Operation, maintenance and management services for zandvliet wastewater treatment works and black mac screening station (25-Year contract)

Closing date: 11 November 2026 at 10:00 am

Compulsory site visit/clarification meeting: 23 October 2026 at 10:00

• Venue: Administration Building, Zandvliet Wastewater Treatment Works, Cnr of Macassar & Baden Powell Road, Macassar
• Attendance is compulsory; only tenders from recorded attendees will be declared responsive.

Tender advertised: 09 October 2026

Compulsory site visit/clarification meeting: 23 October 2026 at 10:00.

• Venue: Administration Building, Zandvliet Wastewater Treatment Works, Cnr of Macassar & Baden Powell Road, Macassar.
• Attendance is compulsory; only tenders from recorded attendees will be declared responsive.
• The tenderer's authorised representative must sign the attendance register.
• Further site visits only with written approval from the CCT.

CCT Tender Representative

• Email: [email protected]

Appeals (Section 62 of Systems Act):

• The City Manager, c/o Manager: Legal Compliance Unit, Legal Services Department
• Hand delivery: 20th Floor, Tower Block, 12 Hertzog Boulevard, Cape Town 8001
• Post: Private Bag X918, Cape Town, 8000
• Email: [email protected]

Access to Information (PAIA):

• The City Manager, c/o Manager: Access to Information Unit
• Hand delivery: 20th Floor, Tower Block, 12 Hertzog Boulevard, Cape Town 8001
• Post: Private Bag X918, Cape Town, 8000
• Email: [email protected]

POPIA enquiries:

• The City Manager, c/o Information Officer
• Hand delivery: 20th Floor, Tower Block, 12 Hertzog Boulevard, Cape Town 8001
• Post: Private Bag X9181, Cape Town, 8000
• Email: [email protected]

Supplier registration (CCT Supplier Database):

• Supplier Management Unit, 2nd Floor (Concourse Level), Civic Centre, 12 Hertzog Boulevard, Cape Town
• Telephone: 021 400 9242/3/4/5

Submission address:

Tender & Quotation Boxes Office, 2nd Floor (Concourse Level), Civic Centre, 12 Hertzog Boulevard, Cape Town

Submission method: sealed envelope placed in the official tender box before closing time.

• Tender box location: Tender & Quotation Boxes Office, 2nd Floor (Concourse Level), Civic Centre, 12 Hertzog Boulevard, Cape Town.
• Envelope must show: tenderer's name and address, tender description, tender box number (190), and closing date.
• If the envelope is too large for the box, ask at the Tender Distribution Office for alternative instructions.
• Tenders submitted by fax or email will be rejected.
• The tender must be submitted on the original tender documents, completed in non-erasable ink, and signed where required.
• Only one tender offer per tenderer (or as a member of a joint venture).
• Alternative offers must be in a separate sealed envelope marked "Alternative Tender".

Returnable documents (all must be completed and signed):

• Form C.2.1 – Offer (part of the Form of Offer and Acceptance).
• Schedule F.1 – Contract Price Adjustment and/or Rate of Exchange Variation.
• Schedule F.2 – Certificate of Authority for Partnerships/Joint Ventures/Consortiums (with joint venture agreement, if applicable).
• Schedule F.3 – Declaration for Procurement above R10 million.
• Schedule F.4 – Preference Points Claim Form (Preferential Procurement Regulations 2022).
• Schedule F.5 – Declaration of Interest – State Employees (MBD 4 amended).
• Schedule F.6 – Conflict of Interest Declaration.
• Schedule F.7 – Declaration of Tenderer's Past Supply Chain Management Practices (MBD 8).
• Schedule F.8 – Authorisation for the Deduction of Outstanding Amounts Owed to the CCT.
• Schedule F.9 – Certificate of Independent Tender Determination.
• Schedule F.10 – Proposed Deviations and Qualifications by Tenderer.
• Schedule F.11 – List of Other Documents Attached by Tenderer.
• Schedule F.12 – Record of Addenda to Tender Documents.
• Schedule F.13 – Information to Be Provided With the Tender (including F.13.A Tenderer's Experience, F.13.B Key Personnel, F.13.C Proposed Workplans).
• Schedule F.14 – Appeal Application (only if appealing).

