Panel of 6 building maintenance contractors – limlanga cluster, limpopo (60-Month as-and-when contract)

Closing date and time: 20 November 2026 at 08:00 (SAST).

Compulsory briefing / site visit: Not specified in the document, but the conditions state that if a site visit or clarification meeting is stipulated as compulsory, failure to attend disqualifies.

Contact: Not specified in the document.

Submission address: Not specified in the document.

Submission method: Original tender plus one complete hard copy, each in separate sealed envelopes marked "ORIGINAL" and "COPY", placed together in an outer package marked "Confidential". Each envelope and the outer package must state the Eskom submission address, tender number, bidder name and physical address, email address and telephone number of the authorised signatory. Electronic submissions are not accepted for this tender; the e-tendering option in the conditions does not apply unless stated in the Tender Data.

Returnable documents:

• Acknowledgement Form: states whether the tender is for the whole or part of the works.
• Mandatory returnables listed in the Tender Data: all must be completed and submitted by closing time; missing or incomplete returnables disqualify.
• Proof of authority to act as agent, if applicable.
• SDL&I Undertaking (annexure): to be submitted by contract award; without it the tender is not considered for award.

Other submission rules:

• Bidder must not sub-contract 100% of the scope; such tenders are disqualified.
• Tender must be signed; the signatory is bound.
• The completed original and copy must be received by closing date and time; late tenders are returned unopened.
• Ethernet / email submission is not accepted unless stated otherwise in the Tender Data.

Evaluation stages:

1. Basic compliance: missing original or copy, or unsubmitted documents, renders tender non-responsive.
2. Mandatory returnables: missing mandatory documents at closing time disqualifies.
3. Pre-qualification criteria (if stipulated): must be met; no criterion is measured twice (no 'double dipping').
4. Functionality (if applicable): scored against criteria; must meet minimum threshold stated in Tender Data to proceed.
5. Financial analysis: Eskom assesses financial risk; if risk too high and no mitigating factors, tenderer not considered.
6. Price evaluation: price scored per Tender Data; factors such as CPA, FOREX, commodity exposure, unconditional discounts, technical adjustment, PV and forecasted invoicing rates considered.
7. B-BBEE and Specific Goals scored; points added to price for ranking.

Point systems: 90/10 or 80/20 as per PPPFA; Specific Goals failure to submit proof results in zero points but not disqualification.

Arithmetical error correction: If figures and words differ, words prevail. Eskom corrects errors; if bidder does not accept corrections, tender rejected.

Ranking: Price plus Specific Goals points, ranked highest to lowest.

Objective Criteria: may be applied only per PPPFA section 2(1)(f), and never functionality or B-BBEE elements.

Scope: Panel appointment of 6 contractors for general building maintenance services in Limlanga Cluster, Limpopo Area, on an 'as and when' required basis, over 60 months. The tender is for construction and services.

Details of the scope, quantities, and location are not contained in this document; refer to the Tender Data and specification.

Pricing:

• Rates and prices must include all duties, taxes (including VAT) and levies applicable 14 days before closing.
• Rates and prices must be fixed for the contract duration unless the Invitation to Tender provides for adjustment.
• Prices must be in South African Rand.
• Bills of quantities / pricing schedules must be completed fully; errors corrected per Eskom rules.

Insurance: Eskom may not provide full cover; bidder advised to obtain qualified advice.

Security for performance: If required, bidder must name at least two financial institutions it will approach for the security; Eskom may reject unsuitable institutions.

Payment for cataloguing: If cataloguing required, it must be a priced line item; Eskom pays for it.

No compensation for bid preparation costs.

Eligibility:

• Must not be under any restriction to do business with Eskom or State-Owned Companies.
• Must not sub-contract 100% of scope.
• Must comply with eligibility criteria in Tender Data.

CIDB: If CIDB grading is a qualification criterion, must be registered with CIDB by closing time or capable of registration within 21 working days after. Proof of registration mandatory at closing; if only application proof is available, submit it by closing and the actual printout by contract award.

B-BBEE: If a pre-qualification criterion, proof of level (certificate/CSD report) must be provided at closing; otherwise disqualified. For point allocation, missing or expired certificate results in zero points, not disqualification. If sub-contracting to designated groups, sub-contractor B-BBEE status required at closing.

SHEQ: Provide proof that safety, health, environmental and quality systems, policies and capabilities are in place at closing; costs reflected in tender.

Compliance: Must comply with all relevant legislation: National Treasury Instructions, CIDB Regulations for construction, dtic local content/production requirements, PPPFA Regulations, Amended B-BBEE Codes, COIDA, OHS Act, and Eskom SHEQ requirements.

Fraud/fronting: Misrepresentation or falsification leads to disqualification, suspension from doing business with SOCs for up to 10 years, and possible imprisonment; reported to B-BBEE Commission.

Contract Skills Development Goals (CSDG): For contracts of R5 million+ or CIDB grade 7+, and duration 12 months+, bidder must achieve CSDG per CIDB Standard.

Contract Participation Goals (CPG): For GB and CE construction contracts with duration ≥6 months and ≥25% subcontracting potential, bidder must achieve CPG for engaging targeted enterprises.

Designated materials and thresholds: Submit information no later than contract award; failure means no award.

Tax: Valid tax compliance status / CSD registration required (implied by reference to CSD report and proof of B-BBEE level).

Provision of general building maintenance services in the Limlanga Cluster, Limpopo Area, on an 'as and when' required basis over 60 months. A panel of 6 contractors will be appointed.

Closing date: 20 November 2026 at 08:00

No briefing, site visit, or clarification deadlines are stated in the available material.

No contact information (name, email, telephone, or addresses) is stated in the available material.

Submission method: not stated in available material.

Closing time: 08:00 on 20 November 2026 (per tender record).

Returnable forms (complete and sign each):

• SBD 6.2 (Declaration for Local Production and Content) and Annex C (Local Content Declaration - Summary Schedule) must be submitted before task orders are issued where designated sectors apply.
• No other returnable forms are specified in the provided document.

Evaluation under the 80/20 preference point system.

• Price: maximum 80 points.
• Specific goals (B-BBEE status level): maximum 20 points.
• Total points rounded to two decimal places; highest scorer wins (PPPFA s2(1)(f)).

B-BBEE status level points (80/20 system):

• Level 1: 20
• Level 2: 18
• Level 3: 14
• Level 4: 12
• Level 5: 8
• Level 6: 6
• Level 7: 4
• Level 8: 2
• Non-compliant: 0

Bidders who do not submit the B-BBEE documentation required to claim preference points are not disqualified, but score only out of 80 for price and 0 out of 20 for specific goals.

No functionality stage or minimum qualifying score is stated.

Scope: Provision of general building maintenance services in the Limlanga Cluster, Limpopo Area.

Contract period: 5 years (60 months), on an 'as and when' required basis.

Eskom requires a panel of 6 contractors for this work.

Contract type: Panel appointment; task orders issued as required.

Designated sectors: Determined at task order stage; applicability of local content declarations will be confirmed then.

Local procurement content: 100% (contract involves only local goods and/or services).

Skills development: Tenderers must propose developing skills for 5 unemployed candidates (1 per annum) over the contract, in Building Construction. Candidates must be from Limpopo province and representative of SA demographics. Eskom excludes its own employees and registered learners from these targets. Tenderers bear all costs of skills development; Eskom makes no financial contribution. Tenderers may approach relevant SETAs for grants and SARS for tax rebates.

