Pf sampling and particle size analysis on units 1–6 mills – three-year contract

Supplier must provide a Contract Quality Plan that identifies and plans for meeting the client's quality expectations and contract requirements, following the template provided.

Purpose of the Contract Quality Plan template:

• Assists the supplier in identifying and planning how to meet the client's quality expectations and contract requirements.
• The template is based on SANS 466:2005 and ISO 10005:2005.

Required content of the Contract Quality Plan:

• Scope of work and definitions.
• Communication channels between the supplier and Eskom.
• Organogram showing roles and responsibilities, including QA and QC functions.
• Index of interfacing documents (processes, standards, codes, specifications).
• List of suppliers and sub-suppliers, with monitoring processes.
• Index of items to be manufactured, refurbished, or purchased.
• Identification of activities requiring QCP/ITP (offsite and onsite).
• Special controls for processes governed by manufacturing/fabrication standards (e.g., welding, NDT/NDE).
• Documentation to be submitted to Eskom during the project.
• Records control and retention.
• Concession and non-conformance management process.
• Databook management and operating & maintenance manual.
• Management of working tools and equipment.
• Handling customer property, product preservation, identification and traceability.
• Commissioning and post-delivery activities.

Required tables to be completed:

• Table of suppliers/sub-suppliers with material/components to be purchased.
• Table of outsourced activities with description and criteria for selection.
• Table of supplier/contractor performance monitoring activities.
• Item description table (manufactured, refurbished, purchased, serial number).
• Document submission table.

Sign-off requirements:

• Compiled by a representative from the tenderer.
• Approved by the owner of the organisation.
• Eskom approval sections to be completed after award.

Returnable document: Annexure B – Acknowledgement Form for Eskom OHS legal and other requirements (Eskom identifier 240-77471499 Rev 3). The form must be completed, signed by an authorised person (CEO, Director or Managing Director), dated, and witnessed by two witnesses. It confirms the bidder has obtained and understood the listed OHS documents and the consequences of non-compliance. Submission method, address, and closing time are not stated in this document.

The only evaluation-related content is the requirement that the Acknowledgement Form for Eskom OHS legal and other requirements be properly completed, signed, dated and witnessed. No scoring split, minimum qualifying score, or preference point system is provided in this document.

The bidder must provide notification to Eskom before appointing any contractors or suppliers for commencement of work.

Compliance with OHS requirements is mandatory when working at or rendering a service to Eskom:

• Comply with Eskom contractor Health and Safety requirements standards.
• Comply with the OHS specification/requirements provided.
• Comply with the Occupational Health and Safety Act.
• Comply with the Compensation for Occupational Diseases and Illnesses Act.
• After contract award, align company processes to Eskom's OHS requirements (policies, procedures, standards).
• Ensure all employees (contractors/suppliers) undergo the relevant Eskom induction.
• Penalties will be enforced on the main supplier for any non-conformance to Eskom or statutory OHS requirements, including non-compliance by their contractors or suppliers.

OHS obligations:

• Comply with Eskom contractor Health and Safety requirements standards.
• Comply with the OHS specification/requirements provided.
• Comply with the Occupational Health and Safety Act.
• Comply with the Compensation for Occupational Diseases and Illnesses Act.
• Align company processes to Eskom OHS requirements after contract award.
• Ensure all employees undergo Eskom induction.
• Penalties apply for non-conformance to OHS requirements.

The main contractor/supplier is accountable for managing its contractors and suppliers. Obligations include:

• Demonstrated process and selection criteria for appointing contractors/suppliers.
• Notification to Eskom before appointing contractors/suppliers.
• Adequate resources and competencies of contractors/suppliers.
• Ensuring contractors/suppliers comply with applicable legal and Eskom requirements.
• Monitoring contractors/suppliers through audits and OHS compliance assessments.
• Providing grounds for termination of work by contractors/suppliers.
• Direct handling of all non-conformances/non-compliance (all tiers) with penalties and performance processes.
• Eskom may request testimonials/references and client contact details for similar previous work.

Scope: PF sampling and particle size analysis on units 1–6 mills at Duvha Power Station for a 3-year period. Minimum 10 mills per month, reduced if mills unavailable. Sampling on four pipes per mill; reports to P&T Engineering.

No submission-specific guidelines were found in this document.

Two-stage technical evaluation:

Stage 1 – Mandatory gatekeepers (pass/fail, not scored):

• PF sampling equipment (owned or hired, single sampler only), with photographs, serial number and technical specification sheet.
• Technical sieve shakers, with sieve list, serial numbers and photographs.
• PF sampling experience evidenced by certified qualifications, CVs, employment letters or contracts, and SAP purchase order screenshots or non-Eskom purchase orders.
• PF sampling supervisor with a certified qualification, CV, employment record, contract and purchase orders.

A 'No' on any mandatory criterion disqualifies the bid; the bidder is not evaluated on qualitative criteria.

Stage 2 – Qualitative (weighted, scored):

• PF sampling experience: 30%
• PF sampling supervisor: 30%
• Test results and reporting: 40%

Minimum qualifying score: 70% weighted final technical score.

Purpose: PF (pulverised fuel) sampling and particle size analysis on boiler units 1–6 at Duvha Power Station.

Contract period: 3 years.

Sampling and grading tests performed on the PF distribution pipe on each of the four pipes per mill.

Samples analysed and reports sent to P&T Engineering at Duvha.

Minimum of 10 mills sampled per month; if fewer mills are available, the quantity is reduced and payment adjusted accordingly.

Work is triggered three months after a mill starts running, and as and when required.

PF sampling experience: scoring tiers with weights (see evaluationCriteria). Evidence required: certified qualifications, CV, employment letters or contracts, SAP purchase order screenshots or non-Eskom purchase orders. PF sampling supervisor: must hold a certified qualification (National N6, National Diploma, or higher), and provide CV, employment record, contract and purchase orders.

Refer to evaluationCriteria section. Highlights: minimum 70% technical score; mandatory gatekeepers pass/fail; qualitative weights 30% experience, 30% supervisor, 40% test results.