Disqualification risks:

• Tender not submitted on the official Form C.2.1, not signed, or name of tenderer missing/indecipherable.
• Tender not completed in non-erasable ink.
• Tender received after the closing time.
• Failure to attend the compulsory site visit/clarification meeting.
• Failure to achieve the minimum functionality score of 70/100.
• Any material deviation or qualification from the tender requirements.

Evaluation stages:

1. Responsiveness check – tender must comply with all conditions, be properly completed and signed, and include all returnable documents.
2. Functionality evaluation – minimum qualifying score of 70 out of 100. Functionality scorecard (total 100 points):

• Tenderer's experience (Schedule F.13.A):
• Managing, operating and maintaining a Class A wastewater treatment works for municipalities in South Africa (max 20 points).
• Managing, operating and maintaining a municipal Class A WWTW with MBR Plant of 18 Ml/day capacity or larger (max 20 points).
• Managing, operating and maintaining a municipal Class A WWTW with sludge belt press facilities of at least 45-ton dry solids per day total capacity (max 15 points).
• Key personnel (Schedule F.13.B):
• Contract Manager (max 10 points).
• Maintenance Manager (max 10 points).
• Plant Manager (max 10 points).
• Assistant Plant Manager (max 10 points).
• GMR 2(1) Representative (max 5 points).

3. Price and preference scoring – 90/10 system (for tenders above R50 million VAT inclusive):

• Price points: Ps = 90 x (1 - (Pt - Pmin)/Pmin).
• Preference points (max 10) for specific goals:
• Promotion of Micro and Small Enterprises (4 points).
• Enterprise Supplier Development and Socio-Economic (3 points).
• Skills Development OR Employee Share Scheme (3 points).

4. Risk analysis and possible negotiation with the preferred tenderer.

Award: contract awarded to the tenderer scoring the highest total adjudication points. The CCT may accept or reject any tender, and may cancel the tender process before contract formation.

Scope: Provision of operation, maintenance and management services for the Zandvliet Wastewater Treatment Works (WWTW), Black Mac Screening Station and associated services.

Key facilities:

• Zandvliet WWTW (Class A wastewater treatment works).
• Black Mac Screening Station.

Contract period: 300 months from commencement date, subject to Section 33 approval process (Municipal Finance Management Act).

Key personnel requirements (must be available at contract commencement):

• Contract Manager: B.Sc./B.Tech/National Higher Diploma in Chemical/Water/Civil Engineering (SAQA recognised), verifiable experience in management, operation and maintenance of a Class A municipal WWTW. Must be in permanent employment of the bidder at tender close.
• Maintenance Manager: B.Tech/NHD Mechanical (SAQA recognised), verifiable experience in maintenance, repair and replacement of municipal or similar WWTW assets.
• Plant Manager: B.Tech in Water Care/Chemical Engineering, valid DWS Class V Process Controller registration, at least 5 years' experience on MBR process streams.
• Assistant Plant Manager: National Diploma in Water Care/Chemical Engineering, valid DWS Class V Process Controller registration.
• GMR 2(1) Representative: registered with Department of Labour for electrical installations over 3000 kW, based at the Works.

All key personnel (except Contract Manager) must be based at the Works full-time. Maintenance Manager, Plant Manager, and Assistant Plant Manager may be sub-contracted, but a signed letter of undertaking or memorandum of understanding must be submitted at tender closing.

Tenderer must have verifiable track record in managing, operating and maintaining municipal wastewater works in South Africa, including Conventional Activated Sludge Plant, Membrane Bio Reactor (MBR) Plant, and Sludge Dewatering Plant.

