What are the submission requirements for this tender (Ref: RFQ/OBP0119/2026/27)?

• Submission deadline: 30 July 2026 at 15:00. No submissions via email. • Submission method: Online via OBP's E-Procurement portal. You must register on the portal before submission. • Required returnable documents: SBD4 Bidder's Disclosure (fully completed, signed), CSD Tax Compliant report. • Quotation format: Must be on company letterhead, strictly PDF (Word or Excel formats not accepted). • Pricing: Indicate VAT status; if not indicated, prices evaluated as VAT exclusive. • Offer validity: You must indicate your offer validity and lead time. • Disqualification risks: Failure to submit any mandatory requirement (e.g., public liability insurance proof, B-BBEE certificates) results in immediate disqualification.

How will bids be evaluated?

{ "mandatory": [ "Valid COIDA certificate for cleaning services.", "UIF compliance certificate or letter.", "Public liability insurance (≥ R500,000).", "Membership in NCCA/BEECA (or equivalent).", "Demonstrated experience in GMP-regulated pharmaceutical environments (reference letters required).", "Registration on OBP’s e-Procurement portal and CSD (Central Supplier Database).", "Tax compliance." ], "preference": [ "BBBEE Level 1–4 with 51% black ownership (10 points).", "BBBEE Certificate with 30% women ownership (8 points).", "Disability confirmation (2 points)." ], "disqualification": [ "Failure to submit any mandatory document.", "Non-compliance with SBD4 disclosure requirements (e.g., state employment conflicts, collusion).", "Submission after the deadline (Jul 30, 2026, 11:00 UTC) or via email.", "Quotation not on company letterhead or in PDF format." ] }

What are the technical specifications?

• Scope: Provide GMP professional cleaning, hygiene, and support services for 12 months across OBP facilities. • Areas: Main entrance/reception, offices, boardrooms, kitchen, canteen, windows, distribution, stores, packaging, experimental animal areas. • Staffing: Supply seven (7) cleaning staff trained and experienced in GMP facility cleaning. • Supervision: Provide a competent supervisor; details must be submitted before work commences. • Cleaning schedule: Detailed daily, weekly, monthly, quarterly, bi-annual tasks specified for all areas and surfaces. • Equipment and materials: Supplier must provide all cleaning equipment, consumables, chemicals, and colour-coded cloths. • Health and safety: Comply with Occupational Health and Safety Act; implement safety procedures and reporting. • Labour compliance: Adhere to all labour regulations; remunerate employees as per legislation. • Additional services: Assist with refreshments for meetings and clean accessible windowpanes.

What financial requirements apply to bidders?

• Payment terms: 30 days after statement. • Pricing format: Indicate if VAT vendor; prices evaluated as VAT exclusive if not indicated. • General conditions: Subject to the General Conditions of Contract July 2010. • No pricing schedule, bonds, or guarantees are specified.

What compliance and legal requirements must bidders meet?

• Mandatory documents (failure to submit any results in disqualification): - Valid Compensation for Occupational Injuries and Diseases Act (COIDA) letter for cleaning services. - Membership of National Contract Cleaners Association (NCCA/BEECA or equivalent). - Proof of public liability insurance (minimum R500,000). - Valid Unemployed Insurance Fund (UIF) Compliance Certificate or UIF letter. • B-BBEE: Submit valid B-BBEE certificate to claim preference points. • CSD registration: Must be registered on Central Supplier Database and submit a Tax Compliant report. • SBD4: Must complete, sign, and submit the Bidder's Disclosure form. • Tax compliance: Must be tax compliant.

What are the important dates and deadlines for this tender?

• Closing date and time: 30 July 2026, 15:00. • No other dates (briefings, site visits, clarification deadlines) are stated in the document.

Who should be contacted for queries about this tender?

• Enquiries: Email purchasing@obpvaccines.co.za or phone 012 522 1500. • Note: No submissions via email; use the online portal. • Physical address for correspondence: Private Bag X7, Onderstepoort 0110.

Onderstepoort Biological Products Cleaning Services Tender Gauteng

Submit via OBP’s E-Procurement portal by 30 July 2026 at 15:00 (no email submissions).
Mandatory documents: COIDA (cleaning services), NCCA/BEECA membership, public liability insurance (min R500,000), UIF compliance certificate, and SBD4 Bidder’s Disclosure.
Provide seven GMP-trained cleaning staff and a qualified supervisor with proof of training.
Comply with Occupational Health and Safety Act, labour laws, and waste recycling (National Waste Management Strategy).
Supply all cleaning equipment, consumables, and colour-coded cloths (e.g., yellow for workstations, red for bathrooms).
Maintain public liability insurance and submit proof with bid; failure to do so results in disqualification.
Evaluation based on 80/20 preference points (Price 80%, B-BBEE and specific goals 20%).