Returnable documents:

• E-Tendering Training Acknowledgement Form: mandatory returnable prior to e-tendering. Must be fully completed and submitted within the prescribed period. The form confirms the bidder has undergone self-training via the e-Tendering Noddy Guide or video or a clarification meeting, and can operate the E-Tendering Solution. Must be signed by an authorised signatory. Failure to submit or incomplete completion renders the tender non-responsive and disqualifies the bidder.

Completion and submission of the E-Tendering Training Acknowledgement Form within the prescribed period is a precondition to bid. An incomplete form or non-submission renders the tender non-responsive and disqualifies the bidder. The form must be signed by an authorised signatory.

The tender is an acknowledgement of e-tendering training, not a specification of goods or services. The source document does not state quantities, deliverables, or locations.

The only compliance requirement is submission of the E-Tendering Training Acknowledgement Form; no other compliance requirements (e.g., B-BBEE, CIDB, CSD) are stated.

The tender is for PF sampling and particle size analysis on units 1 to 6 mills for a period of three years. The tenderer must complete and sign Form A to acknowledge and accept Eskom Supplier Quality Requirements per specification 240-105658000 and ISO 9001.

Quality requirements

• The tenderer must complete and sign the acknowledgement form to accept Eskom Supplier Quality Requirements as per specification 240-105658000 and ISO 9001.
• Category 3 (per clause 3.5.4 of the specification) is applicable for pre-contract award quality requirements.
• The tenderer must indicate acceptance of each ISO 9001 clause (clauses 4 to 10) and quality principle (principles 1 to 7) by marking with an X.

Scope: PF sampling and particle size analysis on unit 1 to 6 mills.

Contract period: three years.

Quality obligations under the Eskom Supplier Quality Requirements (specification 240-105658000) apply, including:

• Contract execution phase (clause 3.7.1)
• Supplier Quality Performance Monitoring (clause 3.7.2)
• Eskom rights of access (clause 3.8.1)
• Eskom rights to information (clause 3.8.2)
• Preservation (clause 3.8.3)
• Quality audits (clause 3.8.4)
• Management of nonconformities (clause 3.8.5)
• Special processes (clause 3.8.6)

ISO 9001 compliance is required.

Acceptance of Eskom Supplier Quality Requirements per specification 240-105658000 is required.

The acknowledgement form (Form A) must be completed and signed by the tenderer's quality representative (name, designation, date, signature).

The service involves PF sampling and particle size analysis on Unit 1 – 6 mills for a period of three years.

The work is to be performed at Eskom's power station in Mpumalanga.

No quantities or detailed scope are provided in the available document.

Closing date: 27 November 2026 at 12:00 (SAST).

Site visit / clarification meeting: if stipulated as compulsory in the Tender Data, attendance is mandatory; failure results in disqualification. Details (date, time, venue) are provided in the Tender Data.

Eskom Representative contact details are provided in the Invitation to Tender; all communication must be directed to that representative only.

Submission address: as specified in the Tender Data for paper tenders; for e-tendering, use the Eskom Tender Bulletin e-tendering page.

Service/delivery location: PF Sampling and Particle size analysis on Unit 1 – 6 mills, Eskom (Mpumalanga).

Closing time: 27 November 2026 at 12:00 SAST (GMT+2).

Submission method: electronic via the Eskom Tender Bulletin e-tendering page, unless otherwise stated in the Tender Data. Paper submissions are not accepted for e-tendering.

Required format: upload the tender in PDF or Excel, ensuring files are not corrupt or unreadable.

Bidders must complete and submit the Acknowledgement Form with the tender, stating whether the tender covers the whole or part of the works/services/supply.

Returnable documents: all mandatory returnables must be submitted by the closing date and time; failure to do so disqualifies the bid. Mandatory returnables include, but are not limited to: completed and signed tender forms, proof of eligibility (e.g., tax clearance, CIDB where applicable), and the SDL&I Undertaking (annexure) by contract award.

Proof of authority: an authenticated copy of authority to act as an agent must be submitted if an agent signs on the bidder's behalf.

Tenders must be signed by a duly authorised representative.

No late tenders will be accepted for any reason. The e-tendering system closes automatically at the closing time.

Do not deposit tenders into the Eskom tender box when e-tendering is used.

Eskom is not responsible for misplacement or premature opening if the outer package is not sealed or references are incorrect.

Corrections to documents must not use correction fluid or tape; initial all alterations.

Sub-contracting 100% of the scope is not permitted and will disqualify the bid.

Bidders must not be under any restriction to do business with Eskom or State-Owned Companies.

All costs of preparing and submitting the tender are for the bidder's own account.

Bidders must keep all tender information confidential and use Eskom documents only for preparing the tender.

Bidders must hold their tender valid for a specified period after closing; failing to extend validity when requested may exclude them from consideration.

Alternative tenders are only allowed if a main tender is also submitted and only if permitted by the Invitation to Tender.

Evaluation stages:

1. Basic compliance: tender must meet all stated requirements or it is non-responsive.
2. Mandatory returnables: missing mandatory documents at closing disqualifies the bid.
3. Pre-qualification criteria (if stipulated): bidders must meet these to proceed; criteria are not double-counted across phases.
4. Functionality (if applicable): scored against stated criteria; bidders must meet the minimum threshold stated in the Tender Data to continue.
5. Price evaluation: evaluated per Tender Data factors including CPA, FOREX, commodity exposure, unconditional discounts, technical adjustment, present value, and forecasted invoicing rates.
6. Specific Goals: scored on supporting documentation; zero points if not met or not submitted at closing.
7. B-BBEE scoring: based on CSD report, certificate, or affidavit; if not provided at closing, bidder scores zero but is not disqualified (except where B-BBEE is a pre-qualification criterion).

Ranking: sum of Price and Specific Goals scores, ranked highest to lowest. The contract is awarded to the highest ranked bidder unless objective criteria under Section 2(1)(f) of the PPPFA are stated in the Invitation.

Financial analysis: Eskom assesses the bidder's financial risk; if risk is too high and no mitigating factors agreed, the bidder is not considered for award.

Arithmetical errors: corrected according to stated rules; if the bidder does not accept corrections, the tender is rejected.

Reverse e-auction: if used, prices must not be included in the tender; including prices will result in them not being considered.

Misrepresentation or falsified information may lead to disqualification and reporting to the B-BBEE Commission.

Scope: PF (Pulverised Fuel) sampling and particle size analysis on Units 1 to 6 mills at the specified Eskom power station.