Tenderer experience (Schedule F.13.A):

• Must list all management, operation and maintenance of wastewater treatment works projects for municipalities in South Africa, completed in the past ten years or currently underway.
• Must include evidence of experience with Conventional Activated Sludge Plant, Membrane Bio Reactor (MBR) Plant, and Sludge Dewatering Plant.

Key personnel (Schedule F.13.B):

• Contract Manager: B.Sc./B.Tech/NHD in Chemical/Water/Civil Engineering, verifiable experience in M,O&M of Class A municipal WWTW. Must be in permanent employment at tender close.
• Maintenance Manager: B.Tech/NHD Mechanical, verifiable experience in maintenance and repair of WWTW assets.
• Plant Manager: B.Tech in Water Care/Chemical Engineering, valid DWS Class V Process Controller, at least 5 years' experience on MBR process streams.
• Assistant Plant Manager: ND in Water Care/Chemical Engineering, valid DWS Class V Process Controller.
• GMR 2(1) Representative: registered for electrical installations over 3000 kW.

Maintenance Manager, Plant Manager, and Assistant Plant Manager may be sub-contracted with a signed letter of undertaking or memorandum of understanding submitted at tender closing.

The CCT may require samples, inspections, tests and analysis. Samples submitted for testing may not be returned in the same state or at all.

• Tenderers must cooperate with the CCT's external service provider for due diligence review and risk assessment upon written instruction.
• The tenderer must demonstrate necessary competencies and resources to deliver the services in accordance with the Occupational Health and Safety Act and Health and Safety Specification.

Pricing must follow the Price Schedule (Section C.4).

• The 90/10 price/preference points system applies for tenders above R50 million (VAT inclusive).
• Price points formula: Ps = 90 x (1 - (Pt - Pmin)/Pmin).
• Arithmetical errors will be corrected by the CCT; amounts in words govern over figures.
• Tenderers may be required to justify excessively low or high rates or lump sums.

Tender fee: R200 (non-refundable) for a hard copy of the tender document; not applicable for website downloads.

Pricing: Must comply with the Price Schedule (Section C.4). The 90/10 price/preference points system applies for tenders above R50 million (VAT inclusive).

Arithmetical errors: The CCT will correct errors; amounts in words govern over figures; line-item totals govern over unit rates.

Tender offer validity: 120 days after closing date, extendable to 12 months, and possibly further by up to 6 months with mutual agreement.

Appeal administration fee: R300 (payable via GL Data Capture Receipt or EFT to CCT NEDBANK account, reference 198158966).

Performance security, advance payment guarantee, and tender security: pro forma documents are included (Annexures C, D, E) – details not specified in the extracted text.

Mandatory registrations:

• CCT Supplier Database (when requested).
• National Treasury Central Supplier Database (CSD) – register at https://secure.csd.gov.za.

Tax compliance:

• Must have a valid Tax Compliance Status PIN, recorded on the Details of Tenderer pages.
• Each party to a joint venture must submit a separate Tax Compliance Status PIN.
• The CCT will verify tax compliance via CSD or e-Filing before award; if not compliant, the bidder has 7 working days to provide proof from SARS of arrangements to meet outstanding obligations.
• Foreign suppliers not required to register for SARS tax compliance may be exempt if they answer "NO" to all questions in the Questionnaire to Bidding Foreign Suppliers.

Declarations and certificates (returnable schedules):

• Schedule F.5 – Declaration of Interest – State Employees (MBD 4 amended).
• Schedule F.6 – Conflict of Interest Declaration.
• Schedule F.7 – Declaration of Tenderer's Past Supply Chain Management Practices (MBD 8).
• Schedule F.8 – Authorisation for the Deduction of Outstanding Amounts Owed to the CCT.
• Schedule F.9 – Certificate of Independent Tender Determination.

