Loading, hauling and delivery of ±1,250 m³ crushed stone — grade 1 CIDB contractors, mmsez north site

Compulsory clarification meeting

• Date: Wednesday, 14 October 2026 at 10:00.
• Venue: Musina Local Municipality Offices, 21 Irwin Street, Musina.
• Attendance is mandatory; bids from non-attendees will not be considered.

Site inspection

• Conducted immediately after the clarification meeting.
• PPE advised.

Closing

• Monday, 26 October 2026 at 11:00.

Tender validity

• 90 calendar days from the closing date.

Bidding procedure enquiries

• Contact: Ms. Kgomotso Marole
• Telephone: 067 765 4698
• Email: [email protected]

Technical enquiries

• Contact: Ms. Koena Rakabe
• Telephone: 076 521 5099
• Email: [email protected]

General

• Email: [email protected]
• Telephone: +27 15 493 1950

Submission address

Musina Local Municipality Offices — Tender Box

Reception Area (Room 53)

Corner of Irwin and Scholtz Streets

Musina

Employer address

Musina Makhado Special Economic Zone (MMSEZ)

c/o Musina Local Municipality

21 Irwin Street

Musina, 0900

Submission method

• Sealed envelope clearly marked with the tender number and description, deposited in the designated Tender Box.
• Tender Box: Musina Local Municipality Offices, Reception Area (Room 53), Corner of Irwin and Scholtz Streets, Musina.
• Tender Box hours: 07:30 to 16:00, Mondays to Fridays, excluding public holidays.
• Bid response documents may also be emailed to [email protected] with a copy to [email protected].
• Closing: Monday, 26 October 2026 at 11:00. Late bids are not accepted.
• All pages of the tender document must be initialled at the bottom.

Returnable documents (all mandatory; omission disqualifies)

• Form of Offer and Acceptance (C1.1).
• Priced Bill of Quantities / Pricing Schedule (C2.2).
• CIPC company registration documents.
• Proof of company address (municipal rates and taxes statement or lease agreement, not older than 3 months).
• Proof of ownership of a bakkie (1-tonne capacity) — vehicle registration document.
• Valid roadworthiness certificate for the bakkie.
• Valid Tax Compliance Status PIN issued by SARS.
• CSD registration report.
• CIDB registration certificate or active contractor listing printout.
• Certified ID copies of all directors / members / owners.
• Proof of payment of the tender document fee (R0).
• Completed Returnable Schedules (T2.2).
• Bank confirmation letter.
• Completed and signed SBD forms.
• Certificate of Authority for the signatory (Annexure C).

Disqualification risks

• Any mandatory returnable document omitted.
• Late submission.
• Non-attendance at the compulsory clarification meeting.
• Listing on the National Treasury Register of Tender Defaulters or List of Restricted Suppliers.
• Failure to disclose all CSD-registered active companies linked to directors.

Three-stage evaluation.

Stage 1 — Administrative compliance

• All mandatory returnable documents must be submitted; any omission disqualifies the bid.

Stage 2 — Functionality (100 points; minimum 60% to proceed)

• Company experience — CIDB 1 certificate: 10 points.
• Company experience — minimum 2 similar completed projects with reference letters: 5 points per letter, up to 20 points.
• Project Leader — Diploma (NQF 6) plus 5 years' direct experience in a similar role: 20 points.
• Two General Workers — CV and ID for each: 10 points each, up to 20 points.
• NATIS certificate for 1 vehicle: 10 points.
• Roadworthiness certificate for the vehicle: 10 points.
• Proof of Musina residential address (PTO agreement or title deeds): 20 points.
• Minimum qualifying score: 60/100 on functionality.

Stage 3 — Price and preference (80/20 system)

• Price: 80 points; the lowest acceptable tender receives maximum price points.
• Specific goals: 20 points.
• Specific goals allocation: black people ownership equity 5; women equity 3; youth equity 2; disability 2; promotion of small businesses 3; enterprises located within Limpopo 3; military veterans 2.
• Proof to claim specific goals: CSD report, medical certificate for disability, latest financial statements, proof of address in the company's name, MVA force number.

Scope

• Appointment of 20 CIDB Grade 1 contractors to load, haul and deliver approximately 1,250 cubic metres of crushed stones material.
• Material moved from designated areas within the MMSEZ North Site to the original designated area / approved disposal site, a distance of approximately 7–10 km.
• No trucks above 1-tonne capacity and no yellow plant may be used for loading.

