Stellenbosch, wemmershoek & pniel wastewater treatment operation & maintenance (until 30 june 2029)

Technical enquiries:

• Contact: Oupa Selowe
• Role: Senior Manager: Water and Wastewater Services
• Telephone: 021 808 8240
• Email: [email protected]

SCM enquiries:

• Contact: Jeanette Williams
• Role: Supply Chain Management
• Telephone: 021 808 8524
• Email: [email protected]

Submission address (tender box):

Stellenbosch Municipal Office

Supply Chain Management Unit

Plein Street, 1st Floor Room 121

Stellenbosch

Service delivery sites:

• Stellenbosch WWTW (33°56'38.9"S, 18°49'30.8"E)
• Wemmershoek WWTW
• Pniel WWTW

Municipal office coordinates: 33°56'12.0"S, 18°51'43.3"E

Submission method: Sealed tender deposited in tender box at Stellenbosch Municipal Office, Supply Chain Management Unit, Plein Street, 1st Floor Room 121, Stellenbosch.

Closing time: 02 November 2026 at 12h00.

Tender box accessible 24 hours.

Tender must be on issued hardcopy documents; electronic, faxed, or late submissions not accepted.

Validity: 180 days (26 weeks) from closing date.

Copies: Original only (no copies required).

Envelope must be clearly endorsed with tender number BSM 19/27, title, and closing date.

Returnable documents (must be completed, signed and submitted):

• T2.1 List of Returnable Documents
• T2.2 Administrative Requirements (SCM Policy)
• C1.1 Form of Offer and Acceptance
• C1.2 Contract Data
• C1.3 Form of Guarantee (performance guarantee)
• C1.4 Occupational Health and Safety Agreement
• C1.5 Protection of the Environment Declaration
• C1.6 Insurance Broker’s Warranty
• C1.7 Declaration by Tenderer
• C2.1 Pricing Assumptions
• C2.2 Pricing Schedule Declaration
• C2.3 Bills of Quantities / Schedule of Rates
• Schedule 2: Attendance certificate for compulsory clarification meeting (signed by employer/agent)
• Schedule 16: Preference Schedule (B-BBEE level claim)
• Schedule 22: Pre-qualification criteria evidence
• Standard forms: SBD 1 (Invitation to Bid), SBD 4 (Declaration of Interest), SBD 6.1 (Preference Points Claim), SBD 8 (Past SCM Practices), SBD 9 (Independent Bid Determination), Authority to Sign/Board Resolution

Disqualification risks: incomplete tender document, unsigned forms, late submission, non-attendance at compulsory meeting, failure to provide requested clarifications within 7 days.

Evaluation system: 90/10 preference points (Price 90, B-BBEE status level 10).

Stage 1: Pre-qualification (Schedule 22) – mandatory pass/fail; all criteria must be met, no points awarded.

Stage 2: Price and B-BBEE scoring – points allocated per 90/10 split.

Minimum qualifying score: Not explicitly stated; tender must be responsive per C.3.8.

Responsiveness criteria (non-responsive if):

• Not compliant with Scope of Work
• CVs of key personnel (highlighted in organogram) not submitted with relevant experience per Schedule 22
• Not registered on CSD before closing
• Form of Offer and Acceptance (C1.1) not completed/signed
• Failure to clarify or submit supporting documents within 7 days of written request
• Non-compliance with Clause C.2.23 (tax, B-BBEE, bargaining council)
• Bank rating letter not provided (satisfactory account management, no dishonours)
• Non-compliance with Section T1.1 conditions

Alternative tenders: Allowed only as separate sealed offer on separate documents; employer not bound to consider.

Scope: Operation, preventative maintenance and maintenance management of three wastewater treatment works: Stellenbosch, Wemmershoek and Pniel.

Contract period: From appointment date until 30 June 2029.

Key requirement: Suitably qualified and experienced person must be on site to oversee operation and maintenance.

Compliance: Agreement includes performance guarantees, target compliance, timeframes, penalties.

Work components per Scope of Work (Part C3):

• Engineering
• Procurement
• Management
• Operation and Maintenance Specification
• 28-Month Maintenance Procedure

Site information provided in Part C4.

Personnel: CVs of all personnel highlighted in green on organogram must be submitted with relevant experience per Schedule 22.

No specific quantities or capacities stated in extracted text.

Pricing format: Bill of Quantities / Schedule of Rates (C2.3) with Pricing Assumptions (C2.1) and Pricing Schedule Declaration (C2.2).

Performance guarantee: Form of Guarantee (C1.3) required.

Financial capacity: If tender value (incl. VAT) exceeds R10 million, employer may request:

• Audited annual financial statements for past 3 years
• Certificate of no undisputed municipal commitments overdue >30 days
• Particulars of state contracts awarded in past 5 years
• Statement on sourcing from outside South Africa

Bank rating letter: Required for responsiveness – must confirm satisfactory account management, no dishonours, good for normal business.

Tender validity: 180 days (26 weeks), extendable to 12 months by mutual agreement.

Payment terms: Not specified in extracted text.

Retention, bid security, insurance: Not explicitly detailed; refer to Form of Guarantee and Insurance Broker’s Warranty (C1.6).

Mandatory eligibility:

• Registration on Central Supplier Database (CSD) before closing.
• Tax compliance: Valid Tax Clearance Certificate or SARS TCS PIN; each JV party separate.
• CIDB registration: Minimum Grade 4 ME or higher (Construction Works class) before closing.
• B-BBEE: Certificate (SANAS accredited) or sworn affidavit (EME/QSE) per Amended Codes for Construction Sector; consolidated certificate for unincorporated JVs.
• Bargaining Council certificate of compliance (if applicable); each JV party separate.
• Compulsory clarification meeting attendance: Schedule 2 signed by employer/agent as proof; representative must be suitably qualified.
• Pre-qualification criteria (Schedule 22): All must be met; evidence submitted in returnable documents.
• Completed and signed Form of Offer and Acceptance (C1.1).
• Bank rating letter (satisfactory, no dishonours).
• Occupational Health and Safety Agreement (C1.4) and letter of good standing from Compensation Commissioner/licensed insurer within 14 days of commencement.
• Joint ventures: Standard CIDB JV agreement recommended; formation document authenticated by notary public.
• Foreign suppliers: Complete pre-award questionnaire (Part B:3); if answer NO to all, no SARS registration required.
• No award to bidders with non-compliant tax status.
• Tender must be on issued hardcopy documents; no electronic submission.