Contract period: three (3) years.

The service must be delivered at the Eskom site in Mpumalanga.

Bidders must provide the service in accordance with Eskom's safety, health, environment and quality (SHEQ) requirements.

All costs and personnel associated with SHEQ must be included in the tender price.

Proof of SHEQ systems, policies and capabilities must be provided to Eskom's satisfaction at closing or contract award.

All costs and personnel associated with SHEQ must be reflected in the tender.

Quality requirements are part of the SHEQ proof; no separate quality standards are specified in the available document.

Rates and prices must be in South African Rand, fixed for the contract duration.

Include all duties, taxes (including VAT) and levies applicable 14 days before closing.

Prices must be quoted in the format specified in the Invitation to Tender.

Arithmetical errors in pricing will be corrected as per Eskom's rules; if the bidder does not accept corrections, the tender is rejected.

Where reverse e-auction is used, tenders must not contain prices; if prices are included, they will not be considered.

Pricing: rates and prices must be in South African Rand, fixed for the contract duration, and include all duties, taxes (including VAT) and levies applicable 14 days before closing.

Prices must be quoted in the format specified in the Invitation to Tender (e.g., schedule of rates, bill of quantities).

Insurance: Eskom does not guarantee full insurance cover; bidders should obtain professional advice on required cover.

Security for performance: if required, the bidder must nominate at least two financial institutions it intends to approach for the security; Eskom may reject institutions it deems unsuitable.

No compensation is paid for tender preparation costs.

B-BBEE: proof of B-BBEE level (certificate, CSD number, or CSD report) must be provided at closing if B-BBEE is a pre-qualification criterion; otherwise, provide for PPPFA point allocation. Expired or fraudulent documents result in zero points for B-BBEE.

CIDB: where a CIDB grading is stipulated in the Tender Data, bidders must be registered with CIDB at closing or be capable of registration within 21 working days of closing. Proof of registration must be submitted at closing; if only an application is available, the CIDB database printout must be provided by contract award.

Tax compliance: valid tax clearance (SARS) is required.

CSD registration: required for B-BBEE scoring and as proof of status.

SHEQ: proof of safety, health, environmental and quality systems must be provided at closing or contract award.

Legislative compliance: comply with National Treasury Instruction Notes, PPPFA Regulations, Amended B-BBEE Codes, COIDA, OHS Act, and other applicable laws.

Contract Skills Development Goals (CSDG): for contracts of R5 million or more or lasting 12 months or more, the contractor must achieve the applicable skills development goals.

Contract Participation Goals (CPG): for construction works contracts meeting specified conditions, the contractor must achieve the participation goals.

Designated materials and thresholds: information must be submitted no later than contract award; failure to do so means the tender will not be considered for award.

SDL&I Undertaking: must be completed and submitted by contract award.

Misrepresentation or fronting may result in suspension from doing business with State-Owned Companies for up to 10 years and criminal prosecution.

Bidders must provide proof of safety, health, environment and quality (SHEQ) systems and capabilities.

Compliance with the OHS Act and Eskom's SHEQ requirements is mandatory.

All costs related to health and safety must be included in the tender price.

Tender validity: bidders must keep their tender valid for the period stated in the Tender Data, and extend if requested; failure to extend may result in exclusion.

Confidentiality: all procurement matters must be kept confidential; documents from Eskom may be used only for preparing the tender.

Eskom's right to negotiate: Eskom may enter mandated negotiations with selected tenders.

Eskom's right to cancel: Eskom may cancel the tender at any time before contract conclusion, with reasons on request.

Contract formation: the successful bidder must check the final draft contract and sign the Form of Agreement.

Contract duration: services are for a period of three (3) years.

Sub-contracting: 100% sub-contracting of the scope is not permitted.

Liability: Eskom is not liable for any losses or damages arising from the tender process.

Misrepresentation: falsified information may lead to disqualification and reporting to the B-BBEE Commission.

Contract Skills Development Goals (CSDG) and Participation Goals (CPG) apply as described in the compliance section.

Additional evaluation criteria: functionality, if applicable, must meet a minimum threshold stated in the Tender Data.

Specific Goals: scored based on supporting documentation; zero points if not met or not submitted at closing.

B-BBEE level is scored as stated on the CSD report or certificate/affidavit.

Financial analysis: bidder's financial statements are assessed for risk; high risk without mitigating factors may result in non-consideration.

Arithmetical errors are corrected as per Eskom's rules; failure to accept corrections leads to rejection.

Detailed scope of work and technical requirements are in a separate attachment (document identifier 559-1026771031). The tender is an open invitation for PF sampling and particle size analysis on Unit 1–6 mills for three years.

Closing: 27 November 2026 at 10h00

Clarification meeting (non-compulsory): 05 November 2026 at 13h00 via Microsoft Teams

Meeting ID: 366 653 469 244 534 5

Passcode: Zd3Jc2b8

Join link: https://teams.microsoft.com/meet/3666534692445345?p=TFvfJnPew3mlRFDckA

Clarification queries deadline: 10 working days before the tender closing date.

Eskom Representative

Name: Victoria Selepe

Telephone: +27 13 690 0514

Email: [email protected]

Procurement Manager (signatory on ITT): Mandla Mkhonza

Fraud and corruption reporting

Telephone: 0800 11 2722

Email: [email protected]

Eskom Standard Conditions of Tender available at www.eskom.co.za.

Submission method: electronic only via the Eskom E-tendering site (Eskom Tender Bulletin). No hard copies accepted. Upload under the folders Technical, Commercial, Financial and Other. All documents in PDF format (price list PDF included in the NEC document). Max upload size per document 500 MB; total submission 4 GB. No zip/compressed files. If resubmitting, the latest version stands and earlier submissions are void. Ensure submission status is shown as complete. Late tenders are not accepted.

Mandatory returnables at closing (disqualifiable if missing/incomplete/unsigned):

• Annexure A Authorisation Form: authorises the signatory to submit the tender, with the appropriate resolution or power of attorney attached.
• Annexure B Acknowledgement Form.
• Annexure C Tenderer's Particulars: bidder identity and contact details.
• Annexure D Integrity Declaration Form: confirms adherence to the Eskom Supplier Integrity Pact.
• Annexure E CPA Requirements for Local Goods/Services (if applicable).
• Annexure F CPA(IG) for Foreign Goods/Services (if applicable).
• Annexures G1–G4 (SBD 6.2) Local Production and Content Declaration: required only if designated materials are included.
• Annexure H (SBD 1) Invitation to Bid: completed by all tenderers.
• E-tendering Help Manual acknowledgement form.

