Preferred service providers for general building, roofing, plumbing and fencing maintenance – coega development corporation (CDC/249/26 et al)

Closing date: 09 November 2026 at 12:00.

Compulsory briefing meeting: 12 October 2026 at 10:00 at Vulindlela Accommodation and Conference Centre, Addo Road, Gqeberha (building opposite the Truck-In-Stop/Caltex Garage). Attendance is mandatory; failure to attend leads to elimination.

Queries accepted: 02 October 2026 to 26 October 2026 (no new queries after 26 October 2026).

Bid documents available for download from 12:00 on 02 October 2026.

Compulsory briefing meeting: 12 October 2026 at 10:00 at Vulindlela Accommodation and Conference Centre, Addo Road, Gqeberha (building opposite the Truck-In-Stop/Caltex Garage).

Attendance is mandatory; failure to attend leads to elimination.

Attendance register must be completed in the name of the bidding entity; one person cannot represent more than one company.

Enquiries (written only):

• Contact: Zine Mtanda
• Role: Unit Head: Supply Chain Management
• Email: [email protected]
• Telephone: not allowed to phone

Submission address:

Documents Control Office

CDC main office

Coega Business Centre

Cnr Alcyon Rd and Zibuko Street

Zone 1, Coega SEZ

Gqeberha

Submission method: one original completed bid document in a sealed, tamper-proof envelope, clearly marked with the contract number and description (e.g. "CDC/249/26 – PREFERRED SERVICE PROVIDER FOR GENERAL BUILDING MAINTENANCE SERVICES").

Submission address: Documents Control Office, CDC main office, Coega Business Centre, Cnr Alcyon Rd and Zibuko Street, Zone 1, Coega SEZ, Gqeberha.

Closing time: 09 November 2026 at 12:00. Late submissions will not be considered and will be returned unopened.

The bidder or courier must complete the Lodging of the Bids Submissions form.

Telegraphic, telexed, tippexed, facsimiled and emailed submissions will not be accepted.

Bids must be submitted on the official tender document only.

Returnable documents (all must be completed, signed and initialled on each page by the authorised representative):

• SBD 1 (Invitation to Bid): bidder and contact details; for JV/Consortium, all entities' CSD numbers must be reflected.
• SBD 4 (Bidder's Disclosure Form): discloses any interest or connection with the state; separate form for each JV party.
• SBD 6.1 (Preference Points Claim Form): claims preference points under the Preferential Procurement Regulations 2022.
• SBD 7 (Contract Form): to be signed by the successful bidder.
• Certificate of Authority of Signatory: authorises the signatory to bind the bidder; for JV, also the Lead Partner's authority signed by all parties.
• POPIA consent form: consent to process personal information; separate form for each JV party.
• Sworn affidavit (for EMEs where applicable).
• Form K (pricing schedule).
• Proof of CIDB registration.
• At least three reference letters (work within the last 7 years).
• CVs of key personnel with minimum 5 years' experience, including trade/academic certificates.
• B-BBEE certificate or affidavit as applicable.
• Signed Letter of Intent to enter JV/Consortium (where applicable).

Disqualification risks:

• Any mandatory document missing, incomplete, altered without initialling, or corrected with correcting fluid.
• Submission in packaging that is torn, unsealed, or otherwise compromising integrity.
• Failure to attend the compulsory briefing meeting.
• Misrepresentation of information.
• Communicating with CDC staff other than the named contact.

Evaluation is in four stages:

Stage 1 – Timeous Submission: bids must be received before the closing date and time, in a sealed, clearly marked envelope.

Stage 2 – Responsiveness Assessment: mandatory requirements (Table 7) must be fully furnished, signed and initialled; otherwise the bid is null and void.

Stage 3 – Quantitative Assessment: 80/20 preference point system – 80 points for price, 20 points for Specific Goals. Price formula: Ps = 80 [1 - (Pt - Pmin)/Pmin].

Stage 4 – Qualitative Assessment: conducted on the five highest scoring bidders to check commercial risks, arithmetic errors, market-related pricing, procurement integrity (corruption, conflict of interest, collusion), and restrictions on the Database of Restricted Suppliers / CSD.

Minimum qualifying score: not stated.

