Supply and delivery of 3-Ton trailers and 2500l water bowser trailers with pump systems – 36-Month rates-based contract

Compulsory virtual briefing on 02 November 2026 at 11:00. Link: https://meet.google.com/xdx-rdse-qxy

Technical enquiries:

• Contact: Mr L Kroutz (Manager Fleet Control)
• Email: [email protected]
• Telephone: 045 979 3030

Evaluation criteria enquiries:

• Contact: Mr Thomas Maseko (Manager Supply Chain Management)
• Email: [email protected]
• Telephone: 045 979 3160

Office hours: 08:00 to 16:00, Monday to Friday.

Submission address:

Joe Gqabi District Municipality

Corner of Cole & Graham Streets

Ekhephini, 9786

Tender Box outside the Main Building.

Submission method: sealed envelope marked with the tender number and title, plus a USB flash drive with an electronic copy, deposited in the Tender Box outside the Main Building, Joe Gqabi District Municipality, Corner of Cole & Graham Streets, Ekhephini, before 12:00 (noon) on 18 November 2026.

• Bids must be submitted on original bid documents, fully completed in black ink, with all pages signed where necessary.
• Bids must remain intact; no portion may be detached.
• Bids received late, incomplete, unsigned, or submitted by fax or email will not be accepted.
• Use of Tippex or erasable ink renders the bid non-responsive.
• Declaration pages must be fully completed and signed.
• Joint ventures/consortiums must provide signed agreements and all returnable documents for each partner.
• Returnable documents (failure to submit renders bid non-responsive):
• Trailer builder's registration certificate from an SA approved trailer/coach building body (e.g., NRCS).
• Full technical specifications of the offered trailers and pump system.
• Proof of company registration and company composition form (Annexure E).
• Declaration of Interest form (SBD 4).
• Preference Points Claim (SBD 6.1) and B-BBEE certificate/affidavit.
• Certificate of Independent Bid Determination (SBD 9).
• SARS PIN and Tax Reference Number on the cover page.
• Proof of company office address for locality points (municipal account not older than 90 days, municipal clearance certificate, lease agreement, or proof of address and affidavit from village residents).
• Reference assessment forms sent to listed references and attached to the bid.

Evaluation: 80/20 Preference Point System (PPPFA, Preferential Procurement Regulations 2022).

• Price: 80 points.
• Specific Goals: 20 points.
• Bids must pass a completeness and compliance check; failure renders the bid non-responsive.
• Specific Goals points (evidence required to claim; no evidence = no points):
• 51% owned by Black Directors: 4 points.
• 51% owned by Women: 2 points.
• 51% owned by Youth: 2 points.
• 51% owned by Disabled: 2 points.
• Locality: within JGDM boundaries: 10 points; within Eastern Cape but outside JGDM: 5 points; outside Eastern Cape: 0 points.
• Evidence for ownership: ID copies of directors, CSD form, company registration documents.
• Evidence for locality: proof of company office address (municipal account not older than 90 days, municipal clearance certificate, lease agreement, or proof of address and affidavit from village residents). Address on CSD is deemed the bidder's address.

Scope: Supply and delivery of 3-ton vehicle trailers with breakneck mechanism and 2500L water bowser trailers with pump systems, as and when required over 36 months.

• Rates-based contract.
• All equipment must comply with SANS and ISO standards.
• Trailers must be roadworthy and licensed per National Road Traffic Act.
• SABS-compliant chevron boards, lighting, rear mudguards, rust protection (min. 3-year warranty).
• Pre-owned trailers not accepted.
• Trailers must have handbrakes and stabilizing jacks.
• 3-ton vehicle trailer specifications:
• GVM: 3000 kg; payload approx. 2200-2400 kg; tare approx. 600-800 kg.
• Deck: approx. 6.0m x 2.0m, high-tensile steel, 2.0mm steel plate floor.
• Finish: hot-dip galvanized or 2K Duco equivalent.
• Chassis: ladder frame, 76mm x 38mm x 5mm channel steel main, 100mm x 50mm x 6mm A-frame.
• Breakneck tilting mechanism: hydraulic lift, last 1800mm angled.
• Axles: tandem, each rated at least 1800 kg; full braking system; heavy-duty leaf springs.
• Tires: 14-inch or higher (e.g., 185R14C), spare wheel included.
• Winch: 3-ton electric with remote control.
• Lighting: SABS-approved; 3m reflective tape; registration and roadworthy papers.
• 2500L water bowser trailer specifications:
• Tank: 2500L horizontal, removable, mounted on frame.
• Pump: 2.8 bar centrifugal, flow approx. 34,800 L/h; 5 HP petrol engine.
• Suction: 4m x 50mm Heliflex hose with filter.
• Outlet hoses: 1 x 5m x 20mm, 1 x 10m x 50mm lay-flat.
• Fittings: spray nozzle, pipework, installed fittings.
• Axles: tandem, 2 x 1.8 ton braked; 3500kg braked ball coupler.
• Chassis: 5mm U-channel double frames; 2mm tank base plate.
• Wheels: 14-inch 6-hole commercial, spare wheel included.
• 10 anchor hooks (3 each side, 2 front, 2 back).
• Support: 1.3 ton leg stand, heavy-duty double-wheel jockey wheel.
• Braking: complete brake system; SABS-approved lights; 3m reflective tape; registration and roadworthy papers.
• Delivery: operating manuals, warranty certificates, compliance documentation.
• Collection: JGDM officials collect from supplier's premises within 30 days of order.
• Inspection before acceptance; supplier responsible for risk until collection.
• Partial delivery not accepted unless agreed in writing.
• If trailers do not meet spec, supplier has 5 days to correct from notification.

Pricing schedule (VAT excluded):

• Item 1: 3-ton vehicle trailer with breakneck mechanism (each).
• Item 2: 2500L Water Bowser Trailer with tank and pump (each).
• Sub-total, VAT @ 15%, total.
• Rates fixed for 12 months.
• PPI escalation applies from month 13 and 25; supplier must notify Municipality 30 days prior to invoking escalation.
• Price increases require written approval by Municipality; supplier must provide manufacturer's price lists and letter stating percentage increase.
• Failure to complete pricing schedule in full renders bid non-responsive.
• Performance security: required within 30 days of contract award, amount specified in SCC (not stated in document).
• Payment: within 30 days after valid tax invoice.
• Insurance: successful bidder must submit proof of insurance within 14 days of acceptance, else contract null and void.

CSD registration: mandatory, online at https://secure.csd.gov.za.

• No bids from persons in the service of the state.
• SARS PIN and Tax Reference Number must be declared on cover page; for Trust/JV/Consortium, each party must submit separate Tax Clearance Certificate.
• B-BBEE: certificate or sworn affidavit (for EMEs & QSEs) required to qualify for preference points.
• Trailer builder's registration certificate from SA approved body (e.g., NRCS) required.
• Joint ventures: must be registered as separate company with Registrar of Businesses, registered with SARS, and have separate bank account (after award).
• Proof of company registration and company composition form (Annexure E) required.
• Declaration of Interest form (SBD 4) must be completed.
• Certificate of Independent Bid Determination (SBD 9) required.
• Preference Points Claim (SBD 6.1) required.
• Local content: not specified.