Training on municipal finance management programme (saqa ID 48965) for 20 municipal employees

Closing date: 05 November 2026 at 12:00

Advert date: 16 October 2026

No briefing or site visit is mentioned.

Technical enquiries:

• Contact: M. Ntotho
• Role: HRD & EE Officer
• Email: [email protected]
• Telephone: 039 253 1568

Supply Chain Management enquiries:

• Contact: A Ntongana
• Role: SCM Manager
• Email: [email protected]
• Telephone: 039 252 0131

Submission address:

Ingquza Hill Local Municipality

135 Main Street

Flagstaff, 4810

(Procurement Section)

Submission method: hand delivery only.

• Tender box address: Ingquza Hill Local Municipality, 135 Main Street, Flagstaff, 4810 (Procurement Section).
• Closing time: 12:00 on 05 November 2026.
• Envelope must be sealed and clearly marked with the tender number IHLM/58/2026-27/ADMIN and the tender description.
• No late, couriered, faxed or emailed tenders will be accepted.
• Bids must be submitted on the official Ingquza Hill tender document; do not reproduce, take apart, omit pages, change wording or insert documents between pages.
• Initial each and every page.
• Returnable forms (all must be completed and signed):
• MBD 1 (Invitation to Bid): bidder and contact details, signed as the offer cover page.
• MBD 2 (Tax Clearance Certificate Requirements): confirms tax compliance; original valid tax clearance certificate or TCS PIN required.
• MBD 3.1 (Pricing Schedule – Firm Prices): firm prices only, all taxes included.
• MBD 3.3 (Pricing Schedule and Specification): detailed pricing per the specification.
• MBD 2.2 (Tender Offer): total offer inclusive of VAT and all charges, valid for 90 days.
• MBD 4 (Declaration of Interest): discloses any connection to persons in the service of the state.
• MBD 6.1 (Preference Points Claim): claims specific goals points.
• MBD 7.1 (Contract Form – Purchase of Goods/Works): to be signed by successful bidder.
• MBD 8 (Declaration of Bidder's Past SCM Practices): declares no abuse of supply chain systems, no fraud/corruption convictions, no municipal arrears.
• MBD 9 (Certificate of Independent Bid Determination): certifies no collusion or price disclosure.
• Additional mandatory attachments:
• Valid full CSD proof of registration.
• Valid SARS TCS PIN printout.
• Signed letter confirming no undisputed municipal accounts are overdue by more than 30 days, with proof.
• LGSETA accreditation statement.
• For companies, close corporations, partnerships/consortia/joint ventures: written authority/resolution (Schedule 1 or 2) authorising the signatory; partnership/consortium/joint venture agreement must be attached and all parties registered on the municipality's supplier database.
• Disqualification risks:
• Any returnable form omitted or unsigned.
• Late submission, regardless of reason.
• Submission by fax, courier or email.
• Failure to submit on the official tender document.
• Failure to initial every page.

Evaluation stages:

1. Functionality (100 points) – minimum qualifying score: 70/100.

• Traceable Project Capability and Related Experience: 20 points.
• Provide signed appointment letters or testimonials on company letterhead for similar projects in the past 3 years, with contact details.
• Points: 1 letter = 5, 2 letters = 10, 3 letters = 15, 4 or more letters = 20.
• Methodology for Delivery: 40 points.
• Detailed methodology for Project Implementation Plan attached: 20 points.
• Sample of certificates from ETQA or relevant SETA attached: 20 points.
• Project Outcomes: 40 points.
• Reference letter from relevant SETA confirming achievements: 20 points.
• Facilitator registered with relevant SETA, with:
• CV: 5 points.
• Qualification (facilitation certificate): 5 points.
• Minimum 4 years facilitation experience: 5 points.
• Accreditation certificate as facilitator: 5 points.

2. Price and specific goals (80/20 system) – only for bidders scoring 70+ on functionality.

• Price: 80 points.
• Specific goals: 20 points.
• Women-owned company: 7 points.
• Youth-owned company (18–35 years): 8 points.
• People living with disability-owned company: 2 points.
• Company owned by black people: 3 points.
• Bidders scoring below 70 on functionality will not be selected.

Scope: Training on the National Certificate in Municipal Finance Management Programme (SAQA ID 48965, NQF Level 6, 166 credits) for 20 municipal employees.