The CDC requires reactive and corrective maintenance services for its buildings and sites within the greater Nelson Mandela Bay Metropole, including Coega SEZ, Nelson Mandela Bay Logistics Park (NMBLP), Sunrise Hotel, and Vulindlela Village and Conferencing Centre (VACC).

Four separate contracts, each with a minimum of 3 and maximum of 5 service providers to be appointed:

• CDC/249/26 – General Building Maintenance (CIDB 2GB or higher): respond to call-outs; repairs and replacements of window frames, doors, tiling, building fabric (brick, plastered, marmoran walls); supply/replace/repair blinds, door locking mechanisms, draperies; repairs to interior and exterior ramps; investigate and remedy building cracks, dampness, water seepage; flooring cracks, sagging, dampness; painting work.
• CDC/250/26 – Roofing Maintenance (CIDB 2SN or higher): new roof sheeting (strip old, realign purlins, install concealed fix/IBR/corrugated Aluzinc sheets with Buildex Class 4 screws); roof restoration (clean, wash with Descalex, prime with WS4/WS55, seal with W112/W113, apply 2 coats of W118 Infra-Red Cool Roof Coating); flat roof waterproofing refurbishment (torch-on, apply 2 coats of SiverKote); flat roof waterproofing (apply W115 Elastomeric Polyurethane Sealer, embed stitch-bond membrane, seal outlets with Soudal, apply 2 further coats); 24-hour 365-day emergency call-out availability.
• CDC/251/26 – Plumbing Maintenance (CIDB 2SO or higher): respond to call-outs; repairs and replacements on plumbing reticulations, installations and systems; investigate and remedy plumbing defects.
• CDC/252/26 – Fencing Maintenance (CIDB 2SQ or higher): supply, deliver and install fencing; replace damaged, worn or broken fencing; repair clear-vu or similar, steel palisade, concrete palisade and other fencing systems; investigate and remedy fencing defects.

Contract term: 5 years (60 months) service level agreement.

Bidders must demonstrate understanding of rendering technical maintenance service by providing:

• Company structure or organogram.
• Resource plan (e.g. administrators, tools of trade besides artisans or technicians).
• Response times plan.

Bidders must provide at least three reference letters confirming performance, value of works or contracts, and conduct, for work conducted within the last 7 years.

Key personnel must have a minimum of 5 years' experience; CVs must include qualifications, experience, competency, and copies of trade certificates, academic certificates, diplomas or degrees where relevant.

The bidder must nominate an Overall Project Team Leader with delegated authority to sign submissions, correspondence, and the agreement, and to be the sole point of contact with the CDC.

Pricing schedule (Form K) includes:

• Section A: Labour rates per hour for skilled, semi-skilled and unskilled workers, for normal and overtime hours, over the 5-year period.
• Section B: Percentage mark-up on materials with benchmark amounts up to R10k, R20k, R50k, R100k, R500k.

The total sums of tendered rates (inclusive of mark-up on materials) are used for evaluation purposes only.

The schedule must be completed in permanent ink, clearly legible, and priced.

Pricing format: schedule of rates – Section A: labour rates per hour for skilled, semi-skilled and unskilled workers, normal and overtime, over the 5-year period; Section B: percentage mark-up on materials with benchmark amounts up to R10k, R20k, R50k, R100k, R500k.

Total sums of tendered rates (inclusive of mark-up on materials) are used for evaluation only.

Bids must be VAT inclusive. Non-VAT vendors whose turnover would exceed R1 million if awarded must register for VAT immediately upon award; award is conditional on proof of VAT registration.

No bid security, bonds, guarantees or retention mentioned.

CIDB registration: active and valid for the required grade and class of works from bid closing until award. Required grades: General Building 2GB or higher; Roofing 2SN or higher; Plumbing 2SO or higher; Fencing 2SQ or higher. Emerging contractors with lower grades are not eligible. If not registered at closing, proof of application must be submitted.

CSD registration: proof of registration on the Central Supplier Database (CSD number).

Tax compliance: valid SARS TCS PIN or CSD number; tax status verified via CSD and SARS.

CIPC registration: company must be registered; bids from de-registered businesses will not be awarded.

VAT registration: required (or to be registered upon award if turnover exceeds R1 million).

Office establishment: must have an office within the Nelson Mandela Bay Metropolitan Municipality; proof of signed lease (minimum 6 months active) or municipal billing clearance certificate, or 10 calendar days to satisfy this requirement.

