Provision of operating regulations for high voltage systems (orhvs) training – laingsburg municipality

The Laingsburg Municipality requires an accredited training provider to deliver Operating Regulations for High Voltage Systems (ORHVS) training to municipal personnel.

The training is aligned to Unit Standard 242766 (NQF Level 5, 8 credits).

The quotation must allow the municipality to choose either physical or live online delivery after evaluation.

Closing date: 6 November 2026 at 12:00 pm

Publication date: 26 October 2026

Validity period: 60 days from closing date

Site meeting/information session: none

Bidding procedure enquiries:

• Contact: Mr Keith Gertse
• Department: Supply Chain Management
• Telephone: 023 55 11 019
• Email: [email protected]

Technical enquiries:

• Contact: Mr John Komanisi
• Department: Infrastructure Management
• Telephone: 023 55 11 019
• Email: [email protected]

Submission address:

Municipal Buildings

02 Van Riebeeck Street

Laingsburg, 6900

(For email submission, use [email protected])

Submission method: email to [email protected]

Closing time: 6 November 2026 at 12:00 pm

Bids must be submitted on the official forms only; retyped forms are not accepted.

Forms must be completed in non-erasable ink.

All other documents must be attached behind the bid document; the bid document must not be dismembered.

A completed and signed Form of Offer is mandatory; the bid is invalid if the form is unsigned, the bidder name is missing or indecipherable, or the price is omitted.

Returnable forms:

• Municipal Bidding Document 1 (Invitation to Bid): records bidder details.
• Municipal Bidding Document 4 (Declaration of Interest): discloses any connection to state employment.
• Municipal Bidding Document 6.1 (Preference Points Claim Form): claims B-BBEE and locality points.
• Municipal Bidding Document 8 (Declaration of Past SCM Practices): confirms no past abuse of supply chain systems.
• Municipal Bidding Document 9 (Certificate of Independent Bid Determination): certifies no collusive bidding.
• Certificate for Payment of Municipal Services: declares no municipal account arrears.
• Quotation Form: states the total bid price.
• Signatory of Authority: proves the signatory is authorised to bind the bidder.
• Form of Offer and Acceptance: formal offer document.
• Declaration by Bidder: confirms bid compliance.

Mandatory supporting documents are listed under Compliance Requirements.

Preference point system: 80/20 (price vs specific goals).

Price: maximum 80 points.

Specific goals: maximum 20 points, split into:

• B-BBEE status level: maximum 10 points (Level 1: 10, Level 2: 9, Level 3: 7, Level 4: 6, Level 5: 4, Level 6: 3, Level 7: 2, Level 8: 1, non-compliant: 0).
• Locality of supplier: maximum 10 points if registered within the boundaries of the Central Karoo; 0 points if outside.

The successful bidder is the one scoring the highest total points.

Bids that do not comply with specifications will not earn points.

Non-responsive bids (e.g., listed on Register for Tender Defaulters, prohibited from doing business with the municipality, failure to comply with specifications or pricing instructions, failure to submit mandatory returnables) are eliminated from evaluation.

Scope: Provision of accredited Operating Regulations for High Voltage Systems (ORHVS) training for municipal personnel, aligned to Unit Standard 242766 (NQF Level 5, 8 credits).

Training duration: five consecutive training days, dates agreed with the successful bidder.

Delivery options (alternatives; quote either or both, each independently priced):

• Option A – Physical, face-to-face: classroom training at the bidder's venue or another venue agreed in writing. Must disclose all fees separately: training, assessment and certification, venue/facility, catering, training materials, facilitator travel and accommodation. Delegates' travel and accommodation excluded unless optional.
• Option B – Live online: real-time facilitator-led delivery with platform access, electronic material, live facilitation, remote support, online assessment and moderation, electronic certification. Must state minimum device, connectivity, browser, software, identity-verification and invigilation requirements. Pre-recorded or self-paced alone not accepted.

Programme content must cover: background to regulations, access, issue of keys, supervision, isolating and earthing, operating principles, operating instruction forms, work permit systems, abnormal conditions, close proximity, commissioning and testing, preparation for live work.

Programme must include orientation, learning material, facilitation, formative activities, summative assessments, remediation, moderation, and certification or statements of results.

Training in English.

All materials (manuals, learner guides, assessment instruments) included in the price.

Provider must maintain attendance and assessment records and provide attendance register, outcomes, and certification results.

Portfolios of evidence to be finalised within 30 days after completion unless agreed otherwise.

Accreditation: must provide proof of SETA or quality assurance body accreditation/recognition for Unit Standard 242766.

Facilitator, assessor, and moderator credentials must be submitted.

At least one reference or comparable appointment in the past five years required.

A bidder must provide at least one reference or comparable appointment completed in the past five years.

The facilitator, assessor and moderator must be appropriately qualified and registered.

The training provider must be suitably accredited.

Programme must be accredited or recognised for Unit Standard 242766.

Must provide evidence of accreditation/recognition.

Facilitator, assessor and moderator must be appropriately qualified and registered with the relevant quality assurance body.

All learning materials and assessment instruments must be included in the price.

Training must be presented in English and suitable for municipal electrical personnel.

Provider must maintain attendance and assessment records and provide outcomes and certification.

Portfolios of evidence must be finalised within 30 days of completion.

Prices quoted in South African Rand, firm for 60 days.

Must show subtotal excluding VAT, VAT, and total including VAT.

Each delivery option (physical or online) priced independently.

All compulsory costs included; delegates' travel and accommodation excluded unless optional.

VAT not to be charged by non-VAT registered bidders.

Prices quoted in South African Rand.

Prices valid for at least 60 days from closing date.

Prices must be firm (no escalation).

Each delivery option quoted independently on the prescribed pricing schedule.

Prices must show subtotal excluding VAT, VAT, and total including VAT.

Bidders not registered for VAT may not charge VAT.

All compulsory costs must be included; conditional, estimated or undisclosed charges may render the bid non-responsive.

Payments processed within 30 days after receipt of a valid tax invoice for satisfactory goods/services.

CSD registration: mandatory for bidders not yet registered; register at www.csd.gov.za.

Tax compliance: submit a SARS tax compliance PIN or certificate; each party in a JV/consortium must submit separately.

B-BBEE: submit a valid B-BBEE certificate or sworn affidavit (for EMEs and QSEs) to claim points. Valid original or certified copy required.

Locality points: submit valid certified proof of being a registered business within the Central Karoo area.

CIPC registration certificate required.

Signatory authority letter required.

Latest municipal account or lease agreement required.

The successful bidder must comply with applicable occupational health and safety, confidentiality and municipal site rules.

For physical delivery, ensure a suitable and safe training environment.

For online delivery, protect learner information and provide secure access to the virtual platform.

The successful bidder must sign a written contract form (MBD 7).

Bidders must state their cancellation, substitution and postponement terms.

The bid is subject to the Laingsburg Municipality Supply Chain Management Policy and the General Conditions of Contract.

False declarations or fraud may lead to disqualification, contract cancellation, recovery of costs, restriction for up to 10 years, and criminal prosecution.

Municipal accounts in arrears for more than 3 months may lead to rejection.

The applicable preference point system is 80/20.

Price: 80 points maximum.

Specific goals: 20 points maximum, comprising B-BBEE status (max 10 points, with levels 1 to 8 scoring 10, 9, 7, 6, 4, 3, 2, 1 respectively) and locality within Central Karoo (max 10 points if registered there, otherwise 0).

Bidders failing to submit B-BBEE proof score 0 for that goal.

Bidders failing to submit locality proof score 0 for that goal.