Jobs: Tenderers must propose the number and type of jobs created and retained in SA as a direct result of the contract. Unskilled labourers to be sourced from areas local to site.

Tenderers must submit skills development proposals for developing 5 unemployed candidates (1 per annum) in Building Construction, sourced from Limpopo and representative of SA demographics. Tenderers bear all costs; Eskom does not contribute. Tenderers may engage SETA-accredited training providers and are advised to access SETA grants and SARS tax rebates. Also, submit proposals for jobs created and retained in South Africa; unskilled labourers to be sourced locally.

B-BBEE evidence required to claim preference points:

• Valid B-BBEE certificate issued by a SANAS-accredited verification agency, or a sworn affidavit / CIPC affidavit, as applicable.
• Proof of ownership / shareholding (preferably CIPC documentation) including shareholding breakdown.
• Certified ID copies of shareholder(s).
• Proof of disability where applicable.

A valid B-BBEE certificate or sworn affidavit is a condition for contract award.

Affidavit thresholds:

• Annual total revenue up to R10 million (EME): may submit a sworn affidavit.
• Annual total revenue up to R50 million (QSE): must comply with all elements of the QSE scorecard relevant to the sector, unless the entity is at least 51% black-owned, in which case a sworn affidavit may be used.
• Annual total revenue above R50 million: must submit a valid B-BBEE certificate.

Sworn affidavit validity requirements (all must be met):

• Deponent's name and ID number as in the identity document.
• Designation (director, owner, member) must be indicated.
• Enterprise name as per CIPC registration documents and business address.
• Percentage of black ownership, black female ownership, designated group; for specialised enterprises per Statement 004, percentage of black beneficiaries.
• Total revenue for the year under review and whether based on audited financials or management accounts.
• Financial year end (day/month/year) used to determine revenue.
• B-BBEE status level (only one).
• Empowering supplier status; for QSEs, basis for the status.
• Date signed by deponent and date signed by Commissioner of Oaths must be the same; Commissioner must sign and stamp.
• Commissioner of Oaths must not be an employee or ex officio of the enterprise.

B-BBEE improvement commitments (non-negotiable milestones):

• Bidders at Level 4 at award must achieve Level 3 by end of Year 1, thereafter improve one level higher each year.
• Bidders at Level 5-8 or non-compliant at award must achieve Level 4 by end of Year 1, thereafter improve one level each year from Year 2.
• Bidders at Level 1 maintain; Level 2 or 3 indicate how they will improve or maintain.
• B-BBEE Improvement Plan must be submitted as an essential document within 30 days of contract signature.

SDL&I obligations (commitments form part of contractual obligations but do not affect scoring):

• SDL&I Implementation Schedule to be completed and returned to the SDL&I representative for acceptance within 28 days after contract award.
• Suppliers must submit bi-annual reports per the Data Collection Template on SDL&I compliance.
• Eskom reviews reports within 30 days and notifies if obligations not met; corrective measures required before next report, failing which retention clauses are invoked.

No CSD, tax, CIDB, CIPC, or other compliance requirements are stated in the available material.

No health and safety requirements are stated in the available material. The extracted text refers only to validity requirements for B-BBEE sworn affidavits.

B-BBEE status level determines the 20 specific-goals points under the 80/20 system. Documents required to claim preference points: valid B-BBEE certificate or sworn/CIPC affidavit, proof of ownership/shareholding, certified ID copies of shareholders, and proof of disability where applicable. Bidders without these documents score 0 for specific goals but are not disqualified. Designated sectors and local content declaration requirements (SBD 6.2 and Annex C) are determined at task order stage.

Closing date: 27 January 2025

Returnable documents:

• E-Tendering Training Acknowledgement Form (Annexure K): must be fully completed, signed and submitted to Eskom within the prescribed period. Failure to do so renders the bidder non-responsive and disqualified.

Submission of the fully completed E-Tendering Training Acknowledgement Form is a mandatory prerequisite. Failure to submit the form within the prescribed period results in disqualification from the procurement process.

Returnable documents: the completed Method Statement template (supplier representative details, designation, contact number, date, client division, tender/RFQ number, activity, scope of work, objectives, customer focus, competency/training, PPE, tools and equipment, leadership/values, risk management, non-conformance handling, improvement processes, data analysis, and relationship management).

• The Method Statement must be fully completed and signed as required.
• Submission method and address are not stated in the document.

Evaluation criteria not stated.

The Method Statement must be completed as a mandatory returnable document; content quality may influence evaluation but no scoring split or minimum score is given.

Scope: Panel appointment of 6 contractors for general building maintenance services in the Limlanga Cluster – Limpopo Area, on an 'as and when' required basis, over a 60-month period.

Deliverables: Provision of maintenance services as per the tender/RFQ title; contract goods/services described in the NEC/RFQ Works Information.

The Method Statement must address quality management elements (customer focus, competency, infrastructure/PPE, leadership, risk management, non-conformance handling, continuous improvement, data analysis, and stakeholder/supplier relationship management).

No specific eligibility requirements (CSD, tax, B-BBEE, CIDB) are stated in the document.

The eTendering system is a web-based platform that replaces the manual submission of tender documents at Eskom offices. Suppliers must register on the system and use it to upload their tender documents. Access requires a CSD number and email verification.

Closing date: 20 November 2026 at 08:00 (as per tender record).

Submission is electronic only via the Eskom eTendering system.

• Register on the eTendering portal (https://eTendering.eskom.co.za) using a valid CSD number.
• Complete the registration process, including email verification and OTP validation.
• Open the tender using its reference number and click 'Create New Submission'.
• Upload each required document under the correct category (e.g. technical, commercial, finance).
• Label each file, select the file type, and upload.
• Finalise the submission by clicking 'Finalize Submission', then 'Finalise and Close Submission'.
• Individual file size must not exceed 50MB; total of all files must not exceed 900MB.
• After finalising, keep the email containing the submission ID for future reference.

Registration on the Eskom eTendering system, possession of a CSD number, and submission of all required tender documents via the eTendering platform are prerequisites for evaluation.

The tender is for the panel appointment of 6 contractors for general building maintenance services in the Limlanga Cluster, Limpopo Area, on an 'as and when' required basis over a period of 60 months.

CSD registration is mandatory to access the eTendering system.

Form A (Cat 4) is the quality requirements acceptance form for this enquiry. The tenderer must complete and sign it to confirm acceptance of Eskom's Supplier Quality Requirements as set out in specification 240-105658000 and the ISO 9001 standard. The form records the applicable quality clauses, the ISO 9001 principles applied, and the quality representatives of both Eskom and the tenderer.

Returnable form

• Form A (Cat 4), Rev 9 — Supplier Quality Requirements acceptance: the tenderer must complete and sign it to acknowledge and accept Eskom's Supplier Quality Requirements under specification 240-105658000 and ISO 9001. Section E must record the tenderer's quality representative (name, designation, date, signature).

