initial each and every page. Site meetings will be reflected on adverts if attendance is compulsory.

Tenderer

NAME of Company/Close Corporation or

Partnership /Consortium/ Joint Venture or Sole

Proprietor /Individual/Other

TRADING AS (if different from above)

Company registration number

Bid notice

determine the terms of, and to sign, the bid, on behalf of the bidder;

5. For the purposes of this Certificate and the accompanying bid, I understand that the word “competitor” shall

include any individual or organization, other than the bidder, whether or not affiliated with the bidder, who:

(a) has been requested to submit a bid in response to this bid invitation;

(b) could potentially submit a bid in response to this bid invitation, based on their qualifications,

abilities or experience; and

(c) provides the same goods and services as the bidder and/or is in the same line of business as

the bidder.

taxpayers will need to register with SARS as eFilers through the website www.sars.gov.za.

2.1 SARS application for tcc mbd

Mbd 3.1

2. Pricing schedule – firm prices

(Purchases)

Note: only firm prices will be accepted. Non-firm prices (including prices subject

To rates of exchange variations) will not be considered

Mbd 2.2 Tender offer

I, (duly

authorized to represent the tenderer for the purpose of this tender), hereby tender to supply all or any of the goods

and/or render all or any of the services described in the attached document to the Ingquza Hill Local Municipality

on the terms and conditions stipulated in this tender document and in accordance with the specification

stipulated in the tender document at the prices reflected in the Contract Form/Price Schedule.

BIDDERS TOTAL OFFER (Inclusive of vat and all other charges)

4.4 Does the bidder or any of its directors owe any municipal rates and taxes or municipal Yes No

charges to the municipality, or to any other municipality, that is in arrears for more than

three months?

4.4.1 If so, furnish particulars:

4.5 Was any contract between the bidder and the municipality or any other organ of state Yes No

terminated during the past five years on account of failure to perform on or comply with

the contract?

4.7.1 If so, furnish particulars:

valid Tax Clearance Certificate will result in the invalidation of the bid

TAX COMPLIANCE STATUS TCS PIN: OR CSD No

Tax compliance requirements

Tax compliance status (tcs) certificate or pin may also be made

Tax compliance status system pin code from the south african revenue service (SARS)

TCS Pin printout Defaulters in terms of the Prevention and Combating of

TCS PIN: OR CSD No

Csd number

Csd number must be provided

CSD registration report/

Central supplier database (csd), a csd number must be provided

1. Tax clearance certficate requirements

for a Tax Clearance Certificate” and submit it to any SARS branch office nationally. The Tax Clearance

2. SARS will then furnish the bidder with a Tax Clearance Certificate that will be valid for a period of 1 (one) year
3. The original Tax Clearance Certificate must be submitted together with the bid. Failure to submit the original

and valid Tax Clearance Certificate will result in the invalidation of the bid. Certified copies of the Tax Clearance

5. Copies of the TCC 001 “Application for a Tax Clearance Certificate” form are available from any SARS branch
6. Applications for the Tax Clearance Certificates may also be made via eFiling. In order to use this provision,
7. Pricing schedule – firm prices
8. Tax compliance requirements

2.3 Application for the tax compliance status (tcs) certificate or pin may also be made

Must submit a separate tcs certificate / pin / csd number.

2.7 Where NO tcs is available but the bidder is registered on the central supplier

Database (csd), a csd number must be provided.

Company registration number

Points Allocation: 20 points

B-BBEE Details: tings will be reflected on adverts if attendance is compulsory.

Tenderer

NAME of Company/Close Corporation or

Partnership /Consortium/ Joint Venture or Sole

Proprietor /Individual/Other

TRADING AS (if different from above)

Company registration number

Bid notice

Bids are hereby invited from suitable qualified and experienced service providers for the following services:

Contract NO description closing date

IHLM/34/2026-27/ECON Transport for 150 People Attending 07 September 2026 at 12h00

Annual Tourism Hike Flagstaff Municipal Offices

Evaluation criteria: 80/20 Price=80 points Specific Goals=20 points

Owned by black people who are youth (18-35 years old) 6 points, owned by black people who are women 6 points,

owed by black people living with disability 2 points and owned by black people 6 points

Enquiries: Technical enquiries shall be addressed to LED office 039 252 0131/ [email protected]. Supply

Chain Management at 039 252 0131. [email protected].

