Provision of dismantling and disposal of crawler crane services for the port of cape town for once-off period

Closing date: 12 November 2026 at 16:00

Compulsory briefing session: 22 October 2026 at 10:00, approximately 2 hours

Venue: HR/Procurement Building, Procurement Department Boardroom, 34 South Arm Road, Port of Cape Town

Clarification request deadline: 05 November 2026 at 12:00

Bid validity period: 180 business days from closing date

Site walk (non-compulsory): A-Berth, Port of Cape Town (PPE required: safety shoes and high-visibility vest)

Compulsory briefing: 22 October 2026 at 10:00, HR/Procurement Building, Procurement Department Boardroom, 34 South Arm Road, Port of Cape Town. Approximately 2 hours. Attendees must sign attendance register and certificate (Section 11). Failure to attend disqualifies. Site walk non-compulsory; PPE required. Own transport and accommodation.

Technical/bidding enquiries:

• Contact: Nangamso Noqekwa
• Email: [email protected]

Complaints (before or after closing):

• Email: [email protected]

After closing date, communication only with BEC chairperson:

• Email: [email protected]

Submission portal: https://esupplierportal.transnet.net/portal/

Bidder guide: transnetetenders.azurewebsites.net

Submission method: Transnet e-Tender Submission Portal (https://esupplierportal.transnet.net/portal/).

• Register or sign in on the portal, log an intent to bid, then upload bid documents against the tender.
• Upload limit: 30 MB per upload; multiple uploads permitted.
• All pricing must be completed electronically in the eSupplier portal. No paper pricing schedules accepted.
• Submit at least a day before closing to avoid technical issues; Transnet not liable for bidder's technical problems.
• Late submissions will not be accepted.
• Each company must submit under its own registered profile. Submitting through another company's profile disqualifies the bid.
• For a Joint Venture, any JV party may submit on behalf of the JV.
• Sign, stamp and date the bottom of each page before uploading. The signatory must be legally authorised.
• All returnable documents listed in Section 5 must be returned with the proposal.

Returnable documents (mandatory, unless noted):

• SBD 1 (Invitation to Bid): bidder details and signed offer cover page.
• Section 5: Proposal Form and List of Returnable Documents.
• Section 6: Certificate of Acquaintance with RFP, Master Agreement and applicable documents.
• Section 7: RFP Declaration and Breach of Law Form.
• Section 8: RFP Clarification Request Form.
• Section 10: Protection of Personal Information.
• Section 11: Certificate of Attendance of Compulsory RFP Briefing (or the briefing attendance register).
• Valid proof of Specific Goals compliance (B-BBEE certificate, CIPC certificate or sworn affidavit as per dtic guidelines; subcontracting agreement and B-BBEE certificate/affidavit for subcontractors).
• For Joint Ventures: copy of JV agreement or written confirmation of intention to enter into one.
• Latest financial statements signed by accounting officer, or audited financial statements plus 2 previous years.
• Company compliance documents: CSD registration report, SARS tax compliance status PIN, COIDA letter of good standing, and CIPC/CK registration certificate.

Scoring documents (failure to submit results in zero score, not disqualification):

• Previous experience reference letters.
• Method statement.

Disqualification risks:

• Missing or unsigned mandatory returnable documents.
• Late submission.
• Submitting through another company's profile.
• Failure to attend the compulsory briefing.
• Material deviation from standard terms and conditions (legal review).

Evaluation stages (may run in parallel):

• Stage 1: Test for responsiveness (administrative and substantive).
• Stage 2: Functionality/technical scoring (minimum qualifying score 60/100).
• Stage 3: Selection of preferred bidder, objective criteria, award.

Step 1 – Administrative and Substantive Responsiveness:

• Bid lodged on time.
• All returnable documents completed and returned by closing.
• Bid signed by authorised respondent.
• Priced offer fully completed in electronic pricing schedule.
• Material compliance with scope/specification.
• Proof of attendance at compulsory briefing.

Step 2 – Technical Evaluation (total 100 points, minimum qualifying score 60):

• Experience (35 points): traceable reference letters from clients confirming successful execution of similar work within the last 5 years. Each letter must include project description, client letterhead with contact details, project start/end dates or duration, and client signature.