Quality requirements accepted by signing Form A (Cat 4)

• Pre-contract award: Category 4 quality requirements apply (clause 3.5.5 of specification 240-105658000). Only one category may be selected on the form.
• Post-contract award: contract execution (clause 3.7.1) and supplier quality performance monitoring (clause 3.7.2) apply.
• Standard conditions accepted: Eskom rights of access (3.8.1), Eskom rights to information (3.8.2), preservation (3.8.3), quality audit conditions (3.8.4), management of nonconformities and nonconforming outputs identified by Eskom (3.8.5), and special processes (3.8.6).
• ISO 9001 principles apply: customer focus, leadership, engagement of people, process approach, improvement, evidence-based decision making and relationship management.
• Eskom's quality representative signs off Section D; the tenderer's quality representative signs Section E.

Quality system compliance

• Acceptance of Eskom specification 240-105658000 and the ISO 9001 standard is mandatory and is confirmed by signing Form A (Cat 4).
• Category 4 pre-contract award quality requirements apply; no more than one category may be selected.
• The tenderer must nominate a quality representative on the form.

General specifications (latest revisions, available from Eskom's Contract Advice Centre or Distribution Technology):

• Health and Safety requirements.
• Environmental requirements.
• Site regulations and access control.
• Waste Management Procedure EPC 32-245.
• Recommended Herbicides.
• Eskom Distribution Standard (coastal option applies in Limpopo Operating Region per EI-039-MVL).
• Environmental Management Programme (EMP) Procedure.
• SHEQ Policy.
• Quality Management Specification for Suppliers.
• Occupational Health and Safety Requirements to be met by Contractors and Subcontractors Employed by Eskom.
• Co-ordination of Safety on Capital Projects.
• Standard applicable to Contractors working in Close Proximity to Live Apparatus.
• Management of Substance Abuse.
• Suspending Suppliers from Eskom's Supplier Lists.
• Eskom Business Conduct Policy and Guidelines.
• Declaration of Conflict of Interest.
• Technology & Quality Engineering Instruction: Generic.
• Authorisation of contractors / Eskom staff.
• Standard, Procedure and Specification for a fall arrest system.
• Checklist of Eskom Qualified Suppliers and List of Eskom Qualified Suppliers.

Access to Eskom Web Page:

• All contractors must ensure they can access the Eskom web page at any time to get the latest drawings and specifications before commencement of any task.
• Web access applications can be done through Brenda Morrison (011 629 5266 or [email protected]).
• Contractors must acknowledge having access to the Eskom Distribution Website and undertake to study and abide by its requirements.

Closing date: 20 November 2026 at 08:00 (from tender record).

Contract dates:

• Starting date: to be advised.
• Completion date: to be advised.
• Defects date: 52 weeks after Completion.
• Assessment day: the 25th of each month.
• Period for reply: 5 working days.
• Defect correction period: 5 working days.

Employer's representative (delegated actions):

• Name: Ndivhuwo Radzilani
• Address: 90 Hans Van Rensburg Street, Polokwane
• Telephone: 015 230 1532
• Email: [email protected]

Web access assistance:

• Contact: Brenda Morrison
• Telephone: 011 629 5266
• Email: [email protected]

Contract advice centre (for copies of general specifications):

• Contact: Clare Loittering
• Telephone: 031 710 5429

Eskom Distribution Technology (for Eskom Distribution Standard):

• Telephone: 011 871 2214

Employer's registered office: Megawatt Park, Maxwell Drive, Sandton, Johannesburg.

Returnable documents — all must be completed, signed and submitted with the bid:

• ECSC3 Form of Offer and Acceptance: the offer cover page, signed by a duly authorised representative, including the tenderer's CIDB registration number.
• Contract Data Part 2 (provided by the Contractor): full completion of the contractor's details and pricing data.
• Schedule of Deviations: any agreed deviations from the tender documents must be recorded here; no other deviations are valid.
• Proof of CIDB registration (field on the Offer form).
• Within one week of receiving the signed contract, the contractor must deliver any securities, bonds, guarantees, proof of insurance and other documentation required by the contract.

Submission method: not stated in the document.

Disqualification risks:

• Any returnable form left unsigned or omitted.
• Failure to deliver required securities, bonds, guarantees or insurance within one week of contract signature constitutes repudiation of the agreement.

No explicit scoring split or minimum qualifying score is stated in the document.

Evaluation considerations:

• Eskom may assess and measure the qualifications, capability and competence of key staff in relation to the scope of work, and may interview any or all tenderers to confirm the quality evaluation.
• Tenderers must demonstrate experience in comparable projects or specific aspects of the project and/or performance in similar projects.
• The quality of the service/product and its contents must be in accordance with prescribed standards.
• Eskom reserves the right to assess the bidder's organisational, logistics and support resources to ensure contract requirements can be achieved.

Scope: Provision of general building maintenance services in Limlanga Cluster, Limpopo, on an 'as and when' required basis over 60 months.

Work categories (minor and major civil/building works including alterations):

• Demolition work, breaking down and removing brickwork and reinforced concrete.
• Breaking out openings through brick walls for windows, including lintels and making good.
• Taking out and removing doors, windows, thresholds and sills; fixing existing doors, windows and fanlights.
• Construction of ramps and steps.
• Ground stabilisation, paving, painting (buildings and fences), tiling and glazing.
• Carpentry, masonry, joinery and ironmongery; replacement of window panes.
• Plastering, bricklaying, roof work and roof sealing (pitch not exceeding 50 degrees).
• Replacing gutters and fascia boards; clearing gutters and cleaning roof coverings.
• Erecting and installing heavy duty shelves; repairs to cracks in plaster.
• Taking up and removing vinyl floor coverings, carpeting and suspended floors.
• Maintenance of drainage structures; repair, replace and clean curbing; storm water catch pits and piping.
• Replacement/repairs to structural steelworks including fencing (Palisade, Clearview II etc.); galvanizing of existing steelworks.
• Maintenance of roadworks and markings (cut, fill, compact, primer and tarmac); supply and lay crusher stones.
• Supply and install window blinds; replace fascia, barge boards and ridge cap.
• Building waste removal/disposal in accordance with legal bylaws.
• Signage; general labour work.

Working hours: Ad hoc 'as and when' work Monday to Friday between 07:00 and 16:00. Saturday work (under instruction only) at 1.5x normal rate; Sunday and public holidays (under instruction only) at 2x normal rate.

Site: Limlanga Cluster, Limpopo.

Materials and workmanship:

• All commodities must be new.
• Samples of materials and workmanship must be furnished for approval by the Eskom Dx PM LOU Official; approved samples kept on site until completion.
• Workmanship not matching approved samples may be rejected.
• In absence of detailed specifications, National Building Regulations, latest applicable SABS specification, or latest applicable British Standard apply.
• All warning signage must be in English.
• All advertising rights on site and hoardings reserved exclusively for the Employer.
• The service provider must provide all plant, equipment, scaffolding, tools, temporary sheds and offices.
• Water will be made available on site by Eskom Dx PM LOU.
• The service provider must keep the works clean, clear rubbish, and keep the site free from vermin.
• The service provider must provide weekly labour and plant records to the Eskom Dx PM LOU Official.
• Unauthorised persons must be excluded from the works; notice boards to that effect required.
• All workers must wear new company overalls, safety helmets, boots and appropriate PPE per Eskom's PPE Matrix.
• Prohibited on site: firearms, explosives, liquor, narcotic drugs.
• Employees subject to security checks.
• The service provider must comply with all environmental laws and requirements, and with the Waste Management Procedure EPC 32-245.
• The service provider must comply with the Occupational Health and Safety Act and be deemed the mandatory for Eskom; must satisfy Eskom in writing prior to site occupation.
• Overtime costs borne by the service provider unless authorised in writing by the Eskom Dx PM LOU Official.
• Contract instructions issued on site must be recorded in writing.
• The Employer may employ direct contractors concurrently; the service provider must allow them free use of latrine, water and power, and is not entitled to any percentage or profit on their work.
• All guarantees and maintenance manuals must be handed over on completion; warranties and guarantees ceded to the Employer.
• The service provider must comply with manufacturer's instructions for all commodities and proprietary branded products.
• The service provider is responsible for any encroachment onto adjoining properties and remedial costs.
• The service provider must produce a Method Statement when required by the Eskom Dx PM LOU Official.
• The service provider must have access to the Eskom web page for latest drawings and specifications; web access application via Brenda Morrison.

