Architectural services for repairs and renovations of oudtshoorn magistrate's office

Closing: 16 November 2026 at 11:00

Compulsory briefing: 5 November 2026 at 10:00, venue: The Dome, Customs House Building, Lower Heerengracht Street, Cape Town.

Advert date: 26 October 2026

Tender validity: 84 calendar days from closing date.

Enquiries:

• Contact: Ms Zinzi Ntanjana
• Role: Departmental project manager
• Telephone: 021 402 2373
• Cell: 082 814 8864
• Email: [email protected]

Address (collection and delivery):

Customs House Building

Lower Heerengracht Street

Cape Town, 8000

Submission method: sealed envelope delivered to the Employer's address, original copy only.

Address: Ground Floor, National Department of Public Works and Infrastructure, Customs House Building, Lower Heerengracht Street, Cape Town.

Identification on envelope: tenderer's name, contact address, telephone number on back; top left corner: "Tender no. CPTC003/26", "WCS no. ", "Tender for Architectural Services".

Envelope must be signed by Authorised Signatory on each page, per PA-15.1/15.2/15.3 resolution.

Correction fluid prohibited; all entries in non-erasable ink.

No two-envelope procedure.

Closing time: 11:00 on 16 November 2026. Late, telephonic, fax or electronic tenders rejected.

Returnable documents (all must be completed and signed):

• C1.1 Form of Offer and Acceptance: must be signed; total financial offer must be carried over from Activity Schedule.
• DPW-09 (PSB) Particulars of Tenderer's Projects: completed and signed.
• Activity Schedule C2.2.2 (Value Based Fees) or C2.2.3 (Time Based Fees): fully completed.
• Proof of Professional Indemnity insurance as per C1.2.3.
• Proof of valid professional registration (SACAP) for all registered principals and key personnel, with CVs.
• DPW-21 (PSB) Record of Addenda: completed and signed, if any addenda.
• DPW-16.1 (PSB) Tender Clarification Meeting Certificate: signed by authorised official and attendance register at briefing.
• C1.2.3 Data provided by the Service Provider, fully completed (incl. Key Persons).
• PA-15.1 / PA-15.2 / PA-15.3: Board Resolution or Special Resolution authorising signatory.
• PA-11: Bidder's Disclosure.
• PA-16.1 (PSB): Ownership Particulars.
• PA-40: Declaration of Designated Groups.
• Proof of CSD registration (insert supplier registration number on Form of Offer).

Disqualification risks:

• Any substantive compliance document missing, incomplete or unsigned.
• Total financial offer not carried over to Form of Offer and Acceptance.
• Non-attendance at compulsory briefing (failure to sign attendance register renders bid non-responsive).
• Failure to provide requested clarifications within 7 calendar days.

Evaluation method: Method 2 - Financial Offer and Preference.

Functionality is NOT applicable; bids evaluated on price and preference only.

Preference points system: 80/20 for tenders above R2,000 up to R1 million; 20 points for specific goals. For contracts above R1 million up to R50 million, 20 points for specific goals; above R50 million, 10 points for specific goals.

Specific goals (points out of 20 or 10 as applicable):

• 10 points: EME/QSE/entity at least 51% black-owned (mandatory).
• 2 points: located in the specific Local Municipality/District/Metro/Province where work is performed (mandatory).
• 4 points: EME/QSE at least 51% black women-owned (mandatory).
• 2 points: EME/QSE at least 51% black people with disability-owned (mandatory).
• 2 points: EME/QSE at least 51% black youth-owned (mandatory).

Documentation to validate claims:

• SANAS-accredited B-BBEE certificate or sworn affidavit (where applicable).
• For location: official municipal rates statement, or account/statement in bidder's name, or PTO from local chief, or lease agreement.
• For disability: medical certificate of permanent disability, or SASSA registration, or NCPPDSA registration.
• For youth: ID copy plus B-BBEE certificate/affidavit.

Risk assessment (Bid Evaluation Committee) - unacceptable risk on any single criterion disqualifies:

• Criterion 1: Experience on comparable projects in past 10 years (evaluate via DPW-09).
• Criterion 2: Contractual commitment and quality of performance on comparable projects in past 10 years.
• Criterion 3: Suitably qualified and experienced human resources - organogram, CVs, IDs, professional registration.
• Criterion 4: Proof of Professional Indemnity insurance (must be confirmed in C1.2.3).
• Criterion 5: Attendance of compulsory briefing (if applicable; confirmed via DPW-16.1).