Returnables at closing for evaluation (non-disqualifiable; score zero if omitted):

• Annexure I (SBD 6.1) Preference Points Claim Form in terms of PPPFA 2022.
• Annexure J (SBD 4) Bidders Disclosure.

Other documents:

• Tax clearance: certified copy of tax clearance certificate required from foreign tenderers with a SA footprint not on CSD and without a SARS PIN, and from local tenderers not providing a SARS e-filing PIN or CSD profile. Foreign suppliers with no SA footprint complete SBD 1 but need no tax compliance proof.
• Employment Equity: designated employers must provide proof of compliance, including proof of EE report submission to the Department of Labour (South African tenderers only).
• JV/consortium: letter of intent or valid JV agreement confirming rights, obligations and profit-sharing; written confirmation the JV operates as a single business entity; details of a single designated bank account in the JV name.

Note: non-disqualifiable returnables missing or incomplete at closing may be requested in writing; the bidder has 5 working days to submit, otherwise disqualified.

Evaluation stages:

1. Eligibility and basic compliance.
2. Functionality (technical) evaluation with a minimum qualifying threshold.
3. Price and specific goals (preference points) scoring under PPPFA.
4. Contractual requirements checked after ranking.

Functionality criteria (minimum weighted score: 70%):

• Supervisor PF sampling qualifications (10%): national diploma technical or higher, or N6 National Certificate, or National Senior Certificate.
• Supervisor PF sampling experience (30%): proof via employment verification letter or CV with job descriptions.
• Company experience with PF sampling and mill performance (30%): proof via SAP purchase order or contract screenshots; for non-Eskom, traceable certified reference.
• Test results reflecting Pulverised Fineness, PF Distribution, Air distribution, Test Parameters, Rosin-Rammler graph (% mass flow vs fineness), calculations and checklist of recommendations (30%).

Price score: out of 80 points, formula Ps = 80 [1 - (Pt - Pmin)/Pmin], prices inclusive of VAT.

Specific goals score: out of 20 points under PPPFA; failure to submit evidence scores zero for that goal but no disqualification.

Preference point system: 80/20 system applies (estimated value ≤ R50 million excluding VAT).

Specific goals (SDL&I objectives): Black Owned 4%, Black Women Owned 3%, Black Youth Owned 2%, plus job creation and skills development targets and 100% local procurement content target.

Tenderers failing the 70% functionality threshold are disqualified.

Scope: PF sampling and particle size analysis on Unit 1–6 mills for a period of three (3) years.

Mandatory technical requirement: the bidder must own or hire the equipment used for PF sampling (single point sampler only).

Detailed technical evaluation criteria are in separate document identifier 559-1026771031.

Contract type: NEC3 Term Services Contract (TSC3).

Supervisor must have a National Diploma technical or higher, N6 National Certificate, or National Senior Certificate (10%). Supervisor must have PF sampling experience proven by an employment verification letter or CV with job descriptions (30%). Company must have experience with PF sampling and mill performance, proven by SAP purchase order/contract screenshots or traceable certified references (30%). Test results must cover Pulverised Fineness, PF Distribution, Air distribution, Test Parameters, Rosin-Rammler graph, calculations and recommendations (30%).

Pricing schedule must be completed and submitted in PDF (included in the NEC document). Prices inclusive of VAT. Arithmetic errors will be corrected for evaluation. Contingency amounts excluded. The catalogue line item, if required, must be quoted.

Payment terms: for contracts below R50 million including VAT, Eskom pays within 30 days of undisputed invoice; above R50 million, within 60 days.

Performance security: not applicable.

Pricing: prices evaluated inclusive of VAT; arithmetic errors corrected for evaluation; contingency amounts excluded; unconditional discounts considered; conditional discounts applied at payment.

Pricing schedule must be submitted in PDF (included in the NEC document).

Cataloguing: if required, the pricing schedule must include a line item for cataloguing, which Eskom will pay.

Mandatory contractual requirements (assessed after ranking, prior to award):

• Proof of valid CSD registration (CSD number or CSD report).

Additional contractual requirements (if applicable):

• COIDA: original certificate of good standing or proof of application from the Compensation Fund or licensed insurer (South African tenderers only).
• Quality: comply with the attached Quality requirements.
• Safety/quality: comply with attached Safety and Quality requirements.
• Environmental: comply with attached Environmental requirements.
• Financial viability: audited financial statements for the previous 18 months or last year; for JV/SPV, statements for each participant; start-ups (formed within 12 months) exempt but must furnish first-year statements once available.

Eligibility:

• No restriction on doing business with Eskom or State-Owned Companies.
• Not on any international sanctions list (applies to subcontractors/suppliers too).
• No multiple submissions (except e-tendering size-limit exception).
• No conflict of interest.
• Tender must be signed by an authorised person.
• Not restricted by National Treasury or on the Tender Defaulters List.
• No 100% subcontracting of the scope of work.
• Alternative tenders not allowed.
• CIDB grading, Contract Skills Development Goals and Contract Participation Goals: not applicable.

Contractual requirements include a COIDA certificate of good standing or proof of application (South African tenderers only), and compliance with the attached Safety and Quality requirements. SHEQ requirements may apply as a contractual requirement.

The bidder must comply with the attached Environmental requirements.

Contract conditions: NEC3 Term Services Contract (TSC3). Tender validity: 180 days from closing. No performance security required. Alternative tenders not accepted. Successful bidder may be required to provide cataloguing information per item after award; all delivered materials must be labelled per Eskom specifications.

The functionality threshold is 70%. Price is scored out of 80 using the formula Ps = 80[1 - (Pt - Pmin)/Pmin]. Specific goals scored out of 20 under PPPFA; no evidence means zero for that goal. The 80/20 preference point system applies.

Selection of the applicable category on the Cover tab determines which quality requirements apply. Only one category may be selected; selecting more than one causes an error.

