Request for quotation (RFQ) for occupational health, safety and environmental (ohse) agent services for the refurbishment of the durban substation in the kwa-zulu natal region

Compulsory briefing session and site visit: 19 August 2026 at 12:30pm, venue Durban Substation (link provided). Site visit after briefing is compulsory; PPE must be worn. Closing date: 27 August 2026 at 12:00 noon.

Bidding procedure enquiries: Contact person Buyie Rose, telephone 011 013 0157, email [email protected]. Submission address: Umjantshi House, 30 Wolmaraans, Braamfontein, Johannesburg.

Bids must be hand delivered to Umjantshi House, 30 Wolmaraans, Braamfontein, Johannesburg before the closing date and time. Bidders must sign the submission register. Bids must be submitted on official forms provided, not re-typed. Late bids will not be accepted. Responses must not include documents from other quotations; proposals must be in sealed envelopes. No canvassing of SCM officers or PRASA employees between closing and award. Complaints to [email protected]. No changes to quotations after closing. Prices must be fixed and in South African Rand. Validity period: 60 working days from closing date. Mandatory returnable documents must be submitted by closing date/time; failure results in disqualification. These include: SBD1 (Invitation to Bid), SBD4 (Declaration of Interest), SBD6.1 (Preference Points Claim), completed Table 3 with reference letters and PO/Award letters, valid SARS PIN, CSD registration number, certified copies of professional registrations and qualifications (Commissioner of Oath stamp dated within 3 months of closing date), and all other RFQ documentation and declarations.

Returnable documents: Mandatory returnable documents must be submitted by closing date/time; failure results in disqualification. Includes all RFQ documentation, declarations, SARS PIN, CSD number, certified professional registrations, and completed Table 3 with reference letters and PO/Award letters.

Evaluation is in three stages. Stage 1A (Mandatory Requirements): automatic disqualification if not met. Requirements include providing qualified staff: a Construction Health and Safety Agent (PrCHSA) with National Diploma/B Tech in Safety Management or NEBOSH General Safety Certificate, 3 years construction safety agent experience, and valid SACPCMP registration as Candidate Agent or CHSA; a Construction Health and Safety Officer (PrCHSO) with National Diploma or Degree in Health & Safety Management or NEBOSH International General Construction Health & Safety Certificate, 3 years construction safety officer experience, and SACPCMP registration; an Environmental Assessment Practitioner (EAP) with a degree (NQF Level 7) in natural or environmental science, 3 years construction EAP experience, and SACNASP or EAPASA registration. At least 50% of directors must have a minimum National Diploma in Safety Management or Environmental Management and be registered with SACPCMP/SACNASP/EAPASA. Attendance of the compulsory briefing session is mandatory. Stage 1B (Other Mandatory Requirements): may be rectified within 5 working days if requested, otherwise disqualification. Includes completion of all RFQ documentation, valid SARS PIN, CSD registration number, and certified copies of professional registrations and qualifications with Commissioner of Oath stamp dated within 3 months of closing date. Stage 2 (Technical/Functionality): minimum threshold of 65%. Scoring: organizational/company experience (weight 50) based on number of construction-related OHSE projects completed (up to 5), each with PO/Award letter of minimum R350k and reference letters; experience of key staff: PrCHSA (weight 15), PrCHSO (weight 15), EAP (weight 20) based on years of experience (3 to 7+ years). Stage 3 (Price and Specific Goals): Price 80 points, Specific Goals 20 points, total 100. Price scored using 80/20 preference point system. Specific goals include: EME or QSE at least 51% black owned (4 points), at least 51% owned by black persons (4 points), B-BBEE Level 1 or 2 (4 points), at least 51% owned by black persons with disabilities (4 points), at least 51% owned by black youth (4 points).

The scope is OHSE Agent Services for the refurbishment of the Durban Substation in the Kwa-Zulu Natal Region. The service requires provision of qualified and experienced professional staff including a Construction Health and Safety Agent (PrCHSA), a Construction Health and Safety Officer (PrCHSO), and an Environmental Assessment Practitioner (EAP). Detailed scope of work is in Annexure A and Bill of Quantities in Annexure B.

