Supply and delivery of stationery for flagstaff and lusikisiki units

Closing date: 27 October 2026 at 12:00.

Advert date: 20 October 2026.

No briefing or site visit stated.

Technical enquiries:

• Contact: M Mfingwana
• Department: Corporate Services
• Email: [email protected]
• Telephone: 039 252 0131

SCM enquiries:

• Contact: A Ntongana
• Department: Supply Chain Management
• Email: [email protected]
• Telephone: 039 252 0131

Submission address:

135 Main Street

Flagstaff

4810

Submission method: hand delivery only.

Submission address: Municipal Reception, 135 Main Street, Flagstaff, 4810.

Closing time: 27 October 2026 at 12:00 local time.

Envelope: sealed, endorsed with tender number IHLM/68/2026-27/ADMIN.

No late, couriered, faxed or emailed tenders accepted.

Bids must be on the original bid documentation provided by the municipality; do not reproduce, take apart, omit pages, change wording, or insert documents between pages.

Initial each and every page.

Returnable documents (failure to submit renders bid non-responsive):

• Valid full CSD proof of registration.
• Completed and signed declarations MBD1–MBD9 attached to the tender document.
• Valid SARS TCS PIN printout.
• Completed and signed Annexure C.
• Signed letter confirming no undisputed municipal accounts are overdue by more than 30 days, with proof.
• Local content 100% where applicable.

Preference point system: 80/20.

Price: 80 points.

Specific Goals: 20 points.

Total: 100 points.

Specific Goals allocation:

• Company owned by black people who are youth (18–35 years): 6 points.
• Company owned by black people who are women: 4 points.
• Company owned by black people living with disability: 2 points.
• Company owned by black people: 8 points.

Verification documents for Specific Goals:

• CSD registration report / ID copy of the owner/director registered.
• Letter from a medical practitioner for disability claims.

Failure to submit proof for Specific Goals means no points claimed for those goals.

No minimum qualifying score stated.

Supply and delivery of stationery for the Flagstaff and Lusikisiki units of Ingquza Hill Local Municipality.

Items and quantities (as per pricing schedule):

• A4 white printing paper: 300 boxes
• A3 white printing paper: 2 boxes
• A4 assorted choice printing paper: 5 boxes
• A4 hard cover attendance registers (104 pages, colour cover, black): 100
• A4 file dividers (pack of 16): 30
• Z20 3-fold file folders (180gsm, black, pack of 100): 2
• Office staples 26/6 (box of 100): 50
• Heavy duty staples 23/13-H (box of 20): 30
• Medium staples No 18x5000: 20
• Black click medium ballpoint pens (1mm nib, box of 100): 60
• Giant stapler (100 sheets): 5
• Treeline PVC assorted round-up desktop organisers: 30
• Heavy duty open puncher PU 3000: 5
• Toners equivalent to HP Colour LaserJet Pro MFP 3303FDW with 4 cartridges: 6
• Toner equivalent to Canon 728: 1
• Toner equivalent to Canon 737: 1
• Toner equivalent to HP 903/903XL/907XL (production no JK33A): 1
• Toner equivalent to HP LaserJet P1102w: 1
• Toner equivalent to HP OfficeJet Pro 9730 colour with 4 cartridges: 3
• Toner equivalent to Bizhub C3350i with 4 cartridges: 1
• Toner equivalent to Canon 2C65I9h9600110Mu0606 B05380CF283X27651121: 1
• Sign-here stickers (box of 10 x 500 sheets): 15
• Tippex Shake & Squeeze (pack of 10): 1
• A4 blue carbon paper (100 pages, 10 pack): 1
• A4 counter books (2 quire, pack of 5): 20
• A4 clip files (DC101, pack of 10 holding up to 500 sheets): 30
• A5 C5 self-seal brown envelopes (pack of 25): 15
• Stainless steel money clips (10 pack): 40
• Danger tape (100 metres, pack of 5 rolls, 75mm x 100mm): 10
• Reversible double-sided tape (6 pack, 1.5 metres, 12mm x 30mm): 1
• Sellotape buff clear tape (48mm x 50m, pack of 3): 20
• Deli calculators (12 digits, dual power, 133.5 x 106 x 33.2mm, black): 50

No specific experience or qualification requirements stated beyond being a suitable qualified and experienced service provider.

