Preferred service providers: multi-discipline maintenance services (building, roofing, plumbing, fencing) for coega development corporation

Document available for download: 02 October 2026 from 12:00 (CDC website or National Treasury e-tender portal).

Compulsory briefing meeting: 12 October 2026 at 10:00.

Venue: Vulindlela Accommodation and Conference Centre, Addo Road, Gqeberha (building opposite Truck-In-Stop/Caltex Garage).

Attendance register must be signed in bidding entity's name; one person cannot represent more than one company. Non-attendance leads to elimination.

Clarification/enquiry period: 02 October 2026 to 26 October 2026. No queries entertained after 26 October 2026.

Closing date and time: 09 November 2026 at 12:00.

Bid validity period: 24 weeks from closing date.

Contract duration: 5 years (60 months) service level agreement.

Enquiries (SCM):

• Contact: Zine Mtanda
• Role: Unit Head: Supply Chain Management
• Email: [email protected]
• Telephone: not permitted (telephonic enquiries not allowed)

Technical enquiries: directed to same email ([email protected]); no separate technical contact listed.

Submission address (physical):

Documents Control Office

CDC main office

Coega Business Centre

Cnr Alcyon Rd and Zibuko Street

Zone 1, Coega SEZ

Gqeberha

Service delivery sites (CDC assets):

• Coega Special Economic Zone (SEZ)
• Nelson Mandela Bay Logistics Park (NMBLP)
• Sunrise Hotel
• Vulindela Village and Conferencing Centre (VACC)
• Coega Village

All within Nelson Mandela Bay Metropole.

Submission method: physical delivery of one original bid document in a sealed, tamper-proof envelope.

Submission address: Documents Control Office, CDC main office, Coega Business Centre, Cnr Alcyon Rd and Zibuko Street, Zone 1, Coega SEZ, Gqeberha.

Closing date and time: 09 November 2026 at 12:00.

Envelope marking: Contract number and description, e.g. "CDC/249/26 – PREFERRED SERVICE PROVIDER FOR GENERAL BUILDING MAINTENANCE SERVICES".

Bidder or courier must complete the Lodging of Bids Submissions form.

No electronic submissions (email, fax, telegraph, telex) accepted.

Late submissions will not be considered and will be returned unopened.

Packaging integrity: torn, unsealed, or loose submissions may be deemed non-responsive.

Returnable forms (all must be completed, signed and submitted):

• SBD 1 (Invitation to Bid): cover page with bidder details and CSD registration numbers for JV partners.
• SBD 4 (Bidder's Disclosure): declares interests, state employment, and conflicts; separate form per JV party.
• SBD 6.1 (Preference Points Claim): claims B-BBEE points under 80/20 system.
• SBD 7 (Contract Form): to be signed by successful bidder after award.
• Certificate of Authority of Signatory: authorises named signatory; company resolution accepted as proof.
• Letter of Intent for JV/Consortium (where applicable): signed by all parties.
• Priced schedule of rates: original, fully completed in permanent ink.
• Three reference letters: confirming performance, value, and conduct for work within last 7 years.
• CVs of key personnel: minimum 5 years' experience, with trade/academic certificates.
• POPIA consent form: signed; separate form per JV party.
• Valid B-BBEE certificate or affidavit per amended construction codes (see compliance section).
• Proof of CIDB registration (active, correct grading).
• Proof of CSD registration (MAAA number).
• Tax compliance status (SARS TCS PIN or CSD verification).
• VAT registration proof (or undertaking to register if turnover exceeds R1 million).
• Office establishment proof: signed lease (6+ months) or municipal billing clearance in bidder's name; 10 calendar days allowed post-award to satisfy.
• Compensation Fund registration proof (for JV/consortium entity at award).

Disqualification risks:

• Missing or incomplete mandatory documents.
• Forms unsigned, initialled in erasable ink, or corrected with correction fluid.
• Non-attendance at compulsory briefing.
• CIDB grading below required level (emerging contractors with PE status not eligible).
• Submission after closing time.
• Tampered or compromised packaging.
• Misrepresentation of information.
• Communication with CDC staff other than named contact.
• Appearance on National Treasury restricted suppliers/defaulters list.