Method Statement:

• The tenderer must produce, when required by the Eskom Dx PM LOU Official, a Method Statement outlining the methods of construction and labour and plant resources proposed for the execution of the works.
• Approval or observation by the Official does not relieve the contractor of sole responsibility for adopting appropriate methods and providing necessary resources for timeous execution.

Mode of procedure:

• The Eskom Dx PM LOU Official reserves the right to direct the order in which various parts of the contract are executed.
• The service provider must give priority to any section or portion of the works that the Official considers requires expediting.
• If work is not being executed in accordance with the Contract Programme, the service provider must provide additional manpower and resources, work additional overtime, and do everything else required to bring the work back to programme, at the contractor's cost.

Encroachment:

• The contractor is entirely responsible for any encroachment onto adjoining properties, buildings or servitudes, and bears the cost of remedial measures required by the Official.

Experience requirements:

• The tenderer must demonstrate experience in comparable projects or specific aspects of the project and/or performance in similar projects.
• The contractor must provide certification for all rigging equipment (if applicable).
• All trucks and trailers must be roadworthy.
• Licences for driver, truck and trailer and any other licence required by regulations must be valid (if applicable).
• The driver must have relevant experience in doing the work.

Key personnel:

• The contractor must employ a competent Supervisor or Foreman on site for the duration of the project.
• Suitably experienced people must be assigned to designated work.
• Key staff must be available on a continuous basis until conclusion of the project.
• Eskom may assess and measure the qualifications, capability and competence of key staff in relation to the scope of work, and may interview any or all tenderers.

Quality plan:

• An approved Contract Quality Plan (CQP) must be implemented for the contract duration, to the approval of the Project Manager.
• A quality plan indicating control points must be submitted for each task order.
• A competent Supervisor or Foreman must be employed on site for the duration of the project to implement workmanship quality checks.
• Eskom will do inspections and quality checks prior to handover, but this does not relieve the contractor from first-line inspections.

Quality Control Plan (QCP):

• Before the start of each Task Order, the contractor must compile a QCP using the relevant template and confirm with the Clerk of Works which activities are Holding Points (activities requiring the Clerk of Works to be present) and which activities to photograph as proof.
• Each stage must be signed off by both contractor and Clerk of Works, indicating Witnessed (W) or Verified (V).
• Once all activities completed, the Quality Control Programme is presented to the Project Manager to sign off the Handover Certificate.

General quality requirements:

• The contractor remains responsible for furnishing an acceptable product/service.
• Documents and records must be controlled and preserved for traceability.
• The delivered product/service must be uniform in quality, sound, free from defects, and comply with Eskom requirements.
• Eskom may survey, inspect and audit the contractor's facilities and QMS at reasonable times.
• Defects notified by Eskom must be remedied without undue delay and at no extra cost.
• The contractor must monitor and identify non-conformances and prevent recurrence.
• The contractor must demonstrate experience in comparable projects and prove organisational, logistics and support resources.
• Key staff must be available on a continuous basis until conclusion of the project.
• Suitably experienced people must be assigned to designated work.
• The contractor must comply with applicable statutes and regulations.
• Quality requirements must be included in subcontracts.
• Eskom must have access to work procedures, quality records and supporting documentation, including ability to photograph.
• The contractor must submit a draft Contract Quality Plan (CQP) within 7 days of conclusion of the contract, containing cover page with contract title, Eskom tender number, commencement and completion dates, and names of key personnel.

Pricing form: Rates based contract. The offered total of the Prices is 'Rates Based Contract' (VAT exclusive and inclusive).

Price List structure:

• Standardised rates fixed and firm for the first 12 months, then adjusted annually per SEIFSA index: 60% labour (Table C3), 20% consumables (Table D4), 5% transport (Table L2(B)); 15% fixed non-adjustable.
• Materials compensated at Cost plus 10%; contractors must submit 3 quotations.
• Overheads and profit added to Defined Cost: 10% for people, 10% for other Defined Cost.
• Equipment, material and spares for maintenance: defined cost plus 10% mark-up.
• Plant items: Skyjack Mobile Boom Lift 20m (day rate), Mobile High Pressure Drain/jetting (day), Mobile drain rodding (day), Issuing of COC (unit price).

Pricing assumptions:

• Prices shown excluding VAT unless instructed otherwise.
• For items paid as rate multiplied by quantity, enter rate and expected quantity; for lump sum items, enter amount only.

Payment certificates:

• Payment certificate format attached to contract, with supporting Bill of Quantities.
• The Contract Number must be clearly visible on the Tax Invoice.
• The Employer assesses payment certificates on actual work completed.
• Any issues regarding the claim will be addressed by the Employer to the Contractor.
• On acceptance of the payment certificate, payment follows.
• The contractor must submit the invoice to the programme management department within 3 days of handover or acceptance of work.
• Tax invoice must include Eskom's VAT number 4740101508.
• No payment on tax invoices not meeting VAT requirements.
• Fraudulent claims (claiming incomplete work) may lead to termination.

Pricing format: Rates based contract. The offered total of the Prices is 'Rates Based Contract' (VAT exclusive and inclusive).

Price List:

• Standardised rates fixed and firm for the first 12 months, then adjusted annually per SEIFSA index: 60% labour (Table C3), 20% consumables (Table D4), 5% transport (Table L2(B)); 15% fixed non-adjustable.
• Materials compensated at Cost plus 10%; contractors must submit 3 quotations for materials.
• Overheads and profit added to Defined Cost: 10% for people, 10% for other Defined Cost.
• Equipment, material and spares for maintenance: defined cost plus 10% mark-up.
• Plant items to be priced: Skyjack Mobile Boom Lift 20m (day rate), Mobile High Pressure Drain/jetting (day), Mobile drain rodding (day), Issuing of COC (unit price).

Payment terms:

• Payment certificates assessed on actual work completed, with supporting Bill of Quantities.
• The Contract Number must be clearly visible on the Tax Invoice.
• Tax invoice must include Eskom's VAT number 4740101508.
• Tax invoices must meet VAT Act requirements; no payment on non-compliant invoices.
• The contractor must submit the invoice to the programme management department within 3 days of handover or acceptance of work.
• Interest on late payment: 0.5% per week of delay.
• Retention: 0%.
• Delay damages: 0.5% of the Task Order value per complete week of delay, to a maximum of 10%.
• If delay damages reach the limit, the Employer may terminate the contractor's obligation to provide the works.
• Employer's liability for indirect or consequential loss: R0.00 (zero).

