Implementation of highover wildlife sanctuary phase 2 – construction, rehabilitation & refurbishment (CIDB 2gb+)

Closing date and time: 15 September 2026 at 10h00 AM.

Compulsory briefing session: 7 September 2026 at 10h00, Council Chamber, Richmond Municipality, followed by site visit (attendance mandatory).

Bid document reservation deadline: 3 September 2026 before 16h00 (email [email protected]).

Clarification queries deadline: close of business 72 hours before closing date/time (queries in writing only; answers posted on www.richmond.gov.za under Bids).

Tender validity: 90 days from closing date.

Technical enquiries: Ms ZP Vilakazi, Tel: (033) 212 2155, Email: [email protected].

SCM / Bid document enquiries: Mr Sandile Sithole, Tel: (033) 212 2155, Email: [email protected].

Submission address: Reception Area (tender box), 57 Shepstone Street, Richmond, 3780, KwaZulu-Natal.

Bid document collection: Budget & Treasury Office, same address, 08h00–16h00 Monday to Friday. Non-refundable fee R634.20 (cash only).

Submission method: Hand-delivered only. Sealed envelope endorsed "IMPLEMENTATION OF HIGHOVER WILDLIFE SANCTUARY PHASE 2: RLM_03/2026/2027" deposited in the official tender box at reception, Richmond Municipality, 57 Shepstone Street, Richmond, 3780. Office hours 08h00–16h00 Monday to Friday. No emailed, faxed or late bids accepted. Documents received after closing date/time returned unopened.

Returnable forms (all must be completed, signed and submitted):

• MBD 1 (Invitation to Tender): front sheet of the bid, signed by authorised signatory.
• MBD 4 (Declaration of Interest): discloses whether any director/shareholder is employed by the state or connected to evaluation panel.
• MBD 6.1 (Preferential Procurement Claim Form): claims specific-goal points under the 80/20 system.
• MBD 8 (Declaration of Past SCM Practices): declares no abuse of SCM systems, fraud, corruption or contract termination in past five years.
• MBD 9 (Certificate of Independent Bid Determination): certifies no collusion or price-fixing.

Additional mandatory documents: company profile; proof of company registration (CIPC); certified copies of owner/director IDs (not older than six months); recent municipal rates account/lease agreement/valid affidavit for rural/informal operations; COIDA letter of good standing; full updated CSD report; reference letters for functionality; proof of CIDB grading (2GB or higher); bank letter from registered financial institution; CVs and certified qualifications of Site Agent and Foreman.

Disqualification risks: any mandatory document omitted or unsigned; bid submitted after closing time; incomplete or conditional offers; unbalanced pricing; communication with municipal officials on award matters during evaluation period.

Two-stage evaluation:

Stage 1 – Functionality (minimum 70/100 to proceed):

1. Tenderer’s Experience (60 points): building repairs, maintenance, renovation, refurbishment, roof construction/repairs/thatched roofing completed within last 5 years, similar nature/value. Points: 1 project = 15; 2 projects = 30; 3 projects = 45; 4 projects = 60. Proof: appointment letter or signed order from government institution/municipality per project.
2. Key Personnel – Site Agent/Contracts Manager (20 points): minimum 3-year Degree/N.Diploma in Civil Engineering/Building/Construction Management, LIC NQF 5, registered with professional body. Experience: 1–2 years = 10; 3+ years = 20. Required: certified qualifications, certified ID copies, certified professional registration certificates, comprehensive CV.
3. Key Personnel – Foreman (20 points): LIC NQF 4, Matric/N3. Experience: 1–2 years = 12; >2–3 years = 14; >3–4 years = 16; >4–5 years = 18; >5 years = 20. Required: certified qualifications, certified ID copies, certified certificates, comprehensive CV.

Stage 2 – Price and Specific Goals (80/20 preference point system):

• Price: 80 points (lowest acceptable tender formula).
• Specific Goals: 20 points allocated per MBD 6.1 table (EME/QSE ≥51% black-owned = 5; ≥51% black women-owned = 5; ≥51% black youth-owned = 5; locality within Richmond Municipality = 5, within district = 3, within KZN = 2, outside KZN = 1).

Bids failing minimum 70 functionality points are not evaluated further. Validity period: 90 days.

Scope: Ongoing development and enhancement of Highover Wildlife Sanctuary (24.5 km from Richmond CBD across uMkhomazi River on P8-1 Road; coordinates 29°54'50.94"S, 30°5'56.21"E).

Works summary:

1. Construction of new thatched roofing including all associated structural and finishing works.
2. Selective demolition and alteration of existing walls for new electrical installations.
3. Making good of disturbed walls and finishes (plastering, patch repairs).
4. Internal and external painting of renovated areas.
5. Supply, installation, testing and commissioning of electrical reticulation and accessories.
6. Supply, delivery and installation of plumbing equipment.
7. Electrical supply.
8. Testing, commissioning, cleaning and handover of completed work.

Access route: From Richmond, Shepstone Street west past Chilley Street, left onto P8-1 for ~11.5 km past Linwood Primary, continue ~9.7 km past uMkhomazi River, uphill ~1.8 km, destination on left.

Contractor must comply with CIDB, JBCC, EPWP requirements and amendments. Labour schedules per EPWP template with supporting documents due before 3rd of each month; non-submission blocks payment processing. Performance demerit system applies; non-compliance may affect future municipal opportunities. Local enterprises within Richmond boundaries promoted per LED initiatives.