Pricing schedule and specification for the supply and delivery of stationery (Flagstaff and Lusikisiki units). All prices inclusive of VAT, customs/excise duty and any other applicable tax. Prices in accordance with specified units. All prices include all expenses, disbursements and costs (transport, overheads, accommodation) and cover all risks, liabilities, obligations, overheads and profit. Only firm prices accepted; non-firm prices (including exchange rate variations) not considered. Separate pricing schedule for each delivery point if pricing differs. All delivery costs included. Items and quantities as per technical specifications. Sub-total, VAT @ 15% and grand total to be reflected.

Pricing format: firm prices only; non-firm prices (including those subject to exchange rate variations) will not be considered.

All prices must be inclusive of VAT, customs or excise duty, and any other duty, levy or applicable tax.

All prices must include all expenses, disbursements and costs (e.g. transport, overheads, accommodation) and cover all general risks, liabilities and obligations, as well as overheads and profit.

All prices tendered are final and binding.

Where different delivery points influence pricing, a separate pricing schedule must be submitted for each delivery point.

All delivery costs must be included in the bid price for delivery at the prescribed destination.

Bid price to be stated inclusive of VAT and all other charges.

VAT @ 15% to be reflected on the pricing schedule.

No bid security, guarantee, retention or payment terms stated beyond the standard 30-day payment after invoice and delivery note.

CSD registration: valid full proof of registration required.

Tax compliance: valid SARS TCS PIN printout required; alternatively, a CSD number if no TCS is available but bidder is registered on CSD.

For consortia/joint ventures/sub-contractors, each party must submit a separate TCS certificate/PIN/CSD number.

Local content: 100% where applicable; MBD 6.2 Declaration Certificate for Local Production and Content and Annex C must be submitted; failure to submit disqualifies the bid.

Bidders must not be persons in the service of the state, nor listed on the Register of Tender Defaulters.

Bidders must not have abused the municipality's Supply Chain Management System or failed to perform on a previous contract with written notice.

Bidders must not have undisputed municipal accounts overdue by more than 30 days.

Bidders must complete and sign all mandatory declarations (MBD1–MBD9) and Annexure C.

Bidders must submit a signed letter confirming no overdue municipal accounts.

No CIDB grading required (not construction-related).

Specific Goals points allocation: youth-owned (18–35) 6 points, women-owned 4 points, disability-owned 2 points, black-owned 8 points. Verification documents: CSD registration report / ID copy of owner/director; letter from medical practitioner for disability claims.

Tender validity period: 90 days after closing date. Offer remains valid, irrevocable and open for written acceptance for 90 days, or extended period as applicable; may not be withdrawn or amended during that period. Withdrawal after closing date only with written permission at municipality's sole discretion. Unauthorised withdrawal makes the bidder liable for additional expenses incurred by the municipality, recoverable by set-off against moneys due or any guarantee/deposit. Tender and acceptance subject to the municipality's Supply Chain Management Policy and Combating of Abuse of the Supply Chain Management System Policy.

The municipality is under no obligation to accept any proposal/tender and reserves the right not to accept the whole or any part. The lowest or only bid will not necessarily be accepted. No bids from persons in the service of the state, or from bidders/directors/shareholders on the Register of Tender Defaulters. Bids not considered from bidders who abused the SCM system or failed to perform on a previous contract with written notice. Municipality reserves the right to extend the tender period by notice in the press and/or on ihlm.gov.za. The municipality's Supply Chain Management Policy applies at all stages.

80/20 preference point system: Price = 80 points, Specific Goals = 20 points (total 100 points). Specific Goals: youth-owned (18–35) 6 points, women-owned 4 points, disability-owned 2 points, black-owned 8 points. Verification: CSD report/ID copy for ownership; medical letter for disability.