Insurance:

• Employer provides insurance per 'Format ECSC3' (details on Eskom's website).
• Contractor provides insurance not provided by the Employer; for Employer-provided insurance, contractor insures for the difference.
• Minimum cover for fourth insurance (COIDA and common law liability): not less than R500 000.
• Contractor must obtain its own advice on insurance.

Payment certificate format attached to contract; fraudulent claims (claiming incomplete work) may lead to termination.

CIDB: Tenderer's CIDB registration number must be provided on the Offer form.

B-bbee:

• The contractor must notify Eskom within 7 days of any change in B-BBEE status (legal status, ownership, business composition or dealings).
• An updated verification certificate and supporting documentation must be submitted within 30 days of notification.
• If B-BBEE status decreases since the starting date, Eskom may re-negotiate or terminate the contract.
• Failure to notify a change may constitute a reason for termination.

Tax compliance:

• Must comply with the Value Added Tax Act; include Eskom's VAT number 4740101508 on each invoice.
• Tax invoices must meet VAT requirements (e.g., 'TAX INVOICE' wording for amounts over R3 000).

General compliance:

• Must comply with the Occupational Health and Safety Act and Construction Regulations 2014; may be appointed as Principal Contractor.
• Must comply with all applicable environmental laws and regulations.
• Must comply with Eskom's SHEQ requirements, including PPE per Eskom's PPE Matrix, mandatory OHS training, and provision of first aid boxes, fire extinguishers and emergency alarms.
• Must provide a SHEQ File for all sites.
• Must comply with Eskom's Business Conduct Policy and Declaration of Conflict of Interest.
• Must comply with Eskom's substance abuse management policy.
• Must comply with Eskom's quality management specification for suppliers.
• Must comply with Eskom's safety standards including fall arrest systems and working near live apparatus.
• Must be registered on Eskom's supplier list (Checklist of Eskom Qualified Suppliers).
• Must have web access to Eskom's Distribution website and acknowledge access.
• Must not cede, delegate or assign any rights or obligations without written consent of the Employer (Z1).
• Must maintain confidentiality of contract information (Z3); no images of works without prior written consent.
• Must not engage in any prohibited action (coercive, collusive, corrupt, fraudulent, obstructive) (Z11).

Health and safety obligations:

• The contractor must take all reasonable precautions to maintain health and safety of persons in and about the works.
• The Employer may appoint the contractor as 'Principal Contractor' under the Construction Regulations 2014 (promulgated under the Occupational Health & Safety Act).
• The total of the Prices must include sufficient amount for proper compliance with the Construction Regulations and all applicable health and safety laws.
• The contractor must comply with the Construction Regulations and all applicable health and safety laws, and ensure subcontractors and employees do likewise.

Site security and PPE:

• All workers must wear new company overalls, safety helmets, boots and appropriate PPE per Eskom's PPE Matrix.
• Prohibited on site: firearms, explosives, liquor, narcotic drugs.
• Employees subject to security checks.
• The service provider must ensure compliance with safety and protection of the employer's property.

Training and emergency preparedness:

• Mandatory OHS training for all workmen before commencement of works; all workers must receive training before gaining access to site (e.g., SHE Representative, First Aid, Fire Fighting, risk assessment).
• Task-specific training required (e.g., working at heights, supervisory OHS legal liability).
• Communication tools for emergencies must be kept on site.
• First aid boxes, fire extinguishers and emergency alarms must be provided and stored in accessible places.
• Incidents on site must be managed (meetings, training).

SHEQ requirements (priced items):

• Compilation of SHEQ File for all sites.
• SHE legal training (per person trained).
• Legal liability (owner & supervisors).
• Working at heights.
• First aid, fire fighting, emergency preparedness.
• OHS supervisory training.
• HIRA, RCAT, handling of hazardous chemicals, oil spill training, transportation of dangerous goods.
• Supply of PPE: steel toe capped safety boots, protective clothing, gloves, hard hats with chin straps, ear protection, eye protection, site first aid box, luminous high visibility vests.
• Equipment for working at heights: fall protection equipment (safety harness), double lanyard harness, fall protection plan.
• Medical surveillance including fitness of personnel working at heights (annually).

OHS Act compliance:

• The service provider is deemed to be the mandatory for Eskom for the purposes of the Occupational Health and Safety Act, and must satisfy Eskom in writing prior to site occupation.
• Eskom may summarily suspend performance pending compliance; may set off losses against amounts owed.
• The tenderer must price for all necessary items to comply with the OHS Act specification.

Environmental compliance:

• The service provider must comply with all applicable environmental laws and regulations, and with rules, guidelines and procedures provided for in the contract.
• Must ensure subcontractors, employees and others under the contractor's direction and control also comply.
• Must comply with the Waste Management Procedure EPC 32-245.
• Must comply with the Environmental Management Programme (EMP) Procedure and SHEQ Policy.
• Where material options (coastal vs inland) are available, the coastal option applies in Eskom's Limpopo Operating Region (per Engineering Instruction EI-039-MVL).
• The service provider must take all necessary steps to ensure compliance with all environmental laws and requirements.
• Building waste removal/disposal must be in accordance with legal bylaws.

Contract: NEC3 Engineering and Construction Short Contract (April 2013) with additional conditions Z1 to Z11.

Duration: 60 months, 'as and when' required basis.

Starting and completion dates: to be advised.

Defects date: 52 weeks after Completion; defect correction period 5 working days.

Period for reply: 5 working days.

Assessment day: 25th of each month.

Delay damages: 0.5% of Task Order value per complete week of delay, max 10%.

Retention: 0%.

Interest on late payment: 0.5% per week of delay.

Cession, delegation and assignment: Contractor may not cede, delegate or assign rights/obligations without written consent of Employer (Z1).

B-BBEE change: notify within 7 days, submit updated verification within 30 days; decrease may lead to re-negotiation or termination (Z2).

Confidentiality: Contractor must not disclose contract information; images of works require prior written consent; all rights in images vest in Employer (Z3).

Waiver and estoppel: extensions, concessions, waivers do not constitute waiver of rights unless confirmed in writing (Z4).

Health, safety and environment: Contractor must take all reasonable precautions; may be appointed Principal Contractor under Construction Regulations 2014; must comply with all applicable laws (Z5).

Tax invoice: must be provided per Employer's procedures; late submission extends payment time; must include Employer's VAT number 4740101508 (Z6).

Compensation events: NEC3 ECSC (April 2013) applies (Z7).

Employer's limitation of liability: indirect or consequential loss limited to R0.00 (Z8).

Termination: NEC3 ECSC applies; if delay damages reach limit, Employer may terminate (Z9, Z10).

Ethics: No prohibited action (coercive, collusive, corrupt, fraudulent, obstructive); Employer may terminate if such action taken and not remedied; full cooperation with investigations required (Z11).

Dispute resolution: Adjudicator selected from ICE-SA Panel of Adjudicators; if no agreement, appointed by AFSA. Tribunal: arbitration under Association of Arbitrators (Southern Africa) rules, held in South Africa.

Insurance: Employer provides insurance per 'Format ECSC3'; contractor provides additional cover as required; minimum COIDA/common law liability cover R500 000.