• Training must be in-house; the municipality arranges the venue.
• Training must not exceed 15 months, including administration.
• The provider must supply a training manual for each learner and an overhead projector.
• The provider must cover the facilitator's travelling, accommodation and meals (dinner, bed and breakfast).
• The provider must issue a certificate of attendance after one month of training and a certificate of competency after 4 months of training completion.
• The provider must submit proof of uploading learners on the National Learners Records Database (NLRDB) within 5 days after appointment and before implementation.
• A detailed close-out report must be submitted at least one week after training completion to the Human Resources Development Officer.
• The facilitator's CV with qualifications must be submitted 5 days before training commencement.
• A service level agreement must be signed with the municipality before implementation.

Bidders must submit a detailed methodology for the Project Implementation Plan (20 points) and sample certificates from ETQA or a relevant SETA (20 points). The methodology must demonstrate the capability to deliver quality training to the 20 participants.

The training provider must have at least 4 years' experience in offering the same services, with proof attached. The facilitator must be registered with the relevant SETA and have a facilitation qualification, a minimum of 4 years' facilitation experience, and an accreditation certificate as a facilitator. The facilitator's CV with qualifications must be submitted 5 days before training commencement.

The training provider must deliver the programme in line with the LGSETA Grant Policy and payment schedule. The provider must issue certificates of attendance and competency as specified. The provider must submit proof of uploading learners on the NLRDB within 5 days after appointment. A detailed close-out report must be submitted at least one week after training completion. The municipality may inspect the provider's records and premises related to contract performance.

Pricing must be submitted on MBD 3.1 (firm prices) and MBD 3.3 (pricing schedule and specification). All prices must be inclusive of VAT and all other taxes, duties, levies, and all expenses (transport, overheads, accommodation). Prices are final and binding. Bidders must indicate the expected delivery date. The total offer must be stated on MBD 2.2 (Tender Offer).

Pricing format: firm prices only; non-firm prices (including those subject to exchange rate variations) will not be considered.

• All prices must be tendered including VAT, customs or excise duty, and any other applicable tax, levy or duty.
• Prices must include all expenses, disbursements and costs (e.g. transport, overheads, accommodation) and cover all general risks, liabilities and obligations.
• Prices are final and binding.
• Bidders must indicate the expected delivery date.
• Payment terms: the municipality undertakes to pay within 30 days after receipt of an invoice accompanied by a delivery note (per MBD 7.1 Part 2).
• No bid security, performance guarantee or retention is specified in the document.

CSD registration: valid full CSD proof of registration required.

Tax compliance: valid SARS TCS PIN printout required; original valid tax clearance certificate may also be submitted. For consortia/joint ventures/sub-contractors, each party must submit a separate TCS certificate/PIN/CSD number.

LGSETA accreditation: the training provider must be accredited with LGSETA; a copy of the accreditation certificate and statement specifying areas of accreditation must be attached, with the qualification ID highlighted.

Experience: at least 4 years' experience in offering the same services, with proof attached.

Municipal accounts: signed letter confirming no undisputed municipal accounts are overdue by more than 30 days, with proof.

Exclusions: no bids from persons in the service of the state, or from bidders/directors listed on the Register of Tender Defaulters, or convicted of fraud/corruption in the past 5 years, or with a contract terminated for failure to perform in the past 5 years, or owing municipal rates/taxes in arrears for more than 3 months.

B-BBEE: specific goals points claimed via MBD 6.1; verification documents required (CSD registration report, ID copy, medical letter).

The contract is subject to the General Conditions of Contract (GCC) and the municipality's Supply Chain Management Policy. Special conditions of contract, if any, take precedence over the GCC. The successful bidder must sign a written contract form (MBD 7.1). The tender offer must remain valid for 90 days from the closing date. Withdrawal of a tender after closing may be permitted at the municipality's discretion; unauthorised withdrawal may make the bidder liable for additional expenses incurred by the municipality. The municipality is not obliged to accept the lowest or any tender, and may accept the whole or part of a tender. The municipality may extend the tender period by notice in the press or on its website. Payment is due within 30 days of receipt of a valid invoice and delivery note.

The training provider must be accredited with LGSETA, have at least 4 years' experience in similar services, and provide proof. The provider must supply training manuals and an overhead projector, cover facilitator travel/accommodation/meals, submit the facilitator's CV 5 days before commencement, sign a service level agreement, and upload learners on the NLRDB within 5 days of appointment. Training must not exceed 15 months and must be in-house.

Functionality (100 points) with minimum 70 to proceed: Company Experience 20, Methodology 40, Project Outcomes 40. Then 80/20 system: Price 80, Specific Goals 20.