Scoring: 100 = 3+ reference letters; 80 = 2; 60 = 1; 40 = no completed letters but currently executing a project with documented progress of 80% or more; 20 = current project with progress 40% to <80%; 0 = no references or inadequate information.

• Method Statement (35 points): project-specific method statement covering: (1) dismantling sequence (counterweights, boom sections, superstructure, crawler assemblies); (2) engineered lift studies, crane selection, load charts, rigging calculations; (3) safety management (hazard identification, permits, emergency procedures); (4) environmental controls (oil removal, hazardous waste handling, scrap segregation); (5) logistics, abnormal load transport, disposal via licensed facilities.

Scoring: 100 = all 5 aspects; 80 = 4; 60 = 3; 40 = 2 with limited detail; 20 = 1; 0 = none or inadequate.

• Programme (30 points): Level 3 programme showing execution within 3 months from purchase order, with durations, milestones, start/completion dates, logical sequencing, and critical path.

Scoring: 100 = detailed Level 3 programme addressing all 3 aspects and proposing <3 months; 80 = all 3 aspects; 60 = 2 aspects; 40 = 1 aspect; 20 = high-level/poorly defined; 0 = none.

Step 3 – Final Weighted Scoring:

• Price: 80 or 90 points (80/20 or 90/10 system). Formula: PS = 80(1 - (Pt-Pmin)/Pmin) or 90(1 - (Pt-Pmin)/Pmin).
• Specific Goals: 20 or 10 points per the Specific Goals Claim Form (Section 9).
• Total: 100 points.

Step 4 – Price Negotiations (if applicable):

• Transnet may negotiate if price not market-related, sequentially with highest, then 2nd and 3rd ranked bidders. If no market-related price agreed, RFP cancelled.

Step 5 – Objective Criteria:

• Transnet may award to a bidder other than the highest scorer for reasons including poor past performance, underquoted price, breach of Integrity Pact, probity risks, negative ROI, supplier rotation, restriction status, due diligence failure, insolvency, legal incapacity, or conflicts of interest.

Step 6 – Award:

• Successful bidder notified by Letter of Award; contract concluded thereafter. Acceptance of Letter of Award may constitute the final contract.

Scope: Dismantling and disposal of a Liebherr LR1350-1 crawler crane at A-Berth, Port of Cape Town, for a once-off period.

• The crane is partially assembled and includes crawler assemblies, revolving superstructure, counterweight system, boom sections, winches, hydraulic systems, and auxiliary equipment.
• The service provider must fully dismantle and remove the crane from the site.
• Detailed scope of work is in Annexure A.

Key requirements:

• Dismantling sequence (counterweights, boom sections, superstructure, crawler assemblies).
• Engineered lift studies, crane selection, load charts, rigging calculations.
• Safety management: hazard identification, permits, emergency procedures.
• Environmental controls: oil removal, hazardous waste handling, scrap segregation.
• Logistics: transport of abnormal loads, disposal using licensed facilities.
• Execution timeframe: 3 months from receipt of purchase order.

Environmental commitments:

• Bidder must state its position on waste disposal, recycling and energy conservation (green economy/carbon footprint).

Method statement requirements (35 points):

• Must be project-specific, demonstrating approach to dismantling and disposal.
• Must address: (1) dismantling sequence; (2) engineered lift studies, crane selection, load charts, rigging calculations; (3) safety management; (4) environmental controls; (5) logistics and disposal.
• Scoring based on number of aspects adequately addressed.

Programme (30 points):

• Level 3 programme showing execution within 3 months from purchase order.
• Must include durations, milestones, start/completion dates, logical sequencing, critical path.

Experience requirement (35 points):

• Traceable reference letters from clients confirming successful execution of similar work within last 5 years.
• Each letter must include: project description, client letterhead with contact details, project start/end dates or duration, client signature.
• Scoring: 100 = 3+ letters; 80 = 2; 60 = 1; 40 = current project with 80%+ progress; 20 = current project with 40-80% progress; 0 = none.
• Alternative: evidence of similar project under execution with documented progress (e.g., signed progress certificate).