Employer may employ direct contractors concurrently; service provider must allow free use of facilities and no profit on their work.

Contractor responsible for any patent or latent defects, neglect, deviation or wrong act.

Overtime costs borne by contractor unless authorised in writing.

Contract instructions must be recorded in writing.

All warranties and guarantees ceded to Employer.

Fraudulent claims (claiming incomplete work) may lead to termination.

No explicit scoring split or minimum qualifying score is stated.

Evaluation considerations:

• Eskom may assess and measure the qualifications, capability and competence of key staff in relation to the scope of work, and may interview any or all tenderers to confirm the quality evaluation.
• The quality of the service/product and its contents must be in accordance with prescribed standards.
• The tenderer must ensure compliance with the Scope of Work and that appropriate quality requirements are included in subcontracts.
• Eskom must have access to all work procedures and quality records.
• The tenderer must demonstrate experience in comparable projects or specific aspects of the project and/or performance in similar projects.

The Supplier Declaration of Interest template requires the signatory to certify that the information provided is true and correct, and acknowledges that Eskom may take action against the supplier or the individual if the declaration is false.

Effective date of the declaration template: 1 February 2015. Review date: November 2026.

Returnable forms:

• Supplier Declaration of Interest (Eskom form 240-59385360): the bidder must complete, sign and submit this form with the bid. It discloses any interest held by Eskom employees or directors in the bidder, close family/associate relationships, business courtesies exchanged, and other work for Eskom-related entities. False information may lead to action by Eskom.

No evaluation criteria are stated in the available document.

Bidders must submit a signed Supplier Declaration of Interest. This form is a returnable document.

The Supplier Declaration of Interest includes definitions related to Eskom employees' private work and conflicts of interest. Bidders must declare any Eskom employees or directors with an interest in the supplier, close family or associate relationships, and any business courtesies exchanged with Eskom employees over the past 12 months.

Appointment of six contractors for general building maintenance services in the Limlanga Cluster, Limpopo Area, on an as-and-when-required basis over 60 months.

Eskom Holdings SOC Ltd

Megawatt Park, Maxwell Drive, Sunninghill ext.3, Sandton, Republic of South Africa

Postal: P O Box 1091, Johannesburg 2000, SA

Telephone: +27

Returnable documents: an executed Non-Disclosure Agreement (NDA) must form part of the bid submission.

No evaluation criteria are stated in the source document.

Panel appointment of 6 contractors for the provision of general building maintenance services in Limlanga Cluster, Limpopo Area, on an "as and when" required basis over a period of 60 months.

Bidders must be authorised to sign on behalf of their entity, with authorisation at a level not lower than a Procurement Senior Manager for Eskom's counterpart. The NDA must be executed. No specific compliance thresholds (CSD, tax, B-BBEE, CIDB) are stated in the source document.

NDA obligations: Confidential information may only be used for the project. The receiving party must protect it with at least reasonable care and may share it only with representatives on a need-to-know basis. Unauthorised use or disclosure triggers an indemnity. The receiving party must return or destroy confidential material on request within 7 business days. The NDA lasts 3 years after termination of the relationship. Breach not remedied within 7 business days of written notice permits legal remedies including urgent proceedings. The agreement is governed by South African law. Neither party may assign rights without the other's consent, though Eskom may cede to its subsidiaries. Public announcements require prior written consent.

The document is a PAYE questionnaire for service contracts with Eskom Group. It determines whether a contractor (company, close corporation, trust, or individual) is classified as an Independent Contractor, Personal Service Provider, Labour Broker, or Dependent Contractor for tax purposes. It applies to contractors supplying services or labour to Eskom and its subsidiaries. The questionnaire must be completed truthfully; answers direct the contractor to the required appendices and tax treatment.

The Pack applies from 1 March 2026 to 28 February 2027. No closing date or closing time is stated in the document — refer to the tender record.

Group Tax contact:

• Email: [email protected]

No other contacts are provided in the document. The contractor representative is referenced but not named.

Returnable documents:

• Completed and signed questionnaire (Evaluation Pack A for companies/CCs/trusts, Evaluation Pack B for individuals).
• Signed summary sheet and all required signed appendices (1-9) as determined by answers.
• The completed Pack, including the signed summary sheet and signed affidavits, must be returned to the Eskom contractor representative. Copy Group Tax on the email: [email protected].

Submission method: Deliver the completed Pack to the Eskom contractor representative (details not provided). Ensure the signed summary sheet and appendices are included.

The questionnaire determines the contractor's tax classification (Independent Contractor, Personal Service Provider, Labour Broker, or Dependent Contractor) based on responses.

For companies/CCs/trusts (Evaluation Pack A):

• Must be a resident of South Africa (or sign Appendix 9 if non-resident).
• Assesses whether the entity employs 3 or more full-time employees who are not connected persons, whether connected persons will render services to Eskom, whether more than 80% of income comes from one client, and whether duties are performed mainly at Eskom premises under Eskom control.
• Based on answers, sign the relevant appendices; failure to sign results in PAYE being withheld.

For individuals (Evaluation Pack B):

• Determines whether services or people are provided, whether an IRP30 exemption certificate is held (if a labour broker), and applies residence, employee, place/control, and dominant impression tests.
• Sign the required appendices accordingly; non-compliance means PAYE is withheld.

No scoring thresholds or preference points are stated; the evaluation is classification-based.

The document is a PAYE questionnaire for service contracts with Eskom and its subsidiaries. It determines the contractor's tax status for withholding purposes. It applies to companies, close corporations, trusts, and individuals supplying services or labour to Eskom. The document references Eskom subsidiaries: Eskom Rotek Industries SOC Ltd, Eskom Enterprises SOC (Pty) Ltd, Escap SOC (Pty) Ltd, Eskom Finance Company SOC (Pty) Ltd, Eskom Foundation NPC, and Eskom National Transmission Company SA.

The pricing section covers PAYE withholding depending on classification:

• Labour Broker with valid IRP30: no PAYE withheld; IT3(a) code 3617 issued.
• Labour Broker without valid IRP30: PAYE withheld at individual rates until valid certificate provided; IRP5 code 3617 issued.

No other pricing details are provided.

PAYE (Employees' Tax) withholding consequences are determined by the classification:

• If classified as a Personal Service Provider or Dependent Contractor, PAYE is withheld from payments (coded 3601 or 3616 on IRP5).
• If classified as a Labour Broker and a valid IRP30 certificate is provided, no PAYE is withheld and an IT3(a) with code 3617 is issued; without a valid IRP30, PAYE is withheld until the certificate is provided.
• If classified as an Independent Contractor, PAYE is not withheld.

No other financial requirements (bonds, guarantees, retention, payment terms) are stated.

Contractor's details are required: name, vendor number, representative details, VAT and income tax registration numbers, registration number (CO/CC/Trust), physical and postal addresses, and bank details. The questionnaire must be completed truthfully; the authorised representative must sign the 'Particulars of person acting as representative' or 'Particulars of Individual' section. Affidavits (Appendices 1-5) and declarations (Appendices 6-9) must be signed as applicable to confirm employment, connected persons, income concentration, place of work, service vs people, labour broker status, independent contractor status, and non-residency. Non-signature leads to PAYE withholding.