Eligibility:

• Must not be restricted under the CCT's SCM Policy.
• Must not have been found guilty of contravening the Competition Act.
• Must not be an advisor/consultant contracted with the CCT creating a conflict of interest.
• Must not be involved with the bid specification committee.
• Must not have any director/shareholder employed by the state (unless declared and compliant).

Joint ventures:

• Must submit a Certificate of Authority (Schedule F.2) and a joint venture agreement defining participation and work share.
• Each party must be registered on CSD and provide tax compliance.

Occupational Health and Safety:

• Must comply with the Occupational Health and Safety Act and provide a GMR 2(1) Representative for electrical installations over 3000 kW.

Preference points (max 10) under the 90/10 system, based on specific goals:

• Promotion of Micro and Small Enterprises (turnover up to R20m/R80m): 4 points.
• Enterprise Supplier Development and Socio-Economic: >15% expenditure = 3 points, >10% = 2, >=5% = 1, <5% = 0.
• Skills Development: >5% expenditure = 3, >3% = 2, >=1% = 1, <1% = 0.
• OR Employee Share Scheme: >15% ownership = 3, >10% = 2, >=5% = 1, <5% = 0.

B-BBEE certificate or affidavit may be required to claim preference points, but specific thresholds are not detailed in the extracted text.

Compliance with the Occupational Health and Safety Act is required.

• A GMR 2(1) Representative registered with the Department of Labour for electrical installations over 3000 kW must be appointed and based at the Works.
• The tenderer must provide sufficient detail to demonstrate competencies and resources to comply with the Act, Regulations and Health and Safety Specification.

Contract period: 300 months from commencement date, subject to Section 33 approval process (MFMA).

• The CCT may nominate a Standby Bidder if the preferred bidder fails to sign the contract.
• The contract is subject to the CCT's Supply Chain Management Policy as amended.
• The CCT may cancel the tender before contract formation if needs change, funds are unavailable, no acceptable tenders are received, there is a material irregularity, or market-related pricing cannot be negotiated.
• Tender offer validity: 120 days after closing, extendable to 12 months, and possibly further by up to 6 months with mutual agreement.
• Appeals: objections within 14 days of decision; appeals under Section 62 within 21 days of notification. Appeal administration fee R300.
• The contract includes pro forma performance security, advance payment guarantee, and tender security (Annexures C, D, E).
• Special conditions of contract are detailed in Section C.6 (not fully extracted).

Contract period of 300 months subject to Section 33 approval process.

• Nomination of Standby Bidder possible if preferred bidder fails to sign contract.
• The CCT may cancel the tender before contract formation under certain conditions.
• Tender offer validity: 120 days after closing, extendable to 12 months, and possibly further by up to 6 months with mutual agreement.

Eligibility criteria:

• Tender must comply in all aspects with the tender conditions, specifications, pricing instructions and contract.
• Must achieve minimum functionality score of 70/100.
• Must attend the compulsory site visit/clarification meeting.
• Must submit all returnable documents completed and signed.
• Must be registered on CCT Supplier Database and CSD when requested.
• Must have tax matters in order with SARS.
• Must not be restricted under SCM Policy or guilty of contravening the Competition Act.
• Must not have conflicts of interest as defined.

Key personnel requirements as per functionality scorecard.

Joint ventures must submit a joint venture agreement and Certificate of Authority.

Functionality scorecard (total 100 points):

• Tenderer's experience: Class A WWTW management (20), MBR Plant 18 Ml/day (20), sludge belt press 45 ton/day (15).
• Key personnel: Contract Manager (10), Maintenance Manager (10), Plant Manager (10), Assistant Plant Manager (10), GMR 2(1) Representative (5).

Minimum qualifying score: 70/100.

Price and preference: 90/10 system for tenders above R50 million. Price points formula: Ps = 90 x (1 - (Pt - Pmin)/Pmin). Preference points for specific goals (max 10).

Risk analysis and negotiation may follow evaluation.