Tender validity period: 90 (ninety) days after tender closing date

Mandatory documents: conditions of acceptance:

Potential bidders are urged to submit the following The Ingquza Hill Local Municipality is under no obligation to

documents when submitting their proposals, failure to do accept any proposal/tender and reserves the right not to

so will render the bid not responsive. accept the whole or any part of the proposal/tender. The

only or lowest bid received shall not necessarily be

• Valid Full CSD Proof of registration accepted. No proposal/tenders will be considered from
• Completed and Signed Declarations (MBD1-9) persons in the service of the state, the bidder or any of its

attached on the tender document. directors/shareholders listed on the Register of Tender

• A Valid SARS TCS Pin prin

Specific Goals: Owned by black people who are youth (18-35 years old) 6 points, owned by black people who are women 6 points, owned by black people living with disability 2 points and owned by black people 6 points.

documents when submitting their proposals, failure to do accept any proposal/tender and reserves the right not to

so will render the bid not responsive. accept the whole or any part of the proposal/tender. The

only or lowest bid received shall not necessarily be

• Valid Full CSD Proof of registration accepted. No proposal/tenders will be considered from
• Completed and Signed Declarations (MBD1-9) persons in the service of the state, the bidder or any of its

attached on the tender document. directors/shareholders listed on the Register of Tender

• A Valid SARS TCS Pin printout Defaulters in terms of the Prevention and Combating of
• The bidder should be a taxi owner and belong to a Corrupt Activities Act of 2004 as a person prohibited from

Taxi Association and attach proof thereof doing business with the public sector; the bidder has not:

• A signed letter by the bidder confirming that no abused the Employer’s Supply Chain Management System;

undisputed municipal accounts are overdue by more or failed to perform on any previous contract and has been

than 30 days and proof thereof. given a written notice to this effect. The municipality will

only consider bids submitted on the original bid

OBTAINING OF TENDER DOCUMENTS: documentation provided by the municipality. The Ingquza

Hill Local Municipality’s supply chain policy will apply in all

Downloadable on www.ihlm.gov.za Procurement: tender stages.

NO. **(all applicable taxes included)

• Required by: ........................................

• At: ........................................

.......................................

• Brand and Model ........................................

• Country of Origin ........................................

• Does the offer comply with the specification(s)? *YES/NO

• If not to specification, indicate deviation(s) ........................................

• Period required for delivery ........................................

*Delivery: Firm/Not firm

• Delivery basis ...........................................

Note: All delivery costs must be included in the bid price, for delivery at the prescribed destination.

** “all applicable taxes” includes value- added tax, pay as you earn, income tax, unemployment insurance

fund contributions and skills development levies.

Mbd 3.3

3.1 Pricing schedule and specification

(Section 2)

invited, the additional expenses incurred by the invitation of new tenders and the subsequent

acceptance of any other tender;

(b) the Ingquza Hill Local Municipality shall also have the right to recover such additional expenses by

set-off against moneys which may be due or become due to the tenderer under this or any other tender

or contract or against any guarantee or deposit that may have been furnished by the tenderer or on its

behalf for the due fulfilment of this or any other tender or contract. Pending the ascertainment of the

amount of such additional expenses, the Ingquza Hill Local Municipality shall be entitled to retain

such moneys, guarantee or deposit as security for any loss the Ingquza Hill Local Municipality may

suffer due to such withdrawal.

3.5 The tenderer agrees that this tender and its acceptance shall be subject to the terms and conditions

contained in the Ingquza Hill Local Municipality’s Supply Chain Management Policy (‘SCM Policy’)

and Combating of Abuse of the Supply Chain Management System Policy (‘Abuse Policy’).

Signature(s)

Print name(s):

On behalf of the tenderer (duly authorised)

4.3. Name of company/firm...............................................................................

4.4. Company registration number: .....................................................................

4.5. Type of company/ firm

 Partnership/Joint Venture / Consortium

 One-person business/sole propriety

 Close corporation

 Public Company

 Personal Liability Company

 (Pty) Limited

 Non-Profit Company

 State Owned Company

[Tick applicable box]

4.6. I, the undersigned, who is duly authorised to do so on behalf of the company/firm, certify that the points

claimed, based on the specific goals as advised in the tender, qualifies the company/ firm for the preference(s)

shown and I acknowledge that:

i) The information furnished is true and correct;

ii) The preference points claimed are in accordance with the General Conditions as indicated in paragraph