Public servants (or companies with public servant directors) are prohibited from bidding.

B-BBEE: per Amended Construction Codes – Generic entities and QSEs with less than 51% black ownership must submit a valid SANAS-accredited B-BBEE Verification Certificate reflecting all applicable elements. QSEs with at least 51% black ownership and EMEs with turnover above R3 million must also submit a SANAS-accredited certificate (to comply with 40% sub-minimum for Skills Development). EMEs with turnover below R3 million may submit a sworn affidavit or CIPC certificate. For JV/Consortium, a consolidated B-BBEE certificate for this specific project plus individual certificates/affidavits of each entity.

JV/Consortium: combined CIDB grading must meet minimum; each entity must not be part of more than one bid; successful JV must provide proof of Compensation Fund or approved licensed insurer registration.

POPIA consent form must be completed and signed.

Overall Project Team Leader must be nominated with delegated authority to sign submissions, correspondence, and the agreement.

B-BBEE requirements per Amended Construction Codes:

• Generic entities and QSEs with less than 51% black ownership: submit a valid SANAS-accredited B-BBEE Verification Certificate reflecting all applicable elements.
• QSEs with at least 51% black ownership and EMEs with turnover above R3 million: submit a SANAS-accredited B-BBEE Verification Certificate (must comply with 40% sub-minimum for Skills Development to avoid level discounting).
• EMEs with turnover below R3 million: exempt from sub-minimum; may submit a sworn affidavit or CIPC certificate confirming ownership and turnover.
• For JV/Consortium: a consolidated B-BBEE certificate prepared for this specific project, accompanied by individual certificates/affidavits of each entity.

B-BBEE points claimed via SBD 6.1.

The successful tenderer must comply with the Occupational Health and Safety Act and Regulations, Compensation for Occupational Injuries and Disease Act, Disaster Management Act, and all relevant legislation throughout the contract duration.

Upon appointment, the service provider must develop Occupational Health, Safety and Environmental Management Systems in compliance with the CDC Norms and Standards.

Annexure A contains Health and Safety Specifications.

The successful tenderer must comply with the National Environmental Management Act (NEMA) and all relevant environmental legislation.

The service provider must develop Environmental Management Systems in compliance with CDC Norms and Standards.

Annexure E contains CDC Zone Rules.

Contract term: 5 years (60 months) service level agreement.

Tender validity period: 24 weeks from closing date.

Successful bidder must comply with OHS Act, COIDA, Disaster Management Act, NEMA, National Archives Act and all relevant legislation throughout the contract.

Upon appointment, the service provider must develop Occupational Health, Safety and Environmental Management Systems in compliance with CDC Norms and Standards.

The CDC reserves the right not to accept the lowest proposal in part or in whole.

No disclosure of tender amounts, method of work, terms or conditions to other tenderers or parties.

Bidders must not be restricted on the National Treasury's Database of Restricted Suppliers; CDC will verify with Provincial Treasury before award.

Bidders must be registered with CIDB with the required grading (General Building 2GB or higher, Roofing 2SN or higher, Plumbing 2SO or higher, Fencing 2SQ or higher).

Bidders must be VAT registered and tax compliant.

Bidders must be registered on the CSD and provide a CSD number.

Bidders must be registered with CIPC.

Bidders must have an office establishment within the Nelson Mandela Bay Metropolitan Municipality.

Bidders must nominate an Overall Project Team Leader with delegated authority.

Bidders must complete and sign the POPIA consent form.

Public servants are prohibited from bidding.

Bidders must not be restricted on the National Treasury's Database of Restricted Suppliers.

Bidders must not use correcting fluid or make alterations without initialling.

Bids must be submitted on the official tender document only.

Evaluation in four stages:

Stage 1 – Timeous Submission: bids received before closing date and time, sealed and clearly marked.

Stage 2 – Responsiveness Assessment: mandatory requirements (Table 7) must be fully furnished, signed and initialled; otherwise non-responsive.

Stage 3 – Quantitative Assessment: 80/20 preference point system – 80 points for price, 20 points for Specific Goals. Price formula: Ps = 80 [1 - (Pt - Pmin)/Pmin].

Stage 4 – Qualitative Assessment: on the five highest scoring bidders to check commercial risks, arithmetic errors, market-related pricing, procurement integrity, and restrictions.

Minimum qualifying score: not stated.