Bidders must complete the Excel template by selecting the applicable category on the 'Cover' tab (by typing 1 in one of the marked boxes, selecting only one category). The 'Returnables' tab then shows the applicable requirements. Complete the required details, then save as PDF and sign, or sign and lock the sheet before sending. Avoid hiding un-applicable rows where they affect the print area.

Quality documentation is evaluated against a weighted scorecard with five sections: Section A (Quality Management System Requirements, weight 25%), Section B (Evidence of QMS in operation, weight 25%), Section C (Contract Quality Plan, weight 20%), Section D (Quality Control Plan, weight 20%), Section E (User-defined additional requirements, weight 10%).

• Section A offers two options: Option 1 requires a valid ISO 9001 certificate from an accredited body; Option 2 requires alternative evidence (QMS manual, quality policy and objectives approved by top management, documented control of information, and documented control of nonconforming outputs, etc.).
• Section B requires documented roles, responsibilities and authorities, control of externally provided processes, and (if applicable) internal/external audit reports and management review records.
• Section C requires a draft Contract/Project Quality Plan specific to the scope of work.
• Section D requires a QCP/Checklist/ITP as per the scope of work.
• Section E requires Form A completed and signed, plus any other requirements as per scope.
• Bidders must ensure they can explain to auditors why any indicator was excluded, if they choose to modify scoring.

The scope of work is PF Sampling and Particle size analysis on Unit 1 – 6 mills for a period of three (3) years. The tender covers services, general.

Bidders must demonstrate a working Quality Management System. If the bidder does not hold a valid ISO 9001 certificate, they must submit the alternative evidence under Section A Option 2. The bidder must complete and sign Form A. Reference specification: 240-105658000 or 240-51544462.

The supplier must meet the environmental requirements during the evaluation stage.

• The contractor must attach an Environmental Policy signed by Company Top Management.
• The policy must align with ISO 14001:2015 Environmental Management System.

The tender covers PF sampling and particle size analysis on unit 1 – 6 mills at Duvha Power Station.

• The contractor must provide an Environmental Policy signed by Company Top Management.
• The policy must comply with ISO 14001:2015 Environmental Management System.

The contractor must attach an Environmental Policy signed by Company Top Management, aligned with ISO 14001:2015 Environmental Management System.

The contractor must attach an Environmental Policy signed by Company Top Management.

• The policy must comply with ISO 14001:2015 Environmental Management System.

The service is PF sampling and particle size analysis on unit 1–6 mills at Duvha Power Station. The station has six units, five operational, each with six mills. PF samples are taken to ensure mills perform per design standards and to comply with the Fossil Fuel Fired Regulation (FFFR).

Submission method and address not stated in the document.

Returnable documents:

• The document does not list specific returnable forms. Bidders must comply with the obligations of any standard forms included in the tender pack.

No formal evaluation criteria are provided in this scope of work document. The only normative reference cited is ISO 9001 Quality Management Systems.

Works location: Duvha Power Station (Mpumalanga).

Scope:

• PF sampling and particle size analysis on unit 1–6 mills.
• Units 1, 2, 4, 5, 6 are operational; unit 3 is not mentioned but included in the title.
• Each unit has 6 mills; sampling is done at the mill distribution PF pipe.
• Minimum of 10 mills to be sampled per month; if mills are unavailable, the number reduces to the available mills and payment adjusts accordingly.
• Sampling carried out on running mills at feeder tonnage of 45 tons/hour, above 16 ml at the mill PF distribution pipe.

Frequency:

• Mills sampled after three months and as required.

Procedures:

• Sampling per Eskom Procedure PTP007.
• Grading per Eskom Procedure PTP0023.

Reporting:

• Sample analysis and grading performed off-site by the contractor's chosen laboratory.
• Turnaround time: one week from date of sample.
• Calibration certificate for equipment used must be attached to the final report.
• Result format defined by the contract manager.

Staffing:

• One experienced supervisor and two experienced assistants.
• Contractor to provide contingency staff if regular staff unavailable.

Equipment:

• Contractor provides own test equipment, transport (compliant with Eskom vehicle policy), and PPE.
• PF sampler must be approved by the contract manager.
• PF sampler calibration done yearly; certificate submitted to Eskom contract manager.
• Storage for the PF sampler provided by Eskom.

Quality control:

• Eskom checks quality of PF sample analysis and grading once every two months.
• '3 NCRs out' (context suggests three non-conformances may lead to action, but the condition is not fully clear).

Staffing: two experienced assistants and one experienced supervisor.

PF sampler must be approved for use by the contract manager.

Contractor to provide contingency staff if regular staff unavailable.

ISO 9001 is the normative quality management system reference.

Eskom performs quality checks on PF sample analysis and grading every two months.

Unit price per mill sampled.

Prices fixed for the 3-year term.

No escalation within contract term.

Sample analysis and grading performed off-site.

Turnaround time: one week from date of sample.

Calibration certificate to be attached to final report.

Pricing:

• Unit price per mill sampled.
• Prices fixed for the 3-year term; escalations handled outside the contract.
• No bid security, bonds, guarantees, or payment terms stated.

CSD registration: not stated.

Tax compliance: not stated.

B-BBEE: not stated.

CIDB: not applicable (services).

ISO 9001: cited as a normative reference, implying the contractor should comply with ISO 9001 quality management systems.

Site access:

• Completion of Eskom/Duvha induction before work on site.
• Employees must hold valid medical fitness certificates.

General:

• Comply with SHEQ requirements and Duvha Power Station / Eskom Holdings SOC policies.
• Fill in the limited access register (LAR) at the UCR before tests and return on completion of the day's work.

Comply with SHEQ requirements and Duvha Power Station / Eskom policies.

Complete induction before work on site.

Employees must hold valid medical fitness certificates.

Contractor to issue PPE to employees.

Contractor to have an emergency plan for on-site emergencies.

Conduct a comprehensive HIRA covering identification of hazards, elimination or minimisation of risk, maintaining control measures, and reviewing/revision as necessary.

