Construction of bulk water supply in reagile ext 8 – professional contractor appointment (krlmtec/bid: 04/2026-27)

Technical enquiries:

• Contact: Mr O Madisa (Director Technical Services)
• Email: [email protected]
• Telephone: (014) 543 2004/5/6

Procurement enquiries:

• Contact: Mr T Mabaso
• Email: [email protected]
• Telephone: (014) 543 2004/5/6

Employer's Agent:

• Name: EKS Consulting Engineers
• Address: 570 Moreleta Street, Silverton, Pretoria, 0184
• Telephone: 087 094 6046
• Fax: 087 094 6047
• Email: [email protected]

Issued by:

• Municipal Manager, Kgetlengrivier Local Municipality
• P.O. Box 66, Koster, 0348
• Telephone: (014) 543 2004/5/6

Submission address: Kgetlengrivier Local Municipality, corner Smuts and De Wet Street, Koster (tender box at foyer of main entrance).

Submission method: sealed envelope deposited into the tender box at the foyer of the main entrance, Kgetlengrivier Local Municipality, corner Smuts and De Wet Street, Koster, 0348.

Envelope must be clearly marked: "Tender No. KRLMTEC/BID: 04/2026-27: Appointment of Professional Contractor for Construction of Bulk Water Supply in Reagile Ext 8".

Closing time: 12:00 on 27 November 2026. Tenders will be opened publicly in the Executive Committee Chamber, Cnr De Wet & Smuts Ave, Koster, 0348.

Bids must remain valid for 120 days after closing.

Late, faxed, e-mailed, telephonic, or telegraphic tenders will not be accepted. Bids submitted in pencil or with price alterations using Tippex or without signature will be disqualified.

Returnable documents (all must be completed, signed, and submitted):

• Certificate of Authority (T2.1 A): authorises the signatory to bind the bidder; form varies by entity type (company, partnership, joint venture, sole proprietor, close corporation).
• Schedule of Proposed Subcontractors (T2.1 B): lists subcontractors with registration numbers and CIDB classifications.
• Schedule of Plant and Equipment (T2.1 C): lists owned or hired equipment available for the contract.
• Schedule of the Tenderer's Experience (T2.1 D): lists similar work in the last five years; attach appointment letters and completion certificates for functionality points.
• Record of Addenda to Tender Documents (T2.1 E): confirms all addenda received are accounted for.
• Deviations or Qualifications by the Tenderer (T2.1 F): any deviation that affects scope, risk, or competition may render the bid non-responsive.
• Contractor's Establishment on Site (T2.1 G): total for Item 13.01 (general obligations) must not exceed 15% of the tender price excluding VAT.
• Compliance with OHSA and Construction Regulations (T2.1 H): evidence of COID registration and disclosure of any Department of Labour inspections in the past 36 months.
• Qualifications & Experience of Proposed Site Agent (T2.1 I): attach certified qualifications, ECSA registration, and detailed CV.
• RDP schedules: RDP1(E) local labour content, RDP2(E) SMME employment, RDP3(E) B-BBEE, RDP4(E) SMME declaration affidavit.
• MBD documents (standard municipal preference and declaration forms).
• Form of Offer and Acceptance (C1.1).
• Joint Venture Agreement (if applicable).
• Receipt / proof of purchase of bid document.
• Original valid Tax Clearance Certificate or SARS TCS PIN.
• Company Registration Certificate.
• Certified copies of company owners' ID books (not older than 3 months).
• Proof of company municipal account / lease agreement or residential address by Traditional Authority (not older than 3 months).
• Relevant CIDB grading (5CEPE or 6CE or higher).
• B-BBEE certificate (for preferential points).
• Audited Annual Financial Statements for 3 years.
• Authority for Signatory.
• Insurance Statement.
• Completion of Schedule of Quantities.
• Completion and compliance with any addendum (if applicable).

Evaluation stages:

1. Administrative compliance: bidders must submit all required documents; non-compliance leads to disqualification.
2. Functionality: minimum score of 70 out of 100. Bidders scoring below 70 are disqualified.

• Approach paper (30-40 points): approach (10), methodology (15), work plan with time frame (15).
• Qualifications (20-30 points): Project Manager with B-Tech or similar in Civil Engineering (10); Site Agent with National Diploma or similar in Civil Engineering (10); EPWP Labour Intensive Certificates: 1-2 personnel (5), 3 or more (10).
• Experience (20-30 points): similar contracts with organ of state or private sector: 3 previous contracts (10), 5 (20), 6 or more (30). Attach appointment letters and completion certificates.

3. 80/20 preference point system:

• Price: lowest acceptable bid scores 80 points; others pro-rata.
• B-BBEE status level: Level 1 (20), Level 2 (18), Level 3 (14), Level 4 (12), Level 5 (8), Level 6 (6), Level 7 (4), Level 8 (2), non-compliant (0).
• Total points = price points + B-BBEE points.

Award: highest total points. Tie-breakers: highest B-BBEE points, then highest functionality, then drawing of lots.

Bidders must not be listed on the Register of Tender Defaulters and must not have failed to perform a contract for the employer in the last five years.

Scope: Construction of bulk water supply in Reagile Ext 8.

The works include engineering, procurement, construction, and management as per the Scope of Work (Part C3).

Contractor's establishment on site (Item 13.01) must not exceed 15% of the tender price excluding VAT.

Local labour: minimum target of 6% of tender sum for wages of local labour. Local labour to be paid at R30.32 per hour.

Tenderer must submit names of management and supervisory staff for the labour-intensive portion, with evidence they meet eligibility requirements.

SMME participation is not a requirement, but local SMME companies (head office in Limpopo Province) are preferred.

Alternative tender offers are permitted only if they demonstrably satisfy the employer's standards; must include calculations, drawings, and modified pricing data, plus an amount equal to 5% of the tendered amount for the employer's costs of confirming the design.

Bid documents: non-refundable fee of R1,000.00, payable to Kgetlengrivier Local Municipality, bank account number 1700000032 at Absa Bank, or free download from E-Tender portal.

Tender prices: lump sums and rates are final and binding.

Contractor's establishment on site: maximum 15% of tender price (excluding VAT) for Item 13.01.

Performance guarantee: required (Part C1.3).

Insurance statement: required.

Audited annual financial statements for 3 years: required.

Local labour wage rate: R30.32 per hour.

Alternative tender offer: additional 5% of tendered amount for employer's design confirmation costs.

CIDB grading: 5CEPE for potentially emerging enterprises, or 6CE or higher. Joint ventures: all members CIDB-registered, lead partner with 6CE grading, combined grading meets requirement.

Tax: original valid Tax Clearance Certificate or SARS TCS PIN.

Company registration certificate.

B-BBEE: certificate required for preference points; non-submission scores zero for B-BBEE.

Attendance of compulsory briefing session.

Certified copies of company owners' ID books (not older than 3 months).

Proof of company municipal account / lease agreement or residential address by Traditional Authority (not older than 3 months).

Audited annual financial statements for 3 years.

Authority for signatory.

Joint Venture Agreement (if applicable).

Receipt / proof of purchase of bid document.

Insurance statement.

Completion of MBD documents.

COID registration and good standing with an approved compensation insurer.

Disclosure of any Department of Labour inspections in the past 36 months.

Successful bidders will be subjected to a security check.