Evaluation follows four sequential stages:

Stage 1 – Timeous Submission: bids must be received before closing date and time in a sealed, clearly marked envelope. Late bids returned unopened.

Stage 2 – Responsiveness Assessment: all mandatory requirements in Table 7 must be fully furnished, signed, and initialled on each page by authorised signatory. Any omission, erasable ink, or correction fluid renders bid non-responsive and it will not proceed.

Stage 3 – Quantitative Assessment (80/20 preference point system):

• Price: 80 points (formula Ps = 80[1 − (Pt − Pmin)/Pmin]).
• Specific Goals: 20 points (B-BBEE level and other specific goals per Preferential Procurement Regulations 2022).
• Total: 100 points.
• Only bidders passing Stage 2 are evaluated.

Stage 4 – Qualitative Assessment: conducted on the five highest-scoring bidders from Stage 3 to verify commercial risk:

• Arithmetic error check on prices.
• Price comparison against cost estimate and market average.
• Procurement integrity check (corruption/fraud convictions, government employment, conflicts of interest, collusion).
• Verification with Provincial Treasury for impending restrictions and Database of Restricted Suppliers.

Minimum qualifying score: not explicitly stated; bidders must pass Stage 2 (mandatory compliance) and score competitively in Stage 3 to reach top five for Stage 4.

Specific Goals allocation: 20 points maximum; exact breakdown per B-BBEE level and other goals not detailed in extracted text.

Scope: Reactive and corrective maintenance for CDC-managed buildings and infrastructure across four disciplines. Bidders may bid for one or more disciplines; must clearly identify each.

CDC/249/26 – General Building Maintenance (CIDB 2GB or higher):

• Respond to call-outs for repairs, remedial work, replacements.
• Window frames, doors, tiling, building fabric (brick, plaster, marmoran walls).
• Blinds, door locking mechanisms, draperies.
• Exterior and interior building ramps.
• Investigate and remedy cracks, dampness, water seepages in building fabric and flooring.
• Building defects and painting work.
• Minimum 3, maximum 5 services required (per Table 1).

CDC/250/26 – Roofing Maintenance (CIDB 2SN or higher):

• Ad-hoc maintenance and technical support as required.
• 24/7/365 emergency call-out availability.
• New roof sheeting: strip damaged system, realign purlins per manufacturer specs, install concealed fix/IBR/Corrugated Aluzinc sheets with Buildex Class 4 screws.
• Roof restoration: wire brush/angle grind, Descalex wash, high-pressure rinse, secure/replace screws with W113 filler, prime with WS4/WS5 rust primer, seal with W112 elastomeric acrylic (3 coats), apply W118 infra-red cool roof coating (2 coats).
• Flat roof waterproofing refurbishment (torch-on): clean, check/reheat joints, apply 2 coats SilverKote infra-red cool coating.
• Flat roof waterproofing: clean, apply W115 elastomeric polyurethane sealer with stitch-bond membrane (mohair roller), seal outlets with Soudal polyurethane, 2 further W115 coats with curing time.
• Minimum 3, maximum 5 services required.

CDC/251/26 – Plumbing Maintenance (CIDB 2SO or higher):

• Respond to call-outs for repairs, remedial work, replacements.
• Plumbing reticulations, installations, systems.
• Investigate and remedy plumbing reticulation issues.
• Defects on plumbing installations and new installations.

CDC/252/26 – Fencing Maintenance (CIDB 2SQ or higher):

• Reactive and corrective maintenance: alterations, refurbishments, replacements, repairs.
• Supply, deliver, install fencing as required.
• Replace damaged, worn, broken fencing.
• Clear-vu, steel palisade, concrete palisade, and all other fencing systems.
• Investigate and remedy fencing system issues.
• Identified repair work.

General conditions:

• Work allocated via CDC Asset Care system on rotational basis for Priority 1–2 (emergency, 1–2 day response); quotes requested for Priority 3–5 (general, 5–21 day response).
• Works Instructions issued as needed.
• Equal allocation of work among appointed providers.
• Service Level Agreement with clear turnaround times and legal provisions.
• Compliance with OHS Act, Compensation for Occupational Injuries and Diseases Act, Disaster Management Act, NEMA, National Archives Act, and CDC Norms and Standards.
• Develop Occupational Health, Safety and Environmental Management Systems upon appointment.