Service Manager

• Name: Nozipho Mhlanga
• Role: Service Manager
• Email: [email protected]
• Telephone: 013 690 0899
• Address:

Duvha Power Station

P.O. Box 2199

Witbank

1035

Employer

• Eskom Holdings SOC Ltd (Reg No. 2002/015527/30)
• Registered office:

Megawatt Park

Maxwell Drive

Sandton

Johannesburg

Returnable documents

• C1.1 Form of Offer and Acceptance: the tenderer's signed offer, signed by a duly authorised representative, with the tenderer's CIDB registration number stated.
• C1.2b Contract Data Part 2: completed by the tenderer (contractor details, fee percentages, key people, price list reference, tendered total of the Prices).
• C1.3 Proforma Guarantees.
• C2.2 Price List: priced by the tenderer.

Offer mechanics

• The offer is made by signing the Form of Offer and Acceptance; the Employer accepts by signing the Acceptance part and returning one copy, including any Schedule of Deviations, before the end of the offer validity period stated in the Tender Data.
• Alternative tenders must be submitted on a separate copy of the Form of Offer and Acceptance.
• Deviations from the tender documents are valid only if recorded in the Schedule of Deviations; a covering letter does not form part of the contract.
• Within two weeks of receiving the completed agreement, the Contractor must contact the Employer's agent to arrange delivery of securities, bonds, guarantees and proof of insurance.

Scope

• Pulverised fuel (PF) sampling and particle grading on Duvha Power Station Units 1 to 6.
• The Affected Property is Duvha Power Station Units 1-6.
• A detailed scope of work is referenced as an attachment.

Price list quantities (Option A)

• PF sampling test and particle size analysis: 360 each.
• Calibration of PF sampler: Year 3.
• Travelling: 36 months.
• SHEQ compliance for the duration of the project: Year 3; a safety file and safety plan are required once a year.

Delivery and planning

• The Contractor provides the service in accordance with the Employer's Service Information.
• The Contractor submits its first plan for acceptance within 2 weeks of the Contract Date.
• Task orders are issued monthly on the first day of the month; the Contractor submits a task order programme to the Service Manager.
• The Contractor prepares forecasts of the final total of the Prices at intervals no longer than 4 weeks.

Key people

• Contract Data Part 2 requires the tenderer to name its key people, with job, responsibilities, qualifications and experience, and to provide their CVs.
• The tenderer must state the direct fee percentage and the subcontracted fee percentage.
• The tenderer must state the price list reference and the tendered total of the Prices.

Pricing form

• Option A priced contract with a price list (C2.2). The tenderer prices the items and states the total of the Prices (excl. VAT).

Price list items

• 1.1.2 Travelling: unit Month, quantity 36.
• 1.1.3 SHEQ compliance and requirements for the duration of the project: unit Year, quantity 3; a safety file and safety plan are required once a year.
• 2.1.1 PF sampling test and particle size analysis: unit ea, quantity 360.
• 2.1.2 Calibration of PF sampler: unit Year, quantity 3.

How to complete

• Lump sum items: enter the amount in the Price column only, leaving Unit, Expected Quantity and Rate blank.
• Rate-based items: enter the rate; it is multiplied by the Expected Quantity to produce the Price.
• Time-based items: state a unit of time and the expected number of those units.
• The price list is a pricing document only; the service is provided in accordance with the Service Information.
• Lump sum prices are not adjusted if actual quantities differ; only a compensation event changes them.

Pricing

• Option A: priced contract with a price list. Items may be lump sums, rates multiplied by expected quantities, or time-based.
• Lump sum items are not adjusted if the actual quantity differs; the only basis for change is a compensation event.
• The tendered total of the Prices (excl. VAT) is stated in the price list.

Price adjustment (X1)

• Prices are fixed and firm for the first year; escalation applies on the contract anniversary.
• Base date for indices: one month before the enquiry closing date.
• Weightings: 0.60 SEIFSA C-3 (actual labour cost), 0.10 SEIFSA L2(B) (road freight), 0.10 SEIFSA D-3, 0.15 non-adjustable.

Payment

• Assessment interval: daily.
• Payment period: 3 weeks.
• Interest: publicly quoted prime rate (365-day year) charged by Standard Bank of South Africa.
• The Contractor must submit a tax invoice within one week of receiving a payment certificate; the Employer's VAT number 4740101508 must appear on each invoice.

Liability and damages

• Delay damages: 10% of the task order value.
• Contractor's liability for indirect or consequential loss: limited to R0.00.
• Employer's liability for the Contractor's indirect or consequential loss: limited to R0.00.

Insurance

• Minimum cover for loss or damage to the Employer's property: the total contract price.
• Cover for loss or damage to the works, Plant and Materials (including Employer-provided items): the total contract price.
• Minimum cover for third-party property damage and bodily injury or death per event: the total contract price.
• Minimum limit of indemnity for death or bodily injury to the Contractor's employees: as prescribed by COIDA (Act 130 of 1993) plus common-law liability, not less than R500 000 per event.
• The Contractor provides the insurances in the Insurance Table except those the Employer provides, and covers the deductibles under the Employer's policies.

B-bbee

• The Contractor must notify the Employer within 7 days of any change in legal status, ownership or business composition that changes its B-BBEE status.
• An updated verification certificate and supporting documentation must be submitted to the Service Manager within 30 days of that notification.
• A decrease in B-BBEE status may lead to renegotiation or termination; failure to notify may be a ground for termination.

Legal and registration

• The tenderer's CIDB registration number must be stated on the Form of Offer and Acceptance.
• Joint ventures, consortia or unincorporated groupings are jointly and severally liable; the key person authorised to bind the grouping must be notified to the Service Manager within two weeks of the Contract Date.
• The Contractor may not cede, delegate or assign rights or obligations without the Employer's written consent.

Health, safety and environment

• The Contractor may be appointed Principal Contractor under the Construction Regulations 2014 (OHS Act) and must comply with them and all applicable health, safety and environmental laws.
• The Prices must include sufficient provision for this compliance.

Ethics and confidentiality

• Corrupt or illegal inducements are grounds for termination and civil or criminal action.
• Contract information must be kept confidential; images of the Affected Property require the Service Manager's prior written consent.

