Catering services for NLC education and awareness campaigns, belabela (10 november 2026)

Enquiry contacts:

• Name: Maureen Senyatsi
• Email: [email protected]
• Telephone: (012) 432 1470
• Name: Raesetje Manala
• Email: [email protected]

Technical enquiries: Maureen Senyatsi (same contact)

Submission: via e-Tender Submission at https://www.etenders.gov.za/

Service/delivery address:

Multipurpose Community Hall

7590 Palala Street, Extension 7

BelaBela, 0480

Submission method: e-Tender Submission at https://www.etenders.gov.za/ (National Treasury e-Tenders portal, search for National Lotteries Commission).

Closing time: 30 October 2026 at 11:00.

All bids must be submitted in English.

Late or incomplete submissions will not be accepted.

Returnable documents (all required, complete and signed by an authorised person):

• SBD 1 (Invitation to Bid): bidder details and offer.
• SBD 4 (Bidder's Disclosure): declaration of interests, employment by state, and related-party relationships; false or incomplete disclosure disqualifies.
• SBD 6.1 (Preference Points Claim): claims specific-goal points; claiming without proof loses those points.
• POPIA consent form: signed original consent to process personal information.
• B-BBEE certificate or sworn affidavit (valid).
• Full recent CSD report and SARS tax compliance status.
• Complete, signed pricing schedule/quotation.
• Valid Certificate of Acceptability (COA) for food premises from a local municipality within Limpopo province.
• Bid validity: 90 days from closing date.

Additional documents may be requested by courier within 3 working days (certified qualifications, memberships, COIDA); failure renders the bid non-responsive.

No service to be rendered before receipt of an official NLC purchase order.

Award not possible without CSD registration (foreign suppliers with no local entity excepted).

Evaluation stages:

1. Submission deadline and format.
2. Administrative compliance: all required documents submitted.
3. Mandatory requirements: returnable forms (SBD 4 etc.) signed, pricing schedule complete, valid COA (Limpopo only); failure disqualifies.
4. Price and specific goals: 80/20 preference point system (PPPFA and Preferential Procurement Regulations 2022).

• Price: maximum 80 points.
• Specific goals: maximum 20 points total, allocated as:
• Black ownership: 100% = 8; 51% to 99% = 4; less than 51% = 0.
• Women ownership: 100% = 4; 30% to 99% = 2; less than 30% = 0.
• Youth ownership: 100% = 4; 30% to 99% = 2; less than 30% = 0.
• Disability ownership: 20% or more = 4; more than 10% but less than 20% = 2; less than 10% = 0.

5. Due diligence, negotiation, and award: NLC may conduct due diligence on preferred bidders and may negotiate best and final offers.

Catering service for NLC Education and Awareness Campaigns, Limpopo Office.

Event: single-day event on 10 November 2026 (Tuesday), breakfast at 10:00.

Venue: Multipurpose Community Hall, 7590 Palala Street, Extension 7, BelaBela 0480.

Delegates: 150.

Day 1 – Tuesday 10 November 2026:

• Sandwiches (variety), scones, tea & coffee – for 150 delegates.
• Soft drinks including juice, 300 ml cans – 150.
• Bottled water, 500 ml – 150.
• Fruits – 3 sessional packed in 3/3 – 150.

Bidder must bring own cutlery, plates, tablecloths, cups, and serviettes.

Food must be delivered on time.

Bidder must bring containers to store food in case the meeting runs late.

Print out the specification.

Reporting to NLC Limpopo Office, No.5 Landro's Mare Street, Polokwane 0699.

No specific prior experience or key personnel qualifications are listed. However, certified copies of qualifications, membership certificates, and COIDA documentation may be requested after submission, to be delivered within 3 working days.

CSD registration: mandatory, at https://secure.csd.gov.za/; provide CSD number and attach summary report.

Tax compliance: must be in order; submit SARS TCS PIN (available via eFiling) or CSD number. Where consortia/JV/subcontractors involved, each party must submit own TCS PIN or CSD number.

B-BBEE: valid certificate or sworn affidavit (EME/QSE) required to claim specific-goal points.

Certificate of Acceptability (COA) for food premises: must be from a local municipality within Limpopo province.

COIDA: all employees (including any contractor's) covered; may be requested proof of registration and good standing with Compensation Fund.

Restrictions: bidders listed on Register for Tender Defaulters or List of Restricted Suppliers disqualified; bidders in service of the state (or with state-employee directors/shareholders) disqualified.

Bids in English.

No collusion; collusive bids disqualified and restricted from doing business with organs of state.

POPIA consent: signed consent form required.

Authorisation: proof of authority (e.g., company resolution) must accompany signed bids.

No dedicated OHS requirements stated beyond: all employees must be covered under COIDA, and proof of registration/good standing with the Compensation Fund may be requested. A Certificate of Acceptability (COA) for food premises from a local municipality in Limpopo is a mandatory requirement.

The RFQ contains confidential information; must not be used, copied, or disclosed except for preparing a proposal without NLC's written permission. Intellectual property vests with NLC.

Late or incomplete submissions will not be accepted.

No services may be rendered before an official purchase order is received.

Personal information will be processed under POPIA and NLC's privacy policy, and may be shared with third parties (e.g., National Treasury's restricted supplier database).

Bidders consent to use of personal information by signing.

Bidders may not make news releases about the RFQ or award without NLC consent.

RFQ terms take precedence over any attached documents; if RFQ is silent, PPPFA stipulations apply.

NLC may conduct supplier performance reviews; non-performance may trigger remedial action and escalation.

Preferential procurement: NLC supports B-BBEE in ownership, skills transfer, employment equity, and SMME development.

Evaluation follows the 80/20 preference point system.

Price: up to 80 points.

Specific goals: 20 points (black ownership, women ownership, youth ownership, disability ownership) with points as per the table in the summary.

Minimum qualifying score: none stated.

NLC may verify information through due diligence on preferred bidders and may negotiate best and final offers.