Appointment of professional contractor (CIDB 7ep+) for water conservation and demand management project – kgetlengrivier local municipality

Bidding procedure enquiries:

• Contact: Supply Chain Unit, Kgetlengrivier Local Municipality
• Telephone: 060 977 0342

Technical enquiries:

• Contact: Mr O Madisa
• Telephone: 073 223 2906
• Email: [email protected]

Submission address:

Kgetlengrivier Local Municipality

Tender Box

P.O Box 66

Koster, 0348

Submission method: sealed envelope deposited in the Tender Box at Kgetlengrivier Local Municipality, marked "WATER CONSERVATION AND DEMAND MANAGEMENT PROJECT".

Closing time: 12:00 on 27 November 2026. Late bids will not be accepted.

No two-envelope system; submit the original tender document in its entirety, no copies required.

All pages of the bid document must be initialled; complete the Form of Offer and sign in blank ink; do not re-arrange or re-type the document.

Returnable documents (all must be submitted):

• Company registration document.
• Certified ID copies of company directors.
• Original signatory authorisation letter on company letterhead.
• Recent compliant Central Supplier Database (CSD) report (printed before closing date; JV must submit for both companies).
• CIDB grading (JV must submit consolidated CIDB).
• Certified letter of good standing (COIDA).
• B-BBEE certificate (SANAS accredited) or sworn affidavit (for EMEs/QSEs); JV must submit consolidated certificate.
• Recent original stamped bank letter with rating.
• Proof of municipal account for water and lights not in arrears (not older than 3 months) or proof of residence from traditional authority/induna or valid lease agreement with proof of payment (not in arrears for more than 90 days).
• Company profile/schedule indicating bidder's experience.
• Program of works.
• Schedule of monthly expenditure (cash flow).
• Joint venture agreement (where applicable) with consolidated CIDB and consolidated B-BBEE certificate.
• Letter of intent from a registered financial institution as guarantor for 10% surety.
• Completed and signed declaration of interest (MBD4).
• Completed and signed declaration on past SCM practices (MBD8).
• Completed compulsory enterprise questionnaire.
• Commissioner of Oath stamp.

Disqualification risks:

• Late submission.
• Any returnable form omitted or unsigned.
• Failure to initial all pages.
• Non-compliance with critical criteria (CSD number, CIDB proof, MBD4, MBD8, enterprise questionnaire, municipal account proof).

Evaluation stages:

1. Administrative compliance (Phase One): bids with deviations are eliminated. Critical criteria (non-compliance disqualifies): CSD number, all pages initialled, compulsory site inspection attended (note: no compulsory briefing is held, but the document lists this as critical), completed and signed MBD4 and MBD8, compulsory enterprise questionnaire completed, signed JV agreement (where applicable), proof of CIDB registration, MBD5 with audited financial statements (only if tender amount exceeds R10 million incl. VAT), proof of municipal rates/taxes or tribal authority letter or lease agreement (not older than 3 months).
2. Functionality (Phase Two): minimum threshold of 75 points out of 100. Scoring:

• Previous Experience (30-40 points): traceable record of successful completion of telemetry and SCADA system installation or maintenance for any water board or municipality, each project minimum R1,000,000. 4 completed projects = 40 points; 3 = 30; 2 = 20; 1 = 10. Max 10 points per project. No completion certificates = 0 points. Compulsory attachments: KLM Assessment Bidder Form (Annexure A) completed, stamped, signed by previous employer for each project; plus appointment letter or official purchase order and completion certificate for each project. For sub-contractor appointments, attach main contractor's appointment letter.
• Approach Paper (5-10 points): in-depth approach paper responding to scope, methodology, work plan with time frame = 10 points; brief = 5; none = 0.
• Capacity and Expertise (40-50 points):
• Team Leader: NQF Level 6 in Electrical or Electronic Engineering with minimum 5 years post-qualification experience = 20 points.
• One or more personnel: NQF Level 6 in Information Technology with minimum 3 years post-qualification experience (System Integration competency) = 20 points.
• Instrumentation, Electronics, or Electrician Trade Test Certificate = 10 points.
• Attach CVs and certified copies (not older than 3 months) for all qualifications.

3. Price and B-BBEE (80/20 system): 80 points for price, 20 points for B-BBEE status level of contributor. B-BBEE points: Level 1 = 20, Level 2 = 18, Level 3 = 14, Level 4 = 12, Level 5 = 8, Level 6 = 6, Level 7 = 4, Level 8 = 2, Non-compliant = 0.

Commercial risk analysis: bids with unbalanced rates will be disqualified from further evaluation.

Bids remain valid for 120 days after closing date.

Scope: Appointment of a professional contractor for a Water Conservation and Demand Management Project.

The project involves installation and maintenance of telemetry and SCADA systems within a water board or municipality.

Minimum work opportunities to be created: 6.

Local content: 10% of contract amount shall be used for local content as required by law.

Local labour to be paid at a rate of R30.32 per hour.

The successful bidder will be required to sign a written contract form (MBD7) or Service Level Agreement of Kgetlengrivier Municipality.

The Employer will not provide insurance cover.

Pricing: Bill of Quantities (pricing schedule) to be fully priced and signed.

Bid security: Letter of intent from a registered financial institution as guarantor for 10% surety.

Bank rating: Recent original stamped letter from bank with rating; used in functionality scoring (Bank Rating A-C = 10 points, D = 8, E = 6, F-H = 0).

Audited financial statements (MBD5) required only if tender amount exceeds R10 million (incl. VAT).

Tender offer validity: 120 days after closing date.

Rates stated by the bidder shall be binding.

Arithmetical errors: unit rates are binding; extension errors will be corrected by the Employer.

Mandatory registrations:

• Central Supplier Database (CSD) registration number.
• SARS Tax Compliance Status (TCS) PIN or certificate, or CSD number if no TCS available. Foreign suppliers must complete the pre-award questionnaire (Part B:3) and may be exempt from TCS if they have no RSA presence.
• Construction Industry Development Board (CIDB) registration with minimum grading 7EP or higher (main contractor).
• Compensation Fund (COIDA) registration – letter of good standing.
• Company registration (CIPC).

B-BBEE: A valid B-BBEE certificate (SANAS accredited) or sworn affidavit (for EMEs/QSEs) must be submitted to claim preference points. Failure to submit means no preference points claimed.

Local content: 10% of contract amount for local content.

Disqualification grounds:

• Bidder or principals listed on Register of Tender Defaulters (Prevention and Combating of Corrupt Activities Act).
• Abuse of the Employer's Supply Chain Management System.
• Failure to perform on any previous contract.
• Municipal rates and taxes or service charges in arrears for more than 3 months.
• Convicted of fraud or corruption in the past 5 years.
• Wilful neglect or failure to comply with any government contract in the past 5 years.
• Persons in the service of the state are not eligible to bid.