Review of housing sector plan – RFQ in eastern cape

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Returnable Documents: COMPANY REGISTRATION NUMBER, Company owned by 6 CSD registration report/, 4.4. Company registration number: .....................................................................

Bidder must be registered on the Central Supplier Database (CSD) with valid SARS tax compliance status (TCS pin). No bids accepted from persons in the service of the state or listed on the Register of Tender Defaulters. Company directors/shareholders must not have undisputed municipal accounts overdue by more than 30 days. Mandatory professional registrations: Project leader with SACPLAN (Town Planner) or Institute of Human Settlement Practitioners or SAGC (GIS); GIS specialist with PLATO/SAGC; Human Settlement Practitioner with Institute of Human Settlement. Minimum 5 years' post-registration experience for each key role. Must submit reference letters for similar public sector projects (max 4 projects, 10 points each). Must complete and sign all MBD forms (MBD 1, 2, 3.1, 3.3, 4, 6.1, 2.2) and provide proof of accreditation. Joint ventures/consortia must submit separate TCS certificates/pins for each party.

as indicated above.

c) Do not reproduce this tender document (do not take it apart, omit pages, change wording or put documents between

its pages). All other mandatory documents must be attached as per the advert requirements.

d) Initial each and every page. Site meetings will be reflected on adverts if attendance is compulsory.

Tenderer

The project will be implemented in six phases over 6 months:

• Phase 1 (Month 1): Project inception – inception report and detailed work programme (20% payment).
• Phase 2 (Month 1): Analysis – status quo, legislative and spatial review report (20% payment).
• Phase 3 (Month 1): Strategy and projects – draft Housing Sector Plan (20% payment).
• Phase 4 (Month 1): Projects – consultation report and amended Housing Sector Plan (20% payment).
• Phase 5 (Month 1): Integration – final Housing Sector Plan and council resolutions (10% payment).
• Phase 6 (Month 1): Approval/close out – final document, soft copies, printed material (10% payment).

Bidders must provide a methodological approach with both a programme of work and cashflow projections to score full points (20) in the functionality evaluation.

Service provider experience:

• Demonstrated experience in developing or reviewing Housing Sector Plans.
• Familiarity with the IDP process and Provincial Human Settlements Development Plan.
• Expertise in municipal finance, project finance, and financial management.
• Extensive experience in human settlements and local government management.
• Reference letters for similar public sector projects (max 4 projects, 10 points each).

Key personnel requirements (each with minimum 5 years post-registration experience):

• Project Leader: must be a Professional Town Planner registered with SACPLAN (20 points).
• GIS Specialist: must be registered with PLATO or SAGC (10 points).
• Human Settlement Practitioner: must be registered with the Institute of Human Settlement Practitioners (10 points).

All team members directly involved must attend progress meetings; the project leader, spatial planner, or human settlement practitioner must attend regular update meetings.

Pricing must be submitted on the official MBD 3.1 (firm prices) and MBD 3.3 (pricing schedule and specification) forms.

Only firm prices are accepted; prices subject to exchange rate variations will not be considered.

All prices must include VAT and all disbursements.

Professional fees must be shown separately before adding VAT.

The total bid price must be stated inclusive of VAT and all other charges.

The bid offer must remain valid for 90 days from the closing date.

valid Tax Clearance Certificate will result in the invalidation of the bid

TAX COMPLIANCE STATUS TCS PIN: OR CSD No

Tax compliance requirements

Tax compliance status (tcs) certificate or pin may also be made via

Tax compliance status system pin code from the south african revenue service (SARS) and if

TCS Pin printout doing business with the public sector

TCS PIN: OR CSD No

Csd number

Csd number must be provided

CSD registration report/

Central supplier database

Appointment letters or order and reference letters on 40 Points 40 POINTS

1. Tax clearance certficate requirements

for a Tax Clearance Certificate” and submit it to any SARS branch office nationally. The Tax Clearance Certificate

2. SARS will then furnish the bidder with a Tax Clearance Certificate that will be valid for a period of 1 (one) year from
3. The original Tax Clearance Certificate must be submitted together with the bid. Failure to submit the original and

valid Tax Clearance Certificate will result in the invalidation of the bid. Certified copies of the Tax Clearance

5. Copies of the TCC 001 “Application for a Tax Clearance Certificate” form are available from any SARS branch
6. Applications for the Tax Clearance Certificates may also be made via eFiling. In order to use this provision,
7. Tax compliance requirements

2.3 Application for the tax compliance status (tcs) certificate or pin may also be made via

Must submit a separate tcs certificate / pin / csd number.

2.7 Where NO tcs is available but the bidder is registered on the central supplier database

(Csd), a csd number must be provided.

Company registration number

Points Allocation: 20 points

B-BBEE Details: ................................... in my capacity as...............................................

accept your bid under reference number ..................dated...........................for the supply of goods/works

indicated hereunder and/or further specified in the annexure(s).

2. An official order indicating delivery instructions is forthcoming.
3. I undertake to make payment for the goods/works delivered in accordance with the terms and conditions of the

contract, within 30 (thirty) days after receipt of an invoice accompanied by the delivery note.

Price (all minimum threshold

B-bbee status

Item applicable delivery for local

Brand level of

NO. taxes period production and

Contribution

INCLUDED) CONTENT (if applicable)

4. I confirm that I am duly authorized to sign this contract.

Signed at .............................................ON......................................

Name (print) ...........................................

Signature ...........................................

Official stamp witnesses

1. ............................
2. ............................

Date ............................

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Ingquza Hill Local Municipality

Mbd 8

8. Declaration of bidder’s past supply chain management practices

1 This Municipal Bidding Document must form part of all bids invited.

2 It serves as a declaration to be used by municipalities and municipal entities in ensuring that when goods and

services are being procured, all reasonable steps are taken to combat the abuse of the supply chain

management system.

3 The bid of any bidder may be rejected if that bidder, or any of its directors have:

a. abused the municipality’s / municipal entity’s supply chain management system or committed any improper

conduct in relation to such

The Housing Sector Plan must give effect to the principle that human settlements development should take measures not to harm the environment.

Contract duration: 6 months.

A Service Level Agreement will be signed upon appointment.

Copyright of all deliverables vests in the municipality.

All project information must be kept confidential.

The municipality may terminate the contract for non-performance or non-compliance.

Short-listed bidders may be required to make a presentation at their own cost.

Replacement of key personnel is not allowed except in extreme cases, and only with written approval from the Municipal Manager.

Payment is made within 30 days of a correct invoice and completed milestone report.

The bid is subject to the municipality's Supply Chain Management Policy and Combating of Abuse of the Supply Chain Management System Policy.

Functionality stage (pass/fail): bidders must score at least 70 out of 100 to proceed to the price and specific goals stage.

• Promotion of local enterprises: 20 points.
• Ability to deliver: 40 points.
• Experience: 40 points.

Price and specific goals stage (80/20 system):

• Price: 80 points.
• Specific goals: 20 points, allocated as:
• Owned by black people who are youth (18-35 years): 6 points.
• Owned by black women: 6 points.
• Owned by black people living with disability: 2 points.
• Owned by black people: 6 points.