Provision of cleaning services for a period of 12 months

OBP is a Schedule 3B National Public Entity manufacturing animal vaccines.
Purpose: Appoint a cleaning service provider for 12 months to maintain a clean, safe, hygienic, GMP-compliant environment.
Scope: Cleaning of entrance/reception, offices, boardrooms, kitchen, canteen, windows, distribution, stores, packaging, experimental animal areas.
Staff: Provide seven GMP-trained cleaning personnel.
Key obligations: Comply with OHS Act, labour regulations; supplier liable for damages and provides all consumables.

Closing date and time: 30 July 2026, 15:00.
No other dates (briefings, site visits, clarification deadlines) are stated in the document.

Enquiries: Email [email protected] or phone 012 522 1500.
Note: No submissions via email; use the online portal.
Physical address for correspondence: Private Bag X7, Onderstepoort 0110.

Submission deadline: 30 July 2026 at 15:00. No submissions via email.
Submission method: Online via OBP's E-Procurement portal. You must register on the portal before submission.
Required returnable documents: SBD4 Bidder's Disclosure (fully completed, signed), CSD Tax Compliant report.
Quotation format: Must be on company letterhead, strictly PDF (Word or Excel formats not accepted).
Pricing: Indicate VAT status; if not indicated, prices evaluated as VAT exclusive.
Offer validity: You must indicate your offer validity and lead time.
Disqualification risks: Failure to submit any mandatory requirement (e.g., public liability insurance proof, B-BBEE certificates) results in immediate disqualification.

E-Procurement portal: All bidders must register on OBP's portal before submission.
Uploads: All required company documents and submissions must be uploaded via the portal.

Scope: Provide GMP professional cleaning, hygiene, and support services for 12 months across OBP facilities.
Areas: Main entrance/reception, offices, boardrooms, kitchen, canteen, windows, distribution, stores, packaging, experimental animal areas.
Staffing: Supply seven (7) cleaning staff trained and experienced in GMP facility cleaning.
Supervision: Provide a competent supervisor; details must be submitted before work commences.
Cleaning schedule: Detailed daily, weekly, monthly, quarterly, bi-annual tasks specified for all areas and surfaces.
Equipment and materials: Supplier must provide all cleaning equipment, consumables, chemicals, and colour-coded cloths.
Health and safety: Comply with Occupational Health and Safety Act; implement safety procedures and reporting.
Labour compliance: Adhere to all labour regulations; remunerate employees as per legislation.
Additional services: Assist with refreshments for meetings and clean accessible windowpanes.

Demonstrated experience: Minimum 2 reference letters (not older than 5 years) for GMP-regulated pharmaceutical environments.
Staff training: Cleaning personnel must have skills/knowledge training from an accredited Services SETA organisation.
Supervisor: Must be competent, experienced, and qualified at supervisory level; details provided before commencement.

Payment terms: 30 days after statement.
Pricing format: Indicate if VAT vendor; prices evaluated as VAT exclusive if not indicated.
General conditions: Subject to the General Conditions of Contract July 2010.
No pricing schedule, bonds, or guarantees are specified.

Mandatory documents (failure to submit any results in disqualification):

Valid Compensation for Occupational Injuries and Diseases Act (COIDA) letter for cleaning services.
Membership of National Contract Cleaners Association (NCCA/BEECA or equivalent).
Proof of public liability insurance (minimum R500,000).
Valid Unemployed Insurance Fund (UIF) Compliance Certificate or UIF letter.

B-BBEE: Submit valid B-BBEE certificate to claim preference points.
CSD registration: Must be registered on Central Supplier Database and submit a Tax Compliant report.
SBD4: Must complete, sign, and submit the Bidder's Disclosure form.
Tax compliance: Must be tax compliant.

Points table: 10 for 51% black ownership, 8 for 30% women ownership, 2 for disability confirmation.

Comply with Occupational Health and Safety Act.
Implement safety procedures for equipment, stepladders, machinery.
Establish procedures for reporting injuries and identifying/resolving safety risks.
Ensure no risk to persons, staff, or public.
Use warning boards where service may cause injury.

Support National Waste Management Strategy (National Environmental Management: Waste Act).
Cleaning personnel must separate recyclable waste (paper, tins, bottles, plastics, etc.) daily.
Place separated waste into recycling bins twice daily.
Training: Cleaners must be trained on waste sorting, recycling importance, and environmental impact.

General conditions: All quotations subject to General Conditions of Contract July 2010.

Company declaration: Provide company name, registration number, type.
Authorised signatory certifies points claimed are true, correct, and in accordance with conditions.
Consequences of fraud: Disqualification, cost recovery, contract cancellation, restriction from public sector business, criminal prosecution.

Immediate disqualification if any mandatory requirement is not submitted with the quote.

Specific Goals allocation: Points awarded as per table; must indicate claims for both 80/20 and 90/10 systems if applicable.

Provision of gmp-compliant cleaning services for onderstepoort biological products (12-Month contract)

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