Bidders must provide details of construction-related OHSE projects completed/awarded to their company in Table 3, with signed reference letters, PO/Award letters (minimum R350k each), and client contact details. Key staff must have specified experience: PrCHSA, PrCHSO, and EAP with 3 to 7+ years of experience, with CVs, proof of qualifications, and valid professional registration.

Pricing must be in South African Rand, inclusive of all taxes, firm prices. Complete the Bill of Quantities (Annexure B) and provide cost breakdown. Indicate price escalation basis and formula. Follow the provided pricing schedule format; deviation may result in non-responsiveness. Discounted prices considered only in final evaluation stage. PRASA may negotiate market-related prices if highest bidder's price is not market-related, and may cancel if no agreement.

Prices must be quoted in South African Rand, inclusive of all applicable taxes. Price offer must be firm and indicate the basis. Bidders must complete the attached Pricing Schedule (Annexure B - Bill of Quantities) and provide a cost breakdown. Price escalation basis and formula must be indicated. Bids must follow the provided pricing schedule format; deviation may result in non-responsiveness. Discounted prices will only be considered in the final evaluation stage on an unconditional basis. If the highest scoring bidder's price is not market-related, PRASA may negotiate a market-related price with the bidder, then the second and third highest, and may cancel the RFQ if no agreement. Payment terms: PRASA pays within 30 days of receipt of correct tax invoice.

Bidders must be registered on National Treasury's Central Supplier Database (CSD); business may not be awarded to unregistered bidders. Bidders must provide a valid SARS Tax Compliance Status (TCS) PIN or CSD number. For consortia/JVs/sub-contractors, each party must submit separate TCS certificate/PIN/CSD number. Bids from persons in the service of the state, or companies with directors who are, will not be considered. Certified copies of professional registrations and qualifications must have Commissioner of Oath stamp dated within 3 months of closing date. Bidders must complete SBD4 (Declaration of Interest) and SBD6.1 (Preference Points Claim).

The service requires a Construction Health and Safety Agent (PrCHSA) and a Construction Health and Safety Officer (PrCHSO) with specified qualifications and experience. PPE must be worn during the site visit. The OHSE agent must provide qualified staff as per mandatory requirements.

The service includes an Environmental Assessment Practitioner (EAP) with a degree (NQF Level 7) in natural or environmental science, 3 years construction experience, and registration with SACNASP or EAPASA.

PRASA General Conditions of Purchase apply. Payment within 30 days of receipt of correct tax invoice. Late deliveries may incur penalties. Title and risk pass to PRASA upon acceptance. PRASA may reject non-conforming items and return them at supplier's risk. Supplier warrants items fit for purpose and free from defects for one year from acceptance. Supplier indemnifies PRASA against claims from negligence, IP infringement, or breach of statutory duty. Subcontracting requires PRASA's prior approval; the successful bidder remains liable for performance. Contract governed by South African law with non-exclusive jurisdiction of South African courts.

Responses must not include documents from other quotations; proposals in sealed envelopes; no canvassing of SCM officers; complaints to [email protected]; legal compliance; no changes after closing; fixed pricing; binding offer; PRASA disclaimers (may modify RFQ, reject non-conforming bids, cancel contract if info incorrect); legal review of proposed terms; CSD registration required; validity period 60 working days; publication of awards on e-tender portal.

Mandatory requirements (Stage 1A): OHSE company must provide qualified staff: PrCHSA, PrCHSO, EAP as specified. At least 50% of directors must have National Diploma in Safety/Environmental Management and be registered with SACPCMP/SACNASP/EAPASA. Attendance of compulsory briefing session is mandatory. Stage 1B: Completion of all RFQ documentation, valid SARS PIN, CSD registration number, certified copies of professional registrations and qualifications (Commissioner of Oath stamp dated within 3 months of closing date).

Evaluation stages: Stage 1 Compliance (1A Mandatory, 1B Other Mandatory), Stage 2 Technical/Functionality with threshold of 65%, Stage 3 Price and Specific Goals (Price 80, Specific Goals 20, Total 100). Technical/functional scoring: organizational experience (weight 50), PrCHSA experience (weight 15), PrCHSO experience (weight 15), EAP experience (weight 20).

The scope of work covers OHSE agent services for the refurbishment of the Durban substation, including provision of professional personnel and drafting of safety and environmental specifications.