Deliverables

• Load rubble onto a bakkie with a minimum 1-tonne load capacity.
• Haul the loaded rubble to an approved commercial disposal site.
• Dispose of the rubble at a licensed facility, including payment of any dumping fees.
• Clean the loading areas after completion.
• Provide proof of disposal on completion.
• Comply with health, safety and environmental regulations.

Vehicle requirements

• Bakkie (light delivery vehicle) with minimum 1-tonne load capacity.
• Valid roadworthiness certificate, vehicle registration and licensing.
• Adequate tarpaulin or covering to prevent spillage during hauling.

Contract period

• 90 calendar days from the date of site handover.

Payment

• Paid per load hauled and disposed, at the rates in the Bill of Quantities.
• A Load Register signed by the Employer's representative is required for each load.

Functionality experience and qualifications (100 points; minimum 60% to qualify)

• Company experience — CIDB 1 certificate: 10 points.
• Company experience — minimum 2 similar completed projects, each supported by a reference letter: 5 points per letter, up to 20 points.
• Project Leader — Diploma (NQF 6) and 5 years' direct experience in a similar role: 20 points; attach CV and certified qualifications.
• Two General Workers — CV and ID for each: 10 points each, up to 20 points.
• NATIS certificate for 1 vehicle: 10 points.
• Roadworthiness certificate for the vehicle: 10 points.
• Proof of Musina residential address (PTO agreement or title deeds): 20 points.

Contract period

• Works must be completed within 90 calendar days of site handover.

Tender document fee

• No fee.

Compulsory clarification meeting

• Wednesday, 14 October 2026 at 10:00, Musina Local Municipality Offices, 21 Irwin Street, Musina.
• Attendance is mandatory; non-attendees' tenders will not be considered.

Site inspection

• Held immediately after the clarification meeting; PPE advised.

Submission

• Sealed envelope marked with the tender number and description, deposited in the Tender Box at Musina Local Municipality Offices (Room 53, Reception Area) by Monday, 26 October 2026 at 11:00.
• Tender Box open 07:30 to 16:00, Mondays to Fridays, excluding public holidays.

Contact

• Ms. Kgomotso Marole, 067 765 4698.

Employer's rights

• The Employer may accept or reject any tender, wholly or in part, and is not bound to accept the lowest or any tender.

Tender validity

• Tenders remain valid for 90 calendar days from the closing date.

Company particulars required

• Proof of company address (municipal rates and taxes statement not older than three months, or a lease agreement).
• Company registration documents (CIPC certificate).

Evaluation

• Tenders are evaluated in stages, with functionality scored out of 100 and a minimum of 60% required to proceed.

Pricing

• Bill of Quantities (C2.2) must be priced in South African Rand, inclusive of VAT.
• Rates must cover all labour, materials, plant, equipment, transport, loading, hauling, delivery, overheads, profit and all other costs.
• Estimated volume: 1,250 cubic metres; standard load capacity for pricing is 1 tonne (approximately 1 cubic metre per load).
• Rate per load must include disposal at an approved commercial dumping site, including dumping fees.
• Payment is per load hauled and disposed, based on actual loads.

Tender document fee

• No fee (R0).

Tender validity

• 90 calendar days from the closing date.

Eligibility

• CIDB registration as an active Grade 1 contractor in a relevant class (1 CE, 1 GB or applicable Grade 1 class).
• CSD registration.
• Valid Tax Compliance Status PIN issued by SARS, unless below the tax threshold.
• Proof of ownership of a bakkie with minimum 1-tonne load capacity (NATIS).
• Valid roadworthiness certificate for the bakkie.
• Proof of company address (municipal rates and taxes statement not older than 3 months, or lease agreement).
• CIPC company registration documents.

B-BBEE and preference

• 80/20 preference point system applies.
• Specific goals claimed via SBD 6.1 with supporting proof (CSD report, medical certificate, financial statements, proof of address, MVA number).

Standard forms

• SBD 1 (Invitation to Bid): bidder and contact details, signed as the offer cover page.
• SBD 3.3 (Pricing Schedule — Professional Services): priced schedule of rates and expenses.
• SBD 4 (Declaration of Interest): discloses state employment and related-enterprise interests; false disclosure disqualifies.
• SBD 6.1 (Preference Points Claim): claims specific-goal preference points.
• SBD 7 (Contract Form): signed by the successful bidder on award.
• Certificate of Authority (Annexure C): authorises the signatory to bind the company.

Disqualification

• Listing on the Register of Tender Defaulters or List of Restricted Suppliers.
• Failure to disclose all CSD-registered active companies linked to directors.
• Non-attendance at the compulsory clarification meeting.
• Omission of any mandatory returnable document.