Approved legal services panel – up to 5 practitioners for 36 months (ratlou lm)

Document availability: 12 October 2026.

Closing date and time: 5 November 2026 at 11:00.

Compulsory briefing: None (no briefing session will be held).

No compulsory briefing session will be held.

Technical enquiries:

• Name: Thato Blom

• Role: Not specified

• Email: [email protected]

• Telephone: 018 330 7000 / 082 666 4551

• Name: Koketso Molefe

• Role: Not specified

• Email: [email protected]

• Telephone: 018 330 7000 / 067 395 5773

SCM enquiries:

• Name: Ipakeng Lekoto
• Role: Supply Chain Management
• Telephone: 018 330 7000 (office hours)

Municipal Manager:

• Name: Mr Lloyd Leoko

Submission / delivery address:

Ratlou Local Municipality

R507 Delareyville Road

Setlagole Village

Submission method: Physical delivery to tender box only. Electronic or telegraphic submissions not accepted.

Submission address: Tender box, Ratlou Local Municipality, R507 Delareyville Road, Setlagole Village.

Closing date and time: 5 November 2026 at 11:00.

Document availability: From 12 October 2026. Purchase at R1 000.00 (non-refundable) from municipality or download free from e-tender portal.

Packaging: Documents must be sealed and clearly marked with tender reference NW381/CORPS03/2026/2027 and description.

Form requirements: Submit on original tender document as provided by municipality. All copies must be certified with date stamp not older than three months from advertisement date. Copies of certified copies not permitted.

Returnable documents (all must be submitted):

• Proof of CSD registration
• Tax compliance status (verified on CSD)
• Proof of residence of all directors (not older than 3 months)
• Proof of business address (not older than 3 months)
• Statement of municipal services payment for all directors (not older than 3 months)
• Statement of municipal services payment for business premises (not older than 3 months)
• Certified copy of B-BBEE certificate or original (non-submission does not disqualify)

Disqualification risks: Late submission, unsigned or incomplete returnable documents, electronic submission, copies from certified copies.

Required returnable documents:

• Proof of CSD registration
• Tax compliance status (verified on CSD)
• Proof of residence of all directors (≤3 months old)
• Proof of business address (≤3 months old)
• Municipal services payment statements for all directors (≤3 months old)
• Municipal services payment statement for business premises (≤3 months old)
• Certified copy of B-BBEE certificate or original (non-submission does not disqualify)

All copies must be certified with date stamp ≤3 months from advert date. Copies of certified copies not accepted. Tender document must be submitted in original form as issued by municipality.

Evaluation system: 80/20 preferential points (Price 80, Specific Goals 20). Total: 100 points.

Stages:

1. Functionality evaluation as detailed in tender document (minimum qualifying score not stated in advert).
2. Price and Specific Goals scoring per 80/20 system.

Specific Goals: Contribute 20 points (details not provided in advert).

Price: Contributes 80 points.

No minimum qualifying score explicitly stated for functionality stage.

Scope: Establishment of an approved panel of not more than five (5) legal services practitioners.

Contract period: 36 months with an option to extend for a further 2 years.

Services required: Legal services (specific practice areas not detailed in advert).

Panel size: Maximum 5 practitioners.

No further technical specifications, service levels, or capacity requirements provided in the advert.

Tender document fee: R1 000.00 (non-refundable) if purchased from municipality; free download from e-tender portal.

No bid security, performance guarantee, retention, or insurance requirements stated in advert.

Payment terms and pricing format (fixed fee, hourly rates, schedule of rates) not specified in advert.

Mandatory:

• CSD registration (MFMA Circular 81) – verified on CSD.
• Tax compliance status – verified on CSD via SARS PIN.
• CIPC company registration and director identities – verified on CSD.
• Proof of residence of all directors (not older than 3 months from advert).
• Proof of business address (not older than 3 months from advert).
• Municipal services payment statements for all directors and business premises (not older than 3 months from advert).
• All certified copies dated not older than 3 months from advert date; copies of certified copies not accepted.

B-bbee:

• Certified copy of B-BBEE certificate or original required to claim preference points.
• Non-submission does not disqualify but forfeits Specific Goals points.
• 80/20 preference system applies (Specific Goals = 20 points).

No CIDB grading required (legal services, not construction).

No local content requirements stated.

B-BBEE certificate: Certified copy or original required to claim Specific Goals points under the 80/20 system. Non-submission does not disqualify the bidder but results in zero points for Specific Goals (20 points). Specific Goals criteria not detailed in advert.

General requirements:

• Bidder must be registered on CSD per MFMA Circular 81.
• CIPC company registration and director identities verified via CSD.
• Electronic or telegraphic tenders not accepted.
• All certified copies must be dated within three months of advertisement.
• Tender document must be submitted in its original municipal format.

Evaluation follows a two-stage process: (1) Functionality assessment per criteria detailed in the full tender document (advert does not specify minimum score or criteria). (2) 80/20 preferential points system: Price 80 points, Specific Goals 20 points. Total 100 points. Specific Goals criteria not detailed in advert.