Bidders must provide personnel with the required professional registrations: a Pr Construction Health and Safety Agent (PrCHSA), a Pr Construction Health and Safety Officer (PrCHSO), and an Environmental Assessment Practitioner (EAP). No other eligibility criteria are stated in the provided document.

The scope of work for the OHSE Agent services includes:

• Provision of one Pr Construction Health and Safety Agent (PrCHSA) and one full-time Pr Construction Health and Safety Officer (PrCHSO).
• Provision of one Environmental Assessment Practitioner (EAP).
• Drafting site-specific Safety, Health and Environmental Specifications.
• Applying for a Construction Work Permit on behalf of PRASA.
• Drafting and reviewing Risk Registers as required.
• Ensuring the Section 37.2 agreement under the OHS Act is in place.
• Assessing the Contractor's Health and Safety Plan for compliance with specifications and legislative requirements, and directing corrections if needed.
• Maintaining the Contractor's SHE File on site with required records.
• Conducting inductions as required.
• Ensuring the Environmental Management Plan (EMP) complies with specifications and includes safe work procedures.
• Managing occupations and permits, including adherence to High Voltage and Lock-out Procedures.
• Scrutinizing construction process flow to ensure safe railway operations in accordance with SANS 3000.
• Ensuring no interference or damage to services in the immediate environment.
• Auditing the Contractor's work monthly for compliance with the SHE Plan, and stopping non-compliant work.
• Attending project meetings and producing reports.
• Approving Sub-contractor's SHE Files per PRASA guidelines.
• Ensuring correction of defects from monthly inspections.
• Ensuring sufficient SHE information for design or construction changes.
• Ensuring compliance with Construction Regulations 2014, OHS Act, NEMA and its Regulations, and Heritage Act.
• Cooperating with all contractors to ensure SHE compliance.
• Ensuring compliance with Section 24 of OHS Act in case of fatality or permanent disabling injury, and compiling incident reports.
• Familiarity with SPK 7/1 and safety arrangements for work near railway lines and high voltage equipment.
• Ensuring Method Statements, Risk Assessments, Toolbox Talks, and DSTI's are conducted.
• Ensuring compliance with Electrical Safety Instruction procedure for occupational permits.
• Tracking and renewing Site Access Certificates.
• Evaluating the Principal Contractor's consolidated SHE File before handover.
• Ensuring site clearance and rehabilitation.
• Submitting a Close-Out Report at project end.

No specific compliance requirements are stated in the provided document.

The OHSE Agent must:

• Provide a PrCHSA and a full-time PrCHSO, plus an EAP.
• Draft site-specific Safety, Health and Environmental Specifications.
• Apply for a Construction Work Permit on behalf of PRASA.
• Draft and review Risk Registers.
• Ensure the Section 37.2 agreement under the OHS Act is done.
• Assess the Contractor's Health and Safety Plan for compliance and direct corrections if needed.
• Maintain the Contractor's SHE File on site.
• Conduct inductions.
• Ensure the EMP complies with specifications and includes safe work procedures.
• Manage occupations and permits, including High Voltage and Lock-out Procedures.
• Scrutinize construction process flow for safe railway operations per SANS 3000.
• Ensure no interference or damage to services.
• Audit Contractor's work monthly and stop non-compliant work.
• Attend project meetings and produce reports.
• Approve Sub-contractor's SHE Files per PRASA guidelines.
• Ensure correction of defects from monthly inspections.
• Ensure sufficient SHE information for design changes.
• Ensure compliance with Construction Regulations 2014, OHS Act, NEMA, and Heritage Act.
• Cooperate with all contractors for SHE compliance.
• Ensure compliance with Section 24 of OHS Act for fatalities or permanent disabling injuries, and compile incident reports.
• Be familiar with SPK 7/1 and safety arrangements for railway and high voltage work.
• Ensure Method Statements, Risk Assessments, Toolbox Talks, and DSTI's are conducted.
• Ensure compliance with Electrical Safety Instruction procedure for permits.
• Track and renew Site Access Certificates.
• Evaluate the Principal Contractor's consolidated SHE File before handover.
• Ensure site clearance and rehabilitation.
• Submit a Close-Out Report at project end.