Rental and maintenance of photocopiers (3 years) – north west government tender

Advert date: 06 August 2026. Document availability: 07 August 2026. Closing date: 22 September 2026 at 12h00.

Technical enquiries: Mr M. Dipico, IT Technician, Corporate Services, 018 065 0010, [email protected]. SCM enquiries: Mrs R. Kgobe, 018 065 0010, [email protected].

Bids must be submitted on the original bid documentation issued by the municipality, clearly marked with the project name and reference number. Late, incomplete, or facsimile bids will not be accepted. Any unsigned alterations to the pricing schedule will invalidate the submission. Returnable documents: MBD1, MBD4, MBD6.1, MBD8, MBD9, CIPC registration, certified ID copies of directors (not older than 3 months), proof of CSD registration, valid SARS tax PIN, municipal account/lease/tribal land proof as per CIPC, and past three years' financial statements. Joint ventures must submit tax PINs for all partners and a signed agreement indicating the lead partner.

Returnable documents include: completed original bid document, CIPC registration, certified ID copies of directors (not older than 3 months), proof of CSD registration, valid SARS tax PIN, fully completed and signed MBD1, MBD4, MBD6.1, MBD8, MBD9, municipal account/lease/tribal land proof as per CIPC, and past three years' financial statements. Joint ventures must submit tax PINs for all partners and a signed agreement indicating the lead partner.

Bids must score a minimum of 70% on functionality to be considered for further evaluation. Evaluation uses the 80/20 preferential points system: 80 points for price, 20 points for specific goals as per MBD 6.1.

Rental and maintenance of photocopiers for a period of three (3) years. The scope includes provision of photocopiers and their ongoing maintenance. Specific quantities, models, or service levels are not stated in the available document.

Pricing must be submitted on the original pricing schedule. Any unsigned alterations to the pricing schedule will render the submission invalid. Bids over R1 million require VAT registration before closing date.

Bids over R1 million will not be considered from bidders who are not registered for VAT or have not submitted proof of VAT registration before the closing date. Pricing must be submitted on the original pricing schedule; unsigned alterations invalidate the bid.

Required: CSD registration, valid SARS tax PIN, CIPC registration, certified ID copies of directors (not older than 3 months), municipal account/lease/tribal land proof as per CIPC, and past three years' financial statements. B-BBEE points claimed via MBD 6.1. Joint ventures must provide tax PINs for all partners and a signed agreement.

Bids must score a minimum of 70% on functionality to be considered. Evaluation uses the 80/20 preferential points system: 80 points for price, 20 points for specific goals as per MBD 6.1.