Methodology expectations (from additional information Table 8):

• Company structure/organogram.
• Resource plan: administrators, tools of trade (beyond artisans/technicians).
• Response times plan.

Operational methodology:

• Work issued via CDC Asset Care maintenance management system.
• Reactive maintenance prioritised P1–P5: P1–P2 emergency (1–2 day restoration), P3–P5 general (5–21 day restoration).
• Rotational allocation for P1–P2; quotes requested for P3–P5.
• Works Instructions issued as needed.
• Equal work allocation among appointed providers via Asset Care system and call centre.
• Service Level Agreement governs turnaround times and legal provisions.
• Technical support provision as required (roofing).
• 24/7/365 emergency call-out availability (roofing).
• Investigation and remedial action for defects across all disciplines.

Experience requirements:

• Minimum three reference letters confirming performance, value of works/contracts, and bidder conduct for work completed within the last 7 years.
• Key personnel CVs with minimum 5 years' experience, including qualifications, experience, competency, and copies of trade certificates, academic certificates, diplomas, or degrees.
• Company must demonstrate understanding of technical maintenance service via organogram, resource plan, and response times plan.
• CIDB grading implies requisite experience and capacity for the class of works.
• No specific project value or number of projects stated beyond three references.
• Track record of reactive and corrective maintenance for similar building portfolios expected.

Pricing schedule structure (per discipline):

• Section A: Labour Rates Per Hour (Skilled and Unskilled).
• Material mark-up rates applied (included in total tendered rates for evaluation).
• Rates used for evaluation only; actual work priced via Works Instructions.
• Bids must be VAT inclusive.
• Original priced schedule completed in permanent ink required.
• No bill of quantities or lump-sum pricing indicated; schedule of rates basis.
• Price evaluation: 80 points via comparative formula.
• Specific Goals: 20 points (B-BBEE).
• Qualitative assessment includes price reasonableness check against cost estimate and market average.

Pricing format: schedule of rates (labour rates per hour for skilled and unskilled labour, plus material mark-up rates).

Total tendered rates (inclusive of material mark-up) used for evaluation only.

Bids must be VAT inclusive.

VAT registration required; non-VAT vendors whose turnover would exceed R1 million must include VAT and register with SARS upon award (award conditional on proof of VAT registration).

Bid security / guarantee: not explicitly stated in extracted text.

Retention: not explicitly stated.

Payment terms: not explicitly stated.

Financial capacity: no explicit turnover threshold stated, but bidders must demonstrate capacity via references and key personnel.

SMME subcontracting: CIDB Grade 6 and higher bidders encouraged to allocate 36% of work to SMMEs.

Price evaluation: 80 points out of 100; formula provided.

Specific Goals: 20 points (B-BBEE and other goals).

Tax compliance mandatory throughout bid validity; verified via CSD and SARS.

Mandatory eligibility:

• CIDB registration: active, correct grading per discipline:

• General Building: 2GB or higher

• Roofing: 2SN or higher

• Plumbing: 2SO or higher

• Fencing: 2SQ or higher

Emerging contractors with lower grading (even with PE status) not eligible.

JV combined grading must meet minimum.

Proof of application for CIDB registration accepted if not yet registered at closing; must be active by award.

• CSD registration: MAAA number required; verified via CSD.
• Tax compliance: SARS TCS PIN or CSD verification; must remain compliant throughout bid validity.
• VAT registration: as above.
• CIPC registration: company must not be de-registered; verified via Biz Portal.
• B-BBEE evidence per amended construction codes:

• Generic entities and QSEs with <51% Black ownership: valid SANAS-accredited B-BBEE certificate with all elements.

• QSEs with ≥51% Black ownership and EMEs with turnover >R3 million: SANAS-accredited certificate (must meet 40% sub-minimum on Skills Development to avoid level discount).

• EMEs with turnover ≤R3 million: sworn affidavit or CIPC certificate confirming ownership and turnover (exempt from sub-minimum).

• JV/Consortium: consolidated B-BBEE certificate for this project, plus individual certificates/affidavits of each party.