The evaluation is a tax classification test. For companies/CCs/trusts, the criteria include residency, number of full-time employees (3 or more, not connected persons), whether connected persons render services personally, whether more than 80% of income comes from one client, and whether duties are mainly performed at Eskom premises under control/supervision. For individuals, tests cover whether services or people are provided, validity of IRP30 exemption, residency, employee count, place/control, and the dominant impression test. The results determine the tax status and PAYE withholding. No scoring or minimum thresholds are provided.

This is a long-term panel appointment for general building maintenance services in the Limpopo Area over 60 months.

Returnable documents:

• Annexure B (Acknowledgement Form for Eskom OHS legal and other requirements) must be completed, signed by an authorised person (CEO, Director, or Managing Director), and witnessed by two witnesses.

The Acknowledgement Form for Eskom OHS legal and other requirements must be completed and signed to demonstrate understanding of, and commitment to, OHS requirements and the consequences of non-compliance.

The bidder must acknowledge and commit to comply with the following OHS documents when working at or rendering a service to Eskom:

• Eskom contractor Health and Safety requirements standard 32-136
• OHS specification/requirements provided by Eskom
• Occupational Health and Safety Act 85 of 1993
• Compensation for Occupational Diseases and Illnesses Act 130 of 1993

After contract award, the bidder must align its processes (policies, procedures, standards) to Eskom's OHS requirements. Penalties will be enforced for non-conformance by the bidder or its contractors/suppliers. All employees must undergo relevant Eskom and company induction. The bidder must manage its contractors/subcontractors by:

• Demonstrating the process and selection criteria used when appointing them
• Notifying Eskom before appointing them
• Ensuring they have adequate resources and competencies
• Monitoring them through audits and assessments for OHS compliance during work execution
• Addressing non-conformances directly with them through performance and penalty processes
• Providing grounds for termination of work done by them

Closing date: 20 November 2026 at 10:00

Clarification meeting: 09 November 2026 at 10:00 (non-compulsory, held online via Microsoft Teams). Bidders must confirm attendance by emailing [email protected] with names and contact details of attendees.

Meeting link: https://teams.microsoft.com/meet/353762227091194?p=Up43t9B0KQVhVBpXcX

Clarification queries deadline: 5 working days before the tender closing date.

Enquiries (Eskom Representative)

• Name: Ndivhuwo Radzilani
• Telephone: 015 230 1532
• Email: [email protected]

Fraud and corruption reporting

• Telephone: 0800 11 2722
• Email: [email protected]

Submission portal: https://etendering.eskom.co.za

Method: All tender documents must be uploaded electronically via the Eskom E-tendering portal (https://etendering.eskom.co.za) before the closing time. No hard copies or zip/compressed files will be accepted; all documents must be in PDF format (price list in PDF and/or Excel). Individual files up to 500 MB, total submission up to 4 GB. The latest version of a resubmission supersedes earlier ones; the submission status must be marked complete. Ensure all required documents are uploaded under the correct folders (Technical, Commercial, Financial, Other).

Returnable forms:

• Annexure A (Authorisation Form): confirms the signatory's authority to bind the bidder.
• Annexure B (Acknowledgement of Eskom's SHE rules): acknowledges acceptance of Eskom's health, safety and environmental rules.
• Annexure C (Tenderer's Particulars): records bidder details.
• Annexure D (Integrity Declaration): commits to ethical conduct; the associated Supplier Integrity Pact must be downloaded and read from www.eskom.co.za.
• Annexure E (CPA Requirements for Local Goods/Services): acceptance of the CPA conditions; if not accepted, prices are deemed fixed for the contract period.
• SBD 1 (Annexure H): the invitation to bid, completed and signed.
• SBD 6.1 (Annexure I): Preference Points Claim form under PPPFA 2022.
• SBD 4 (Annexure J): Bidder's disclosure of any interest or employment with the state.
• Tax Evaluation questionnaire (PAYE personal service provider determination).
• Non-Disclosure Agreement (NDA).
• Occupational Health and Safety Act Section 37(2) Agreement.
• Method Statement (template 240-126469599).
• Form A Cat 4 (240-68099512).
• Supplier Quality Management specification (240-105658000).
• NEC3 Engineering and Construction Short Contract (ECSC) document.
• SDL&I Strategy Setting for Bidders.

Disqualification risks:

• Missing any disqualifiable returnable (BOQ, Annexure E, and others listed as disqualifiable) at closing time.
• Incomplete or unsigned non-disqualifiable returnables; bidder has 5 working days to correct after written request.
• Submitting more than one tender (except as a JV partner with a valid JV agreement).
• Tendering without a signed JV agreement (if applicable) or without proof of joint and several liability.
• Being on any sanctions list, restricted by Eskom or National Treasury, on the tender defaulters list, or having a conflict of interest.
• Subcontracting 100% of the scope of work.

Evaluation is in stages:

1. Basic Compliance (Stage 1): Responsiveness, eligibility, and submission of mandatory commercial returnables. Non-compliant bids are eliminated.
2. Mandatory Tender Returnables (Stage 2): Disqualifiable if missing or incomplete (BOQ priced, Annexure E, SBD 1, etc.). Non-disqualifiable but required returnables (SBD 6.1, B-BBEE proof) score zero if absent.
3. Functionality (Technical) (Stage 3): Weighted scorecard out of 100, minimum threshold of 80%. Two stages: functional evaluation and site assessments.

• Previous work experience in general building maintenance (30%): <3 projects = 0%, 3 projects = 10%, 4+ projects = 30%. Proof via completion certificates.
• List of tools and equipment (20%): 5 items each 4% (A-frame ladder, 9m step ladder, tile cutter, toolbox, spirit level).
• Light delivery vehicle (LDV) (20%): proof of ownership or valid rental agreement, with roadworthy certificate (licence disc). Same vehicle shared by multiple bidders leads to disqualification.
• Proof of competency in general building maintenance (30%): trade certificates in painting (10%), carpentry (10%), bricklaying (10%) from accredited institutions (SETA, QCTO, etc.), certified copies not older than 3 months.

4. Price and B-BBEE (Stage 4): 80/20 preference point system. Price points out of 80 (evaluated price including VAT); B-BBEE points up to 20. Total out of 100.

• B-BBEE points: Level 1 = 20, Level 2 = 18, Level 3 = 14, Level 4 = 12, Level 5 = 8, Level 6 = 6, Level 7 = 4, Level 8 = 2, non-compliant = 0.

5. Objective Criteria (Stage 5) and Contractual Requirements (Stage 6) apply to the recommended bidder. Contractual requirements (commercial, SHEQ, quality, financial) must be met within 7 working days of request.

Deadlock resolution: higher B-BBEE points, then drawing of lots.

Scope: General building maintenance services across the Limlanga Cluster in Limpopo, on an as-and-when required basis, for a panel of 6 contractors over a 60-month period.