Health and safety

• The Contractor must take all reasonable precautions to maintain the health and safety of persons involved in the service.
• The Employer may appoint the Contractor as Principal Contractor under the Construction Regulations 2014 (promulgated under the Occupational Health and Safety Act).
• The total of the Prices at the Contract Date must include sufficient provision for compliance with the Construction Regulations and all applicable health and safety laws, rules and procedures.
• The Contractor must comply with the Construction Regulations and all applicable health and safety requirements, and ensure its subcontractors, employees and others under its direction comply.
• A safety file and safety plan are required once a year (price list item 1.1.3, SHEQ compliance).
• A weekly risk register meeting is held (Clause 16.2) to discuss safety, compensation events, subcontracting and coordination.

Environmental

• The Contractor must comply with all applicable environmental laws, regulations, rules, guidelines and procedures in executing the service.
• The Contractor must ensure its subcontractors, employees and others under its direction comply with the same.

Contract form

• NEC3 Term Service Contract (TSC3), April 2013.
• Main Option A: priced contract with price list.
• Dispute resolution: Option W1.
• Secondary options: X1 (price adjustment for inflation), X2 (changes in law), X7 (delay damages), X18 (limitation of liability), X19 (task order), Z (additional conditions Z1-Z11).

Key dates and periods

• Starting date: 01 January 2027 or as soon as possible thereafter.
• Service period: 36 months.
• Period for reply: 2 weeks.
• The Contractor submits its first plan within 2 weeks of the Contract Date.

Governing terms

• Law: Republic of South Africa. Language: English. Currency: South African Rand.
• Assessment interval: daily. Payment period: 3 weeks.
• Termination: as provided in the NEC3 TSC, with a business rescue order added as a ground.

Additional conditions (Z1-Z11)

• Z1: no cession, delegation or assignment without the Employer's written consent.
• Z2: joint ventures are jointly and severally liable; the authorised key person must be notified within two weeks of the Contract Date.
• Z3: B-BBEE status changes must be notified within 7 days and an updated certificate submitted within 30 days.
• Z4: corrupt or illegal practices are grounds for termination and legal action.
• Z5: confidentiality of contract information; images of the Affected Property need written consent.
• Z6: no waiver or estoppel unless agreed in writing.
• Z7: health, safety and environmental compliance, including possible appointment as Principal Contractor.
• Z8: tax invoice within one week of the payment certificate; VAT number 4740101508.
• Z9: compensation events must be notified within 8 weeks of becoming aware.
• Z10: the Employer's liability for indirect or consequential loss is limited to R0.00.
• Z11: a business rescue order against the Contractor is a termination ground.

Dispute resolution

• Adjudicator selected from the ICE-SA panel; if the parties cannot agree, appointed by AFSA.
• Tribunal: arbitration under the Association of Arbitrators (Southern Africa) rules.
• Place of arbitration: Eskom Duvha Power Station, South Africa.

Price adjustment (X1)

• Prices fixed and firm for the first year; escalation on the contract anniversary.
• Base date for indices: one month before the enquiry closing date.
• Weightings: 0.60 SEIFSA C-3, 0.10 SEIFSA L2(B), 0.10 SEIFSA D-3, 0.15 non-adjustable.

Delay damages (X7)

• 10% of the task order value.

Task orders (X19)

• Task orders are issued monthly on the first day of the month; the Contractor submits a task order programme to the Service Manager.

The tender involves PF sampling and particle size analysis on units 1 to 6 mills at Duvha Power Station. The contract period is 36 months.

Closing date: 27 November 2026 at 08:00.

Buyers: Enock Mabena and Victoria Selepe

Business unit: Duvha Power Station

Returnable documents:

• A valid B-BBEE certificate issued by a SANAS-accredited verification agency, a sworn affidavit, or a CIPS affidavit must be submitted to claim preference points.
• Proof of ownership or shareholding, preferably CIPC documentation, with a shareholding breakdown.
• Certified ID copies of all shareholders.
• Proof of disability where applicable.
• For a trust, consortium, or joint venture (including incorporated consortia and joint ventures), a consolidated B-BBEE status level verification certificate.
• A B-BBEE Improvement or Retention Plan must be submitted within 30 days of contract signature.

Consequences of missing preference-point documentation:

• The bidder is not disqualified but may only score 90 points for price and 0 points for specific goals.

SDL&I obligations (not scored but binding once contracted):

• Submit an SDL&I Implementation Schedule within 28 days after contract award, to be returned to the SDL&I representative for acceptance.
• Submit quarterly SDL&I compliance reports in line with the Data Collection Template.

Evaluation approach:

• Contract awarded to the bidder scoring the highest total points (price plus specific goals), rounded to two decimal places.
• Maximum 10/20 points for specific goals depending on the preference point system used.
• Specific goal points are added to price points.

Preference point system (points for B-BBEE status):

• 90/10 system: Level 1 = 10, Level 2 = 9, Level 3 = 6, Level 4 = 5, Level 5 = 4, Level 6 = 3, Level 7 = 2, Level 8 = 1, non-compliant = 0.
• 80/20 system: Level 1 = 20, Level 2 = 18, Level 3 = 14, Level 4 = 12, Level 5 = 8, Level 6 = 6, Level 7 = 4, Level 8 = 2, non-compliant = 0.

Missing preference-point documentation:

• Bidder may still qualify but scores only out of 90 for price and 0 for specific goals.

Objective criteria: Not applicable.

Scope of work: PF sampling and particle size analysis on unit 1 – 6 mills.

Duration: 36 months.

Tenderers must approach relevant SETAs for grants, subsidies, and incentives, and SARS for tax rebates related to skills development initiatives.

Local procurement content: value added in South Africa. The price schedule must separate local and imported components. Local procurement content is total spending minus the imported component.

SDL&I penalty and retention:

• Penalty of 2.5% of the invoice amount for failure to meet SDL&I obligations.
• Penalty of 2.5% of the contract value for failure to meet SDL&I obligations.
• Eskom retains 2.5% of every invoice (excluding VAT) as security for fulfilment of SDL&I obligations. Retention released only upon: receipt of SDL&I progress reports, fulfilment of all SDL&I obligations, and submission of an approved compliance report by the SDL&I Department.

Local procurement content:

• Tenderers must separate local and imported components in the price schedule.
• Eskom target for local procurement content: 100%.