• Compensation Fund registration (or approved licensed insurer) for JV/consortium entity at award.
• Office establishment in Nelson Mandela Bay Metropolitan Municipality: signed lease (6+ months) or municipal billing clearance; 10 calendar days post-award to provide proof.
• No public servants or state-connected directors (verified by CDC).
• No entity may participate in more than one bid (conflict of interest).
• POPIA consent form signed (per JV party).
• Authority of Signatory certificate signed (with company resolution if needed).
• Three reference letters (last 7 years) confirming performance, value, conduct.
• Key personnel CVs with minimum 5 years' experience and relevant certificates.
• Company structure/organogram, resource plan (administrators, tools of trade), response times plan (additional information).
• Compliance with listed legislation (PFMA, PPPFA, CIDB Act, OHS Act, NEMA, etc.).

OHS compliance mandatory throughout contract duration:

• Occupational Health and Safety Act and Regulations.
• Compensation for Occupational Injuries and Diseases Act.
• Disaster Management Act.
• National Environmental Management Act.
• National Archives Act.
• All relevant legislation.

Successful tenderer must develop Occupational Health, Safety and Environmental Management Systems in compliance with CDC Norms and Standards.

Annexure A: Health and Safety Specifications (details not extracted).

Annexure D: CDC Labour Documents (HCS) (details not extracted).

Annexure E: CDC Zone Rules (details not extracted).

24/7/365 emergency availability required for roofing maintenance.

Compensation Fund registration (or approved licensed insurer) required for JV/consortium at award.

No explicit safety plan submission requirement at bid stage, but compliance expected upon appointment.

Environmental compliance required per:

• National Environmental Management Act (NEMA).
• National Water Act.
• CDC Norms and Standards for Environmental Management Systems.

Successful tenderer must develop Environmental Management System upon appointment.

No specific environmental impact assessment or sustainability requirements detailed in extracted text for the maintenance services.

Note: Separate RFP (CDC-OPS-RFP-006-26) for Environmental Impact Assessment for Zone 10 North, Zone 10 South & Gas Infrastructure appears in same document pack but is a separate contract.

Contract form: SBD 7 to be signed by successful bidder.

Contract duration: 5 years (60 months) Service Level Agreement.

Legislation governing contract: PFMA, Preferential Procurement Framework Act, Preferential Procurement Regulations 2022, CIDB Act, National Treasury Regulations, National Building Regulations, Infrastructure Development Act 2014, Disaster Management Act, B-BBEE Act, OHS Act, Compensation for Occupational Injuries and Diseases Act, NEMA, National Archives Act, National Water Act, and all municipal bylaws.

JV/Consortium requirements:

• Consolidated B-BBEE certificate for the project.
• Individual B-BBEE certificates/affidavits for each party.
• Letter of Intent signed by all parties.
• Authority of Lead Partner to sign JV documents.
• Compensation Fund registration for JV entity at award.
• No JV entity may participate in more than one bid.

VAT: bids VAT inclusive; non-VAT vendors must register upon award if turnover exceeds R1 million.

Tax compliance: must be maintained throughout bid validity and contract.

OHS and environmental: successful tenderer must develop Occupational Health, Safety and Environmental Management Systems per CDC Norms and Standards.

Disqualification conditions (any stage):

• Non-responsive bid.
• Corrupt/fraudulent influence attempts.
• Unauthorised communication with CDC staff.
• Misrepresentation.
• Fraud, fronting.
• Pencil/correction fluid on bid document.
• Alternative bid without original.
• Appearance on NT restricted suppliers/defaulters list.

Confidentiality: no disclosure of tender amounts, methods, terms to other bidders or non-participants.

CDC reserves right not to accept lowest proposal.

Copyright and media protocol clauses apply (details not extracted).

Additional evaluation details:

• Stage 2 Responsiveness: mandatory documents per Table 7 (attendance at briefing, CIDB proof, JV letter, Authority of Signatory, priced schedule, 3 references, key personnel CVs).
• Stage 3 Quantitative: 80/20 split; price formula provided; specific goals 20 points.
• Stage 4 Qualitative: top 5 bidders only; arithmetic check; market-related price verification; procurement integrity check (corruption, government employment, conflicts); Provincial Treasury restriction check.
• Administrative compliance (Table 6): SBD 1, SBD 4, SBD 7 (successful bidder), SBD 6.1.
• No minimum functionality/technical score threshold stated; responsiveness is pass/fail.
• Price reasonableness assessed against cost estimate and market average.