Areas to be serviced (Limpopo Operating Unit, Marula and Gigawatt zones):

• Marula Zone sectors: Mankweng, Moletjie, Polokwane, Rampheri, Baobab (Alldays, Botlokwa, Dendron, Senwabarwana), Bolobedu, Giyani, Thomo, Hoedspruit, Letaba, Nkowankowa, Makhutswe, Tzaneen, Modjadjiskloof, Mooketsi, Phalaborwa, Selati, Ha Ravele, Thohoyandou, Makhado, Hlanganani, Malamulele, Maphungubwe, Musina, Mutale, Sibasa, Siloam.
• Gigawatt Zone sectors: Polokwane CBD (Hans van Rensburg, Nedbank Building, Seshego, Edupark), Polokwane RDC, Fetakgomo, Gilead, Lebowakgomo, Borwa Bokone, Mapela, Modimolle, Mokopane, Mookghopong, Zebediela, Dwaalboom, Lephalale, Marken, Northam, Swartwater, Thabazimbi, Bela-Bela, Mantsole, Vaalwater, Burgersfort, Steelpoort, Jane Furse, Ohrigstad, Groblersdal, Sekhukhune, Mamphokgo, Marble Hall, Monsterlus, Roossenekal.

Each sector's central point is the nearest Eskom customer network centre (CNC) or minor works site.

Key requirements:

• Minimum one single cab LDV with canopy/tonneau cover (owned).
• Tools: A-frame step ladder, 9m step ladder, tile cutter, toolbox with specified tools, spirit level.
• PPE: safety boots, work suits, gloves, glasses.
• No transport of employees in open vehicle beds; if transported under canopies, proper seating and seatbelts are required.
• Vehicles must be owned by the company (or director) or rented from a bona fide hiring company with a signed letter; registration documents and roadworthy certificate must be provided.
• Site verification of resources will be conducted before finalising technical scores.

A method statement must be submitted using the Eskom template (ref 240-126469599). The method statement should cover the approach to general building maintenance tasks as per the scope. The Method Statement template, Form A Cat 4 (240-68099512), and the Supplier Quality Management specification (240-105658000) are returnable documents.

Experience: Must demonstrate previous work experience in general building maintenance. Less than 3 projects scores 0% for the experience criterion; 3 projects scores 10%; 4 or more projects scores 30%.

Qualification of personnel: Proof of competency in general building maintenance, with trade certificates in painting (10%), carpentry (10%), and bricklaying (10%). Certificates must be from an accredited technical institution, SETA, QCTO, or accredited under the Manpower Training Act. Certified copies must not be older than three months.

Quality requirements (per Eskom's Supplier Quality Management specification 240-105658000) include:

• A quality method statement based on the scope (using template 240-126469599).
• Quality policy and objectives approved by top management.
• Documented information for roles, responsibilities and authorities (organisation chart and responsibility matrix covering quality management).
• Control of externally provided processes, products and services (evaluation, selection, monitoring of performance and re-evaluation of external providers).
• These requirements must be met before award; the bidder has 7 working days to provide missing quality documentation after a request.

Pricing must be submitted via a fully priced Bill of Quantities (BOQ) in PDF and/or Excel format. Failure to price all items makes the bid non-responsive. Price points are calculated out of 80 (including VAT) using the 80/20 system. The price is evaluated as Pt = bid price under consideration, Pmin = lowest acceptable bid price, formula: Ps = 80(1 - (Pt - Pmin)/Pmin). The completed pricing schedule is a returnable document. Cataloguing line items must be included if applicable.

Payment terms:

• Contracts below R50,000,000 (incl. VAT): Eskom pays within 30 days of receipt of undisputed invoices.
• Contracts above R50,000,000 (incl. VAT): Eskom pays within 60 days of receipt of undisputed invoices.

Performance security: Detailed in the NEC3 Engineering and Construction Short Contract (ECSC). May include a performance bond from a pre-approved financial institution, a parent company guarantee (with the parent's latest AFS), or a reduced contract scope.

Financial analysis: The tenderer's latest approved Annual Financial Statements (AFS) must be submitted. If unaudited, an ITA34C tax submission and the Public Interest Score as computed by the accountant are required. Financial stability is not a scoring criterion but is assessed to determine execution risk.

Mandatory eligibility:

• CIDB registration: Grade 1GB or higher (General Building). Bidders not yet registered but capable of being so within 21 working days from the closing date are eligible.
• Not under any restriction or sanction from Eskom, state-owned companies, or National Treasury.
• No conflict of interest; not on the tender defaulters list.
• No more than one tender submission (unless as a JV partner with a valid JV agreement).
• Compliance with tax requirements: SARS Tax Compliance Status (TCS) e-filing PIN and CSD registration with tax compliant status.
• Valid Letter of Good Standing with the compensation body (COID, FEMA, or RMA).
• Completed Supplier Evaluation Pack for Service Providers (PAYE).

B-BBEE requirements:

• Preference points claimed via SBD 6.1 and proof of B-BBEE status: certificate from SANAS-accredited agency, sworn affidavit (EME/QSE), or CIPC affidavit.
• Valid B-BBEE certificate is mandatory for contract award.
• Affidavits must meet validity requirements (deponent details, ownership percentages, revenue, financial year end, status level, empowering supplier status, same-day signatures, independent commissioner).
• Documentation for preference points: proof of ownership/shareholding (CIPC), certified ID copies of shareholders, proof of disability if applicable.

Joint ventures:

• All JV members must be CIDB registered.
• Lead partner grading in GB class not lower than one level below required, with required recognition status.
• Combined grading per CIDB regulations must equal or exceed the required grade.
• JV tenderers must submit a JV agreement or intent to form a JV, and B-BBEE certificate in the JV's name.

Health and safety requirements:

• Valid Letter of Good Standing (COID, FEMA or RMA) with correct business nature.
• SHE policy signed by CEO/MD, with review date, compliant with OHS Act Section 7.
• SHE competency training certificates: first aid, risk assessment/HIRA, fall protection planner, safety officer, health and safety representative.
• Legal appointments: health and safety representatives, construction supervisor, assistants, first aider, risk assessor, safety officer.
• Baseline Risk Assessment (BRA) relevant to the scope, with methodology.
• Medical surveillance programme.
• Emergency preparedness plan (fire equipment, evacuation plan, emergency contacts).
• Incident management procedures and previous 3 years' health and safety statistics.
• PPE risk assessment, list of PPE, issue template and inspection checklist.
• Signed acknowledgement of Eskom's SHE rules (Annexure B).

Environmental requirements:

• Environmental policy signed by top management, dated and version controlled.
• Company organogram showing an environmental representative.
• Appointment letter for the employee responsible for environmental issues.
• Communication plan/procedure for environmental issues.
• Incident/complaints register for environmental incidents.
• Aspect and impact register relevant to general building maintenance and electrical maintenance services.
• Emergency preparedness plan for environmental emergencies with contact details.
• Waste management plan covering disposal, with emphasis on hazardous waste and construction rubble.
• Valid environmental law training certificate, not expired, required before task execution.

The contract will be governed by the NEC3 Engineering and Construction Short Contract (ECSC). Tender validity is 90 days from the closing date. The successful bidder may be required to provide performance security (performance bond or parent company guarantee) as detailed in the ECSC. Eskom's payment terms apply: within 30 days for contracts under R50 million, within 60 days for those above. Alternative tenders are not allowed. Cataloguing information may be required after award; materials must be labelled per Eskom specifications, and catalogue line items must be priced. The contract may be for the whole scope; subcontracting 100% of the work is prohibited. Eskom may require a supplier to submit mitigating factors if contractual requirements are not met initially, with failure leading to award to the next-ranked bidder.