Procurement from designated groups (as a proportion of local procurement content):

• Black owned: 4.0%
• Women owned: 3.0%
• Black youth owned: 2.0%
• Black persons with disability: 1.0%

B-BBEE requirements:

• A valid B-BBEE certificate or sworn affidavit is a condition for contract award.
• Revenue up to R10 million (EME): may submit a sworn affidavit.
• Revenue up to R50 million (QSE): must comply with all elements of the QSE scorecard relevant to the sector, unless at least 51% black owned, in which case a sworn affidavit may be submitted.
• Revenue above R50 million: must submit a valid B-BBEE certificate.

Sworn affidavit validity requirements:

• Deponent's name and identity number as they appear in the ID document.
• Designation (director, owner, or member) of the deponent.
• Enterprise name as per CIPC registration documents and business address.
• Percentage of black ownership, black female ownership, and designated group; for specialised enterprises per Statement 004, the percentage of black beneficiaries.
• Total revenue for the year under review, and whether based on audited financial statements or management accounts.
• Financial year end used to determine total revenue.
• B-BBEE status level (one only).
• Empowering supplier status; for QSEs, the basis for this status.
• Deponent and Commissioner of Oaths must sign on the same date; Commissioner must sign and stamp.
• Commissioner of Oaths may not be an employee or ex officio of the enterprise.

Contractual B-BBEE improvement commitments (not scored but binding):

• Bidders at Level 4 at award must reach Level 3 by the end of the first year, then improve or migrate by one level per year.
• Bidders at Levels 5 to 8 or non-compliant at award must reach Level 4 by the end of the first year, then improve by at least one level each subsequent year.
• B-BBEE Improvement or Retention Plan due within 30 days of contract signature.
• Level 1 bidders may submit a retention plan; Levels 2 or 3 must indicate how they will maintain or improve.

Contractual SDL&I obligations:

• B-BBEE Improvement or Retention Plan must be submitted within 30 days of contract signature.
• Bidders with B-BBEE Level 4 at award must reach Level 3 by end of first year, then improve or migrate by one level per year.
• Bidders with Level 5-8 or non-compliant at award must reach Level 4 by end of first year, then improve by at least one level per year.
• Local procurement content: separate local and imported components in the price schedule; Eskom target is 100% local procurement content.
• Jobs: submit proposals for number and type of jobs to be created and retained in South Africa.
• Skills development: submit proposals for developing skills of unemployed candidates (e.g., mechanical fitters, electricians, boiler makers, welders) with N3 or equivalent entry level. Candidates from all provinces, representative of SA demographics. Skills development targets exclude Eskom employees and registered learners. Tenderer bears full cost; Eskom makes no financial contribution.
• Procurement from designated groups (as proportion of local procurement content): black owned 4.0%, women owned 3.0%, black youth owned 2.0%, black persons with disability 1.0%.
• Penalties: 2.5% of invoice amount for failure to meet SDL&I obligations; 2.5% of contract value for failure.
• Retention: 2.5% of every invoice (excluding VAT) retained; released upon receipt of SDL&I progress reports, fulfilment of all obligations, and approved compliance report.
• Reporting: quarterly SDL&I reports per Data Collection Template; Eskom reviews within 30 days; corrective measures required if not met; SDL&I Implementation Schedule due 28 days after contract award.

Specific goals: up to 10/20 points may be awarded for the specific goal specified for the tender. Points are added to price points and rounded to two decimal places. B-BBEE status level determines the points. Bidders failing to submit preference-point documentation may still be considered but only score out of 90 for price and 0 for specific goals.

Development team (contact for OHS questions):

• Njabulo Ndlovu

No email, telephone, or address provided in the source document.

Returnable documents (all to be submitted as part of the bid):

• Annexure B: signed acknowledgement of Eskom's OHS legal and other requirements.
• Health and Safety Plan: must address project/scope OHS risks and align with the health and safety specification.
• Costing for health and safety management: must be broken down, not a lump sum, and based on the overall scope.
• Baseline OHS Risk Assessment (BRA): must include the methodology used.
• Valid Letter of Good Standing (COIDA or equivalent): to be held at all times.
• OHS policy signed by the CEO, complying with Section 7 of the OHS Act.

Submission format: The OHS returnables are evaluated during tender close-out, after mandatory and functionality evaluation. Only shortlisted suppliers who pass those thresholds are evaluated.

Missing documents: Suppliers get only ONE opportunity to submit outstanding documents, within 7 working days of the request. Failure to do so may result in the bid being regarded as non-responsive and ineligible for award.

OHS returnables are evaluated only after shortlisting based on mandatory and functionality criteria. All OHS returnables must be complete and adequate; any missing or non-compliant item may make the bid non-responsive. The valid Letter of Good Standing (COIDA) is a mandatory returnable and must be maintained at all times.

Valid Letter of Good Standing (COIDA or equivalent) – must be valid at all times.

OHS policy signed by the CEO – must comply with Section 7 of the OHS Act.

Annexure B – acknowledgement of Eskom's OHS legal and other requirements, signed and submitted.

Baseline OHS Risk Assessment – must include the methodology used.

Health and Safety Plan – must address the project/scope OHS risks and align with the health and safety specification.

Costing for health and safety management – must be broken down, not a lump sum, and based on the overall scope.

Health and Safety Plan: must address project/scope OHS risks and align with the health and safety specification.

Baseline OHS Risk Assessment: must identify, assess, and manage OHS risks related to the scope; the methodology must be provided.

Valid Letter of Good Standing (COIDA or equivalent): required, must be held at all times.

OHS policy: must be signed by the CEO and comply with Section 7 of the OHS Act.

Access to Duvha Power Station requires: valid medical fitness certificate, police clearance, RSA ID or equivalent, national driver's licence (for drivers), proof of Duvha safety induction, and valid COIDA letter of good standing.

Contractor must comply with SHE/OHS Specification and approved safety file; the 37-2 agreement must be signed by both parties. Duvha Power Station OHS requirements apply for the contract duration.

Zero tolerance stance on violations of Life-saving Rules.

On contract completion: close all incidents and audit findings, clean the work area, submit safety statistics and safety file for closeout, and complete a closeout report (Annexure D form as per 32-726) before final invoice is paid.

OHS returnables are evaluated after the mandatory and functionality evaluation. Only shortlisted suppliers who pass both thresholds are evaluated. Suppliers have one opportunity to submit outstanding documents within 7 working days; failure may result in non-responsiveness and ineligibility.