Pricing schedule:

• Complete electronic pricing in eSupplier portal.
• Prices in ZAR inclusive of VAT.
• Rate-based; quantities are estimates.
• Any disbursement not priced for not considered.
• Deviation from schedule may render bid non-responsive.
• Discounts only considered if unconditional.
• Final scores rounded to 2 decimals.
• Market-related price negotiation process applies.

Pricing format:

• Electronic pricing schedule must be completed in the Transnet eSupplier portal.
• Prices quoted in South African Rand inclusive of VAT.
• Pricing schedule is rate-based; quantities are estimates only. Orders on an 'as and when required' basis.
• Any disbursement not specifically priced for will not be considered.
• Deviation from the pricing schedule may render the bid non-responsive.
• Discounted prices considered only if unconditional.
• Final pricing scores rounded to 2 decimal places.

Market-related price:

• Transnet may negotiate if price not market-related, sequentially with highest, then 2nd and 3rd ranked bidders. If no agreement, RFP cancelled.

No bid security, bonds, guarantees or retention specified in the document.

Mandatory compliance:

• CSD registration (unless foreign supplier with no local entity). CSD number or SARS Tax Compliance Status (TCS) PIN required.
• Valid tax compliance status (SARS).
• B-BBEE: valid B-BBEE certificate, CIPC certificate or sworn affidavit (for EMEs/QSEs) must be submitted for Specific Goals points.
• Employment Equity Act compliance, including Section 53.
• COIDA letter of good standing.
• Company registration (CIPC/CK).
• Security clearance may be required (CONFIDENTIAL/SECRET/TOP SECRET) for successful bidder and personnel.
• Disclosure of any commercial relationship with a DPIP or FPPO.
• Compliance with all applicable laws and regulations.

Joint Ventures:

• Must submit signed JV/consortium agreement stating % split and responsibilities, or written confirmation of intention to form one.
• JV evaluated on consolidated B-BBEE scorecard.

Health and safety requirements:

• Method statement must include safety management: hazard identification, permits, emergency procedures.
• Site visitors must wear safety shoes and high-visibility vests for the site walk.
• Breathalyser testing for all persons entering Transnet premises.
• Firearms prohibited on Transnet properties.
• Compliance with all applicable safety regulations.

Environmental requirements:

• Bidder must demonstrate approach to environmental controls: oil removal, hazardous waste handling, scrap segregation.
• Transnet seeks understanding of bidder's environmental commitments: waste disposal, recycling, energy conservation.
• Disposal must use licensed facilities.

Contract terms:

• Service provider fully responsible for acts/omissions of its personnel.
• Confidentiality: all RFP and contract information treated as confidential; written approval required to divulge.
• Transnet may modify services, award partial contract, split award, or cancel the bid process.
• Transnet may validate information, request audited financials, and conduct due diligence.
• Contract may be cancelled and bidder placed on restricted supplier database (up to 10 years) for incorrect information.
• If preferred bidder fails to sign/commence, award may go to next ranked bidder.
• ESG information may be requested (not for evaluation).
• Sub-contractors subject to due diligence to detect fronting.
• No reimbursement for bid preparation costs.
• Legal review of proposed terms; material deviation may disqualify.
• On award, Transnet publishes outcome and contract details (JSE debt listing requirements).
• DPIP/FPPO disclosure required.

General requirements:

• Full compliance with all applicable laws.
• Employment Equity Act compliance (Section 53).
• Security clearance may be required (CONFIDENTIAL/SECRET/TOP SECRET) for successful bidder, personnel, and subcontractors.
• Implement all security measures required for safe contract performance.

Additional evaluation criteria:

• Specific Goals (20/10 points) per Section 9 claim form.
• Price formula: PS = 80(1 - (Pt-Pmin)/Pmin) or 90(1 - (Pt-Pmin)/Pmin).
• Minimum qualifying score for technical evaluation: 60/100.
• Objective criteria may override highest score (e.g., poor past performance, underquoted price, Integrity Pact breach, probity risks, negative ROI, supplier rotation, restriction, due diligence failure, insolvency, legal incapacity, conflicts of interest).