Experience: Proven completion of building repairs, maintenance, renovation, refurbishment, roof construction/repairs/thatched roofing within last 5 years, similar nature/value. Minimum 1 project (15 pts), up to 4 projects (60 pts). Proof: appointment letter or signed order from government institution/municipality per project.

Key Personnel:

• Site Agent/Contracts Manager: 3-year Degree/N.Diploma in Civil Engineering/Building/Construction Management, LIC NQF 5, registered with professional body. Experience: 1–2 years (10 pts) or 3+ years (20 pts). Certified qualifications, ID copies, professional registration certificates, comprehensive CV required.
• Foreman: LIC NQF 4, Matric/N3. Experience: 1–2 years (12 pts), >2–3 years (14 pts), >3–4 years (16 pts), >4–5 years (18 pts), >5 years (20 pts). Certified qualifications, ID copies, certificates, comprehensive CV required.

All CVs and qualifications must be certified copies. Reference letters for functionality evaluation required.

Quality requirements embedded in scope: construction of new thatched roofing with structural/finishing works; making good of disturbed walls/finishes (plastering, patch repairs); internal/external painting; supply, installation, testing and commissioning of electrical reticulation and accessories; supply/delivery/installation of plumbing equipment; testing, commissioning, cleaning and handover. Contractor must meet CIDB, JBCC, EPWP specifications and amendments. Performance demerit system monitors compliance; non-compliance recorded on municipal SCM schedule. Financial/physical inspection may be required to verify capacity. Supporting documentation attached as annexures cross-referenced to bid sections. No separate quality management plan or ISO certification explicitly required in extracted text.

Pricing documents: C2.1 Pricing Instructions (pages 46–49) and C2.2 Bill of Quantities (page 50). Prices in ZAR, VAT-inclusive, fixed for 90-day validity. Early-settlement discount percentage may be indicated. Form of Guarantee (C1.3, pages 44–45) required (amount/percentage not specified). Payment per deliverables within MFMA periods; no advance payment. Monthly EPWP labour schedules due before 3rd; non-submission blocks payment processing. Unbalanced or obviously irregular pricing schedules may cause rejection.

Pricing: Bill of Quantities (C2.2) with Pricing Instructions (C2.1). Prices in South African Rand, inclusive of VAT, fixed for 90-day validity period. Bidders may indicate early-settlement discount percentage.

Security: Form of Guarantee (C1.3) required (amount/percentage not specified in extracted text).

Payment terms: No advance payment. Payment per deliverables within MFMA-prescribed periods. Labour schedules (EPWP template) due before 3rd of each month; non-submission results in payment certificates/invoices not processed.

Financial capacity: Bank letter from registered financial institution required. No explicit turnover threshold stated.

Eligibility:

• CIDB contractor grading 2GB or higher (proof required).
• Registered on National Treasury Central Supplier Database (CSD) with valid tax compliance status (TCS PIN or CSD number; full updated CSD report required).
• No bids accepted from persons in service of the state.

Mandatory returnable documents (omission = non-responsive):

• MBD 1, MBD 4, MBD 6.1, MBD 8, MBD 9 (standard municipal forms).
• Company profile.
• Proof of company registration (CIPC).
• Certified copies of owner/director IDs (≤6 months old).
• Recent municipal rates account / lease agreement / valid affidavit for rural/informal operations confirming no municipal rates owed.
• COIDA letter of good standing.
• Full updated CSD report.
• Reference letters for functionality evaluation.
• Proof of CIDB grading.
• Bank letter from registered financial institution.
• CVs and certified qualifications of Site Agent and Foreman.

Specific goals for preference points (MBD 6.1): EME/QSE ≥51% black-owned (5 pts), ≥51% black women-owned (5 pts), ≥51% black youth-owned (5 pts), locality within Richmond Municipality (5 pts), within district (3 pts), within KZN (2 pts), outside KZN (1 pt).

General Conditions of Contract (GCC) apply; Special Conditions prevail over GCC contradictions.

No explicit health and safety requirements, safety plans, or HSE compliance details stated in the extracted document sections. General compliance with applicable legislation implied. EPWP labour schedules required monthly. COIDA letter of good standing mandatory (covers workmen's compensation).

Contract form: MBD 7 (written contract) to be signed by successful bidder. General Conditions of Contract (GCC) issued by National Treasury apply; Special Conditions override GCC where contradictory. Contract duration not explicitly stated in extracted text. No advance payment; payment per deliverables within MFMA periods. Municipality reserves right to negotiate price with successful bidder, not to award, to award whole or part, to reject all bids, to cancel tender at any time. Bid documents remain property of municipality. Demerit system for non-compliance may affect future municipal prospects. Amendments to signed contract only in exceptional circumstances. Labour schedules (EPWP) due monthly before 3rd; non-submission blocks payment. Performance evaluated per contract conditions. Municipality not liable for bid preparation costs. Bidders may not contact municipality on bid matters from submission to panel finalisation; attempts to influence evaluation may cause rejection. Clarification queries accepted in writing up to 72 hours before closing; answers published on municipal website. Documents submitted in Microsoft Office formats. Spiral binding encouraged.

See evaluationCriteria section above for full detail. Two-stage: Stage 1 Functionality (100 pts, min 70) – Tenderer Experience (60), Site Agent (20), Foreman (20). Stage 2 Price (80) + Specific Goals (20) per 80/20 PPPFA system. Specific goals points for black ownership, black women ownership, black youth ownership, and locality within Richmond/district/KZN. MBD 6.1 claim form required. Bids below 70 functionality points excluded from Stage 2.