1 of this form;

iii) In the event of a contract being awarded as a result of points claimed as shown in paragraphs 1.4 and

4.2, the contractor may be required to furnish documentary proof to the satisfaction of the organ of state

that the claims are correct;

iv) If the specific goals have been claimed or obtained on a fraudulent basis or any of the conditions of

contract have not been fulfilled, the organ of state may, in addition to any other remedy it may have –

(a) disqualify the person from the tendering process;

(b) recover costs, losses or damages it has incurred or suffered as a result of that person’s

conduct;

(c) cancel the contract and claim any damages which it has suffered as a result of having

to make less favourable arrangements due to such cancellation;

(d) recommend that the tenderer or contractor, its shareholders and directors, or only the

shareholders and directors who acted on a fraudulent basis, be restricted from obtaining

business from any organ of state for a period not exceeding 10 years, after the audi

alteram partem (hear the other side) rule has been applied; and

(e) forward the matter for criminal prosecution, if deemed necessary.

(i) Bidding documents, viz

• Invitation to bid;
• Tax clearance certificate;
• Pricing schedule(s);
• Technical Specification(s);
• Preference claims for Broad Based Black Economic Empowerment Status Level of

Contribution in terms of the Preferential Procurement Regulations 2011;

• Declaration of interest;
• Declaration of bidder’s past SCM practices;
• Certificate of Independent Bid Determination;
• Special Conditions of Contract;

(ii) General Conditions of Contract; and

(iii) Other (specify)

3. I confirm that I have satisfied myself as to the correctness and validity of my bid; that the price(s) and rate(s)

quoted cover all the goods and/or works specified in the bidding documents; that the price(s) and rate(s) cover

all my obligations and I accept that any mistakes regarding price(s) and rate(s) and calculations will be at my

own risk.

Tender validity period: 90 (ninety) days after tender closing date. CONDITIONS OF ACCEPTANCE: The Ingquza Hill Local Municipality is under no obligation to accept any proposal/tender and reserves the right not to accept the whole or any part of the proposal/tender. The only or lowest bid received shall not necessarily be accepted. No proposal/tenders will be considered from persons in the service of the state, the bidder or any of its directors/shareholders listed on the Register of Tender Defaulters in terms of the Prevention and Combating of Corrupt Activities Act of 2004 as a person prohibited from doing business with the public sector; the bidder has not abused the Employer's Supply Chain Management System; or failed to perform on any previous contract and has been given a written notice to this effect. The municipality will only consider bids submitted on the original bid documentation provided by the municipality. The Ingquza Hill Local Municipality's supply chain policy will apply in all tender stages. The municipality reserves the right to extend the tender period by notice in the press and or on the municipality's official website www.ihlm.gov.za.

MANDATORY DOCUMENTS: Valid Full CSD Proof of registration; Completed and Signed Declarations (MBD1-9); A Valid SARS TCS Pin printout; The bidder should be a taxi owner and belong to a Taxi Association and attach proof thereof; A signed letter by the bidder confirming that no undisputed municipal accounts are overdue by more than 30 days and proof thereof.

Evaluation criteria: 80/20 Price=80 points Specific Goals=20 points

Owned by black people who are youth (18-35 years old) 6 points, owned by black people who are women 6 points,

owed by black people living with disability 2 points and owned by black people 6 points

Downloadable on www.ihlm.gov.za Procurement: tender stages.

for preference points for specific goals.

1.1 The following preference point systems are applicable to invitations to tender

the 80/20 system for requirements with a Rand value of up to R50 000 000 (all applicable taxes

the 90/10 system for requirements with a Rand value above R50 000 000 (all applicable taxes included).

a) The applicable preference point system for this tender is the 90/10 preference point system.

b) The applicable preference point system for this tender is the 80/20 preference point system.

c) Either the 90/10 or 80/20 preference point system will be applicable in this tender. The lowest/ highest

1.3 Points for this tender (even in the case of a tender for income-generating contracts) shall be awarded for

(b) Specific Goals.

The maximum points for this tender are allocated as follows

Specific goals 20

Total points for Price and SPECIFIC GOALS 100

1.5 Failure on the part of a tenderer to submit proof or documentation required in terms of this tender to claim points

for specific goals with the tender, will be interpreted to mean that preference points for specific goals are not

time subsequently, to substantiate any claim in regard to preferences, in any manner required by the organ of

competitor regarding the quality, quantity, specifications and conditions or delivery particulars of the