Commercial risk: financial viability - rates tendered, bank rating, financial capacity, liquidity, legal actions, guarantees.

Missing required info/documentation for any criterion renders tender unacceptable.

Department of Public Works and Infrastructure requires professional architectural services for repairs and renovations at the Oudtshoorn Magistrate's Office.

Scope: full architectural services as per the NDPWI Scope of Architectural Services and Tariff of Fees (Annexure A) for the project.

The project involves repairs and renovations of the existing magistrate's office building.

Site information (C4) is part of the tender document; specific site details not provided in the extract.

Single volume procurement approach per CIDB Standard for Uniformity in Construction Procurement. Tenderer must complete all returnable documents and schedules as listed. No methodological details provided.

Key personnel: must be registered Professional Architects with SACAP; registered principals must hold majority shares/voting power.

Required to submit: organogram, CVs, IDs, proof of professional registration for all principals and key personnel.

Experience: comparable projects in past 10 years - size, nature, locality, complexity, similar client department.

Risk assessment includes evaluation of human resources - sufficiency of qualified staff, current and future workload.

Absence of CVs or proof of registration renders tender non-responsive.

Quality of performance on comparable projects assessed - includes quality of detailed designs, variations due to shortcomings, compliance with regulations, contract administration, conformance to specification and quality compliance, risk identification and mitigation.

Reference checks will be performed (including contact details of previous employers).

Professional registration and qualifications of principals and staff verified.

Pricing: Activity Schedule - either Value Based Fees (C2.2.2) or Time Based Fees (C2.2.3), as per C2.1.1.1. Total financial offer to be carried to Form of Offer.

Preference points claimed based on specific goals as per table in evaluation.

No other pricing breakdown provided in extract.

Pricing Schedule: Activity Schedule - either Value Based Fees (C2.2.2) or Time Based Fees (C2.2.3), as applicable per C2.1.1.1.

Total financial offer must be carried over to Form of Offer and Acceptance (C1.1); failure results in disqualification.

Professional Indemnity insurance: required at level specified in Contract Data clause 5.4.1; must be confirmed in C1.2.3.

No bid security or bonds stated.

Financial viability will be assessed (liquidity, bank rating, financial capacity).

CSD: Must be registered on National Treasury's Central Supplier Database; supplier registration number on Form of Offer.

Professional registration: Must be an architectural practice under full-time supervision of a registered Professional Architect with the South African Council for the Architectural Profession (SACAP), who holds majority shares/voting power. Multidisciplinary practices: architectural division under full-time supervision of a registered Professional Architect; must prove current registration.

B-BBEE: Valid original or certified copy of B-BBEE status level verification certificate; SANAS-accredited or sworn affidavit where applicable. Specific goals claims require documentation as described in evaluation.

CIPC: Proof of legal entity (e.g., CM1, CK1, MOI) per PA-16.1 requirements.

PA-11 Bidder's Disclosure: disclose any director/trustee/shareholder employed by the state; those on Register for Tender Defaulters or List of Restricted Suppliers automatically disqualified.

PA-16.1 (PSB): Ownership particulars - failure to complete may disqualify.

PA-40: Declaration of Designated Groups.

Security clearance: may be required - if requested, submit fingerprints from SAPS and completed security clearance forms.

Vetting: may be required.

No specific OHS requirements stated beyond standard compliance to regulations. Security clearance and vetting may be required for personnel (fingerprints, security clearance forms).

No specific environmental requirements stated. Compliance with relevant regulations is expected.

Standard Conditions of Tender apply - not included in pack, obtainable from CIDB website (http://www.cidb.org.za/procurement/procurement_toolbox/cidb_pub/default.aspx). Tender Data takes precedence over any ambiguity.

Single volume approach adopted.

Tender validity: 84 calendar days from closure.

Correction of errors: Employer will notify tenderer of errors/omissions/rate imbalances; tenderer must accept corrected total within stipulated time, else classified non-responsive.

The Employer is Government of RSA (DPWI).

Functionality is not applicable. Evaluation based on price and preference. Specific goals allocation as per PPPFA 2022 regulations - points for black-owned, women-owned, disability, youth ownership, and locality. Documentation required to validate each claim; failure results in no points for that goal, not automatic disqualification (unless substantive compliance missing).