Provision of printing solution – 36-month government tender in kwazulu-natal

Closing date: 23 November 2026 at 11:00.

Tender documents available: from 26 October 2026 to 03 November 2026.

No briefing session will be held.

SCM Enquiries:

• Contact: Ms. L.N. Mtshali
• Email: [email protected]
• Telephone: 068 268 9927

Technical Enquiries (Fleet):

• Contact: Mr S.V. Khanyile
• Email: [email protected]
• Telephone: 065 916 8111

Technical Enquiries (IT):

• Contact: Ms. S.N. Mahaye
• Email: [email protected]
• Telephone: (035) 833 2034

Submission address:

Municipal Offices

Lot 292, Maree Road

Nkandla

Submission method: sealed envelope, hand delivered, endorsed with tender number and project name, deposited in the tender box at the Municipal Offices, Lot 292, Maree Road, Nkandla.

Closing time: 11:00 on 23 November 2026.

Bids must be submitted on the bid documentation provided by the Municipality.

Late, incomplete, unsigned, faxed or e-mailed bids will not be accepted.

Bids must remain valid for 120 days from the closing date.

Returnable forms: all mandatory documents listed in the tender document must be submitted to proceed to the next evaluation stage.

Tender documents are available on E-Tenders Portal at no cost, or purchased at the Municipal offices, Financial Services Revenue Section, Hutchinson Street, Eshowe, Monday to Friday 08:30 to 14:30, at a non-refundable cost of R1000.00. EFT payments accepted, must be made on or before 16:00 on the last day of purchasing (03 November 2026). Banking details: First National Bank, Account Number 52191090523, Branch 220230, use company name as reference. Proof of payment required to receive tender document.

Evaluation stages:

• Stage 1: Compliance with mandatory requirements. Non-compliance is non-responsive.
• Stage 2: Functionality, scored out of 100 points. Minimum qualifying score: 70 points.
• Stage 3: 80/20 preference points system — 80 for price, 20 for specific goals (ownership and RDP goals), under the amended PPPFA Regulations, 2022.

Specific goals and weights (80/20):

• B-BBEE Level 1: 10 points
• B-BBEE Level 2: 6 points
• B-BBEE Level 3 and below: 2 points
• Enterprise located within uMlalazi District Municipality: 4 points
• Enterprise located within the Province: 1 point
• EME or QSE at least 100% owned by black people: 4 points
• EME or QSE at least 51% owned by black people: 2 points
• EME or QSE 25% - 50% owned by black people: 1 point
• EME or QSE 100% owned by Black Youth, Women, Disabled People, Military Veterans, residing within uMlalazi Municipality: 2 points
• Employment: 20 points

Functionality criteria (from the tender document):

• Experience of the bidder: 30 points
• Key Personnel/Expertise and competencies: 20 points
• Nature of Business: 10 points
• Methodology: 10 points

The Council reserves the right to negotiate further conditions with the successful bidder and the right not to appoint.

The Nkandla Municipality intends to appoint a suitably qualified and experienced service provider to supply, install, configure, commission, maintain, and support multifunction printers and departmental desktop printers for a period of 36 months.

Detailed specifications are contained in the tender document.

Functionality criteria include:

• Experience of the bidder: 30 points
• Key Personnel/Expertise and competencies: 20 points
• Nature of Business: 10 points
• Methodology: 10 points

Registration on the Central Supplier Database (CSD) is required.

Registration on the Council's SCM supplier database is preferred prior to submission and closing.

Tax matters must be in order; bidders whose tax matters are not in order will be disqualified.

Bidders restricted from doing business with the state, or listed on the default register, are prohibited.

B-BBEE requirements: Bidders must submit a valid B-BBEE certificate or sworn affidavit as applicable, to claim preference points.

Mandatory documents listed in the tender document must be submitted to proceed to the next evaluation stage.

Evaluation is based on returnable documents, functionality, and price, using the 80/20 preference points system as per the Preferential Procurement Regulations, 2022.

Functionality is scored out of 100 points, with a minimum qualifying score of 70 points.

Specific goals include ownership (B-BBEE levels) and RDP goals (enterprise location, SMME development, employment).